488 Results for Receptionist Jobs in Html

Add your latest resume to match with open positions.

Administrative Assistant

Reading, PA
remote
Temporary / Contract
18.00 - 22.00 USD / Hourly
Are you an organized professional who enjoys supporting teams and keeping day-to-day operations running smoothly? Robert Half is working with a reputable local employer who is seeking an Administrative Assistant to join their team. Responsibilities:<ul><li>Manage calendars, scheduling, and meeting coordination</li><li>Answer and direct phone calls and emails</li><li>Prepare reports, spreadsheets, and correspondence</li><li>Maintain filing systems and accurate records</li><li>Support daily operations and special projects</li><li>Assist with data entry and document management</li><li>Provide exceptional customer and internal support</li></ul>
2026-10-30T15:18:44Z

Office Coordinator

Danbury, CT
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are looking for an organized Office Coordinator to support daily administrative operations for a growing manufacturing company in Danbury, Connecticut. Responsibilities:<ul><li>Answer telephone and route calls or take messages.</li><li>Provide support services for production and marketing departments</li><li>Type quotations and correspondence, mail catalogs and samples to customers and representatives.</li><li>Prepare shipping papers for domestic and international customers, including SED documents, security endorsements, Bills of Lading, waybills, Certificates of Conformance, packing slips and labels.</li><li>Receive, copy, log and distribute purchase orders and quotations, and initiate routing of orders for contract review.</li><li>Enter orders into computer system and into excel spreadsheets. </li><li>Acknowledge new and amended purchase orders to customers.</li><li>Prepare paperwork for invoicing, including calculation of shipping charges. </li><li>Set up and file new customer files, and generate appropriate labels for shipping</li><li>Prepare inventory reports. </li><li>Follow company policy, processes and procedures as identified in the Quality Management System. </li><li>Other administrative duties as assigned. </li></ul>
2026-10-28T20:03:43Z

Administrative Assistant

Perrysburg, OH
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations and contribute to a well-organized team environment. This contract opportunity with the potential to become permanent is ideal for someone who is comfortable handling a variety of administrative tasks while also assisting with basic account-related activities. The role requires strong attention to detail, clear communication, and the ability to manage multiple priorities efficiently.
2026-10-27T19:58:47Z

Office Assistant

San Mateo, CA
remote
Temporary / Contract
23.00 - 28.00 USD / Hourly
Robert Half is seeking a dependable and detail-oriented Office Assistant to support daily administrative operations and help maintain an organized, efficient workplace. This role is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative office environment. The Office Assistant will play a key role in supporting staff, managing administrative tasks, and ensuring day-to-day operations run smoothly. Key Responsibilities:<ul><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Greet visitors and provide a professional first impression</li><li>Perform data entry and maintain accurate records and databases</li><li>Organize and maintain electronic and physical filing systems</li><li>Assist with scheduling meetings, appointments, and conference rooms</li><li>Prepare, format, and distribute correspondence and documents</li><li>Manage office supplies and coordinate inventory replenishment</li><li>Process mail, shipments, and deliveries</li><li>Support various departments with administrative projects and tasks</li><li>Assist with scanning, copying, filing, and other general office duties</li><li>Maintain confidentiality of sensitive company information</li></ul>
2026-11-02T23:04:19Z

Administrative Assistant

Hazleton, PA
onsite
Temporary to Hire
24.00 - 26.00 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient administrative workflow. The ideal candidate will be proactive, detail oriented, and capable of managing multiple tasks while providing excellent internal and external customer service. Key Responsibilities: <ul><li>Provide administrative support to managers, teams, and departments </li><li>Answer and direct phone calls, emails, and other correspondence </li><li>Schedule meetings, appointments, and maintain calendars </li><li>Prepare reports, presentations, and other business documents </li><li>Organize and maintain filing systems, records, and office supplies </li><li>Greet visitors and provide general support to clients and staff </li><li>Coordinate travel arrangements and expense reporting, as needed </li><li>Assist with data entry, invoice processing, and basic bookkeeping tasks </li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-10-23T07:04:33Z

Administrative Assistant

Mountain Top, PA
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities. Key Responsibilities:<ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-10-23T22:13:45Z

Administrative Assistant

Fort Wayne, IN
remote
Temporary / Contract
19.00 - 23.00 USD / Hourly
About the OpportunityA growing professional services firm is seeking an Administrative Assistant with exceptional Excel skills to support reporting, scheduling, and office operations.Responsibilities<ul><li>Create and maintain spreadsheets and reports</li><li>Manage calendars and meeting schedules</li><li>Prepare presentations and documents</li><li>Support client communications</li><li>Coordinate office activities and events</li><li>Maintain records and filing systems</li></ul>
2026-10-22T19:33:45Z

Office Assistant

Santee, CA
remote
Temporary / Contract
22.00 - 25.00 USD / Hourly
Position OverviewOur client, a manufacturing company, is seeking a dependable and organized Office Assistant to support daily administrative operations and ensure the office runs efficiently. This individual will assist with data entry, document management, phone coverage, filing, and general office coordination while supporting various departments, including operations, production, and customer service. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced manufacturing environment.Key Responsibilities<ul><li>Provide general administrative support to ensure smooth day-to-day office operations.</li><li>Answer incoming phone calls, respond to inquiries, and direct calls to the appropriate departments.</li><li>Perform data entry and maintain accurate records, spreadsheets, and internal databases.</li><li>Organize, file, scan, and maintain documents, invoices, purchase orders, and other business records.</li><li>Assist with processing orders, preparing paperwork, and maintaining accurate customer and vendor information.</li><li>Support shipping, receiving, and production teams with administrative documentation and recordkeeping as needed.</li><li>Coordinate office supplies, place orders, and maintain an organized office environment.</li><li>Assist with scheduling meetings, managing calendars, and coordinating internal communications.</li><li>Communicate professionally with vendors, customers, and internal team members to address routine questions and requests.</li><li>Assist with special projects and additional administrative tasks as assigned.</li></ul>
2026-10-23T17:38:45Z

Administrative Assistant

Woodbury, NY
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
Administrative Assistant, Woodbury, Long Island, NY Anna Parson at Robert Half is working with a rapidly growing and fast-moving real estate organization seeking a sharp, highly organized and detail-oriented Administrative Assistant to support daily operations and help keep the office running efficiently. This Administrative Assistant role will support a sharp, successful, fast paced executive and is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as a key resource to leadership and staff.As the Administrative Assistant, you will: <ul><li>Provide administrative support to management while helping coordinate daily office activities and workflow</li><li>Manage schedules, appointments, meetings, and related logistics to ensure smooth operations</li><li>Prepare, edit, and distribute business correspondence, reports, and other professional documents</li><li>Serve as a point of contact for internal teams, vendors, tenants, and business partners</li><li>Maintain accurate records, databases, and filing systems while handling sensitive information with discretion</li><li>Assist with office administration, including supplies, data management, and special projects as needed</li></ul>Contact Anna Parson at Robert Half for confidential consideration or Apply Now!!!
2026-10-23T23:28:42Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T15:13:42Z

Administrative Assistant with QuickBooks

Fort Wayne, IN
remote
Temporary / Contract
18.00 - 23.00 USD / Hourly
About the OpportunityA growing local organization is seeking an Administrative Assistant with QuickBooks experience to support accounting and administrative functions. This role offers a blend of office administration, customer support, and light bookkeeping.Responsibilities<ul><li>Manage incoming calls and correspondence</li><li>Create invoices and process payments</li><li>Enter financial data into QuickBooks</li><li>Maintain customer records</li><li>Assist with basic bookkeeping functions</li><li>Support office management activities</li></ul>
2026-10-22T19:38:43Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.What You’ll Do:<ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
2026-11-02T19:38:44Z

Administrative Assistant

Toledo, OH
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
A Toledo-area organization is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys managing multiple priorities, providing exceptional customer service, and ensuring administrative processes run smoothly.
2026-10-26T14:24:05Z

Property Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you! Position OverviewWe are seeking an experienced and dedicated Property Administrative Assistant to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities. Preferred Experience:Administrative Support:<ul><li>Provide comprehensive administrative support to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul>Tenant Relations:<ul><li>Act as the primary point of contact for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with tenant onboarding processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul>Record Keeping & Reporting:<ul><li>Maintain accurate tenant files, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare monthly reports for management, summarizing occupancy rates, rent collections, delinquencies, and maintenance requests</li></ul>
2026-11-05T00:03:57Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T23:28:41Z

Administrative Assistant

Mclean, VA
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
We are seeking an Administrative Assistant for a long-term contract opportunity. The ideal candidate will have strong administrative experience, excellent communication skills, and advanced proficiency with the Microsoft Office Suite. Responsibilities:<ul><li>Strong executive/administrative support experience.</li><li>Excellent written business communication skills with minimal editing required.</li><li>Exceptional attention to detail and proofreading ability.</li><li>Experience working independently in professional office environments.</li><li>Ability to follow instructions, manage tasks with limited supervision, and anticipate needs.</li><li>Strong organizational and program coordination skills.</li><li>Professional maturity and judgment when interacting with client stakeholders. </li></ul>
2026-11-03T19:58:43Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are seeking an Administrative Coordinator to support program services through a blend of customer service, enrollment assistance, record maintenance, and day-to-day office coordination in Los Angeles, California. This long-term contract opportunity plays a vital role in assisting families, providers, and internal teams through various program processes while maintaining accurate and organized records. The ideal candidate is detail-oriented, service-oriented, and comfortable managing multiple priorities in a fast-paced environment. Bilingual Spanish skills are preferred to effectively support a diverse client population. Responsibilities:<ul><li>Manage and maintain participant and program data in internal databases and tracking systems, ensuring accuracy and timely updates.</li><li>Coordinate enrollment activities by scheduling appointments, assisting with individual and group enrollment sessions, and preparing necessary materials.</li><li>Review client files and supporting documentation to ensure completeness, accuracy, and compliance with program requirements.</li><li>Verify eligibility information, referrals, and supporting records through internal systems and external resources as needed.</li><li>Respond to client, provider, and partner inquiries by phone, email, and in person, providing excellent customer service and connecting individuals with appropriate resources.</li><li>Prepare, organize, scan, copy, and file documentation to support daily operations and audit readiness.</li><li>Partner with program staff to support enrollment, case-related activities, and departmental service goals.</li><li>Maintain confidentiality and handle sensitive client information with professionalism and discretion.</li><li>Assist with general administrative duties, including data entry, record maintenance, and office support projects.</li></ul>
2026-11-03T22:08:47Z

Tax Administrative Assistant

Omaha, NE
onsite
Temporary / Contract
18.21 - 21.09 USD / Hourly
Key Responsibilities<ul><li>Data Entry & Client Information Management: Accurately enter, update, and maintain client records and information within internal databases and workflow systems.</li><li>Document Review: Review financial, tax, and client documentation to ensure completeness, accuracy, and compliance with internal procedures before processing.</li><li>Document Management: Manage the intake, organization, scanning, filing, and electronic storage of client documents. Ensure documentation is complete, secure, and readily accessible when needed.</li><li>Client Research & Issue Resolution: Retrieve client information upon request and assist with resolving client questions related to digital platforms, document submissions, and electronic processes.</li><li>Return Processing & Filing Support: Prepare completed returns and related documents for electronic submission and distribution while adhering to established procedures and deadlines.</li><li>Workflow Monitoring: Monitor processing statuses, identify exceptions or errors, and perform follow-up activities to ensure timely completion of work and adherence to service expectations.</li><li>Client Communication & Support: Assist clients with document requests, onboarding activities, electronic signatures, secure document exchange, and return delivery processes.</li><li>Shared Mailbox & Request Management: Manage incoming requests through shared communication channels, route inquiries appropriately, process routine requests, and follow up as needed.</li><li>Quality Assurance: Conduct reviews to ensure compliance with company policies, regulatory requirements, and established procedures. Verify the accuracy and consistency of information prior to final processing.</li></ul>
2026-11-05T18:24:04Z

Administrative Assistant

Woodbury, NY
onsite
Permanent / Full Time
55000.00 - 62000.00 USD / Yearly
Tenant Services Representative, Woodbury, Long Island, NY Anna Parson at Robert Half is working with a growing real estate organization seeking a personable, professional and customer-oriented Tenant Services Representative to join its team. The Tenant Services Representative role is ideal for someone who enjoys interacting with residents, resolving account-related matters, and supporting day-to-day property operations in a fast-paced environment.As the Tenant Services Representative, you will: <ul><li>Serve as a primary contact for residents regarding account questions, service requests, and general support needs</li><li>Research and resolve account discrepancies, payment concerns, and record maintenance requests</li><li>Maintain accurate resident records and ensure information is updated across internal systems</li><li>Coordinate move-in and move-out administrative processes, including required documentation and account follow-up</li><li>Work closely with property management, accounting, and operations teams to support resident needs</li><li>Prepare reports, organize documentation, and assist with various administrative projects</li><li>Deliver exceptional customer service while managing multiple priorities and deadlines</li></ul>For immediate confidential consideration, contact Anna Parson at Robert Half or Apply Now!
2026-10-24T00:28:44Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-10-21T12:43:44Z

Project Administrative Assistant

Troy, NY
onsite
Temporary to Hire
22.00 - 26.00 USD / Hourly
We are looking for a Project Administrative Assistant to support client engagements, project planning, scheduling, communications, and administrative operations onsite in Troy, NY for a consulting company. This contract role is ideal for a highly organized professional who can manage multiple priorities, coordinate with clients and consultants, develop polished written communications, and ensure projects stay on track from planning through execution. Key ResponsibilitiesProject & Meeting Coordination<ul><li>Coordinate scheduling between clients, consultants, and internal team members.</li><li>Manage calendars, meeting invitations, scheduling conflicts, and availability across multiple stakeholders and time zones.</li><li>Organize and coordinate virtual and in-person meetings, including logistics and meeting materials.</li><li>Draft, maintain, and distribute meeting agendas and Standard Work Agendas (SWAs).</li><li>Track action items and ensure timely follow-up with clients and consulting teams.</li><li>Communicate meeting changes, reminders, and updates to all relevant parties.</li></ul>Client Relationship & Communication Management<ul><li>Serve as a primary point of contact between clients, consultants, and internal team members.</li><li>Support ongoing client relationships by ensuring effective communication and responsiveness.</li><li>Coordinate client check-ins and follow-up communications.</li><li>Manage the flow of information between all stakeholders to ensure projects remain on track.</li><li>Help reinforce a consistent, professional client experience and brand presence.</li></ul>Strategy & Administrative Support<ul><li>Assist in drafting Statements of Work (SOWs) based on client discussions and project needs.</li><li>Coordinate internal strategy meetings and track project progress through completion.</li><li>Collaborate with finance and leadership teams on project budgets and resource planning.</li><li>Manage document workflows through review, approval, and distribution processes.</li><li>Maintain communication with consultants regarding project opportunities and availability.</li><li>Prepare, edit, and proofread professional documents, presentations, and communications.</li></ul>Project Planning & Execution<ul><li>Develop project timelines, track deliverables, and ensure deadlines are met.</li><li>Coordinate internal design and planning meetings to support successful project delivery.</li><li>Monitor multiple projects simultaneously and proactively identify potential issues or delays.</li><li>Support process improvement initiatives and help maintain organizational standards and best practices.</li></ul>
2026-10-23T20:28:48Z

Administrative Assistant- Start-up

Mountain View, CA
onsite
Temporary / Contract
30.00 - 45.00 USD / Hourly
Administrative Assistant (Startup Environment/AI Tech) Help Keep a Growing Team Organized and Moving Forward. We're looking for a proactive, detail-oriented Administrative Assistant to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most. What You'll Do<ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
2026-11-06T08:39:08Z

Administrative Coordinator

San Diego, CA
remote
Temporary to Hire
23.00 - 26.00 USD / Hourly
Our financial services client is seeking a professional and highly organized Administrative Coordinator to support daily office operations, client service activities and team administration. This role is ideal for someone who thrives in a fast paced environment, communicates effectively and can manage multiple priorities with accuracy and discretion. Key Responsibilities:<ul><li>Provide administrative support to managers, advisors and office leadership</li><li>Coordinate schedules, meetings, appointments and conference calls</li><li>Prepare correspondence, reports, presentations and client-facing documents</li><li>Maintain accurate records, filing systems and confidential documentation</li><li>Assist with onboarding paperwork, internal reports and general office procedures</li><li>Answer phones, route inquiries and provide professional front-line support to clients and vendors</li><li>Support meeting preparation, including materials, agendas and follow-up items</li><li>Track deadlines, manage office calendars and help ensure timely completion of administrative tasks</li><li>Order office supplies and assist with day-to-day office coordination</li><li>Support special projects and additional administrative duties as assigned</li></ul>
2026-11-07T00:23:43Z

Senior Administrative Assistant

San Diego, CA
remote
Temporary to Hire
25.00 - 27.00 USD / Hourly
We are seeking a highly organized and proactive Senior Administrative Assistant to support daily business operations with a construction organization and help keep projects, teams and office functions running smoothly. This role requires a professional who can manage multiple priorities, coordinate across departments and provide strong administrative support in a fast-paced construction environment. Key Responsibilities:<ul><li>Provide high-level administrative support to project managers, executives and office leadership</li><li>Manage calendars, schedule meetings and coordinate internal and external communications</li><li>Prepare reports, correspondence, meeting notes and presentation materials</li><li>Maintain project files, contracts, change orders, invoices and other construction-related documentation</li><li>Assist with bid packages, permits, vendor paperwork and subcontractor documentation</li><li>Track deadlines, monitor document flow and help ensure timely completion of administrative tasks</li><li>Support payroll, expense reporting, purchase orders and invoice processing as needed</li><li>Answer phones, greet visitors and serve as a point of contact for clients, vendors and subcontractors</li><li>Order office supplies and help oversee general office operations</li><li>Assist with special projects and process improvements to support the construction team</li></ul>
2026-11-07T00:13:44Z

Office Support

Cedar Falls, IA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
Be the person who keeps everything moving. If you're the type of person who thrives on organization, loves bringing order to chaos, and takes pride in being the go-to resource for a busy team, this could be the opportunity for you.We're looking for an Administrative Coordinator who enjoys wearing multiple hats, solving problems, and making a meaningful impact behind the scenes. In this role, you'll play a key part in supporting daily operations, managing important documents and data, coordinating projects, and helping ensure everything runs smoothly. What You'll Do<ul><li>Maintain and organize files, records, and critical business documentation</li><li>Track data, update spreadsheets, and generate reports</li><li>Assist with project coordination and follow up on key deliverables</li><li>Serve as a point of contact for employees, vendors, and customers</li></ul>
2026-11-06T22:13:44Z

15 17

488 results for Receptionist in Html