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602 results for Executive Assistant in Hybrid
- North Miami Beach, FL
- onsite
- Temporary / Contract
- 26.00 - 28.00 USD / Hourly
- <p>We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.</p><p>• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.</p><p>• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.</p><p>• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.</p><p>• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.</p><p>• Assist with administrative documentation, including handling business records and related office files with discretion and care.</p><p>• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.</p><p>• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.</p>
- 2026-11-06T22:08:44Z
- San Diego, CA
- remote
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Tax Administrative Assistant</strong> to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:18:50Z
- Oakland, CA
- remote
- Temporary / Contract
- 26.00 - 28.00 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars and scheduling</li><li>Coordinate executive meetings and travel</li><li>Prepare confidential documents and presentations</li><li>Track projects and deadlines</li><li>Serve as a liaison between executives and stakeholders</li></ul><p><br></p>
- 2026-11-06T20:38:44Z
- Reading, PA
- remote
- Temporary / Contract
- 25.00 - 30.00 USD / Hourly
- <p>Robert Half is seeking a polished and professional Executive Assistant to support senior leadership with a reputable local company. This role is ideal for experienced administrative professionals who excel in complex, fast-moving environments.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage executive calendars and meeting schedules</li><li>Coordinate travel arrangements and expense reporting</li><li>Prepare presentations, reports, and executive communications</li><li>Maintain confidentiality of sensitive information</li><li>Track projects and follow up on action items</li><li>Support leadership with strategic administrative initiatives</li></ul>
- 2026-10-30T15:28:44Z
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 40.00 - 45.00 USD / Hourly
- <p>Robert Half is seeking an accomplished Senior Executive Assistant to provide high-level administrative and operational support to an executive leadership team within a sophisticated financial services organization. This is an opportunity for an experienced professional who understands the importance of discretion, sound judgment, and anticipating needs before they arise. Beyond traditional calendar management, this individual will serve as a trusted partner to senior executives, helping coordinate business priorities, streamline communication, and ensure important initiatives stay organized and on track. The ideal candidate is polished, proactive, and comfortable operating in a fast-moving environment where priorities can shift quickly and confidentiality is essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to C-suite executives and senior leadership.</li><li>Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings.</li><li>Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare executive presentations, board materials, reports, meeting agendas, and confidential correspondence.</li><li>Act as a primary point of contact between executives, board members, clients, investors, and internal departments.</li><li>Track important deadlines, strategic initiatives, and executive follow-up items to ensure timely completion.</li><li>Coordinate leadership meetings, off-site events, conferences, and business functions.</li><li>Review, organize, and submit executive expense reports and corporate credit card reconciliations.</li><li>Handle sensitive business information and confidential documents with the highest level of discretion.</li><li>Anticipate scheduling conflicts and proactively recommend solutions to protect executive time.</li><li>Assist with special projects, research, and operational initiatives as requested by leadership.</li><li>Improve administrative workflows and develop organizational systems that support executive efficiency.</li></ul><p><br></p>
- 2026-11-12T22:43:43Z
- Davenport, IA
- onsite
- Permanent / Full Time
- 75000.00 - 100000.00 USD / Yearly
- <p>Our client is seeking an exceptional Executive Assistant to partner directly with a highly respected and engaging CEO. This is more than an administrative role. It's an opportunity to become a trusted business partner who helps drive priorities, keep initiatives moving, and create efficiencies across the organization.</p><p>We're looking for someone who is proactive, forward-thinking, tech-savvy, and comfortable operating independently. The ideal candidate anticipates needs before they arise, embraces AI and emerging technology, and thrives in a fast-paced, high-accountability environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage a complex executive calendar, travel arrangements, and scheduling priorities</li><li>Serve as a key liaison between the CEO and internal/external stakeholders</li><li>Prepare presentations, reports, correspondence, and confidential communications</li><li>Track action items, deadlines, and strategic initiatives</li><li>Coordinate leadership meetings, company events, and special projects</li><li>Conduct research and prepare executive briefings and summaries</li><li>Identify opportunities to improve processes through technology, automation, and AI</li><li>Handle sensitive information with the highest degree of professionalism and discretion</li></ul><p><strong>Why This Opportunity?</strong></p><ul><li>Partner directly with an outstanding CEO who values initiative and new ideas</li><li>Join a successful, stable organization with an exceptional reputation</li><li>Gain exposure to executive decision-making and company strategy</li><li>Enjoy a collaborative culture where your contributions truly matter</li><li>Opportunity to make a visible impact and grow alongside a respected leadership team</li></ul><p>If you're the type of Executive Assistant who thinks three steps ahead, embraces technology, and wants to be a key contributor rather than just a support person, we'd love to hear from you.</p><p><br></p>
- 2026-11-12T20:38:40Z
- Washington, DC
- onsite
- Permanent / Full Time
- 145000.00 - 165000.00 USD / Yearly
- <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
- 2026-10-21T13:23:43Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 60000.00 - 90000.00 USD / Yearly
- <p>Boutique litigation firm in downtown Minneapolis is seeking a <strong>Legal Executive Assistant </strong>to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice.</p><p><br></p><p>The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
- 2026-11-06T14:48:43Z
- Alpharetta, GA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- <p>We are looking for a Sr. Administrative Assistant to provide dependable, high-level support to senior leadership in the energy and natural resources sector. This contract position has the potential to become a permanent role and is ideal for someone who thrives in a fast-moving setting, can balance business priorities with occasional personal support tasks, and remains composed when plans shift quickly. The role offers meaningful exposure to executive operations, along with opportunities to build new skills through company-sponsored training and licensing.</p><p><br></p><p>Responsibilities:</p><p>• Oversee busy executive schedules by organizing meetings, appointments, and shifting priorities to keep daily activities running smoothly.</p><p>• Coordinate domestic and international travel arrangements, including air travel, lodging, transportation, and detailed itinerary preparation.</p><p>• Respond quickly to schedule changes and travel disruptions, resolving urgent issues with sound judgment and efficiency.</p><p>• Provide administrative and practical support for both business-related activities and occasional personal tasks as requested by leadership.</p><p>• Serve as a reliable point of contact for internal teams and external partners, ensuring clear and timely communication on behalf of executives.</p><p>• Handle sensitive information with a high level of discretion while maintaining accuracy across correspondence, scheduling, and documentation.</p><p>• Assist with basic financial and administrative tasks using QuickBooks, with training and certification provided by the company.</p><p>• Obtain and maintain a company-sponsored Notary license and support related documentation needs when applicable.</p><p>• Use emerging technology and AI-based tools to improve productivity, streamline routine work, and adapt to changing administrative needs.</p><p>• Support executive availability outside standard business hours when necessary, including early mornings, evenings, or occasional weekends.</p>
- 2026-11-06T20:33:42Z
- Foster City, CA
- remote
- Temporary to Hire
- 62.00 - 70.00 USD / Hourly
- <p>Immediate interviews available! Our client, a remote first company, is hiring their next Executive Assistant! The client believes in supporting staff for growth and the role provides some opportunities to travel. Apply today!</p><p><br></p><p>We are looking for an accomplished Sr. Executive Assistant to provide high-level support to an executive leadership team (C-Level & VP). This contract or contract-to-permanent opportunity is ideal for a resourceful, detail-oriented individual who can stay ahead of priorities, manage sensitive matters with discretion, and help senior leaders operate efficiently in a fast-paced environment. The role requires strong judgment, effective communication, and the ability to coordinate complex schedules, travel, meetings, and executive-level deliverables with minimal oversight.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide high-level administrative support to senior leadership by anticipating needs, solving problems proactively, and ensuring priorities remain on track.</li><li>Manage complex and fast-paced calendars, coordinating internal and external meetings while balancing competing priorities across multiple schedules and time zones.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare meeting materials, agendas, and supporting documentation; capture key takeaways and help drive follow-up actions to completion.</li><li>Support recurring leadership meetings and cross-functional initiatives, ensuring effective communication and coordination across teams.</li><li>Process expense reports, track reimbursements, manage purchasing requests, and assist with administrative budget activities.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li><li>Plan and execute team events, leadership offsites, and other company-sponsored meetings from logistics through on-site support.</li><li>Serve as a liaison between senior leaders and internal or external stakeholders, helping facilitate communication and maintain strong working relationships.</li><li>Identify opportunities to improve processes, workflows, and administrative operations through technology and best practices, including AI-enabled tools where appropriate.</li><li>Contribute to special projects and organizational initiatives in support of business objectives and operational efficiency.</li></ul>
- 2026-11-14T01:48:46Z
- St. Louis, MO
- remote
- Temporary / Contract
- - USD / Hourly
- Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
- 2026-11-06T14:28:40Z
- Richmond, VA
- onsite
- Temporary to Hire
- 24.00 - 27.00 USD / Hourly
- <p>We are looking for a Senior Administrative Assistant to support a non-profit organization in Richmond, Virginia. This contract opportunity with potential for a permanent role is ideal for someone who can become productive quickly, stay organized in a fast-moving environment, and handle multiple priorities with minimal supervision. The position offers the chance to grow into a more senior support capacity over time, including potential progression into an executive assistant role.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support by keeping schedules organized, coordinating appointments, and ensuring routine office activities run smoothly.</p><p>• Support all administrative and coordination functions for the CEO and Chief of Staff.</p><p>• Manage incoming calls and front-desk style interactions professionally, directing inquiries and responding to requests in a timely manner.</p><p>• Maintain calendars for team members, resolve scheduling conflicts, and arrange meetings with strong attention to timing and logistics.</p><p>• Prepare, update, and organize documents, spreadsheets, and records using Microsoft Office and SharePoint.</p><p>• Handle data entry and general record maintenance with a high degree of accuracy and confidentiality.</p><p>• Coordinate travel plans, meeting details, and related logistics to support internal staff and visiting stakeholders.</p><p>• Process and track corporate expense reports through the designated expense management platform.</p><p>• Work independently to prioritize assignments, adapt to shifting needs, and keep multiple tasks moving forward effectively.</p>
- 2026-11-11T14:58:17Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 33.25 - 38.50 USD / Hourly
- We are looking for an experienced Executive Assistant to join a team in San Francisco, California on a Contract basis. This position supports a group of leaders and contributes to the smooth coordination of schedules, travel, and daily administrative needs across a fast-moving environment. The ideal candidate is highly organized, comfortable managing shifting priorities, and confident working with multiple stakeholders while maintaining excellent attention to detail.<br><br>Responsibilities:<br>• Manage intricate calendars and arrange meetings across competing priorities, ensuring leaders are prepared and schedules run efficiently.<br>• Organize domestic and international travel plans, including itinerary coordination and logistics across multiple time zones.<br>• Provide administrative support to a team of seven professionals, balancing requests and adjusting to changing business needs.<br>• Partner with colleagues across the broader team to maintain strong communication and effective day-to-day coordination.<br>• Step in to provide coverage during planned absences, helping preserve consistent executive support across the group.<br>• Coordinate meal arrangements such as team lunches and handle limited office support activities as needed.<br>• Support executive meetings by confirming logistics, aligning schedules, and helping key sessions stay on track.
- 2026-11-09T22:04:08Z
- Lehi, UT
- onsite
- Permanent / Full Time
- 80000.00 - 90000.00 USD / Yearly
- We are looking for an Executive Assistant to provide high-level support to senior leadership in Lehi, Utah. This role is ideal for someone who excels at managing competing priorities, keeping executives organized, and ensuring important initiatives move forward smoothly. The position requires sound judgment, strong attention to detail, and the ability to coordinate meetings, travel, and communications in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee the calendars of two senior executives, arranging priorities to support key business goals and day-to-day leadership needs.<br>• Plan and coordinate meetings, appointments, and travel logistics while maintaining well-structured executive schedules.<br>• Identify potential scheduling issues in advance and propose practical adjustments to prevent conflicts and delays.<br>• Develop agendas, presentation materials, briefing notes, and other documents needed for meetings and executive discussions.<br>• Monitor deadlines, commitments, and follow-up items so leadership priorities remain organized and on schedule.<br>• Partner with executives and internal stakeholders to track action items, confirm deliverables, and maintain accountability across initiatives.<br>• Build and refine administrative processes, routines, and organizational systems that improve efficiency and support executive effectiveness.<br>• Assist with special projects, leadership meetings, board-related activities, and company events as needed.<br>• Maintain records, reports, spreadsheets, correspondence, and other documentation with a high level of accuracy and confidentiality.
- 2026-11-10T17:53:45Z
- Wayne, PA
- onsite
- Temporary to Hire
- 41.00 - 42.00 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time.<br>• Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed.<br>• Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions.<br>• Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication.<br>• Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy.<br>• Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders.<br>• Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
- 2026-10-30T20:23:47Z
- East Lansing, MI
- onsite
- Permanent / Full Time
- 52000.00 - 54080.00 USD / Yearly
- <p>We are looking for an experienced and resourceful Executive Assistant to support senior leadership. This position is central to keeping executive priorities organized, ensuring smooth communication across teams, and maintaining momentum on important business activities. The ideal candidate is highly organized, exercises sound judgment, and can manage competing demands with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and organizing travel plans and related logistics.</p><p>• Prepare for meetings by assembling background materials, creating agendas, recording key discussion points, and tracking follow-up actions.</p><p>• Act as a point of contact between senior leadership and internal or external partners, helping information move efficiently and professionally.</p><p>• Anticipate upcoming needs by ensuring executives have the documents, updates, and resources required before appointments and events.</p><p>• Provide administrative assistance to additional leadership team members and help align activities tied to shared priorities.</p><p>• Monitor progress on projects, audits, and operational deliverables, and follow up with stakeholders to keep deadlines on track.</p><p>• Support the broader administrative function by sharing guidance, assisting with coordination, and helping onboard new team members or interns.</p><p>• Help maintain office operations by overseeing supplies, vendor communication, facilities-related coordination, and internal administrative communications.</p><p><br></p>
- 2026-10-27T14:28:43Z
- San Diego, CA
- remote
- Temporary to Hire
- 25.00 - 27.00 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to support daily business operations with a construction organization and help keep projects, teams and office functions running smoothly. This role requires a professional who can manage multiple priorities, coordinate across departments and provide strong administrative support in a fast-paced construction environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to project managers, executives and office leadership</li><li>Manage calendars, schedule meetings and coordinate internal and external communications</li><li>Prepare reports, correspondence, meeting notes and presentation materials</li><li>Maintain project files, contracts, change orders, invoices and other construction-related documentation</li><li>Assist with bid packages, permits, vendor paperwork and subcontractor documentation</li><li>Track deadlines, monitor document flow and help ensure timely completion of administrative tasks</li><li>Support payroll, expense reporting, purchase orders and invoice processing as needed</li><li>Answer phones, greet visitors and serve as a point of contact for clients, vendors and subcontractors</li><li>Order office supplies and help oversee general office operations</li><li>Assist with special projects and process improvements to support the construction team</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:13:44Z
- Dallas, TX
- onsite
- Temporary / Contract
- 31.66 - 36.66 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level administrative support in Dallas, Texas. This Long-term Contract position calls for an experienced, detail-oriented individual who can manage competing priorities, coordinate executive activities, and handle sensitive information with sound judgment. The ideal candidate brings strong organizational ability, clear communication skills, and a proactive approach to supporting senior leadership in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate complex executive calendars by organizing meetings, resolving scheduling conflicts, and allowing appropriate time for travel, transitions, and focused work periods.<br>• Prepare materials for meetings and appointments, including logistics, directions, agendas, and supporting documents needed for smooth execution.<br>• Arrange business travel as needed and ensure itineraries, reservations, and related details are communicated clearly and accurately.<br>• Support outgoing executive communications by formatting documents, handling correspondence, and maintaining confidentiality at all times.<br>• Assist with board meeting preparation through scheduling support, document organization, and readiness of presentation materials when requested.<br>• Process expense-related activities such as invoice submission, report preparation, credit card reconciliation, and reimbursement tracking for business costs.<br>• Refine presentations, letters, reports, and meeting notes by proofreading, making final edits, and preparing final materials for executive use.<br>• Contribute to special projects by coordinating participants, monitoring timelines, and helping keep deliverables on track.
- 2026-11-09T19:48:43Z
- Elizabethtown, KY
- onsite
- Permanent / Full Time
- 50000.00 - 55000.00 USD / Yearly
- <p>Administrative & Operations Coordinator</p><p><strong>Elizabethtown, KY | Confidential Nonprofit Organization</strong></p><p><strong>$50,000-$55,000 </strong></p><p><br></p><p>Do you enjoy being the person who keeps everything running smoothly while making a meaningful impact behind the scenes?</p><p><br></p><p>A respected nonprofit organization in Elizabethtown is seeking an <strong>Administrative & Operations Coordinator</strong> to support executive leadership, manage key operational functions, coordinate community events, and help advance programs that positively impact individuals and families throughout Central Kentucky.</p><p><br></p><p>This role sits at the center of the organization. You'll serve as a trusted partner to leadership, support donor and volunteer engagement efforts, coordinate events, assist with scholarship initiatives, and ensure day-to-day operations run efficiently.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support including calendar management, scheduling, meeting coordination, and board materials</li><li>Coordinate donor, volunteer, and community events</li><li>Manage office operations and special projects</li><li>Process accounts payable, deposits, and donor acknowledgments</li><li>Support scholarship programs and volunteer coordination</li><li>Maintain accurate records and assist with reporting and database management</li></ul><p>Why Consider This Opportunity?</p><ul><li>Join a mission-driven organization making a lasting difference in the community</li><li>Work closely with executive leadership in a highly visible role</li><li>Gain exposure to operations, events, donor relations, and community initiatives</li><li>Be part of a small, collaborative team where your contributions truly matter</li></ul><p><strong>Schedule:</strong> Monday-Friday, 8:30 AM-4:30 PM</p><p><strong>Location:</strong> 100% onsite in Elizabethtown, KY</p><p><strong>Compensation:</strong> $50,000-$55,000</p><p><strong>Benefits:</strong> 401(k) match up to 5%, 11 paid holidays, and additional PTO- Due to organization no health insurance benefits are offered at this time. </p><p><br></p><p>If you're looking for a stable, long-term opportunity where you can combine administrative expertise with meaningful community impact, we'd love to connect with you.</p><p><br></p>
- 2026-11-13T16:34:05Z
- Austin, TX
- onsite
- Permanent / Full Time
- 85000.00 - 110000.00 USD / Yearly
- We are looking for an Executive Assistant to support company founders and help maintain a highly organized, responsive workplace in Austin, Texas. This position combines executive support, travel coordination, office operations, and daily administrative oversight in a fast-paced environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to keep priorities moving smoothly when schedules and business needs shift quickly.<br><br>Responsibilities:<br>• Coordinate and optimize complex calendars for multiple founders, balancing competing priorities, preventing scheduling conflicts, and preserving uninterrupted time for high-value work.<br>• Arrange complete domestic and international travel plans, including transportation, lodging, itineraries, and rapid adjustments when plans change unexpectedly.<br>• Oversee day-to-day office operations by managing facilities needs, maintaining common areas, tracking supplies, and working with service providers to keep the workplace running effectively.<br>• Manage incoming and outgoing shipments, including packages, parts, and hardware, while ensuring items are recorded accurately and delivered to the appropriate recipients.<br>• Process expense submissions, organize receipts, and handle routine administrative tasks with precision, confidentiality, and consistency.<br>• Prepare materials and logistics for meetings, coordinate onsite visits, and support team gatherings and offsite events that strengthen collaboration.<br>• Work closely with the Chief of Staff to support leadership priorities, maintain operational cadence, and respond quickly to evolving business needs.
- 2026-10-22T15:48:44Z
- Philadelphia, PA
- onsite
- Permanent / Full Time
- 70000.00 - 80000.00 USD / Yearly
- <p>A well-established law firm in Center City Philadelphia is seeking an experienced Executive Assistant to provide direct administrative support to a Partner in its litigation practice. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.</p><p><br></p><p>Interested candidates with legal and executive administrative experience, should reach out to Kevin Ross w/ Robert Half in Philadelphia. </p>
- 2026-11-03T19:24:06Z
- La Grange, IL
- onsite
- Permanent / Full Time
- 110000.00 - 130000.00 USD / Yearly
- <p>On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite. </p><p><br></p><p>Compensation: $110k-$130k plus a 10%-12% bonus </p><p>Hybrid 3 days in office 2 days wfh </p><p>Medical, Dental, Vision, PTO, Sick, 401k</p><p><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</em></p><p><br></p><p>Responsibilities:</p><p>• Partner closely with senior leadership to anticipate needs, manage priorities</p><p>• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation. </p><p>• Support board and committee activities by coordinating schedules, and preparing materials.</p><p>• Organize leadership meetings, executive offsites, and organizing agendas.</p><p>• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.</p><p>• Manage incoming correspondence and requests.</p><p>• Expense reports.</p>
- 2026-11-02T17:08:48Z
- New York, NY
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting.<br><br>Responsibilities:<br>• Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps.<br>• Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately.<br>• Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested.<br>• Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience.<br>• Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory.<br>• Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized.<br>• Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs.<br>• Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.
- 2026-10-23T15:13:45Z
- Greenwich, CT
- onsite
- Temporary / Contract
- 28.50 - 33.00 USD / Hourly
- We are looking for an Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This is a Long-term Contract position offering a flexible schedule, ideal for someone who can bring order to documentation, manage sensitive records with discretion, and keep priorities moving forward. The role focuses on organizing financial materials, improving file accessibility, and assisting with executive support tasks in a well-organized environment.<br><br>Responsibilities:<br>• Manage and streamline financial documents for multiple LLCs, ensuring records are organized and easy to retrieve.<br>• Coordinate with internal stakeholders and the external accounting firm to gather, track, and maintain required documentation.<br>• Create structure within a high-volume paper filing environment by improving how records are sorted, stored, and accessed.<br>• Provide administrative support for special projects related to financial documentation and operational coordination.<br>• Arrange travel logistics and prepare expense-related materials to support executive needs.<br>• Maintain confidential files with care and accuracy while handling sensitive business information.<br>• Monitor document completeness and follow up on outstanding items to keep records current and audit-ready.
- 2026-11-02T14:43:39Z
- Washington, DC
- onsite
- Permanent / Full Time
- 85000.00 - 115000.00 USD / Yearly
- <ul><li>Manage the CEO’s complex calendar, prioritizing time in alignment with organizational goals and proactively identifying scheduling conflicts, competing priorities, and decision points.Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders.</li><li>Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents.</li><li>Coordinate meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail.</li><li>Develop and maintain systems to track the CEO’s priorities, commitments, decisions, deadlines, correspondence, and action items, ensuring timely follow-through by the CEO and relevant stakeholders.</li><li>Draft, edit, and refine executive communications and materials, ensuring clarity, consistency of tone, and professional polish.</li><li>Conduct research and synthesize information to support meetings, decision-making, and organizational priorities.</li><li>Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion.</li><li>Identify and implement opportunities to improve executive office systems, workflows, and overall efficiency.</li><li>Exercise discretion and sound judgment when handling confidential and sensitive information.</li><li>Provide administrative support to the Board of Directors and its committees, including calendar coordination, meeting scheduling, attendance tracking, communications, and logistics.</li><li>Serve as a responsive point of contact for Board members, ensuring effective communication and timely follow-through.</li><li>Prepare for Board and committee meetings by organizing and distributing materials, maintaining records and rosters, and coordinating facilities and technology.</li><li>Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and proactive anticipation of administrative needs throughout the year.</li><li>Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders.</li><li>Manage end-to-end event execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics.</li><li>Capture action items and coordinate post-event follow-up to ensure commitments are tracked and completed.</li><li>Anticipate and resolve logistical or operational issues quickly and effectively.</li><li>Provide a professional, welcoming, and seamless experience for all participants.</li></ul><p><br></p>
- 2026-10-19T16:18:45Z