Add your latest resume to match with open positions.

17 results for Personal Executive Assistant in Hunt Valley, MD

Executive Assistant

McLean, VA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are seeking an experienced Executive Assistant to support the management team in a fast-paced, professional environment. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple administrative priorities effectively. This position is onsite Monday to Friday with occasional need for overtime on Saturdays during the busy season. Responsibilities:<ul><li>Provide administrative support to the management team</li><li>Manage calendars and coordinate scheduling</li><li>Process invoicing and maintain accurate records</li><li>Prepare and submit expense reports</li><li>Handle general executive support tasks and special projects as needed</li></ul>
2026-07-23T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-07-29T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an experienced Executive Assistant to support the General Counsel in Bethesda, Maryland. This role is ideal for a highly organized and detail-focused individual who can manage shifting priorities, safeguard confidential information, and keep legal and executive activities moving efficiently. The position also plays a key part in maintaining corporate records, coordinating insurance renewal materials, and producing accurate reports and organizational documents. Responsibilities: • Manage the General Counsel’s calendar, meeting logistics, correspondence, and day-to-day administrative priorities while ensuring smooth coordination across competing demands. • Prepare agendas, assemble supporting documents, and organize key information needed for meetings, legal matters, and executive decision-making. • Anticipate upcoming needs, follow through on open items independently, and provide dependable support with minimal direction. • Maintain corporate records, entity documentation, and related files while helping monitor required filings and internal legal documentation. • Update and distribute organizational charts for the parent company and affiliated entities, ensuring information remains current and accurate. • Track deadlines, document requests, and action items connected to legal projects, grievances, and other matters overseen by the General Counsel. • Coordinate the collection, verification, and submission of materials needed for insurance renewals, serving as the internal liaison with the company’s broker. • Build and maintain spreadsheets and reports in Excel to organize data from multiple departments and support accurate reporting and submissions. • Provide additional administrative assistance to HR or senior leadership as business needs allow.
2026-07-17T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to a C-suite executive. This role goes beyond calendar management—you will serve as a trusted partner who anticipates needs, solves problems before they arise, and helps maximize the executive's effectiveness. The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, maintains strict confidentiality, and enjoys managing multiple priorities with professionalism and precision. Key Responsibilities<ul><li>Manage complex calendars, scheduling, and meeting coordination across multiple time zones.</li><li>Coordinate domestic and international travel, including detailed itineraries, accommodations, and expense reporting.</li><li>Prioritize and manage incoming communications, ensuring timely responses and follow-up.</li><li>Prepare meeting agendas, presentations, reports, and briefing materials.</li><li>Take ownership of action items and ensure projects stay on track.</li><li>Serve as a liaison between the executive and internal and external stakeholders.</li><li>Coordinate executive meetings, leadership offsites, board meetings, and special events.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage expenses, invoices, and administrative documentation.</li><li>Identify opportunities to improve processes and increase executive efficiency.</li><li>Support strategic initiatives and special projects as assigned.</li></ul>
2026-07-23T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
28.5 - 34.21 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support administrative operations and executives. This position is ideal for someone who is organized, responsive, and comfortable handling a wide range of office support tasks in a fast-paced environment. The selected candidate will help maintain records, coordinate communications, manage office resources, and assist with information gathering and reporting. Responsibilities:• Respond to inquiries by explaining department services, processes, and established guidelines.• Help address service-related issues by tracking concerns, gathering details, and supporting timely resolution.• Draft, format, and update correspondence, logs, and other documents using Microsoft Word and Excel.• Use standard office equipment, including printers, copiers, and shredders, to support daily administrative needs.• Collect information from various sources and prepare clear summaries or reports for management review.• Maintain records and compile routine statistical or operational data for internal reporting purposes.• Receive, sort, and distribute incoming mail and other departmental correspondence.• Monitor office supply levels, maintain inventory records, and assist with ordering needed materials.• Organize and file documents while improving filing methods to support efficient record retrieval.
2026-08-07T00:00:00Z

Sr. Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
29 - 38.36 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level administrative support in a fast-paced position based in Baltimore, Maryland. This role focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly and efficiently. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities with professionalism. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and adjusting priorities as business needs change.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries for executive leadership.• Coordinate meeting logistics by securing venues, preparing schedules, and confirming attendance for internal and external participants.• Support executives with day-to-day administrative tasks to help maintain organization and timely follow-through on key activities.• Prepare and distribute meeting materials, agendas, and related documentation to ensure leaders are well prepared.• Monitor upcoming deadlines and commitments, providing reminders and proactive support to keep priorities on track.• Communicate professionally with internal teams and external stakeholders on behalf of executive leadership.• Handle sensitive information with discretion while maintaining a high standard of accuracy and confidentiality.
2026-08-07T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and dependable Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate will be organized, proactive and comfortable managing a variety of clerical and front office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-07-28T00:00:00Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized and proactive Office Assistant to support daily administrative operations in Washington, District of Columbia. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced office, can manage competing priorities, and brings strong technical ability with Microsoft Office tools. The right candidate will help maintain an efficient workplace by supporting file organization, tracking supplies, and assisting with general office coordination. Responsibilities: • Coordinate day-to-day office support activities to keep shared workspaces orderly, functional, and well maintained. • Monitor and track office inventory levels, helping ensure supplies are available and records remain accurate. • Organize digital documents and assist with file management in shared storage platforms such as OneDrive. • Provide administrative support through data entry, document preparation, and general back-office tasks. • Answer inbound calls and greet visitors professionally while directing requests to the appropriate staff members. • Use Microsoft Word and Excel to create, update, and maintain reports, logs, and office documents. • Operate standard office equipment and assist with routine clerical duties to support team productivity. • Adapt quickly to varying workplace procedures and follow established protocols in different office environments.
2026-08-11T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support the packaging team in Baltimore, Maryland within the food and food processing industry. This Long-term Contract position is ideal for someone who combines strong administrative coordination with solid analytical skills and is comfortable working in a manufacturing or distribution environment. The person in this role will help maintain organized department operations, support reporting accuracy, and contribute to compliance-focused administrative processes across the team. Responsibilities: • Investigate and reconcile timekeeping issues by gathering records, reviewing details, and correcting discrepancies in a timely manner. • Partner with Human Resources to monitor attendance, maintain documentation, and support adherence to departmental compliance expectations. • Compile, organize, and analyze operational data for reporting needs, working closely with corporate partners to ensure information is accurate and useful. • Prepare and distribute department performance reports, including key metrics that support decision-making and operational visibility. • Review system entries for errors, make corrections when needed, and help maintain dependable administrative records. • Provide day-to-day administrative support to the packaging department, helping create structure and consistency across office processes. • Assist with special assignments and cross-functional initiatives as business needs evolve. • Learn and work within new systems and tools as needed to support department operations and reporting requirements.
2026-08-07T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations. This is a Contract position suited for someone who can keep information organized, respond to administrative requests quickly, and provide dependable support to accounting-related activities. The role offers an ongoing opportunity for someone who is comfortable working in a part-time capacity while helping bring structure and efficiency to a growing office environment. Responsibilities: • Organize and maintain digital and paper records so important business and financial documents are easy to retrieve. • Assist with administrative tasks tied to accounting support, including gathering backup materials and locating documentation needed for reporting and tax-related processes. • Enter, update, and verify information in internal files, trackers, and office records with a high level of accuracy. • Answer inbound calls and handle routine front-office communication in a timely and courteous manner. • Support general reception and administrative office activities to help daily workflows run smoothly. • Coordinate with internal team members to obtain missing information, follow up on requests, and keep action items moving forward. • Help establish orderly filing practices and improve document organization as the office continues to expand. • Provide administrative support related to office setup and changing operational needs, including organizing materials during workspace updates.
2026-08-06T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Towson, Maryland. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling administrative and clerical tasks in a fast-paced environment. The position will focus on maintaining accurate records, coordinating schedules, and helping ensure smooth communication across the team. Responsibilities: • Enter and update information in internal records and spreadsheets with a high degree of accuracy. • Manage calendars by arranging appointments, adjusting schedules, and confirming meeting details. • Coordinate meetings by preparing logistics, sending invitations, and tracking attendance or follow-up needs. • Provide general administrative support to the office, including organizing documents and maintaining orderly files. • Assist with routine clerical work tied to accounting or operational processes as needed. • Communicate with team members and stakeholders to ensure timely completion of administrative requests.
2026-08-03T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
19 - 21 USD / Hourly
A health services organization in Baltimore, MD is seeking a Receptionist to join their team! In this role, you will be responsible for greeting clients and visitors, heavy administrative duties, maintaining files, assisting the HR department with some of the onboarding, scheduling, data entry, etc., responding to general inquiries; verifying client insurance information; managing the client wait list; processing payments and recording checks, and other duties as assigned.
2026-07-29T00:00:00Z

Administrative Assistant

Columbia, MD
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily Healthcare office operations in Columbia, Maryland. This fully onsite contract opportunity with potential for a permanent role is ideal for someone who thrives in a structured environment and enjoys keeping administrative and mail distribution processes running smoothly. The person in this role will work closely with office leadership while ensuring incoming and outgoing mail is handled accurately and efficiently. Responsibilities:• Manage day-to-day administrative support tasks to help maintain efficient office operations.• Receive, sort, and organize incoming mail and packages with a high level of accuracy.• Distribute correspondence and deliveries promptly to the appropriate departments or individuals.• Prepare outgoing mail and ensure items are processed according to established procedures.• Maintain mailroom organization and monitor supplies needed for daily distribution activities.• Provide direct administrative support to the Director and assist with assigned office priorities.
2026-08-03T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily operations in a boutique law firm office. This role combines administrative coordination, office support, and legal team assistance in a fast-paced environment. The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a high standard of accuracy and service. Responsibilities:• Coordinate administrative processes such as opening new matters, conducting conflict reviews, and assisting with billing-related activities.• Partner with office leadership on projects designed to improve workflow efficiency and strengthen operational support.• Provide reliable in-office assistance on scheduled days, including preparing conference spaces, replenishing common areas, sorting mail, and handling general office needs.• Support attorneys and paralegals by organizing digital files, preparing legal and engagement documents, and helping manage submissions, closings, and signature collection under tight timelines.• Keep marketing and contact records current by maintaining accurate updates within the firm database.• Manage assignments with strong attention to deadlines and produce organized, well-documented work with minimal supervision.• Communicate professionally with colleagues, leadership, clients, and external vendors to ensure smooth day-to-day coordination.• Contribute effectively in a hybrid work setting by balancing independent work with timely communication and collaboration across the team.
2026-08-07T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes on track, providing a welcoming front-office presence, and handling a steady flow of communication and records. The role requires strong attention to detail, sound judgment, and the ability to manage multiple tasks in a fast-paced office setting. Responsibilities: • Manage day-to-day administrative activities to help the office run efficiently and maintain an organized environment. • Respond to incoming calls, direct inquiries to the appropriate contacts, and provide courteous assistance to internal and external stakeholders. • Welcome visitors and handle front-desk responsibilities with a courteous and service-oriented approach. • Prepare, organize, and maintain office records, correspondence, and other administrative documentation. • Enter and update data accurately in company systems while verifying information for completeness and consistency. • Coordinate general office support tasks such as scheduling, document handling, and routine communications. • Assist with maintaining orderly administrative workflows and support team members with clerical needs as they arise.
2026-08-07T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Assistant to support a team in McLean, Virginia through a Long-term Contract opportunity. This position is ideal for someone who can manage competing priorities, communicate effectively, and keep daily administrative operations running smoothly. The role requires strong computer proficiency, sound judgment, and the ability to provide dependable support across a range of office and project-related tasks. Responsibilities: • Provide day-to-day administrative support to multiple staff members, helping coordinate assignments, schedules, and routine office activities. • Prepare, edit, and organize documents, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Maintain accurate records and handle data entry tasks with a high level of precision and confidentiality. • Manage inbound calls, respond to general inquiries, and serve as a reliable point of contact for internal and external communication. • Organize digital files and retain documentation within approved agency databases and document management platforms, including SharePoint and EDGe. • Assist with a variety of administrative projects by tracking deliverables, gathering information, and supporting timely completion of assigned work. • Support front-office and receptionist-related functions as needed to ensure smooth daily operations. • Monitor multiple priorities at once while maintaining strong attention to detail and consistent follow-through on assignments.
2026-08-11T00:00:00Z

Packaging Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
24 - 32 USD / Hourly
OverviewThe Packaging Administrative Assistant will handle a wide range of administrative and data analytics in support of the packaging department working in SAP. Responsibilities/Duties• Resolve timekeeping discrepancies by collecting and analyzing information • Make entries into Kronos and SAP with a heavy emphasis on communication both via phone verbally and electronically via email to clients, stakeholders, vendors and internal partners. Seeking someone with strong admin and operations who has worked in an industrial environment preferably manufacturing or distribution, must have no job is too small attitude• Coordinate with HR to track and monitor attendance compliance, someone to help bring structure and meet compliance standards for admin support in departmentwill go at least six months maybe longermust have excellent communication, working with purchasing department to retrieve updates, email, phone correspondence, detail oriented, communicating with vendors, planning department, checking availability and pricing of parts, helping with refining scheduling, planning, overtime tracking, data entry no job is to small, team player • Work closely with corporate on data collection and modeling information• Responsible for reporting department OPEX metrics• Manage SAP entry errors as needed• Support other projects and initiatives as needed
2026-08-06T00:00:00Z