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4 results for Executive Assistant in Indianapolis, IN

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is seeking a highly organized, professional, and proactive Executive Assistant to provide high-level administrative support to executive leadership for a client of ours. This individual will serve as a trusted partner to leadership, ensuring efficient daily operations through calendar management, meeting coordination, communication support, document preparation, project tracking, and confidential administrative assistance. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism and discretion. Key Responsibilities: Executive Support<ul><li>Provide direct administrative support to executive leadership.</li><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, phone calls, and correspondence.</li><li>Prepare agendas, presentations, reports, and executive-level communications.</li><li>Coordinate and support special projects and strategic initiatives.</li></ul>Meeting Coordination<ul><li>Schedule and organize internal and external meetings.</li><li>Prepare meeting materials, agendas, and supporting documentation.</li><li>Attend meetings as needed, record detailed meeting minutes, and distribute follow-up notes.</li><li>Track action items, deadlines, and project milestones to ensure timely completion.</li></ul>Communication & Relationship Management<ul><li>Serve as a primary point of contact for internal and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations.</li><li>Facilitate communication between leadership and various departments.</li><li>Maintain positive relationships with clients, vendors, board members, and community partners.</li></ul>Administrative & Operational Support<ul><li>Manage confidential files, records, and sensitive information.</li><li>Create, update, and maintain policies, procedures, and organizational documents.</li><li>Assist with data collection, reporting, and research projects.</li><li>Process expense reports, invoices, and other administrative documentation.</li><li>Maintain accurate filing systems and document management processes.</li></ul>Project & Event Coordination<ul><li>Assist with planning leadership meetings, board meetings, and company events.</li><li>Coordinate logistics, attendee communications, and meeting materials.</li><li>Monitor project timelines and provide status updates to leadership.</li></ul>
2026-07-13T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a Contract position based in Indianapolis, Indiana. This short-term opportunity is ideal for someone who is highly organized, comfortable handling detailed computer-based work, and able to manage several priorities in a fast-paced environment. The person in this role will provide administrative support through documentation, data review, meeting coordination, and accurate record updates. Responsibilities:• Capture thorough and accurate meeting notes during manager discussions and organize follow-up details clearly.• Research and retrieve information from internal data systems to support administrative and operational needs.• Review forms for completeness and accuracy, ensuring required information is properly entered and documented.• Update policy and related documents by incorporating feedback and revision requests from stakeholders.• Perform high-volume data entry and maintain records with strong attention to detail.• Use Microsoft Word and Excel to prepare, edit, and organize documents, spreadsheets, and administrative materials.• Support day-to-day office coordination by balancing multiple assignments and meeting deadlines consistently.
2026-07-13T00:00:00Z

Property Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a dedicated Property Administrator to join our team in Bloomington, Indiana. In this Contract to permanent position, you will play a pivotal role in managing property operations while ensuring smooth communication with residents and vendors. This is an excellent opportunity to grow into a Property Manager role upon transitioning to ongoing employment. This role would be 3 days per week, 8 hours per day. Responsibilities:• Oversee property maintenance and conduct regular tours to ensure standards are met.• Manage rent collection and maintain accurate records of payments.• Facilitate move-in and move-out processes, ensuring units are turned over efficiently within 4-5 days.• Communicate effectively with residents regarding notices, lease violations, and other essential updates.• Coordinate with vendors and contractors to address property needs until a service technician is hired.• Ensure work orders are accurately logged and assigned for timely resolution.• Monitor vendor contracts and maintain files to ensure adherence to preventative maintenance schedules.• Utilize software tools like Yardi and Microsoft Office to manage property operations and documentation.• Handle lease agreements, renewals, and transactions with attention to detail and compliance.• Provide comprehensive care for the property, addressing any issues promptly and professionally.
2026-07-13T00:00:00Z

Accounting Asst / Asst Office Manager

Indianapolis, IN
onsite
Temporary to Hire
25 - 27 USD / Hourly
Job Title: Asst. Office Manager / Accounting Assistant (Contract-to-Hire)Location: Indianapolis – East Side (Fully Onsite)Industry: Construction Overview:We are partnering with a growing construction company on the east side of Indianapolis to identify an Assistant Office Manager / Accounting Assistant for a contract-to-hire opportunity. This is a fully in-office role and a great fit for someone who enjoys wearing multiple hats—supporting both day-to-day office operations and accounting functions. Key Responsibilities:<ul><li>Oversee daily office operations, ensuring a smooth and organized work environment</li><li>Provide administrative support to leadership and project teams</li><li>Assist with A/P and A/R processes, including invoice entry, vendor communication, and collections follow-up</li><li>Support payroll processing; serve as a backup to payroll/Office Manager coverage as needed</li><li>Ensure timely and accurate data entry in the company’s financial and payroll systems</li><li>Perform basic accounting tasks, including reconciliations and journal entry support</li><li>Assist with maintaining entity reports, contractor licenses, certifications, and pre-qualifications</li><li>Maintain and update front office filing systems (physical and electronic)</li><li>Coordinate with vendors, subcontractors, and internal teams</li><li>Assist with scheduling, ordering supplies, and general office upkeep</li></ul>Why This Opportunity:<ul><li>Contract-to-hire with long-term potential</li><li>Join a stable, growing construction company with a strong local presence</li><li>Varied role with both administrative and accounting exposure</li><li>Team-oriented, collaborative environment</li></ul>
2026-07-15T00:00:00Z