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29 results for Office Administrative Assistant in Hunt Valley, MD

Administrative Assistant
  • Bladensburg, MD
  • onsite
  • Temporary / Contract
  • 23 - 23 USD / Hourly
  • <p>Our client a religious<strong> </strong>nonprofit<strong> </strong>organization is seeking a highly organized and professional Administrative Assistant to join its team in a full-time, onsite position, Monday through Friday.</p><p>This role is ideal for someone who thrives in a fast-paced environment, can multitask effectively, and brings strong administrative experience supporting senior leadership. The Administrative Assistant will be responsible for heavy<strong> </strong>calendar<strong> </strong>management, travel coordination, and board support, while helping ensure the smooth day-to-day operation of the office.</p><p>Key Responsibilities</p><ul><li>Manage heavy calendar scheduling, including meetings, appointments, and shifting priorities</li><li>Coordinate travel arrangements, itineraries, and related logistics</li><li>Provide administrative support to leadership and the board</li><li>Prepare, edit, and format documents, correspondence, and presentations</li><li>Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for daily administrative tasks</li><li>Maintain organization and efficiency while handling multiple responsibilities in a fast-paced environment</li><li>Communicate professionally with internal and external stakeholders</li></ul><p><br></p>
  • 2026-06-18T00:00:00Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 25 - 30 USD / Hourly
  • We are looking for an Administrative Assistant to support the packaging team in Baltimore, Maryland within the food and food processing industry. This Long-term Contract position is ideal for someone who combines strong administrative coordination with solid analytical skills and is comfortable working in a manufacturing or distribution environment. The person in this role will help maintain organized department operations, support reporting accuracy, and contribute to compliance-focused administrative processes across the team.<br><br>Responsibilities:<br>• Investigate and reconcile timekeeping issues by gathering records, reviewing details, and correcting discrepancies in a timely manner.<br>• Partner with Human Resources to monitor attendance, maintain documentation, and support adherence to departmental compliance expectations.<br>• Compile, organize, and analyze operational data for reporting needs, working closely with corporate partners to ensure information is accurate and useful.<br>• Prepare and distribute department performance reports, including key metrics that support decision-making and operational visibility.<br>• Review system entries for errors, make corrections when needed, and help maintain dependable administrative records.<br>• Provide day-to-day administrative support to the packaging department, helping create structure and consistency across office processes.<br>• Assist with special assignments and cross-functional initiatives as business needs evolve.<br>• Learn and work within new systems and tools as needed to support department operations and reporting requirements.
  • 2026-06-12T00:00:00Z
Administrative Assistant
  • Pikesville, MD
  • onsite
  • Permanent / Full Time
  • 60000 - 65000 USD / Yearly
  • <p>Robert Half has a new direct-hire opportunity for an Administrative Assistant. Our client offers great benefits and room for career growth. If interested, please apply to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Why You’ll Love This Role</strong></p><p>As our Administrative Assistant, you won’t just manage schedules and files—you’ll be a key contributor to projects, team coordination, and process improvements. This is the perfect opportunity for someone who is eager to learn, ready to take on responsibility, and excited to grow into higher-level administrative, operations, or leadership roles.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, meetings, travel arrangements, and communications</li><li>Prepare reports, presentations, and documentation with accuracy and clarity</li><li>Assist with project coordination and help streamline workflows</li><li>Support onboarding, internal communication, and team culture initiatives</li><li>Identify opportunities to improve processes and implement new systems</li><li>Act as a go-to problem solver, keeping the office running smoothly</li><li>Assist with billing as needed</li><li>Work closely with leadership on special projects</li></ul><p><br></p>
  • 2026-06-01T00:00:00Z
Administrative Assistant
  • Silver Spring, MD
  • onsite
  • Temporary to Hire
  • 20.9 - 24.2 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative tasks organized, communicating clearly, and ensuring materials and correspondence are handled accurately. The person in this role will help maintain efficient meeting documentation, manage outgoing and incoming mail activity, and provide dependable front-office support to the team.<br><br>Responsibilities:<br>• Manage day-to-day administrative support activities to help the office operate smoothly and efficiently.<br>• Prepare, organize, and send outgoing correspondence and packages using provided shipping information and labels.<br>• Collect, sort, and distribute incoming mail from building mail areas and ensure timely delivery to the appropriate recipients.<br>• Attend meetings to capture key discussion points and produce clear, accurate meeting minutes for follow-up.<br>• Coordinate meeting logistics, including scheduling support, note preparation, and conference call arrangements as needed.<br>• Respond to phone calls and general inquiries in a clear and courteous manner while assisting visitors and internal staff.<br>• Perform data entry and maintain administrative records with a high level of accuracy and confidentiality.
  • 2026-06-16T00:00:00Z
Administrative Assistant
  • Bethesda, MD
  • onsite
  • Permanent / Full Time
  • 50000 - 60000 USD / Yearly
  • We are looking for an Administrative Assistant to support daily accounting and office operations for a real estate and property team in Bethesda, Maryland. This position is ideal for someone who is highly organized, comfortable working with financial records, and able to manage multiple administrative priorities with accuracy. The role will contribute to efficient billing, payment tracking, and data management while helping maintain smooth internal workflows.<br><br>Responsibilities:<br>• Manage incoming invoices, verify details for accuracy, and prepare them for timely payment processing.<br>• Record financial transactions and update accounting information in QuickBooks and related internal systems.<br>• Monitor outgoing and incoming payments, including support for accounts payable and accounts receivable activities.<br>• Enter, organize, and maintain financial and administrative data with a strong focus on completeness and precision.<br>• Assist with preparing documentation, reports, and records needed for routine accounting and office administration.<br>• Communicate with internal team members and external contacts to resolve billing questions and payment discrepancies.<br>• Maintain organized digital and physical files for invoices, transaction records, and supporting documents.
  • 2026-05-26T00:00:00Z
Administrative Assistant
  • Linthicum Heights, MD
  • onsite
  • Temporary / Contract
  • 20 - 24 USD / Hourly
  • We are looking for an Administrative Assistant to join a growing manufacturing organization on a Contract basis in Linthicum, Maryland. In this role, you will provide day-to-day support to the Engineering team by managing documentation, coordinating records, and helping keep projects organized and on schedule. This position is ideal for someone who is detail-oriented, comfortable handling data and administrative tasks, and able to work effectively with multiple departments.<br><br>Responsibilities:<br>• Support the Engineering team with a wide range of administrative tasks and document management activities.<br>• Maintain organized engineering records by filing and updating drawings, specifications, work instructions, and related materials for accurate retrieval.<br>• Create and distribute document exports such as PDFs, DXFs, and other file formats needed by internal stakeholders and external suppliers.<br>• Enter and maintain item information in JD Edwards, including part numbers, bills of materials, routing details, and engineering revision changes.<br>• Partner with Operations and Customer Experience teams to process returns in JD Edwards while ensuring records and disposition details are complete and accurate.<br>• Prepare meeting summaries, notes, and basic presentation materials to support engineering and cross-functional communication.<br>• Gather information and document existing workflows to assist with continuous improvement efforts.<br>• Track project milestones, follow-up items, and engineering timelines to help the team stay aligned on priorities and deadlines.
  • 2026-06-15T00:00:00Z
Office Assistant
  • Silver Spring, MD
  • onsite
  • Temporary / Contract
  • 21 - 25 USD / Hourly
  • <p>We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
  • 2026-06-09T00:00:00Z
Office Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 19 - 22 USD / Hourly
  • <p>Office Assistant needed for a student housing facility in Baltimore. The ideal candidate will have prior experience in leasing, and/or property management, along with strong administrative skills. The primary job duties include handling phones, collecting packages, returning mail to the appropriate sender, documenting packages, sign offs, communicating with residents, performing building walk-throughs, heavy data entry in Excel, and general clerical needs. Must have excellent communication skills!</p>
  • 2026-06-12T00:00:00Z
Office Assistant
  • Hyattsville, MD
  • onsite
  • Temporary / Contract
  • 21 - 25 USD / Hourly
  • <p>Our company is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. </p><p><br></p><p>Responsibilities</p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
  • 2026-06-10T00:00:00Z
Office Assistant
  • Rockville, MD
  • onsite
  • Temporary / Contract
  • 21 - 25 USD / Hourly
  • <p>We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
  • 2026-06-09T00:00:00Z
Office Assistant
  • Gaithersburg, MD
  • onsite
  • Temporary / Contract
  • 21 - 25 USD / Hourly
  • <p>We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
  • 2026-06-09T00:00:00Z
Office Assistant
  • Bethesda, MD
  • onsite
  • Temporary / Contract
  • 21 - 25 USD / Hourly
  • <p>Our company is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The Office Assistant provides clerical and administrative support to ensure smooth daily operations.</p><p><br></p><p>Responsibilities</p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
  • 2026-06-10T00:00:00Z
Office Administrator
  • Washington, DC
  • onsite
  • Permanent / Full Time
  • 120000 - 145000 USD / Yearly
  • <p>We are seeking a highly experienced and detail-oriented Office Administrator to support executive-level operations in a fast-paced environment in Washington, DC. This role requires an individual who can manage a wide range of administrative and operational responsibilities while maintaining a high level of confidentiality and professionalism.</p><p><br></p><ul><li>Provide high-level administrative support to C-Suite executives, including calendar management, meeting coordination, and travel arrangements</li><li>Plan, coordinate, and execute internal and external events, meetings, and executive functions</li><li>Serve as a primary point of contact for internal and external communications</li><li>Manage invoicing processes, including accounts payable coordination and vendor billing support</li><li>Oversee vendor relationships, including onboarding, communication, and ongoing management</li><li>Maintain organized office systems, records, and documentation to ensure operational efficiency</li><li>Support general office operations and assist with special projects as needed</li></ul>
  • 2026-05-29T00:00:00Z
Executive Assistant
  • Washington, DC
  • onsite
  • Permanent / Full Time
  • 145000 - 165000 USD / Yearly
  • <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.  </p>
  • 2026-06-12T00:00:00Z
Executive Assistant
  • Bethesda, MD
  • onsite
  • Permanent / Full Time
  • 70000 - 80000 USD / Yearly
  • <p><strong>Administrative &amp; Executive Support</strong></p><ul><li>Manage schedules, calendars, and day-to-day coordination for leadership</li><li>Organize and maintain electronic and physical records</li><li>Handle incoming/outgoing correspondence and respond to inquiries</li><li>Liaise with vendors and monitor third-party reporting</li><li>Oversee office operations, including equipment upkeep and supply management</li><li>Track insurance documentation and real estate tax payments</li></ul><p><strong>Financial &amp; Accounting Support</strong></p><ul><li>Assist with invoice processing and payment coordination (checks and wires)</li><li>Support account research and basic reconciliations</li><li>Contribute to year-end activities, including compiling financial data and 1099 preparation</li><li>Provide ad hoc administrative and accounting support as needed</li></ul><p><strong>Project &amp; Business Support</strong></p><ul><li>Prepare presentations and materials for leadership and board meetings</li><li>Conduct research to support business initiatives and decision-making</li><li>Track commissions and other key financial items</li><li>Assist with special projects and cross-functional tasks</li></ul>
  • 2026-06-05T00:00:00Z
Executive Assistant
  • Rockville, MD
  • onsite
  • Permanent / Full Time
  • 100000 - 121000 USD / Yearly
  • <p>Executive Assistant ~Financial Services Firm Bethesda, MD </p><p> $120k hybrid schedule, great benefits, career growth, plus bonuses</p><p> </p><p>My client is a financial services firm located in the Bethesda, MD area with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officer and Chief Financial Officer. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will, manage the calendar, travel arrangements, answer phones, run errands, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting high-net worth individuals or a family and must have the utmost understanding of confidentiality.  The Executive Assistant will be responsible for the following duties:</p><p> </p><p> </p><p>Responsibilities:</p><p>• Support executives with a blend of administrative and personal assistance to help daily operations run smoothly.</p><p>• Oversee complex calendars, coordinate meetings, and adjust schedules quickly in response to changing business needs.</p><p>• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries.</p><p>• Track competing priorities and ensure time-sensitive requests are handled efficiently and accurately.</p><p>• Contribute to special assignments such as event planning, executive engagements, and other high-visibility projects.</p><p>• Prepare, edit, and proofread correspondence, reports, and other business documents using Microsoft Office tools.</p><p>• Assist with financial and clerical tasks such as invoice processing, data entry, and support for accounts payable and accounts receivable activities.</p><p>• Maintain organized records and provide dependable follow-through on both routine and confidential matters.</p><p><br></p><p>All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p><p><br></p><p><br></p><p> </p>
  • 2026-06-06T00:00:00Z
Executive Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 29 - 36.87 USD / Hourly
  • <p>A highly respected financial services and investment banking organization is seeking a polished, detail-oriented Administrative Coordinator to support its Financial Services team in Baltimore. This is a unique opportunity to join a fast-paced, professional environment where you will become an integral part of a high-performing team supporting critical business operations and client interactions.</p><p>This role is ideal for someone with strong business acumen, exceptional organizational skills, and a professional corporate background. Financial services or investment banking experience is highly preferred, though candidates with strong experience supporting executive-level teams in professional services environments will also be considered.</p><p>Key Responsibilities</p><ul><li>Provide administrative and operational support to the Capital Markets team</li><li>Manage and track filings, documentation, reporting, and deadlines with a high degree of accuracy</li><li>Maintain detailed records, trackers, and spreadsheets utilizing advanced Excel skills</li><li>Coordinate travel arrangements, expense reporting, and calendar support</li><li>Serve as a professional point of contact for internal stakeholders, clients, and incoming calls</li><li>Assist with vendor coordination, vendor relationships, and related administrative processes</li><li>Support contract administration, documentation review, and negotiation coordination</li><li>Help ensure smooth day-to-day operations within a fast-paced, deadline-driven environment</li><li>Prioritize multiple tasks while maintaining discretion and professionalism</li></ul><p><br></p>
  • 2026-06-12T00:00:00Z
Executive Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 26 - 38 USD / Hourly
  • <p>We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization&#39;s mission.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as <strong>Salesforce</strong>,<strong> Blackbaud</strong>, <strong>Raiser&#39;s Edge</strong>, or <strong>DonorPerfect</strong>), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul><p><br></p>
  • 2026-06-18T00:00:00Z
Office Manager
  • Gaithersburg, MD
  • onsite
  • Temporary / Contract
  • 28 - 32 USD / Hourly
  • <p>We are seeking a highly organized and proactive Office Manager to oversee daily office operations and support a productive, efficient workplace. The ideal candidate will manage administrative functions, coordinate office procedures, and serve as a key point of contact for internal teams, vendors, and visitors.</p><p><br></p><p>Responsibilities</p><ul><li>Manage daily office operations and vendors</li><li>Supervise administrative staff</li><li>Track budgets, supplies, and records</li><li>Support onboarding and internal coordination</li><li>Coordinate schedules, meetings, and office events</li><li>Support onboarding and general administrative needs for staff</li></ul><p><br></p><p><br></p>
  • 2026-06-10T00:00:00Z
Office Manager
  • Bethesda, MD
  • onsite
  • Permanent / Full Time
  • 70000 - 80000 USD / Yearly
  • <p>We are seeking an Office Manager that will oversee day-to-day administrative operations while supporting accounting functions such as invoice processing, payments, and year-end activities. The role also partners with leadership to manage vendor reporting, track financial items like taxes and commissions, and assist with presentations and special projects.</p><p><br></p><ul><li>Manage physical and electronic files, mail, and correspondence</li><li>Respond to requests and track vendor reporting</li><li>Handle insurance claims and real estate tax tracking</li><li>Maintain office equipment and corporate calendar</li><li>Process invoice entry and assist with checks/wires</li><li>Support account research and year-end activities (journal entries, close, 1099s)</li><li>Provide ad hoc accounting support</li><li>Assist with board meeting presentations</li><li>Conduct research and track commission payments</li><li>Support special projects as needed</li></ul>
  • 2026-06-05T00:00:00Z
Office Manager
  • Rockville, MD
  • onsite
  • Temporary / Contract
  • 28 - 32 USD / Hourly
  • <p>We are seeking an organized, proactive, and detail-oriented Office Manager to oversee daily office operations and help maintain an efficient, professional, and welcoming workplace. This role is responsible for coordinating administrative functions, supporting staff, managing vendors and office resources, and helping ensure smooth day-to-day business operations</p><p><br></p><p>Responsibilities</p><ul><li>Manage daily office operations and vendors</li><li>Supervise administrative staff</li><li>Track budgets, supplies, and records</li><li>Support onboarding and internal coordination</li><li>Support scheduling, meetings, travel arrangements, and office events</li><li>Maintain office records, filing systems, and internal documentation</li><li>Assist with onboarding coordination and employee administrative support</li></ul><p><br></p><p><br></p>
  • 2026-06-10T00:00:00Z
Office Manager
  • Silver Spring, MD
  • onsite
  • Temporary / Contract
  • 28 - 32 USD / Hourly
  • <p>Our client is seeking a highly organized and proactive Office Manager to oversee daily office operations and support a productive, efficient workplace. The ideal candidate will manage administrative functions, coordinate office procedures, and serve as a key point of contact for internal teams, vendors, and visitors.</p><p><br></p><p>Responsibilities</p><ul><li>Oversee daily office operations and administrative procedures</li><li>Manage office supplies, equipment, and facility-related needs</li><li>Coordinate with vendors, service providers, and building management</li><li>Support scheduling, meetings, travel arrangements, and office events</li><li>Maintain office records, filing systems, and internal documentation</li><li>Assist with onboarding coordination and employee administrative support</li><li>Monitor budgets, expenses, invoices, and basic reporting</li><li>Help develop and enforce office policies and procedures</li><li>Support leadership with special projects and operational initiatives</li></ul><p><br></p>
  • 2026-06-10T00:00:00Z
Office Manager
  • Washington, DC
  • onsite
  • Permanent / Full Time
  • 55000 - 66000 USD / Yearly
  • <p>We are looking for an organized Office Manager to support daily business operations in Washington, District of Columbia. This position blends administrative coordination, basic accounting support, and employee-facing assistance to keep the office running efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with vendors and staff, and maintaining accurate operational records.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day office activities, including supply purchasing, workspace readiness, and meeting room coordination</p><p>• Serve as a central point of contact between leadership, clients, and external partners to support smooth communication</p><p>• Help coordinate new employee onboarding by preparing workstations, arranging basic technology setup, and assisting with office orientation</p><p>• Review and process expense submissions, support vendor payments, and track office spending against budget expectations</p><p>• Maintain and organize leadership calendars, ensuring appointments, meetings, and scheduling priorities are managed effectively</p><p>• Build strong relationships with service providers and facility contacts to address office needs and resolve operational issues promptly</p><p>• Keep personnel files and internal documentation accurate and up to date while providing administrative support to HR as needed</p><p>• Assist with accounting-related tasks such as invoice handling, data entry, and support for accounts payable and accounts receivable activities</p><p><br></p><p>All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn. </p>
  • 2026-06-17T00:00:00Z
Bilingual Spanish Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 21 - 28 USD / Hourly
  • <p>We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.</p><p>Responsibilities:</p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><br></p>
  • 2026-06-18T00:00:00Z
Accounting Assistant
  • York, PA
  • onsite
  • Permanent / Full Time
  • 55000 - 60000 USD / Yearly
  • <p>We are looking for an Accounting Assistant to join our client in the York, PA area. This position works closely with finance, sales, customer service, and operations to help keep transactions accurate, customer issues resolved, and reporting activities on schedule. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage several priorities while maintaining a high level of accuracy and service.</p><p><br></p><p>Responsibilities:</p><p>• Review customer account standing, payment history, and credit availability</p><p>• Compile and verify sales information</p><p>• Support freight claim processing by gathering required backup documentation, coordinating with carriers and internal departments, and tracking claims through completion.</p><p>• Assist with sales and use tax activities by preparing supporting information, recording payments, and maintaining documentation for audits and compliance purposes.</p><p>• Prepare reconciliations, schedules, and other accounting support materials needed for monthly close and ongoing financial recordkeeping.</p><p><br></p>
  • 2026-06-11T00:00:00Z
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