<p>We are seeking an organized and proactive Office Assistant to support daily operations and ensure a smooth office workflow. The ideal candidate will have strong attention to detail, excellent communication skills, and a customer-service mindset. The duration of this contact position is until April.</p><p><br></p><p>Key Responsibilities:</p><p>Greet visitors and direct them to the appropriate staff member</p><p>Answer, screen, and forward incoming calls in a professional manner</p><p>Assist with scheduling meetings, maintaining calendars, and organizing files</p><p>Perform data entry and update records as needed</p><p>Manage incoming and outgoing mail and deliveries</p><p>Order and organize office supplies; monitor inventory</p><p>Support administrative tasks such as copying, scanning, and filing documents</p><p>Provide general support to staff as needed</p>
We are looking for a dedicated Office Assistant to join our team in Washington, District of Columbia. In this long-term contract position, you will play a vital role in ensuring the smooth operation of our office by managing supplies, coordinating shared spaces, and supporting administrative tasks. This is an excellent opportunity for a detail-oriented individual with strong organizational skills to contribute to a dynamic and efficient work environment.<br><br>Responsibilities:<br>• Maintain inventory of office supplies, placing orders and ensuring timely restocking to support operational efficiency.<br>• Monitor and replenish kitchen and breakroom essentials, including beverages and cleaning supplies, to maintain a clean and stocked environment.<br>• Oversee the scheduling and upkeep of conference rooms and shared office spaces to ensure they are ready for meetings and daily use.<br>• Collaborate with vendors to manage supply orders, track deliveries, and address any issues related to office needs.<br>• Conduct regular inspections of office areas to ensure cleanliness, functionality, and a well-maintained appearance.<br>• Assist in onboarding new employees by preparing workspaces and providing basic office orientation.<br>• Provide backup support for reception duties, including answering calls, distributing mail, and scheduling tasks.<br>• Operate and maintain office equipment, ensuring functionality and troubleshooting minor issues as needed.<br>• Support general administrative tasks such as scanning documents, preparing materials, and coordinating schedules.<br>• Facilitate communication between departments to ensure smooth operations and address any office-related concerns.
Job Summary: The Administrative Assistant plays a key role in supporting the overall operations of the organization by providing administrative and clerical support to the Office Manager. Responsibilities include managing office tasks, coordinating meetings, handling correspondence, and ensuring the smooth and timely flow of information across the organization. <br> <br>Office Support & Front Desk Management <br>• Answer, screen, and route inbound phone calls. <br>• Greet visitors, clients, and job candidates in a detail oriented manner. <br>• Maintain office supply inventory for the Maryland office. <br>• Collect and distribute daily mail; prepare checks for mailing. <br>• Assist subcontractors with inquiries as needed. <br>• Ensure all paperwork is properly scanned, organized, and filed. <br>• Coordinate with the Logistics Manager to ensure checks and documents are sent out promptly. <br>• Provide general support to the Office Manager as assigned. <br> <br> <br>Time Tracking System Management <br>• Track all hours worked for hourly staff and salaried superintendents using BusyBusy. <br>• Ensure foremen submit timesheets on time. <br>• Verify that Daily Reports are uploaded to Procore. <br>• Maintain accurate data entry on a daily basis. <br>• Generate weekly estimated payroll reports from BusyBusy. <br>• Process subcontractor reports for weekly invoicing. <br> <br>Hiring & Onboarding Support <br>• Assist with various stages of the hiring process. <br>• Communicate and, when necessary, translate the hiring process for potential candidates. <br>• Schedule welding tests with the shop and manage related calendars. <br>• Schedule interviews for the Office Manager and Director of Operations. <br>• Review and monitor completion of all new permanent paperwork. <br>• Coordinate with the Procurement Manager to ensure PPE is provided to new hires. <br>• Conduct new permanent training, including BusyBusy app use and Safety Orientation. <br> <br>Qualifications <br>• High school diploma or equivalent; associate degree preferred. <br>• Fluency in English and Spanish, with strong verbal and written communication skills. <br>• Strong attention to detail and accuracy. <br>• Digital literacy and research skills, including ability to evaluate information reliability. <br>• Proficiency in Microsoft Office (Excel, Outlook, Word, etc.). <br>• Strong calendar and scheduling management skills. <br>• Excellent written and verbal communication abilities. <br>• Effective time management, multitasking, and adaptability. <br>• Basic math and accounting skills. <br>• detail oriented demeanor with strong interpersonal skills and the ability to de-escalate tense situations. <br>• Proactive approach to problem-solving and improving processes. <br>• Ability to work independently and collaboratively. <br>• Ability to handle confidential information with discretion. <br> <br>Travel Requirements <br>• Regular commuting to the worksite. <br> <br>Physical Requirements <br>• Prolonged periods of sitting at a desk and using a computer. <br>• Frequent repetitive motions. <br> <br>Equal Opportunity Employer <br>IFS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other status protected by law. <br> <br>Other Duties <br>This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities required. Responsibilities may change at any time with or without notice.
<p>A mission‑driven nonprofit organization in Downtown Baltimore is seeking a reliable <strong>Administrative Assistant</strong> to support daily office operations. This is a <strong>temp‑to‑hire opportunity</strong> for a candidate who is organized, professional, and eager to grow into a long‑term role.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support including scheduling, filing, and document preparation.</li><li>Answer and route incoming phone calls and emails.</li><li>Maintain electronic and paper filing systems.</li><li>Assist with meeting coordination, agendas, and basic note‑taking.</li><li>Order office supplies and support internal projects as assigned.</li></ul><p><br></p>
<p><strong>ROLE: Land Acquisition Assistant (permanent/full-time role)</strong></p><p><strong>SALARY: Flexible - will be commensurate with experience with property acquisition </strong></p><p><strong>LOCATION: Bowie, MD preferred or Baltimore (5x on-site) </strong></p><p><strong>Benefits including health insurance, 401k, pto, etc. are included.</strong></p><p><br></p><p>We are looking for an organized and detail-oriented <strong>Land Acquisition Assistant </strong>to support a legal and real estate team based in Bowie, Maryland. This role is essential to the success of our land acquisition and due diligence processes, ensuring smooth coordination and communication across departments. The ideal candidate thrives in a dynamic environment and is eager to contribute to impactful environmental restoration projects.</p><p><br></p><p><strong>JUNIOR CANDIDATES INTERESTED IN REAL ESTATE AND PROPERTY LAW ARE ENCOURAGED TO APPLY</strong></p><p><br></p><p>Responsibilities:</p><p>• Support the creation, formatting, and mailing of marketing materials to engage with landowners.</p><p>• Conduct outreach to landowners.</p><p>• Research potential land leads and strengthen connections with brokers, engineers, developers, land trusts, and community organizations.</p><p>• Coordinate and manage feasibility studies, ensuring effective collaboration between land, legal, and technical teams.</p><p>• Oversee title commitments, investigating property characteristics, land use compatibility, and environmental or historical considerations.</p><p>• Track and manage deadlines associated with study periods, hosting regular meetings to review progress and address action items.</p><p>• Maintain detailed records and documentation to support project planning and execution.</p><p>• Facilitate communication with stakeholders to ensure timely updates and resolution of issues.</p><p>• Provide general administrative support, including data entry and answering inbound calls.</p>
<p>The Financial Aid Office Assistant provides administrative and customer service support, assisting students, families, and staff with financial aid–related processes. This role focuses on accurate documentation, effective communication, and coordination of office operations to support student services and institutional requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist students with FAFSA and financial aid application processes</li><li>Process and review financial aid documentation</li><li>Maintain student records in compliance with FERPA regulations</li><li>Respond to inquiries regarding grants, loans, and scholarships</li><li>Coordinate with admissions, registrar, and bursar offices</li><li>Verify eligibility for federal, state, and institutional aid programs</li><li>Track deadlines and ensure timely award processing</li><li>Assist with student outreach and financial literacy initiatives</li><li>Support compliance with Department of Education regulations</li></ul><p><br></p>
<p>Our team is seeking a motivated and detail‑oriented <strong>Administrative Assistant</strong> to support our daily operations. This role offers the opportunity to provide essential administrative and organizational support in a dynamic, fast‑paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members.</li><li>Prepare and edit correspondence, reports, presentations, and internal documents.</li><li>Maintain accurate records and filing systems, both digital and physical.</li><li>Greet and assist visitors; answer and direct phone calls and emails.</li><li>Order and maintain office supplies, equipment, and vendor needs.</li><li>Support event planning, travel arrangements, and operational logistics.</li><li>Assist with special projects and additional administrative duties as needed.</li></ul><p><br></p>
<p>The Executive Assistant provides high-level administrative and operational support to senior executives within a financial services organization. This role requires exceptional discretion, attention to detail, and the ability to manage complex schedules and priorities in a fast-paced, highly regulated environment. The Executive Assistant serves as a trusted partner to leadership, supporting business operations, client interactions, and confidential financial matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, meetings, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and meeting materials</li><li>Coordinate internal and external meetings, including client and board meetings</li><li>Handle sensitive and confidential financial, client, and regulatory information</li><li>Serve as a primary point of contact between executives, clients, and internal teams</li><li>Track deadlines, action items, and follow up to ensure timely completion</li><li>Support compliance with internal policies and financial regulations</li><li>Organize and maintain accurate records, files, and documentation</li><li>Assist with special projects and ad hoc initiatives as needed</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our law firm client's team in Washington, District of Columbia. This role requires a proactive individual who excels at managing hospitality services and administrative tasks, ensuring smooth operations and high-quality service delivery. The ideal candidate will thrive in a fast-paced environment while maintaining organization and a high standard of conduct.</p><p><br></p><p>Full-time/Permanent Position with Benefits </p><p>Pay: $34-41 Hourly </p><p>Approx: $70-85K/annual</p><p><br></p><p>Responsibilities:</p><p>• Coordinate catering services, including managing requests, delivery, setup, and cleanup to ensure seamless execution.</p><p>• Build and maintain relationships with vendors to ensure timely and high-quality services, including updating preferred vendor lists.</p><p>• Monitor catering expenses, reconcile budgets, process invoices, and generate reports to support financial tracking.</p><p>• Manage pantry and breakroom supplies, ensuring they are consistently stocked and presented to high standards.</p><p>• Assist with logistics and hospitality for firm events, such as receptions and partner lunches.</p><p>• Organize supply rooms to maintain a neat and orderly appearance.</p><p>• Collaborate with reception and facilities teams to ensure meeting rooms are prepared, serviced, and cleaned after use.</p><p>• Update and maintain documentation for catering and hospitality processes, including standard operating procedures and event templates.</p><p>• Identify opportunities to improve hospitality and workplace experience processes, offering proactive recommendations.</p>
<p>The Sr. Administrative Assistant provides comprehensive administrative and operational support to senior leadership, playing a key role in maintaining organizational efficiency. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. This role often serves as a central point of coordination for communications, projects, and executive workflows while ensuring accuracy, confidentiality, and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate departmental projects and track deadlines</li><li>Maintain confidential records and files</li><li>Serve as liaison between leadership and internal/external stakeholders</li><li>Draft and edit internal communications on behalf of leadership</li><li>Organize board meetings, committees, and special events</li><li>Improve administrative processes to increase efficiency</li></ul><p><br></p>
<p>We are looking for a highly motivated and detail-oriented individual to join our team as a Legal Support II in Arlington, VA. This position offers an exciting opportunity to assist the Business Development group within the Legal Department by providing comprehensive administrative and contract management support. As a key contributor, you will handle various tasks with professionalism and efficiency, ensuring seamless operations across multiple areas. This is a long-term contract position that requires excellent organizational skills and the ability to work independently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a team of attorneys, including managing calendars and preparing expense reports.</p><p>• Organize and maintain centralized filing systems to ensure easy access to important documents.</p><p>• Perform contract administration tasks such as scanning, copying, data entry, routing, and signature tracking.</p><p>• Draft correspondence and other legal documents with accuracy and attention to detail.</p><p>• React quickly and appropriately to urgent situations, ensuring timely resolution of issues.</p><p>• Collaborate with team members to solve problems creatively and proactively.</p><p>• Maintain confidentiality and handle sensitive information with discretion and integrity.</p><p>• Assist with general office tasks to support the Legal Department's day-to-day operations.</p><p>• Build strong relationships with internal and external stakeholders by providing exceptional client service.</p><p>• Adapt to shifting priorities and manage multiple projects efficiently under tight deadlines.</p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are looking for a skilled Legal Assistant to join our established boutique law firm in Baltimore, Maryland. The ideal candidate will have at least three years of experience in real estate transactional work and possess excellent organizational and communication skills. This role offers the opportunity to work in a dynamic, fast-paced environment supporting legal professionals and clients.</p><p><br></p><p>Responsibilities:</p><p>• Create and revise legal documents, ensuring accuracy and version control.</p><p>• Manage and maintain client files, including electronic records.</p><p>• Prepare documents for execution and coordinate their assembly for closings.</p><p>• Compile and organize closing binders with meticulous attention to detail.</p><p>• File documents with relevant agencies such as the Department of Assessments and Taxation.</p><p>• Develop organizational charts to illustrate ownership structures of entities and properties.</p><p>• Conduct property research using online databases and mapping tools.</p><p>• Communicate effectively with clients through both verbal and written means.</p><p>• Utilize advanced word processing and document editing tools to produce high-quality work.</p><p>• Collaborate with team members to meet deadlines in a fast-paced setting.</p><p><br></p>
<p>Our client is an established investment platform with a robust legal team (based in Baltimore County). They are looking to hire an Attorney who will provide broad-based legal counsel and support to the Company and its affiliated entities with respect to its real estate investments. The position requires in-depth knowledge of and experience in sophisticated real estate transactions. The Counsel will report to the General Counsel and will be based out of the Company’s Baltimore County, Maryland office where there is a hybrid in-office/remote work environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Engage in the preparation of development agreements, construction contracts, management agreements and other related documents.</p><p>• Undertake comprehensive due diligence reviews, with a specific emphasis on title and survey review.</p><p>• Review and interpret community governance documents, such as declarations of covenants, homeowners’ association documents, and condominium documents.</p><p>• Provide legal support to various departments in the company as required.</p><p>• Draft, review, and negotiate a wide range of commercial contracts including NDAs, operating agreements, partnership agreements, employment agreements, and vendor contracts.</p><p>• Handle all documentation associated with real estate transactions including those related to acquisitions, dispositions, joint ventures, loans, development, asset management, and leasing.</p><p>• Maintain up-to-date knowledge in commercial real estate, title searches, corporate transactions, and transactional law to ensure all work is compliant with current laws and regulations.</p><p><br></p><p><br></p><p>SOME PERKS:</p><p>• Free Parking and a beautiful office that is situated in the county and walking distance from shops and restaurants</p><p>• 100% paid medical</p><p>• Potential to receive an interest in investment promotes as part of compensation</p><p>• All employees are invited to invest in the deals on an unpromoted basis.</p><p>• Extremely generous Bonus Structure</p><p>• Collegial team with flexible working hours</p><p><br></p><p>Qualified candidates should directly apply and connect with Amy Hyman Baum on LinkedIn. Direct messages can be sent via LI messenger or to the email found on Amy' LinkedIn page. Be sure to include an updated resume.</p>
<p>We are seeking five customer service oriented and reliable candidates needed to assist with handing out and hanging posters for a one-day event at The Baltimore Convention Center. Help Desk: This person will aid in passing out the posters to customers. They will maintain a sign out sheet and organization of the booth. This person will need to be confident and able to work alone as our onsite manager will have to step away from the booth at times. Hang Personnel: These employees will be hanging the medical posters on large display boards with push pins. They will be shown how to unpack the posters and how to properly hang the poster.</p>
<p>We are looking for a dedicated Legal Secretary to join our client's team in Arlington, Virginia. This permanent role involves supporting attorneys specializing in land use practice, requiring strong organizational and administrative skills. The ideal candidate will excel in managing legal documentation, proofreading, and assisting with various administrative tasks in a detail-oriented legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys in the land use practice area.</p><p>• Prepare, proofread, and format legal documents and correspondence with a high level of accuracy.</p><p>• Manage court filings and e-filing processes efficiently to ensure timely submissions.</p><p>• Organize and maintain case files using document management systems such as Worldox or iManage.</p><p>• Coordinate and maintain attorneys’ schedules, including meetings, deadlines, and court dates.</p><p>• Communicate with clients and external parties to facilitate case progress.</p><p>• Assist with research and preparation of materials related to land use cases.</p><p>• Monitor deadlines and ensure compliance with legal procedures and requirements.</p><p>• Collaborate with team members to ensure smooth workflow and support for attorneys.</p><p>• Handle general office tasks, including phone calls and correspondence, as needed.</p>
<p>Fantastic opportunity for a Senior Accountant looking to take the next step in their career and gain managerial experience! Opportunity to work for a private equity backed firm, mentor under a great CFO, and have room to grow to Controller as the company continue to grow and expand, both organically as well as through acquisition!</p><p><br></p><p>Robert Half has partnered with a long-standing client to hire their next Assistant Controller. These are exciting times at this private-equity backed company demonstrating exponential growth year over year! A successful candidate will play an integral part of the accounting & finance department. We are looking for someone that has a knack for positively motivating others, and helping to make critical decisions. This position is for candidates who can handle the accumulation and consolidation of financial data for internal and external financial statements, evaluate accounting and internal control systems, and lead departmental staff. This opportunity could advance your career, along with providing you with a very competitive and generous compensation and benefits package!</p><p> </p><p>Responsibilities:</p><p>- Direct accounting department activities, including full-cycle accounting operations and the monthly close process</p><p>- Complete month-end and year-end close of income statement and balance sheet, reconcile accounts, and handle G/L analysis</p><p>- Each month, present executive committee and partners with financial reports</p><p>- Manage the production of the annual budget and forecasts and monitor them monthly</p><p>- Work in conjunction with the finance team on revenue recognition processes and accurate reporting</p><p>- Prepare cash-flow reports, projecting cash needs at weekly and monthly intervals, daily cash management</p><p>- Support Finance Department initiatives, such as software and systems implementation and other departmental or firm-wide improvements, with research, planning, and implementation, as required</p><p>- Work closely with executive team and partners to ensure that firm-wide operation is efficient and effective</p><p>- Act on items beyond formal job responsibilities</p><p> </p><p>This is a fantastic opportunity to play an integral part for a rapidly growing private-equity backed company! Apply immediately to be considered!! </p>
We are looking for an experienced Legal Executive Assistant to join our team on a contract basis in Baltimore, Maryland. In this role, you will provide high-level administrative support to the Senior Vice President and General Counsel, ensuring seamless management of their schedule and legal portfolio. This position requires exceptional organizational skills and the ability to handle sensitive legal matters with discretion and professionalism.<br><br>Responsibilities:<br>• Coordinate and maintain the complex calendar of the Senior Vice President and General Counsel, prioritizing appointments and meetings.<br>• Prepare detailed materials for legal meetings and ensure readiness for all engagements.<br>• Organize and manage the legal portfolio, keeping files and documents systematically updated.<br>• Assist in trial preparation by compiling necessary information and documentation.<br>• Facilitate e-filing processes and maintain legal records with accuracy.<br>• Collaborate with the Chief of Staff and Deputy General Counsel on legal and administrative matters.<br>• Schedule and organize meetings with internal and external stakeholders, ensuring smooth communication.<br>• Maintain a docket system to track deadlines and legal commitments.<br>• Provide support in tasks related to education law and other specialized legal areas.
<p>We are seeking a detail-oriented and motivated <strong>Construction Assistant Project Manager </strong>to support the planning, execution, and closeout of construction projects. This role works closely with project managers, subcontractors, and clients to ensure projects are delivered on time, within scope, and on budget. The ideal candidate has a strong organizational skill set, clear communication style, and a solid understanding of construction processes. This is a direct-hire position that offers full-benefits and room for growth in the company. </p><p><br></p><p>Key Responsibilities</p><ul><li>Assist Project Managers with day-to-day coordination of construction projects</li><li>Track project schedules, budgets, submittals, RFIs, and change orders</li><li>Coordinate communication between owners, architects, engineers, subcontractors, and vendors</li><li>Maintain accurate project documentation and filing systems</li><li>Monitor project progress and report status updates to stakeholders</li><li>Support procurement of materials and equipment</li><li>Help ensure compliance with safety regulations, contract requirements, and company standards</li><li>Participate in project meetings and prepare meeting minutes</li></ul><p><br></p>
<p>Our client is a growing company in the sustainable energy space. As they continue to expand, they are looking to hire an Attorney (Assistant General Counsel) with 3+ years of experience to join their team in Baltimore, Maryland. This role involves providing comprehensive legal support for renewable energy projects, including managing complex transactions and ensuring compliance with relevant regulations. The ideal candidate will possess a strong background in project finance, corporate law, and renewable energy, and will work closely with senior leadership to balance legal risk with business objectives.</p><p><br></p><p>Responsibilities:</p><p>• Lead and oversee all legal aspects of renewable energy projects from conceptualization to operation, ensuring compliance with industry standards and regulations.</p><p>• Draft, negotiate, and manage intricate agreements such as Power Purchase Agreements (PPAs), lease documents, EPC contracts, O& M agreements, and interconnection agreements.</p><p>• Provide strategic advice on project financing structures, including construction debt, tax equity partnerships, and term debt, with a focus on compliance with the Inflation Reduction Act and related guidelines.</p><p>• Conduct and coordinate due diligence for acquisitions, financings, and portfolio sales, reviewing critical documentation such as permits, environmental assessments, and interconnection materials.</p><p>• Offer legal and commercial guidance to senior management, aligning business goals with legal frameworks.</p><p>• Oversee the review and management of various legal documents, including vendor contracts, nondisclosure agreements, and master service agreements, ensuring accuracy and risk mitigation.</p><p>• Develop and enhance company templates for transactional documents, maintaining a robust internal legal knowledge base.</p><p>• Support corporate governance initiatives, including subsidiary management, compliance policies, and risk management strategies.</p><p>• Collaborate with and manage external legal counsel to ensure efficient and cost-effective representation.</p>
We are looking for an experienced Legal Assistant to support litigation processes in Baltimore, Maryland. This contract role requires someone with a keen attention to detail and a strong background in civil litigation and court procedures. The ideal candidate will assist with file management, courtroom activities, and trial preparation.<br><br>Responsibilities:<br>• Organize and maintain physical and electronic legal files to ensure accessibility and accuracy.<br>• Manage e-filing and civil court filings in compliance with local regulations.<br>• Handle calendar management to track court dates, deadlines, and appointments.<br>• Assist in courtroom procedures, including supporting attorneys during trials and hearings.<br>• Prepare and organize trial documents and evidence for litigation purposes.<br>• Coordinate with legal teams to ensure timely submission of filings and documentation.<br>• Attend court sessions and provide on-site support for case proceedings.<br>• Review and update legal files to maintain up-to-date records.<br>• Collaborate with attorneys to facilitate smooth litigation processes.<br>• Ensure proper handling and security of sensitive legal information.
We are looking for a Mailroom Assistant to join our team in Lancaster, Pennsylvania. This position involves managing mailroom operations, ensuring efficient handling of documents, and supporting administrative tasks. As a Long-term Contract role, this opportunity offers stability and the chance to contribute to organizational success.<br><br>Responsibilities:<br>• Process incoming and outgoing mail, ensuring timely delivery and accurate distribution.<br>• Sort and distribute mail to appropriate departments and individuals within the organization.<br>• Manage document scanning, storage, and electronic filing systems to maintain proper records.<br>• Handle the preparation and mailing of packages, including legal and administrative documents.<br>• Maintain order and organization within the mailroom, ensuring supplies are stocked and equipment is operational.<br>• Assist with photocopying, scanning, and document management tasks as needed.<br>• Collaborate with team members to support clerical and administrative duties.<br>• Ensure compliance with document control and management procedures.<br>• Support daily mail operations, including tracking and logging incoming and outgoing items.<br>• Respond to inquiries and resolve issues related to mailroom activities.
<p>The ideal candidate for this position is a highly collaborative individual with strong leadership, managerial, and relationship-building skills who thrives in fast-paced environments. As a self-starter, this candidate is deeply committed to continuous improvement and operational excellence. The ideal candidate is a creative problem solver who possesses a strong inclination toward leveraging advanced treasury technologies and digital tools to enhance financial operations. This includes advocating for and implementing cutting-edge solutions that streamline processes, improve accuracy, and optimize financial management systems.</p><p><br></p><p>This is a hybrid position based out of our Lancaster headquarters. Specific on-site expectations may vary and will be determined on a case-by-case basis, taking into account the candidate’s home location.</p><p><br></p><p>ESSENTIAL DUTIES & RESPONSIBILITIES</p><p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>• Manage daily administration of the cash management process which includes daily journal entries, cash analysis, wire transfers, investments, borrowings, and various other cash activities.</p><p>• Monitor and oversee existing bank infrastructure including accounts, services, signatories, while managing all administrative functions such as opening, closing, and maintaining accounts.</p><p>• Create, support, and maintain end-to-end treasury policies, procedures, and internal controls.</p><p>• Review, approve and release electronic disbursements, ACH and wire payments; troubleshoot daily transaction issues as they occur.</p><p>• Own near-term cash flow forecasting and support mid- and long-range cash flow forecasts.</p><p>• Drive continuous improvement initiatives including recommending, evaluating, and implementing new treasury products and services.</p><p>• Cultivate and maintain relationships with banks and other financial institutions.</p><p>• Manage a highly effective team of treasury professionals by providing guidance, training, and performance feedback to ensure the teams effectiveness and professional growth.</p><p>• Oversee merchant accounts and corporate purchasing card programs across all entities.</p><p>• Analyze monthly bank fees including merchant, treasury, borrowing, and legal expenses.</p><p>• Participate in and collaborate across functional silos on strategic initiatives and goals.</p><p>• Support and oversee month end close and reporting responsibilities.</p><p>• Ensure compliance with relevant financial regulations and reporting requirements.</p><p>• Participate in special projects and perform other duties as assigned.</p><p><br></p>
<p>We are seeking a highly professional, organized, and proactive Executive Assistant to provide high-level support to senior leadership in our York-based organization. This role is ideal for someone who excels at managing priorities, anticipates executive needs, and handles sensitive information with discretion and confidence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, coordinate meetings, and arrange travel</li><li>Prepare executive-level reports, presentations, and correspondence</li><li>Act as a liaison between executives, internal departments, and external partners</li><li>Handle confidential information with professionalism and discretion</li><li>Support special projects, meetings, and company initiatives<strong></strong></li></ul>
We are looking for an experienced Office Coordinator to support daily operations in a dynamic non-profit environment. This role is essential in ensuring the smooth running of office activities by maintaining organization, managing supplies, and assisting with various administrative tasks. The position offers a Contract to permanent employment opportunity and is based in Washington, District of Columbia.<br><br>Responsibilities:<br>• Ensure all kitchens, postage areas, copier stations, and general office supply areas are fully stocked on a daily basis.<br>• Maintain cleanliness and organization in shared spaces, including kitchens, copier areas, and common rooms not maintained by building staff.<br>• Monitor inventory levels for office supplies and place orders for coffee, vending, and other essentials with prior approval.<br>• Coordinate and assist with meeting setups, including preparing conference rooms for external visitors and special events.<br>• Serve as a member of the organization's Safety and Security team, contributing to workplace safety initiatives.<br>• Facilitate the distribution of daily mail and packages to staff in a timely manner.<br>• Provide backup support to the Senior Office Coordinator, including welcoming visitors and ensuring meeting spaces are ready.<br>• Assist in planning and organizing company-wide events and activities.<br>• Fulfill special assignments or tasks as directed by management.<br>• Perform additional duties as required to support office operations.
