<p>We are looking for an experienced Sr. Administrative Assistant to provide comprehensive support to our client's Education Division. This role involves a variety of administrative tasks, including managing schedules, coordinating meetings, and handling event-related purchases. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization. Located in Indianapolis, Indiana, this position requires a detail-oriented individual with excellent communication and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage the division calendar, schedule meetings, and ensure timely preparation of materials.</p><p>• Coordinate and process purchases of tickets and tables for external events related to the education division.</p><p>• Assist program directors with initiatives, convenings, and other divisional activities.</p><p>• Prepare and proofread documents, ensuring accuracy and attention to detail.</p><p>• Support the preparation of board agendas and materials for the Education Division.</p><p>• Monitor workflow within the division to ensure tasks are completed efficiently.</p><p>• Handle administrative tasks such as arranging travel, organizing conference calls, and maintaining records.</p><p>• Collaborate with team members to foster a detail-oriented and confidential work environment.</p><p>• Provide high-level support by addressing calls, emails, and inquiries promptly.</p><p>• Contribute to the division’s overall effectiveness by prioritizing and multitasking as needed.</p>
<p>We are looking for a motivated and detail-oriented Administrative Assistant to join our team on a contract basis in Mooresville, Indiana. This role involves supporting tax preparation processes, managing client interactions, and ensuring organizational efficiency during busy tax periods. If you thrive in a fast-paced environment and have excellent communication and organizational skills, we encourage you to apply. This role is an on-site role, Monday-Friday, 9AM-1PM or 10AM-2PM. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate the workflow for client tax preparation to ensure timely and accurate processing.</p><p>• Facilitate client onboarding by assisting with intake forms and necessary documentation.</p><p>• Schedule meetings and appointments for tax preparers efficiently.</p><p>• Print, organize, and assist clients with signing tax returns.</p><p>• Maintain task prioritization during tax season to meet filing deadlines.</p><p>• Review, scan, and upload essential documents into electronic systems.</p><p>• Manage email communications and correspondence with clients and team members.</p><p>• Perform data entry and maintain accurate database records.</p><p>• Provide general administrative support including photocopying, faxing, and document compilation.</p><p>• Collaborate with the team to ensure seamless operations and client satisfaction.</p>
We are seeking a detail-oriented and reliable Office Assistant to join our team on a three-month contract during tax season. The primary focus for this role is managing electronic and paper filings for a high-volume of client tax documents. This is an excellent opportunity for someone who thrives in a fast-paced administrative environment and prides themselves on accuracy and organization. <br> Key Responsibilities: Organize, scan, and file electronic and paper tax documents for clients in accordance with company procedures and legal requirements. Maintain digital filing systems, ensuring all records are accurately labeled, stored, and easily retrievable. Collect and assemble documentation from clients as requested by tax professionals. Track the receipt and status of client filings, following up as needed to resolve discrepancies or missing paperwork. Maintain confidentiality and security of sensitive financial and personal information at all times. Provide general administrative support, including copying, data entry, answering phones, and handling incoming and outgoing mail.
Our client is seeking a polished and welcoming Front Desk Administrative Assistant to support daily office operations. This individual will serve as the first point of contact for visitors and employees, ensuring a smooth, organized, and professional in‑office experience. The ideal candidate brings strong hospitality skills, attention to detail, and a proactive approach to administrative support. <br> Key Responsibilities: Front Desk & Visitor Management: Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience. Office Operations: Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable. Meeting & Event Support: Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution. Employee Experience: Assist with new hire onboarding by preparing workspaces, coordinating access, and supporting culture‑related initiatives and internal events. Administrative Support: Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed. Vendor & Facilities Coordination: Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance. Technology & Troubleshooting: Provide basic support for office technology, including conference room equipment and Wi‑Fi issues, escalating to IT partners when needed.
<p>We are looking for a detail-oriented Administrative Assistant to join our team. In this role, you will play a vital part in supporting daily operations, ensuring smooth communication, and handling essential administrative tasks. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide comprehensive administrative support to ensure the smooth functioning of office operations.</p><p>• Handle incoming calls in a courteous and efficient manner, directing them to the appropriate departments or individuals.</p><p>• Perform accurate and efficient data entry to maintain updated and organized records.</p><p>• Assist in managing office supplies and coordinating inventory replenishment.</p><p>• Greet visitors and clients warmly, ensuring a positive experience upon arrival.</p><p>• Organize and maintain filing systems, both physical and digital, for easy access to important documents.</p><p>• Prepare and distribute correspondence, reports, and other necessary documents.</p><p>• Support team members with scheduling, calendar management, and meeting coordination.</p><p>• Collaborate with various departments to streamline communication and administrative processes.</p><p><br></p>
<p>We are looking for a detail-oriented and proactive Human Resources Assistant to join our client's team in Carmel, Indiana. This role involves supporting various HR functions, including recruitment, onboarding, and benefits administration. The ideal candidate will play a vital role in ensuring smooth HR operations and fostering a positive employee experience.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the recruitment and onboarding process by coordinating communications with candidates, conducting background checks, and leading new employee orientations.</p><p>• Maintain accurate employee records in both digital and physical formats, ensuring compliance with confidentiality standards.</p><p>• Gather and verify employee timesheets and attendance data to support payroll processing.</p><p>• Assist employees with benefits enrollment, updates, and inquiries, providing clear and timely guidance.</p><p>• Organize and support HR initiatives such as training programs and employee engagement activities.</p><p>• Address HR-related inquiries, including unemployment claims, and provide assistance as required.</p><p>• Manage worker’s compensation cases by coordinating with employees, managers, and insurance carriers.</p><p>• Ensure compliance with labor laws and company policies while staying informed about HR regulations and best practices.</p><p>• Compile and present HR reports for management, covering key metrics such as turnover rates and training participation.</p><p>• Perform administrative tasks such as filing, scanning, document management, and handling HR correspondence.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis. In this role, you will provide essential administrative support, helping ensure the accuracy and organization of tax-related documents. This position is ideal for individuals with basic computer skills who are eager to learn and grow in an office environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Scan and upload tax documents into the client database for accurate record-keeping.</p><p>• Review and update client information in tax preparation software to ensure data accuracy.</p><p>• Sort and organize tax-related paperwork for efficient processing.</p><p>• Print tax returns and prepare them for distribution.</p><p>• Verify and input details from W-2 and 1099 forms into the system.</p><p>• Perform receptionist duties, including answering inbound calls and directing inquiries.</p><p>• Assist with general clerical tasks to support daily office operations.</p><p>• Learn and utilize tax software and document management software to complete assigned tasks.</p>
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Indianapolis, Indiana. In this long-term contract position, you will play a key role in managing scheduling activities and ensuring smooth administrative operations. This is an excellent opportunity to contribute to a dynamic environment while developing your skills in coordination and communication.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain and update the corporate scheduling log using the current database to ensure accuracy and efficiency.</p><p>• Handle a high volume of files and incoming calls with professionalism and attention to detail.</p><p>• Coordinate and prioritize administrative tasks to support organizational goals and deadlines.</p><p>• Communicate effectively with team members and stakeholders to address scheduling needs.</p><p>• Ensure timely completion of assigned tasks while adhering to quality standards.</p><p>• Support organizational objectives by managing calendars and schedules effectively.</p><p>• Demonstrate dependability by following instructions and responding promptly to management direction.</p><p>• Utilize planning and organizational skills to optimize workflow and meet productivity standards.</p><p>• Write clear and concise communications to ensure information is shared effectively.</p><p>• Contribute to team efforts by balancing individual responsibilities and collaborating with others.</p>
<p>We are looking for a dedicated Administrative Coordinator to join our client in Indianapolis, Indiana. This is a long-term part time contract position ideal for someone with a strong understanding of Indiana’s criminal justice system and expertise in behavioral health. The role requires exceptional organizational skills and the ability to collaborate with various stakeholders in high-volume settings.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate program activities and ensure adherence to established research protocols, including the collection of survey data.</p><p>• Build and maintain partnerships with community resources such as treatment providers, housing agencies, and workforce programs to facilitate seamless referral systems.</p><p>• Develop and manage service plans for clients, track compliance deadlines, and document interactions effectively.</p><p>• Foster relationships with key stakeholders, including judges, attorneys, clerks, and litigants to support program objectives.</p><p>• Communicate effectively in both written and verbal formats for courtroom interactions, record-keeping, and reporting.</p><p>• Utilize case tracking software and Microsoft 365 tools to organize and manage program-related documentation.</p><p>• Prioritize tasks and manage workflows independently in a fast-paced courthouse environment.</p><p>• Supervise team members and contribute to the design and implementation of state-level programming.</p><p>• Collaborate with professionals at the intersection of behavioral health and the justice system to address client needs.</p>
