6 Results for Entry Level Administrative Assistant Jobs in Indianapolis, IN

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Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 20 USD / Hourly
The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role assists with scheduling, communication, recordkeeping, and general office functions while supporting management and team members with a variety of tasks.Essential Responsibilities:<ul><li>Answer and direct incoming phone calls and emails in a professional manner.</li><li>Greet visitors and assist with general inquiries.</li><li>Manage calendars, schedule appointments, meetings, and conference rooms.</li><li>Prepare, edit, and distribute correspondence, reports, and other documents.</li><li>Maintain organized filing systems, both electronic and paper.</li><li>Enter, update, and manage data in company databases and systems.</li><li>Coordinate office supplies and maintain inventory levels.</li><li>Assist with expense reports, invoices, and other basic administrative functions.</li><li>Support special projects and departmental initiatives as assigned.</li><li>Handle confidential information with discretion and professionalism.</li><li>Coordinate travel arrangements, meeting logistics, and event planning when needed.</li></ul>
2026-09-21T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-focused programming in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access services, stay connected to program resources, and receive timely administrative support. The ideal candidate will bring strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and family interactions with professionalism and care. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, follow-up communication, and day-to-day office operations. • Maintain organized and up-to-date documentation, ensuring records, reports, and case-related information are completed accurately and on time. • Assist with enrollment-related processes by helping gather required information, verifying documentation, and tracking participation status. • Support attendance monitoring and service coordination efforts to help families remain engaged with available programs and resources. • Communicate with families by phone, in writing, and in person to provide guidance, answer questions, and connect them with appropriate support. • Foster positive relationships among families and staff to encourage collaboration, community engagement, and a supportive program environment. • Help identify family needs and relay relevant information to program staff so services can be coordinated effectively. • Perform data entry and general administrative support duties, including handling inbound calls and assisting with office correspondence.
2026-10-01T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Indianapolis, Indiana. This contract position with the potential to become permanent is ideal for someone who enjoys keeping workstreams organized, communicating professionally, and providing dependable administrative support. The role offers the opportunity to contribute to a busy team environment while handling a mix of coordination, communication, and recordkeeping tasks. Responsibilities:• Manage day-to-day administrative activities to help maintain an organized and efficient office environment.• Respond to incoming phone calls professionally, direct inquiries to the appropriate contacts, and relay messages accurately.• Enter, update, and maintain information in internal systems with a high level of accuracy and attention to detail.• Prepare routine documents, correspondence, and reports to support team and departmental needs.• Coordinate schedules, meetings, and general office logistics to ensure smooth daily operations.• Organize and maintain files, records, and other administrative documentation for easy access and compliance.• Assist with additional clerical and operational tasks as needed to support business priorities.
2026-09-21T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
18 - 19 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a wholesale distribution business in Indianapolis, Indiana. This Contract to Permanent opportunity is ideal for someone who enjoys balancing front-desk interaction, clerical support, and accurate data handling in a collaborative setting. The person in this role will help keep office workflows organized, respond to customer and team needs, and contribute to a well-organized and efficient workplace. This position is on-site, Monday-Friday working 8:00am-4:30pm. Responsibilities:• Welcome customers, visitors, and incoming callers while creating a courteous and positive first impression.• Enter sales and customer information into internal systems with a high level of accuracy and attention to detail.• Check submitted orders and related documents to confirm completeness and resolve discrepancies when needed.• Respond to questions from customers and sales staff regarding order status, documentation, and routine service needs.• Prepare, sort, and maintain office paperwork such as invoices, purchase orders, and other administrative records.• Support everyday office coordination by handling filing, scanning, copying, scheduling, and other clerical activities.• Communicate with vendors, customers, sales representatives, and internal team members to keep information current and organized.• Monitor open items and follow up on pending order details or missing information to help keep business processes moving.• Contribute to a tidy, organized, and welcoming office environment while assisting the broader team with general administrative support.
2026-10-01T00:00:00Z

Data Entry Clerk

Indianapolis, IN
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Data Entry Clerk to support the Resource Development and Finance teams in Indianapolis, Indiana on a Contract basis for approximately 4-6 weeks, working Monday through Thursday. This assignment focuses on maintaining accurate records, organizing database information, and assisting with time-sensitive entry tasks. The ideal candidate is highly attentive to detail, comfortable navigating database systems, and able to follow established procedures while recognizing items that need review or clarification. Responsibilities: • Review, organize, and update records within the Raiser’s Edge database to improve accuracy and consistency. • Categorize existing information and correct data issues to support clean and reliable reporting. • Assist with entering gift-related transactions and help reduce outstanding backlogs in administrative records. • Perform high-volume data entry with a strong focus on precision, completeness, and timeliness. • Use Microsoft Office tools to track work, manage supporting documents, and maintain organized files. • Follow established guidelines for record handling and escalate entries that require clarification or further review.
2026-09-24T00:00:00Z

Mailroom Assistant

Carmel, IN
onsite
Temporary / Contract
15.29 - 15.29 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant to support document handling operations for a financial services environment in Carmel, Indiana. This is a Contract position focused on processing incoming mail, preparing paperwork for digital recordkeeping, and ensuring documents are accurately organized. The ideal candidate is comfortable with routine administrative tasks, works carefully with physical files, and can use computers efficiently to support daily workflow. Responsibilities: • Process incoming mail by opening envelopes and preparing contents for handling • Remove fasteners and organize paperwork so documents are ready for copying and scanning • Create clear copies of records while maintaining document order and completeness • Scan physical files into digital format with accuracy and attention to detail • Match and attach supporting documentation to the appropriate claims records • Use computer-based tools to manage files and assist with document tracking • Maintain an orderly mailroom and document workflow to support timely processing
2026-10-01T00:00:00Z

6 results for Entry Level Administrative Assistant in Indianapolis, IN