16 results for Contracts Administrator in Indianapolis, IN

Administrative Assistant We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. This is a Contract to permanent position within the non-profit sector, offering an excellent opportunity to contribute to the smooth operation of our organization. The ideal candidate will provide vital administrative support, manage office resources, and assist in various staff projects, ensuring the efficient functioning of our office. Responsibilities: • Welcome visitors and provide a friendly and detail-oriented first point of contact. • Answer and direct incoming phone calls while addressing customer inquiries. • Manage office equipment, coordinate with vendors, and ensure proper functionality. • Order and maintain office supplies, researching vendors for cost-effective options. • Process incoming and outgoing mail, packages, and shipments, while maintaining accurate records for postage and copier accounts. • Perform administrative tasks related to membership orders, advisor requests, deceased notices, volunteer updates, graduating senior mailings, and membership status inquiries. • Update and manage data in the organization's database, ensuring security, accuracy, and confidentiality. • Develop and implement office procedures, and oversee updates to enhance operational efficiency. • Oversee property management for the headquarters facility. • Assist team members with special projects and create or update procedural documentation as needed.

Human Resources Administrator We are looking for an experienced Human Resources Administrator to join our team in Carmel, Indiana. In this Contract-to-Permanent role, you will play a pivotal part in managing HR functions, including employee relations, recruitment, benefits administration, and compliance. This position is ideal for a detail-oriented individual with a strong understanding of HR systems and labor laws. Responsibilities: • Address employee concerns and foster a positive work environment through effective communication and resolution strategies. • Provide guidance and support to management and staff on HR-related matters, ensuring alignment with organizational goals. • Oversee the recruitment process, including job postings, candidate screening, interviews, and onboarding procedures. • Maintain and update job descriptions and organizational charts to reflect current roles and responsibilities. • Administer employee benefits programs, including health insurance, retirement plans, and wellness initiatives, while coordinating with providers to resolve issues. • Prepare and manage employee contracts, offer letters, and policy documentation to ensure compliance with labor laws. • Process payroll accurately and on time using ADP Workforce Now or equivalent systems, while maintaining employee records and reports. • Track annual compliance requirements and ensure employees complete necessary training sessions. • Utilize HR systems effectively to manage time-off requests, reporting, and updates. • Monitor adherence to company policies and employment regulations, implementing updates as needed.

EMR Administrator Job Title: EMR Administrator / Implementation Specialist (Arize EMR)Location: Remote or On-site (Location Flexible) Employment Type: Full-Time or Contract (Flexible Based on Experience)About Us: We are a forward-thinking healthcare organization in the process of implementing a new Electronic Medical Records (EMR) system to support our continued growth and enhance patient care. We are currently seeking a highly skilled and experienced EMR professional to assist with the implementation and ongoing management of Arize EMR.Position Overview: This role will play a critical part in the successful deployment and long-term optimization of Arize EMR across our organization. We are open to considering candidates for either a full-time EMR Administrator position or a short-term contract role focused specifically on the implementation phase. The ideal candidate will have hands-on experience with Arize or similar EMR systems and be capable of leading the project from planning through execution and maintenance.Key Responsibilities:<ul><li>Lead and manage the implementation of Arize EMR across all departments.</li><li>Serve as the primary point of contact between our organization and the EMR vendor.</li><li>Customize and configure the EMR system to align with organizational workflows.</li><li>Train staff and providers on system use and best practices.</li><li>Develop and maintain documentation, policies, and procedures related to EMR use.</li><li>Provide ongoing support and troubleshooting.</li><li>Ensure compliance with HIPAA and other relevant regulations.</li><li>Identify and drive continuous improvement opportunities within the EMR system.</li></ul>

Systems Administrator II We are looking for a Multi-Cloud Systems Administrator to join our team in Indianapolis, Indiana. This long-term contract position offers an opportunity to manage and maintain system infrastructures, ensuring optimal performance and reliability. The ideal candidate will excel in troubleshooting technical issues, implementing best practices, and collaborating effectively with colleagues to deliver high-quality solutions. Responsibilities:• Oversee the installation, configuration, and maintenance of physical and virtual systems to ensure smooth operations.• Manage system infrastructures by allocating storage, tuning performance, and applying critical updates.• Monitor and analyze system performance logs to identify and resolve anomalies or technical issues.• Develop and implement backup and recovery strategies to safeguard data and IT infrastructure.• Collaborate with team members to recommend and implement system functional specifications and best practices.• Ensure compliance with security policies and procedures while maintaining up-to-date system documentation.• Provide technical support by troubleshooting issues and delivering timely resolutions.• Assist in onboarding processes by configuring systems and ensuring seamless integration for new users.• Apply expertise in Active Directory, cloud technologies, and automation to enhance system efficiency.• Lead or contribute to moderately complex projects, working independently or as part of a team.

Receptionist We are looking for a detail-oriented and friendly Receptionist to join our team on a long-term contract basis in Indianapolis, Indiana. In this role, you will serve as the first point of contact for our firm, ensuring a welcoming and organized front desk experience for clients and team members alike. This is a great opportunity to showcase your administrative skills in a supportive and business-casual work environment. Responsibilities: • Answer and direct incoming calls using a multi-line phone system, ensuring accurate message-taking and timely delivery. • Welcome visitors warmly, assist with check-in procedures, and provide a positive first impression of the firm. • Prepare and arrange conference rooms for meetings, ensuring all necessary materials and refreshments are available. • Manage incoming and outgoing mail, including sorting, recording, scanning, and preparing shipments via FedEx or other carriers. • Assist with document processing, data entry, and scanning tasks as needed to support the team. • Maintain a tidy and organized reception area, ensuring it meets high standards at all times. • Offer beverages and ensure guests are comfortable while waiting. • Perform end-of-day tasks, including shutting down the office and ensuring all areas are secure. • Provide backup support for administrative tasks, such as scheduling appointments and organizing files.

Administrative Assistant Looking for your next opportunity? Our growing leasing team is seeking a dedicated Administrative Assistant to support critical business processes, provide exceptional client service, and ensure the seamless operation of daily office tasks. If you’re a detail-oriented individual who thrives in a fast-paced environment, this is the perfect role for you! Key Responsibilities <ul><li>Records Management: Maintain accurate records of equipment financing applications, contracts, and client details by updating internal databases and CRM systems.</li><li>Application Processing: Organize required documents, conduct initial reviews for completeness, and forward loan and lease applications to relevant teams.</li><li>Customer Service: Serve as the first point of contact for client inquiries via phone, email, or in person, providing prompt and detail-oriented responses or escalating complex issues.</li><li>Scheduling: Coordinate meetings, client appointments, and internal team events, ensuring proper documentation and preparation of necessary materials.</li><li>Office Administration: Manage general office tasks, including drafting correspondence, managing mail, maintaining office supply inventory, and filing documents.</li><li>Sales Support: Assist the sales team by preparing proposals, tracking pending deals, and generating reports to monitor application status and performance metrics.</li><li>Confidentiality: Handle sensitive client and financial information in compliance with company policies and regulations.</li><li>Special Projects: Support management with special initiatives, such as audits, training programs, or process improvement projects.</li></ul>

Associate Title Specialist We are looking for a detail-oriented Associate Title Specialist to join our team in Indianapolis, Indiana. In this Contract-to-permanent position, you will play a key role in ensuring the accuracy and proper processing of vehicle titles while maintaining high standards of professionalism. This opportunity is ideal for individuals with strong organizational skills and a background in title clearing or administrative support. Responsibilities:• Enter title information into internal systems with accuracy and efficiency.• Verify payment statuses and ensure all documents align with required standards.• Review vehicle titles and supporting documents for completeness and compliance.• Provide necessary documentation to support sales confirmations.• Prepare titles for shipment, including creating labels, packaging, and coordinating courier deliveries.• Ensure titles are sent to the correct locations in a timely manner.• Organize and file titles awaiting payment to maintain an orderly system.• Maintain a clean, safe, and efficient workspace in accordance with corporate standards.• Collaborate with team members on various projects and tasks as assigned.

Title Specialist We are looking for a detail-oriented Title Specialist to join our team in Indianapolis, Indiana. In this Contract-to-Permanent position, you will play a key role in managing title documentation, ensuring accuracy, and supporting administrative processes. This is an excellent opportunity for someone with strong organizational skills and experience in title-related operations. Responsibilities:• Enter title information accurately into the system and maintain up-to-date records.• Verify payment statuses and ensure all necessary documentation is completed.• Review vehicle titles and supporting documents for accuracy and compliance.• Prepare and provide supporting paperwork for sales confirmations.• Package, label, and arrange for the secure delivery of titles to buyers via courier services.• Ensure titles are delivered to the correct locations and file titles awaiting payment as necessary.• Assist with additional projects and tasks as required to support the team.• Maintain a clean, organized, and safe working environment in compliance with corporate standards.

Title Specialist We are looking for a detail-oriented Title Specialist to join our team in Indianapolis, Indiana. This Contract to permanent position requires an individual who can efficiently manage title-related tasks while maintaining accuracy and organization. If you thrive in a fast-paced environment and excel in administrative and data entry work, this role is a great opportunity for you. Responsibilities:• Accurately input title information into the system through efficient data entry processes.• Verify payment status to ensure all transactions are properly recorded and processed.• Review vehicle titles and accompanying documentation for accuracy and compliance.• Prepare and provide necessary documentation to support the confirmation of sales.• Create shipping labels, package, and send titles to buyers daily using established courier services.• Ensure timely and accurate delivery of titles to the correct recipients.• Organize and file titles that are pending payment for easy retrieval.• Maintain a clean, safe, and organized workspace, ensuring compliance with corporate standards.• Assist with additional projects and tasks as assigned to support team objectives.

Administrative Assistant Robert Half is looking for an organized and detail-oriented Administrative Assistant to join our client's construction company in Martinsville, Indiana. This part-time contract position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operational efficiency through effective administrative tasks. As part of our team, you will play a vital role in maintaining smooth day-to-day operations. Responsibilities:• Welcome visitors and manage incoming mail and deliveries to ensure timely distribution.• Coordinate and maintain schedules, calendars, and appointments for team members.• Organize and file documents, perform data entry tasks, and maintain records accurately.• Collaborate with team members and vendors to facilitate communication and project needs.• Provide general administrative support, including answering calls and handling email correspondence.• Assist in preparing documents and presentations using Microsoft Office tools.• Schedule appointments and meetings while ensuring proper follow-ups.• Address inquiries and resolve minor issues with a proactive approach.• Support customer service efforts by managing inbound and outbound calls effectively.

Title Clerk We are seeking a dedicated Title Specialist to join our team based in Indianapolis, Indiana. This role offers a contract to permanent employment opportunity. The successful candidate will be tasked with a variety of duties, including data entry, verification of payment statuses, and ensuring the accuracy of vehicle titles and their supporting documentation. Responsibilities: • Accurately enter title information into the system• Confirm and verify payment status• Ensure the accuracy of vehicle titles and/or supporting documentation• Provide necessary documentation based on sale confirmations• Create shipping labels, package, seal, and send titles to buyers daily via courier service• Verify the correct delivery location for titles• File titles that are awaiting payment• Complete other projects and tasks as assigned• Maintain cleanliness, proper maintenance, and safety standards in the working area.

Inventory Coordinator We are looking for a highly organized and detail-oriented Inventory Coordinator to join our team in Indianapolis, Indiana. This is a Contract-to-permanent position where you will play an essential role in managing inventory processes, including receiving, storing, and distributing equipment, supplies, and materials. The ideal candidate will ensure inventory levels are maintained efficiently and accurately while adhering to company standards. Responsibilities: • Oversee purchasing and receiving operations, ensuring timely and precise data entry into the system. • Manage inventory levels, including fixed assets, cycle counts, and physical inventories, in compliance with company policies. • Maintain appropriate stocking levels to meet business needs effectively. • Facilitate the return of non-company assets by collaborating with administrative and sales teams. • Organize and label inventory systematically in coordination with warehouse staff. • Prepare and pick orders for assembly or shipment with accuracy and efficiency. • Monitor and track orders through various vendor relationships to ensure proper delivery. • Manage incoming and outgoing stock, ensuring accurate tracking and documentation. • Perform other inventory-related duties as assigned.

Accounts Payable Specialsit Robert Half is sourcing for an Accounts Payable Specialist on a contract to permanent basis in a stimulating work environment with a team of highly skilled professionals. Attending to the general administrative needs of the AP/Finance Department, this role works closely with and reports to the Accounting Manager. Matching and batching code, resolving A/P issues, processing expense reports, updating and reconciling sub-ledger to G/L and processing checks will be the main focus points in this role. QuickBooks knowledge preferred, not required

Receptionist We are looking for a detail-oriented and welcoming Receptionist to join our team in Carmel, Indiana. In this Contract-to-Permanent position, you will be the first point of contact for visitors and play a key role in maintaining smooth office operations. This is an excellent opportunity to contribute to a dynamic organization in the insurance industry. Responsibilities:• Welcome and assist guests, ensuring a positive and detail-oriented first impression.• Manage incoming calls through a multi-line phone system, directing inquiries to the appropriate departments.• Perform accurate data entry tasks to maintain organized records.• Handle incoming and outgoing mail, ensuring timely distribution and delivery.• Prepare and organize materials for mailing, including envelope stuffing.• Maintain filing systems to ensure easy access to important documents.• Support general administrative tasks as needed to assist the tea

Medical Receptionist We are looking for a detail-oriented Medical Receptionist to join our team on a long-term contract basis in Indianapolis, Indiana. This role requires excellent organizational skills, a strong customer service mindset, and the ability to handle multiple administrative tasks efficiently. The ideal candidate will have experience with medical software systems and a proven ability to support both patients and healthcare staff effectively. Responsibilities:• Greet patients warmly and manage their check-in and check-out processes with accuracy and efficiency.• Answer and direct incoming calls while providing exceptional customer service to patients and visitors.• Schedule appointments and maintain organized patient records using electronic health record (EHR) systems.• Handle billing tasks, including insurance verifications and payment processing, ensuring accuracy in all transactions.• Utilize medical software such as Modern Medicine to perform daily administrative duties.• Create and manage charts, graphs, and other documentation to support medical staff.• Assist with patient inquiries and provide clear communication regarding appointments, procedures, and billing.• Ensure the reception area remains clean, organized, and welcoming for all visitors.• Collaborate with healthcare providers to ensure smooth day-to-day operations.• Maintain confidentiality and adhere to HIPAA regulations in all interactions and processes.

Bookkeeper - RH FTEP Practice Robert Half's Full-Time Engagement Professionals Practice is expanding!Robert Half is looking to add additional Bookkeepers to our stimulating operation! This position works closely with and reports to an Accounting Manager at the Client's site and handles all general bookkeeping and administrative needs of the Finance Department. The Bookkeeper will primarily focus on managing financial transactions, maintaining accurate financial records, reconciling accounts, and supporting the team with various day-to-day accounting tasks. Join a fast-growing team in this exciting job opportunity that offers career growth. Located in Fishers, Indiana, the Bookkeeper will be engaged on mission-critical projects that require continuity and expertise.Major Responsibilities:<ul><li>Manage accounts payable (A/P) and accounts receivable (A/R), including processing invoices and payments.</li><li>Reconcile bank statements and general ledger accounts to ensure accuracy and resolve discrepancies.</li><li>Record daily financial transactions and maintain an organized general ledger.</li><li>Assist with month-end and year-end closings by preparing necessary reports and documentation.</li><li>Monitor and maintain compliance with company financial policies and procedures.</li><li>Generate financial reports, including balance sheets and income statements, for management review.</li><li>Assist with budget preparation and cash flow monitoring.</li><li>Provide support for internal and external audits by preparing schedules and documentation as needed.</li><li>Maintain an organized filing system for financial records and supporting documents.</li><li>Perform additional tasks as assigned to support the Finance Department.</li></ul>Below is more information about this opportunity with Robert Half as well as the skillset and experience needed. If you have this experience and feel this might be a good career opportunity for you, please respond with your most recent resume and interest!This opportunity with Robert Half's Full-Time Engagement Professionals Practice is a full-time, permanent position as a Project Accountant. As an employee of our practice, you will help scope, plan, and execute a variety of Accounting & Finance projects/engagements. Your engagements will range from interim staff roles, such as reconciliations, A/P and A/R management, audit preparation/remediation, etc., to implementing process improvements and addressing business challenges of our clients.As a member of our staff, you will participate in practice activities that include professional networking events and assisting our business development staff in staying abreast of industry trends and new business opportunities with your assigned clients.Additional compensation will be available for assistance in developing successful new business for Robert Half's Full-Time Contract team. Our individuals need to be successful not only in technical bookkeeping/accounting but also in client relationships and project management!