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18 results for Contracts Administrator in Indianapolis, IN

Spanish Bilingual Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for a bilingual Administrative Assistant to support family-centered services for a non-profit organization in Indianapolis, Indiana. This Long-term Contract position focuses on helping families access resources, encouraging strong home environments for children, and strengthening coordination across program services. The ideal candidate brings strong communication skills, case management experience, and the ability to maintain accurate records while building trusted relationships with families and colleagues. ***Must be fluent in Spanish*** Responsibilities:• Build positive relationships with families and provide day-to-day administrative and service coordination support in both Spanish and English.• Guide families through available programs and community resources while helping them work toward their individual goals.• Maintain complete, accurate, and timely documentation, reports, and data entry related to family services and program activity.• Assist with recruitment efforts, eligibility review, enrollment processes, and ongoing participation tracking.• Monitor attendance records and help coordinate follow-up services to support continued engagement.• Respond to inbound calls, answer routine questions, and direct inquiries to the appropriate staff or services.• Work closely with internal team members and program partners to improve communication and strengthen collaborative support for children and families.• Identify family needs, escalate concerns when appropriate, and help connect households with relevant assistance and solutions.
2026-05-07T17:23:43Z

2nd Shift Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 18.70 USD / Hourly
We are looking for a dedicated 2nd Shift Administrative Assistant to support warehouse operations in Lafayette, Indiana. In this role, you will play an essential part in ensuring smooth shipping and receiving processes while maintaining accurate records and assisting with driver coordination. This is a Contract to permanent position offering an opportunity to grow within the logistics industry.12:00pm-End of Day (This could be 9pm-2am) Monday-Friday with rotating weekends and is fully on-site. (This position will have overtime most weeks) Responsibilities:• Provide administrative support to the warehouse shipping and receiving team.• Coordinate driver check-ins, reviewing applications and documentation for accuracy.• Update shipment statuses in internal systems to reflect real-time progress.• Finalize and close out completed shipments with precision.• Assist in scheduling and tracking shipment activities using internal tools and software.• Maintain organized records to ensure data accuracy and accessibility.• Communicate effectively with warehouse staff and leadership to ensure smooth operations.• Support general administrative tasks such as answering inbound calls and data entry.• Collaborate with team members in a fast-paced environment to meet deadlines.
2026-05-05T18:38:43Z

Assistant Property Manager 1

Indianapolis, IN
remote
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Assistant Property Manager to support day-to-day administrative and operational activities for a property management team in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who enjoys coordinating office processes, maintaining accurate records, and delivering responsive service to tenants, vendors, and internal stakeholders. The role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities while handling confidential information with professionalism. Responsibilities:• Coordinate meetings, onsite activities, and special events while helping keep schedules, communications, and logistics organized.• Prepare service agreements, bid documentation, and invoice packages for review, while supporting property managers with vendor compliance and documentation standards.• Review, code, and route invoices, check requests, expense items, and tenant bill-back materials to support timely approval and payment processing.• Maintain office operations by monitoring supply levels, organizing administrative materials, and ensuring the property management office remains functional and efficient.• Track contracts and certificates of insurance in the appropriate systems, monitor renewal timelines, and follow up on expiring documents.• Oversee property administrative records, including lease files, contract files, purchase orders, and other department documentation, to ensure accuracy and accessibility.• Monitor tenant maintenance requests and work order activity, then compile status updates and recurring reports for property management leadership.• Assist with recurring financial and operational reporting, including monthly and quarterly summaries, annual budget support, staff time records, and meter reading documentation.• Build positive working relationships with tenants, clients, and service providers by responding to inquiries, documenting service activity, and supporting issue resolution.• Provide general administrative support that may include correspondence, filing, data entry, and coordination across multiple property-related tasks and deadlines.
2026-04-22T01:53:43Z

HR Business Partner

Indianapolis, IN
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for an HR Generalist to support a broad range of human resources activities in Indianapolis, Indiana. This role will serve as a key point of contact for employees and managers, providing guidance on workplace policies, employee relations matters, and core HR processes. The ideal candidate brings sound judgment, strong communication skills, and hands-on experience managing compliance-driven HR tasks in a fast-paced environment. Responsibilities: • Respond to employee and manager inquiries by delivering timely, accurate guidance on HR policies, procedures, and general workplace questions. • Maintain and update employee handbook content to reflect current practices, legal requirements, and organizational standards. • Handle employee relations matters with professionalism, including issue intake, documentation, investigation support, and resolution follow-up. • Coordinate separation processes and assist with release agreement administration while ensuring proper documentation and policy adherence. • Support salary compliance efforts by tracking minimum pay requirements and helping maintain alignment with applicable standards. • Administer HR programs and audits related to background screening, billing reconciliation, and recurring compliance reviews. • Manage workers’ compensation administrative tasks, labor law posting updates, and monitoring of I-9 expiration timelines to support regulatory compliance. • Assist with performance management, training and development activities, and assigned web-based compliance programs to promote workforce effectiveness. • Prepare and maintain reports, trackers, and audit records related to state increases, employer reporting obligations, and other required HR documentation.
2026-05-05T18:38:43Z

Front Desk Coordinator

Lafayette, IN
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to support daily office operations through May in Lafayette, Indiana. This is a Contract position suited for someone who enjoys creating a welcoming experience for visitors while keeping front office activities organized and efficient. The role involves handling incoming calls, assisting with basic administrative tasks, and providing dependable support during a contract staffing assignment. Candidates who are comfortable with standard office software and a fast-paced reception environment will be well positioned for success. Responsibilities:• Welcome guests and team members at the front desk, ensuring a courteous and positive first impression.• Manage a multi-line phone system by answering, directing, and documenting incoming calls accurately.• Coordinate front office activity by responding to routine inquiries and guiding visitors to the appropriate contacts.• Provide day-to-day administrative support using Microsoft Word, Excel, and occasionally PowerPoint for basic office tasks.• Maintain an orderly reception area and help keep common administrative processes running smoothly.• Support onboarding into the role through knowledge transfer from the current administrative team member moving to another department.• Assist with scheduling, message handling, and other clerical duties as needed to support office operations.
2026-05-08T18:38:42Z

Recruiter

Indianapolis, IN
onsite
Permanent / Full Time
55000.00 - 80000.00 USD / Yearly
We are looking for an experienced Recruiter to join our client's team in Indianapolis, Indiana. The ideal candidate will drive the recruitment process, build meaningful relationships within the community, and attract top-tier talent to join their organization. This role requires a strategic mindset, exceptional communication skills, and the ability to execute a comprehensive recruiting plan to meet hiring goals. Responsibilities:• Develop and implement effective sourcing strategies, including leveraging referrals, advertising, career fairs, and social media.• Build strong relationships within the community by participating in local organizations, clubs, and events to promote the company’s career opportunities.• Create and execute a detailed recruiting plan designed to achieve activity and permanent hiring goals.• Review resumes, conduct initial interviews, and guide candidates through every step of the recruitment and selection process.• Identify opportunities to improve the selection process and ensure it remains consistent and efficient.• Maintain accurate records of candidate interactions and recruitment activities using applicant tracking systems.• Analyze recruitment metrics to identify inefficiencies and implement data-driven improvements.• Collaborate with other recruiters to share leads, strategies, and best practices.• Develop and execute marketing and advertising strategies to enhance recruitment efforts and visibility.• Provide leadership and accountability in overseeing pre-contract training for selected candidates.
2026-04-13T17:14:04Z

HR Generalist

Whitestown, IN
onsite
Temporary to Hire
34.26 - 39.67 USD / Hourly
We are looking for an HR Generalist to support daily human resources operations at a distribution center in Indiana. This contract position with permanent potential will serve as a key partner to site leadership and employees by helping maintain efficient HR processes, accurate records, and a strong employee experience. The role also contributes to onboarding, benefits support, reporting, and payroll coordination while promoting consistent HR practices across the facility. Responsibilities: • Evaluate existing HR workflows and recommend practical improvements that strengthen accuracy, efficiency, and compliance. • Build and maintain recurring HR reports and dashboards, including workforce metrics and headcount tracking for site leadership. • Review HR data to identify patterns, summarize findings, and provide insights that support informed decision-making. • Maintain employee information across HR systems, perform routine audits, and resolve discrepancies to protect data quality. • Develop and deliver training materials that help managers and employees use HR tools correctly and consistently. • Partner with payroll and internal stakeholders to support compensation-related programs, verify eligibility, and help ensure accurate pay processing. • Assist with onboarding activities and provide day-to-day support for benefits administration and leave-related processes. • Collaborate with cross-functional teams to improve HR procedures and strengthen communication between the distribution center and broader HR partners.
2026-05-01T20:23:41Z

Administrative Coordinator

Indianapolis, IN
onsite
Temporary to Hire
20.59 - 23.84 USD / Hourly
We are looking for a Part-Time Event and Research Coordinator to join a non-profit organization in Indianapolis, Indiana in a fully on-site, part-time role scheduled for 32 hours per week. This contract opportunity is ideal for someone who enjoys balancing administrative support, event coordination, and research-focused work in an organized environment. The position plays a key role in organizing educational programs, meetings, and conventions while helping ensure each initiative is well planned and effectively executed. Candidates who are highly organized, adaptable, and comfortable traveling for events will thrive in this role. Responsibilities:• Coordinate the planning and delivery of meetings, educational programs, and special events from initial preparation through post-event follow-up.• Partner with physicians and internal stakeholders to collect program details, clarify objectives, and assemble materials for course participants.• Prepare, organize, and distribute educational packets and supporting documentation for members enrolled in learning sessions.• Research venues, vendors, and service providers, and support the selection process based on event needs, budget considerations, and quality standards.• Assist with managing event logistics, including lodging, catering, transportation, audiovisual arrangements, and on-site scheduling.• Travel to out-of-state event locations as needed to provide hands-on coordination and resolve issues during program execution.• Monitor exhibitor records to confirm required licenses and insurance documentation remain current and properly tracked.• Provide administrative support for committees and research-related activities, including scheduling, calendar coordination, and communication tasks.• Help review event outcomes by gathering feedback, documenting results, and identifying opportunities to improve future programs.
2026-05-07T16:28:43Z

Recruiter

Shelbyville, IN
onsite
Temporary / Contract
20.00 - 30.00 USD / Hourly
We are looking for an experienced Recruiter to support high-volume hiring needs across multiple manufacturing locations, with a primary focus in Shelbyville, Indiana. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced environment, can manage a steady stream of openings, and brings strong sourcing and full-cycle recruiting experience. The role will help drive hiring activity for hourly and union-related positions while partnering with a lean talent team to keep recruitment efforts moving efficiently. Responsibilities: • Manage full-cycle recruiting activities for a large volume of open positions across several plant locations, with emphasis on hourly hiring needs. • Build and maintain candidate pipelines for production, warehouse, maintenance, and other frontline roles through proactive sourcing strategies. • Review applicant flow, screen candidates, and move suitable talent through the hiring process in a timely manner. • Coordinate closely with hiring managers and recruiting partners to track open requisitions and maintain progress toward fill goals. • Support recruitment efforts for union-related positions while ensuring hiring activity aligns with role-specific requirements. • Use the applicant tracking system to manage candidate records, update requisition activity, and maintain organized hiring workflows. • Help sustain recruiting momentum for a lean team by balancing day-to-day transactional hiring needs with ongoing sourcing support. • Attend onsite meetings in Shelbyville, Indiana as needed, typically one to two times per week, to collaborate with plant stakeholders and hiring teams.
2026-05-06T14:33:58Z

Purchasing Coordinator

Frankfort, IN
onsite
Permanent / Full Time
53000.00 - 58000.00 USD / Yearly
We are seeking a detail‑oriented and proactive Purchasing Coordinator to support supplier management, cost analysis, and new model development activities. This role is ideal for someone who excels at building supplier relationships, analyzing pricing, coordinating cross‑functional efforts, and ensuring the organization receives the best value in quality, delivery, and cost. Key ResponsibilitiesSupplier Quoting & Cost Analysis<ul><li>Issue Electronic Requests for Quote (ERFQ) to current and potential suppliers for new model parts.</li><li>Issue Engineering Change Notices (ECN) to suppliers and gather pricing for design changes on current and future production parts.</li><li>Review supplier pricing and compare against internal cost models to ensure accuracy and validity.</li><li>Create and maintain cost models and track commodity price changes monthly, quarterly, and annually.</li><li>Analyze cost competitiveness across suppliers for various materials and commodities.</li></ul>Supplier Relationship & Performance Management<ul><li>Establish and maintain strong working relationships with suppliers to promote collaboration.</li><li>Partner with suppliers on Kaizen, VA/VE, and cost‑reduction initiatives.</li><li>Lead meetings with suppliers to address performance, improvement plans, and supply chain matters.</li><li>Hold suppliers accountable for issues related to production, shipping, or quality, coordinating with internal teams to resolve concerns.</li><li>Work directly with suppliers to support improvement efforts when expectations or standards are not met.</li></ul>Cross‑Functional Coordination<ul><li>Collaborate with internal teams during New Model Development, including tooling timelines, trial events, and sample builds.</li><li>Provide clear updates to internal leadership on open issues, supplier activities, and action plans.</li><li>Support sourcing decisions, development timing, and price negotiations.</li></ul>Purchasing & Administrative Duties<ul><li>Issue Purchase Orders for mass production parts, trial components, tooling, and service parts.</li><li>Track all pricing changes driven by market shifts, engineering changes, and cost‑down programs.</li><li>Approve supplier invoices for payment within internal systems.</li></ul>Technical & Analytical Skills<ul><li>Strong negotiation skills related to pricing, timing, and project activities.</li><li>Solid analytical skills to compare multiple supplier offers and cost structures.</li></ul>
2026-04-24T12:43:43Z

Patient Access Specialist

North Vernon, IN
remote
Temporary / Contract
18.95 - 18.95 USD / Hourly
We are looking for a detail oriented Patient Access Specialist to join our team in North Vernon, Indiana. In this role, you will play a key part in ensuring smooth patient registration processes, providing exceptional customer service, and handling administrative tasks efficiently. This is a long-term contract position with opportunities to make a meaningful impact within a healthcare setting. Hours: Monday - Friday 3:30p to 11:30p + rotating weekends Key Responsibilities:<ul><li>Greet and register patients with professionalism and empathy, ensuring a positive first impression.</li><li>Obtain, validate, and update patient demographic and insurance information, maintaining accurate records.</li><li>Schedule, reschedule, and coordinate patient appointments across multiple providers and service lines.</li><li>Verify insurance benefits; collect and process co-pays, deductibles, and prior authorizations as needed.</li><li>Manage intake forms, admissions, and referrals with attention to detail and regulatory compliance.</li><li>Respond to patient inquiries; resolve access or billing issues with efficiency and tact.</li><li>Collaborate with clinical and non-clinical teams to ensure seamless patient flow and service.</li></ul>
2026-04-23T16:53:43Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 18.70 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract position with permanent potential is a strong fit for someone who enjoys organized, hands-on work and wants to build experience in the logistics industry. The role combines administrative coordination, record management, and communication with drivers and warehouse staff in a fast-moving environment.Hours for position: Saturday 8am - 7pmSunday 8am - Noon Responsibilities:• Support daily office and clerical activities that keep shipping and receiving operations running smoothly• Welcome and assist drivers during arrival, gathering and reviewing required paperwork for accuracy and completeness• Enter, maintain, and update shipment information in company systems with a high level of precision• Finalize completed loads by verifying records and closing transactions in a timely manner• Help coordinate schedules and monitor freight activity using internal tracking tools• Organize operational documents and maintain clear, accurate files for ongoing warehouse activity• Communicate with team leads and warehouse personnel to resolve routine administrative issues and status questions
2026-05-07T19:18:42Z

Administrative Coordinator

Carmel, IN
onsite
Temporary / Contract
27.41 - 29.00 USD / Hourly
We are looking for an Administrative Coordinator to support a mission-driven education foundation serving the manufacturing sector in Carmel, Indiana. This Long-term Contract position will partner closely with foundation leadership to organize programs, strengthen stakeholder engagement, and help deliver initiatives that support education, workforce development, and leadership advancement. The ideal candidate brings strong administrative coordination, project organization, and communication skills, along with the ability to manage multiple priorities in a collaborative environment. Responsibilities:• Coordinate day-to-day foundation programs and keep activities aligned with organizational goals, deadlines, and planned outcomes.• Organize schedules, meetings, and key milestones to support smooth execution of educational and workforce development initiatives.• Administer scholarship and grant-related processes, including application tracking, correspondence, documentation, and follow-up reporting.• Maintain accurate program records, databases, and administrative files to support efficient operations and informed decision-making.• Assist with donor outreach, stakeholder communications, and relationship management involving members, students, schools, and industry partners.• Prepare letters, reports, presentations, and other materials that support fundraising efforts and program visibility.• Monitor program results and compile updates, summaries, and performance information for leadership and board review.• Support the rollout of new initiatives by coordinating logistics, researching information, and helping translate plans into actionable steps.
2026-04-30T15:23:43Z

Senior Data Entry Clerk

Indianapolis, IN
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a Senior Data Entry Clerk to support daily administrative operations in Indianapolis, Indiana through a Contract assignment. This role is well suited for someone who is comfortable working with digital records, handling routine office tasks, and maintaining accuracy in a fast-paced environment. The ideal candidate brings strong computer proficiency, dependable organizational habits, and the ability to manage recurring clerical work with attention to detail. Responsibilities: • Enter, update, and verify information in computer systems with a high level of accuracy. • Provide day-to-day clerical support to the department by handling routine administrative tasks. • Review records for completeness and correct errors or inconsistencies before final submission. • Organize electronic and administrative documents so information is easy to locate and maintain. • Use office software and internal systems to process data efficiently and support team workflows. • Maintain consistent productivity while managing assigned tasks during a Monday through Friday schedule.
2026-04-24T14:33:43Z

Facilities Coordinator 3

Greenwood, IN
remote
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a dependable Facilities Coordinator to support daily site operations for one of our clients. This is a contract position with the potential to transition into a longer-term opportunity, and it requires a hands-on, detail-oriented individual who can balance facility upkeep, vendor coordination, and responsive customer service. The ideal candidate is comfortable working in an active environment, communicates effectively with internal partners and service providers, and helps keep the workplace safe, organized, and running efficiently. Responsibilities:• Coordinate day-to-day facility activities and help oversee onsite support personnel to ensure work is completed safely, accurately, and on schedule.• Build productive relationships with occupants, landlords, service partners, and external vendors to address site needs and maintain smooth operations.• Support contractor oversight by tracking performance, confirming service expectations, and following up on issues that require correction.• Assist with sourcing outside services and materials when needed, including obtaining vendor support for maintenance and operational requirements.• Process purchase orders and help maintain financial records, accrual information, and tracking reports with a high level of accuracy.• Perform routine walkthroughs, inspections, and basic audits to identify maintenance concerns, safety risks, and opportunities for improvement.• Help carry out site safety practices, incident escalation steps, and building procedures while supporting risk management efforts and compliance standards.• Maintain the facility in clean, orderly, and functional condition, including addressing general upkeep tasks as needed across the site.• Contribute to reporting, special projects, KPI tracking, and continuity planning to support service level expectations and operational goals.
2026-05-05T18:48:44Z

Receptionist

Indianapolis, IN
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for an organized and personable Receptionist to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a crucial role in creating a welcoming environment for visitors and ensuring smooth daily operations. This role is ideal for someone who thrives in a fast-paced setting and is skilled at managing multi-line phone systems. Responsibilities: • Greet visitors and ensure they are directed to the appropriate person or department. • Manage incoming calls efficiently using a multi-line phone system, providing accurate information or redirecting as needed. • Maintain a clean and detail oriented reception area to create a positive first impression. • Handle incoming and outgoing mail, packages, and deliveries promptly. • Assist with scheduling appointments or meetings for staff and management. • Provide administrative support, including data entry, filing, and other clerical tasks. • Coordinate with various departments to ensure smooth communication and operations. • Monitor and maintain office supplies, placing orders when necessary. • Respond to inquiries with accuracy and courtesy, both in-person and over the phone.
2026-05-04T17:44:02Z

Mailroom Assistant

Zionsville, IN
onsite
Temporary to Hire
18.00 - 18.00 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant to support insurance operations in Zionsville, Indiana. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on document handling, organized recordkeeping, and accurate processing of incoming and outgoing materials. The person in this role will help maintain efficient mailroom workflows by managing sensitive paperwork, supporting check-related tasks, and keeping document records current. Responsibilities: • Receive, sort, and review incoming annuity-related paperwork to ensure documents are routed and handled accurately. • Scan physical files and assign the correct index information so records can be retrieved quickly and efficiently. • Maintain an organized log of incoming checks and verify entries are recorded with accuracy and consistency. • Prepare check images and coordinate timely delivery of deposits to the treasury team for further processing. • Assemble, review, and distribute outgoing benefit checks to clients in accordance with established procedures. • Track archived records and support document retention and destruction activities based on recordkeeping guidelines. • Monitor office supply levels and assist with ordering materials needed for daily mailroom and administrative operations.
2026-05-07T19:18:42Z

Customer Service Representative

Lebanon, IN
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a dedicated and detail-oriented Customer Service Representative to join our team on a contract with the possibility of becoming permanent. This role is based in Lebanon, Indiana, and offers a dynamic opportunity to support customers while collaborating with internal teams. If you thrive in fast-paced environments and have a passion for delivering exceptional service, we encourage you to apply. Responsibilities: • Handle customer inquiries and service requests efficiently, ensuring timely and accurate communication with both internal teams and external customers. • Schedule and manage service appointments by creating detailed work orders in Salesforce. • Provide consistent updates to customers and internal stakeholders on the status of service requests. • Serve as a backup for departmental tasks, including scheduling and follow-up activities as needed. • Assist Crew Leaders in reviewing and processing non-billable work orders. • Maintain a foundational understanding of the machine tool industry and the products represented by the organization. • Perform various administrative and organizational tasks to support the department's operations.
2026-05-01T18:28:49Z