<p>This position is responsible for coordinating the day-to-day activities of field technicians and 3rd party installation partners. This position will support project managers as requested with on-time and on scope installations.</p><p><br></p><p><strong>Responsibilities/Essential Functions:</strong></p><p>· Coordinate and schedule installations based on product readiness, customer construction schedule/timeline, and installer availability.</p><p>· Schedule projects efficiently to meet contract agreements and maximize use of internal and 3rd party field technicians' capacity.</p><p>· Monitor and update the schedule in real-time to account for cancellations, delays, or emergencies.</p><p>· Collaborate with sales, warehouse, and operations teams to ensure all prerequisites (permits, equipment, site access, etc.) are met before the install</p><p>· Collaborate with PM and Installation Manager to ensure all prerequisites (site coordination, project photos and checklists reviews, etc.) are met before the install.</p><p>· Schedule appropriate equipment for installation job from Sunbelt, LGH, etc.</p><p>· Coordinate the shipment of toolboxes between installations.</p><p>· Track installer availability, time off, and capacity.</p><p>· Maintain accurate records of completed and pending installations.</p><p>· Use scheduling and CRM systems (Schedule It, Salesforce, Business Central, etc.) to create and schedule jobs, and file and organize photos and checklists.</p><p>· Identify and report scheduling conflicts, inefficiencies, or resource shortages.</p><p>· Provide exceptional customer service through clear and timely communication.</p>
<p>We are looking for an organized and detail-oriented Bilingual Appointment Scheduler to join our healthcare team in Gaithersburg, Maryland. In this role, you will coordinate and manage medical appointments, ensuring that patients receive timely and efficient care. The Bilingual Appointment Scheduler is responsible for coordinating patient appointments efficiently and accurately. </p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p><p><br></p>
<p>We are looking for an organized and detail-oriented Bilingual Appointment Scheduler to join our healthcare team in Rockville, Maryland. In this role, you will coordinate and manage medical appointments, ensuring that patients receive timely and efficient care. The Bilingual Appointment Scheduler is responsible for coordinating patient appointments efficiently and accurately. This role requires strong attention to detail, clear communication, and experience navigating Athena or similar EMR platforms.</p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p>
<p>We are looking for a Bilingual Appointment Scheduler who will be responsible for coordinating patient appointments efficiently and accurately. This role requires strong attention to detail, clear communication, and experience navigating Athena or similar EMR platforms.</p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p>
We are looking for an experienced Senior Administrative Coordinator to join our team in Baltimore, Maryland. This contract position involves supporting a group of attorneys by managing complex schedules and assisting with legal matters. The ideal candidate will excel in administrative organization and demonstrate a strong understanding of legal processes.<br><br>Responsibilities:<br>• Organize and maintain attorneys' calendars, ensuring efficient scheduling and coordination of meetings and appointments.<br>• Collaborate with attorneys and paralegals to provide timely assistance on legal cases and documentation.<br>• Support case management tasks, including tracking deadlines and maintaining accurate records.<br>• Utilize case management software to streamline workflows and ensure proper organization of legal files.<br>• Assist in discovery processes by preparing, reviewing, and managing relevant legal documents.<br>• Communicate effectively with internal teams and external stakeholders to facilitate legal operations.<br>• Handle litigation-related administrative tasks with attention to detail and accuracy.<br>• Ensure timely preparation and submission of legal documentation in accordance with deadlines.<br>• Identify and resolve scheduling conflicts to optimize team productivity.<br>• Maintain confidentiality and professionalism when handling sensitive legal information.
<p>We are looking for a highly skilled Senior Executive Assistant to provide exceptional administrative support in a legal environment. This contract position requires a proactive, detail-oriented individual who can manage complex schedules, coordinate meetings, and communicate effectively at all organizational levels. The role is based in Washington, District of Columbia. For immediate consideration, apply TODAY and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars to ensure seamless scheduling and prioritization.</p><p>• Handle inbound calls with a high level of service, directing inquiries and providing accurate information.</p><p>• Organize and facilitate conference calls, including booking venues and managing logistics.</p><p>• Plan and coordinate meetings and conferences, ensuring all arrangements are completed efficiently.</p><p>• Maintain accurate records of time entries and other administrative documentation.</p><p>• Communicate effectively with C-suite executives and other stakeholders to support operational needs.</p><p>• Ensure all correspondence and documentation are handled promptly and with attention to detail.</p><p>• Provide comprehensive administrative support to legal teams, ensuring smooth day-to-day operations.</p><p>• Assist in preparing reports, presentations, and other materials as needed.</p><p>• Troubleshoot scheduling conflicts and other issues to minimize disruptions.</p>
We are looking for an experienced Legal Executive Assistant to join our team on a contract basis in Baltimore, Maryland. In this role, you will provide high-level administrative support to the Senior Vice President and General Counsel, ensuring seamless management of their schedule and legal portfolio. This position requires exceptional organizational skills and the ability to handle sensitive legal matters with discretion and professionalism.<br><br>Responsibilities:<br>• Coordinate and maintain the complex calendar of the Senior Vice President and General Counsel, prioritizing appointments and meetings.<br>• Prepare detailed materials for legal meetings and ensure readiness for all engagements.<br>• Organize and manage the legal portfolio, keeping files and documents systematically updated.<br>• Assist in trial preparation by compiling necessary information and documentation.<br>• Facilitate e-filing processes and maintain legal records with accuracy.<br>• Collaborate with the Chief of Staff and Deputy General Counsel on legal and administrative matters.<br>• Schedule and organize meetings with internal and external stakeholders, ensuring smooth communication.<br>• Maintain a docket system to track deadlines and legal commitments.<br>• Provide support in tasks related to education law and other specialized legal areas.
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Washington, District of Columbia. This is a contract position with the potential for a long-term role within the financial services industry, offering an exceptional opportunity to support senior leadership and contribute to organizational success. The ideal candidate will play a pivotal role in managing administrative priorities and ensuring seamless operations for executive-level tasks.<br><br>Responsibilities:<br>• Serve as a trusted partner to the President by coordinating office administration and tracking organizational priorities.<br>• Monitor progress on key initiatives, ensuring tasks align with the organization's goals and objectives.<br>• Develop and maintain project timelines, including creating spreadsheets to track deadlines and task completion.<br>• Follow up with staff on deliverables, updating project trackers regularly and identifying areas of concern.<br>• Manage and update member lists for working groups, ensuring accuracy and accessibility.<br>• Coordinate and schedule executive meetings, conducting basic research as needed.<br>• Prepare speaker bios and meeting materials for panels and executive gatherings.<br>• Oversee the President’s calendar, ensuring scheduling conflicts are resolved promptly.<br>• Arrange and coordinate travel plans, including booking accommodations and managing itineraries.<br>• Facilitate virtual and in-person meetings, ensuring all logistics are handled smoothly.
<p><strong>Patient Services Representative / Front Desk Administrator (Non-Clinical)</strong></p><p><strong>Position Overview</strong></p><p>We are seeking a highly organized, friendly, and professional <strong>Patient Services Representative</strong> to support a fast-paced, high-volume healthcare setting. This role is <strong>non-clinical</strong> and focuses on front-desk operations, patient assistance, and administrative support. The ideal candidate thrives in a busy environment, delivers excellent customer service, and works well as part of a collaborative care team.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist patients and visitors in a high foot-traffic setting with professionalism and empathy</li><li>Manage patient check-in and check-out processes using <strong>Epic</strong></li><li>Verify patient demographics, insurance information, and appointment details</li><li>Answer and route incoming phone calls; respond to patient inquiries promptly and courteously</li><li>Schedule, confirm, and update appointments as needed</li><li>Maintain accurate documentation and ensure compliance with HIPAA and confidentiality standards</li><li>Serve as a key communication link between patients, providers, and internal departments</li><li>Support general administrative duties including scanning, filing, and data entry</li><li>Collaborate with team members to ensure smooth daily operations and positive patient experiences</li></ul><p><strong>Required Qualifications</strong></p><ul><li>Experience working in a <strong>front desk or patient-facing healthcare environment</strong></li><li><strong>Epic front desk/registration experience required</strong></li><li>Strong communication and interpersonal skills</li><li>Excellent customer service mindset with the ability to remain calm under pressure</li><li>Ability to manage multiple priorities in a fast-paced, high-volume setting</li><li>Strong attention to detail and organizational skills</li><li>Team-oriented, dependable, and professional</li></ul><p><strong>Preferred Qualifications</strong></p><ul><li>Prior experience in ambulatory care, hospital, or outpatient settings</li><li>Familiarity with medical terminology and insurance verification processes</li></ul><p><strong>Why Join Us</strong></p><ul><li>Be part of a patient-centered team making a daily impact</li><li>Dynamic, people-focused work environment</li><li>Opportunity to use your Epic and customer service skills in a meaningful way</li></ul><p><br></p>
We are looking for a detail-oriented Legal Secretary to join our team on a contract basis in Baltimore, Maryland. The ideal candidate will handle front desk responsibilities, manage client intake processes, and ensure smooth communication between clients and legal services. This position requires excellent organizational skills and a proactive approach to supporting the office's daily operations.<br><br>Responsibilities:<br>• Serve as the primary front desk representative, welcoming clients and addressing initial inquiries.<br>• Conduct thorough intake processes for potential new clients, gathering necessary information to determine service suitability.<br>• Assess client needs and direct them to appropriate resources, including referrals to other legal firms when necessary.<br>• Input client data accurately into legal management software, ensuring records are up-to-date.<br>• Manage calendars efficiently to support scheduling and appointments for the office.<br>• Provide dictation support and assist in preparing legal correspondence and documents.<br>• Deliver exceptional customer service to clients, ensuring a thorough and welcoming experience.<br>• Collaborate with team members to streamline office workflows and maintain operational efficiency.
<p>We are seeking a proactive and detail-oriented Junior IT Recruiter to support high-volume hiring during a large-scale vendor-to-FTE conversion and upcoming IT hiring initiatives. This role will support full-cycle recruiting for technical and IT support roles while also providing administrative and onboarding assistance. The ideal candidate brings experience working in fast-paced environments, excellent communication skills, and a passion for connecting technology professionals with meaningful opportunities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support full-cycle recruiting for IT positions, including sourcing, screening, coordinating interviews, and facilitating offers</li><li>Assist with high-volume vendor-to-FTE conversion hiring initiatives</li><li>Manage candidate pipelines within Workday, ensuring data accuracy and timely workflow progression</li><li>Coordinate and support onboarding activities; greet and assist new hires onsite every Monday</li><li>Represent the organization at citywide and department-hosted hiring events, including a major hiring event in March</li><li>Maintain strong candidate communication to ensure an exceptional hiring experience</li><li>Partner with HR leadership and hiring managers to understand staffing needs and priorities</li><li>Track recruiting metrics and contribute to continuous improvement initiatives</li><li>Support diversity, equity, and inclusion hiring goals and best practices</li><li>Assist with scheduling, documentation, eligibility verification, and other recruiting operations tasks</li></ul><p><strong>Required Qualifications</strong></p><ul><li>3+ years of IT recruiting experience</li><li>Experience supporting full-cycle recruiting in a fast-paced, high-volume environment</li><li>Strong administrative, organizational, and process management skills</li><li>Experience using Workday Recruiting or similar applicant tracking systems</li><li>Excellent verbal and written communication skills with comfort in public-facing interactions</li><li>Ability to work onsite every Monday; flexibility for hybrid schedule otherwise</li></ul><p><br></p>
<p>A wellness organization is in need of an Office Manager to handle standard administrative tasks, including scheduling, filing, and setting up organizational systems. This role will also involve planning and coordinating events, sourcing venues, ordering supplies, and managing decorations. (this is a very small portion) In addition to administrative duties, the position will require communication with staff, managing timesheets, and addressing HR-related tasks, like reaching out to staff regarding expired certifications or licenses. The position will really focus on administrative work, scheduling, and potentially taking meeting minutes, while also collaborating with two virtual team members. Their value system is important, they are bought into the people they are serving, they really want to make sure that person is going to vibe with the agency and the passion, their executive director is extremely passionate, and they want this candidate to be the same.</p>
<p>We are looking for a dedicated Legal Assistant to join a boutique law firm in Baltimore, Maryland. This role offers the opportunity to work closely with a team of attorneys in a collaborative and fast-paced environment. The ideal candidate will play a vital role in ensuring the efficient operation of legal processes and supporting the team with essential administrative and legal tasks.</p><p><br></p><p>While this role will primarily support litigation, there will be opportunity to assist in the corporate group as well.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain court calendars, including scheduling hearings, depositions, and client meetings.</p><p>• Organize and oversee both physical and electronic files to ensure accessibility and accuracy.</p><p>• Draft and prepare preliminary versions of legal documents such as pleadings, motions, and subpoenas.</p><p>• Coordinate discovery processes and assist in trial preparation to support attorneys effectively.</p><p>• Handle electronic filing tasks for legal documents in compliance with court requirements.</p><p>• Schedule and coordinate depositions, hearings, and meetings with clients and other parties.</p><p>• Proofread legal documents to ensure precision and adherence to formatting standards.</p><p>• Facilitate document management processes and ensure proper organization and storage.</p><p>• Utilize NetDocuments or similar systems to manage legal data efficiently.</p>
We are looking for an experienced Litigation Paralegal to support our legal team in Baltimore, Maryland. In this long-term contract role, you will play a vital part in managing civil litigation cases, ensuring the smooth execution of discovery processes, and assisting attorneys with trial preparation. If you have a strong background in case management and a proactive approach to client communication, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and manage the e-filing of legal documents, including motions and discovery materials.<br>• Organize case pleadings and maintain accurate and up-to-date file systems.<br>• Schedule depositions and other key case-related events while managing attorney calendars effectively.<br>• Provide comprehensive support in trial preparation, ensuring all necessary materials and information are readily available.<br>• Draft and review discovery requests, responses, and legal pleadings.<br>• Communicate professionally with clients to address concerns and provide updates on case progress.<br>• Utilize case management software to track deadlines, progress, and case details.<br>• Assist attorneys with calendar management, scheduling meetings, and tracking critical dates.<br>• Collaborate with the legal team to ensure timely and efficient handling of litigation matters.<br>• If familiar with Needles or Neos software, apply this expertise to streamline case management processes.
A well-known credit union is seeking multiple Customer Service Representatives to assist their call center! <br><br>Essential Duties and Responsibilities:<br><br>• Handle a large volume of inbound and outbound telephone calls while providing courteous and personal service. <br>• Take ownership of every member interaction supporting first call resolution. <br>• Provide accurate, valid and complete information by using the correct procedures and available tools. <br>• Follow communication procedures, guidelines and policies. <br>• Handle member complaints, providing appropriate solutions. <br>• Adhere to established security procedures when verifying members prior to addressing their call. <br>• Carefully review member profile on core data and workflow computer system to reference member sales or service records to identify any previous issues that might assist with resolving their call. <br>• Analyze member needs, match services and loan products as needed, and promote automated services. Refer new accounts, new suffixes, and complete applications for automated services based on member needs. <br>• Provide detailed information to members on all Credit Union promotions and special account offerings.<br>• Respond to members’ questions; resolve both financial and non-financial account discrepancies. <br>• Update member records with details of the call and the response. <br>• Meet specific, measurable service goals and handle multiple call queues. <br>• Adhere to and uphold all policies and procedures of the credit union. <br>• Correct errors on member’s accounts; calculate penalties and dividends, when required. <br>• Review account memos to ensure they are current and applicable.
<p>We are looking for a skilled Contracts Administrator to join a dynamic legal team in Washington, District of Columbia. This long-term contract position offers the opportunity to contribute to the legal operations of a national nonprofit organization focused on environmental advocacy. The role requires exceptional organizational skills and attention to detail, as well as experience in managing contracts and supporting transactional workflows. For immediate consideration, apply today and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Review incoming contracts to ensure correct template usage, proper formatting, and accuracy, while providing initial edits or drafting as needed.</p><p>• Facilitate the signature process for contracts, including scanning, filing, and distributing finalized agreements.</p><p>• Track contract requests and maintain accurate records in established forms and databases.</p><p>• Update contract templates, guidance tools, and management systems to ensure current and efficient processes.</p><p>• Manage departmental calendars by scheduling meetings, client calls, and appointments, while ensuring deadlines and key reminders are noted.</p><p>• Coordinate logistics for meetings and training sessions, including preparing agendas, distributing materials, arranging video links or conference rooms, and documenting notes.</p><p>• Handle routine communications by answering inquiries, routing information as needed, and flagging urgent matters for review.</p><p>• Collaborate with internal teams to enhance business processes and maintain the quality of legal operations.</p><p>• Support compliance with procurement requirements and federal award regulations, ensuring adherence to applicable standards. </p>
<p>We are looking for a skilled Administrative Assistant to join our team on a long-term contract basis in Washington, District of Columbia. In this role, you will play a pivotal part in ensuring smooth office operations by managing a variety of administrative tasks. The ideal candidate will have excellent organizational skills, a strong attention to detail, and the ability to communicate effectively in a fast-paced environment. For immediate consideration, apply TODAY and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Perform accurate data entry to maintain organized and up-to-date records.</p><p>• Manage email correspondence and ensure timely responses to internal and external stakeholders.</p><p>• Schedule and coordinate appointments efficiently while maintaining calendars.</p><p>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to prepare documents and presentations.</p><p>• Support daily office operations and maintain an organized workspace.</p><p>• Assist in planning and coordinating meetings or events.</p><p>• Address administrative needs and provide support to team members as required.</p><p>• Uphold confidentiality and ensure sensitive information is handled appropriately.</p>
We are looking for an Administrative Assistant to join our team in Washington, District of Columbia. This contract-to-permanent position offers an excellent opportunity for a dedicated and detail-oriented individual to contribute to administrative operations and ensure compliance with organizational standards. The ideal candidate will play a key role in supporting documentation management, enhancing performance processes, and assisting in compliance-related activities.<br><br>Responsibilities:<br>• Ensure adherence to organizational policies, including quality, health, safety, security, environmental, and ethical guidelines.<br>• Assist in maintaining accurate records, documentation, and reports associated with program requirements.<br>• Provide support in preparing, revising, and organizing prevention and reporting policies, procedures, and training materials.<br>• Facilitate scheduling, logistics, and documentation for annual audits and assessments.<br>• Collaborate with officers to monitor and resolve non-conformities, ensuring timely reporting and follow-up.<br>• Distribute and manage shipboard training materials, ensuring updates are communicated effectively.<br>• Recommend improvements to prevention and reporting policies, enhancing compliance and performance.<br>• Establish positive working relationships with team members to foster trust and collaboration.<br>• Support the tracking and coordination of reporting requirements to meet compliance standards.<br>• Contribute to the continuous improvement of personal and organizational performance through regular planning and review.
<p>My client is looking for an Accounting Manager to join their team in their Washington, DC office. This role will allow for the Accounting Manager to work on a hybrid schedule, and the company is based in the real estate industry. The ideal Accounting Manager would be responsible for ensuring the accuracy of financial reporting, reviewing monthly operating reports, assisting with preparing WIP schedules, capitalizing fixed assets, providing general ledger maintenance, analyzing, and preparing monthly financial statements, assisting in annual planning and budgeting process and assisting with other duties as needed. This organization has an excellent employee benefit package, offers room for growth and great work-life balance.</p><p><br></p><p>Daily responsibilities of the Accounting Manager include:</p><p><br></p><p>· Prepare monthly operating reports.</p><p>· Prepare monthly financial statements.</p><p>· Assist with WIP schedule preparation.</p><p>· Capitalize fixed assets and apply cost accounting.</p><p>· General ledger maintenance.</p><p>· Perform cash flow projections.</p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>Our client is seeking a skilled HR Coordinator to support recruiting, onboarding, HR compliance, and employee services. This temp-to-hire role is ideal for detail-oriented HR professionals looking to advance their careers.</p><p><br></p><ul><li>Assist with recruitment efforts, including posting jobs and scheduling interviews</li><li>Facilitate onboarding and new hire orientation processes</li><li>Maintain HR records and ensure compliance with policies and regulations</li><li>Respond to employee inquiries about benefits and company policies</li><li>Support HR projects and initiatives, such as performance reviews and training</li></ul><p><br></p>
<p>We are looking for a detail-oriented Legal Secretary join our client in Baltimore, Maryland. This Contract/Project based position offers an exciting opportunity to support daily operations and contribute to the efficiency of the workplace. The ideal candidate will excel in multitasking, communication, and organization while providing high-quality administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls, ensuring prompt and courteous communication while directing inquiries to the appropriate team members.</p><p>• Perform accurate data entry tasks, maintaining the integrity of records and databases.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a positive first impression.</p><p>• Organize and maintain office files, documents, and supplies to support smooth day-to-day operations.</p><p>• Assist in scheduling meetings, appointments, and coordinating logistics.</p><p>• Collaborate with team members to support various administrative functions and projects.</p><p>• Monitor and order office supplies to ensure adequate inventory levels.</p><p>• Prepare reports, presentations, and correspondence as needed.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Support the Operations Manager with administrative tasks and other duties as assigned.</p>
<p>The Program Support Specialist provides administrative, operational, and logistical support to program staff to ensure the successful implementation of nonprofit initiatives. This role involves coordinating activities, maintaining program documentation, assisting with reporting, and serving as a key point of support for program teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist program managers with planning, coordination, and implementation of programs and events.</li><li>Maintain accurate program records, databases, and files.</li><li>Prepare reports, presentations, and documentation for internal and external stakeholders.</li><li>Coordinate communications with participants, volunteers, and partner organizations.</li><li>Track program metrics and assist in monitoring and evaluation efforts.</li><li>Support the development of outreach materials and communications.</li><li>Provide administrative support, including scheduling meetings, managing calendars, and coordinating logistics.</li><li>Perform other duties as assigned to support program success.</li></ul><p><br></p>
Join our team as an Administrative Assistant! We're seeking an organized detail oriented to support daily office operations, handle scheduling, manage correspondence, and assist with clerical tasks. This is a highly visible role with growth opportunities. <br> Provide comprehensive administrative support, including calendar management and meeting coordination Draft and edit correspondence, presentations, and reports Process mail, manage office supply inventory, and maintain both electronic and paper files Support event planning, travel arrangements, and expense reporting Perform data entry and manage office communications efficiently
<p>Seeking a proactive Logistics Coordinator to manage shipping/receiving schedules, maintain inventory records, and coordinate with carriers. Ideal for candidates who thrive in a fast-paced, hands-on environment.</p><p><br></p><ul><li>Coordinate and schedule shipments, deliveries, and pickups</li><li>Communicate with vendors, carriers, and internal teams to ensure on-time transport</li><li>Track orders and manage inventory records in logistics software</li><li>Resolve shipping discrepancies and prepare required documentation</li><li>Analyze transportation costs and recommend process improvements</li></ul><p><br></p>
