Add your latest resume to match with open positions.
715 results for Legal Administrative Assistant in Html
- Walnut Creek, CA
- onsite
- Temporary / Contract
- 35.00 - 45.00 USD / Hourly
- <p>We are looking for an experienced Paralegal to provide focused litigation support for a complex trust and estates firm in Walnut Creek, California. This temp-to-hire opportunity allows for the candidate to play a key role in organizing discovery, clarifying claims across multiple active petitions, and preparing case materials. The position requires someone who can work through incomplete or disjointed records, coordinate closely with operations staff, and help bring structure to a high-volume case file.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Review and organize discovery materials for an active litigation matter involving numerous petitions and overlapping allegations.</p><p>• Analyze filings, motions, and related case documents to help identify key claims, issues, and supporting records across the case.</p><p>• Locate missing deposition materials by working through both physical and electronic files and reconciling inconsistencies between record sources.</p><p>• Partner with on-site operational staff to retrieve documents from boxed files, arrange scanning, and ensure materials are properly added to the case record.</p><p>• Support mediation preparation by assembling relevant discovery, tracking critical case information, and helping counsel access complete documentation.</p><p>• Maintain orderly case files and update litigation records within case management systems to improve document reliability and accessibility.</p><p>• Assist with broader civil litigation support tasks, including document review, trial preparation activities, and follow-up on outstanding discovery items.</p>
- 2026-11-05T18:38:43Z
- Garden City, NY
- onsite
- Temporary to Hire
- 28.50 - 33.00 USD / Hourly
- <p>We are looking for an Administrative Coordinator to join a manufacturing organization in a contract-to-permanent capacity. This position supports customer-facing compliance activities by managing portal updates, coordinating product information, and helping ensure labeling accuracy across a range of accounts. The ideal candidate is highly organized, comfortable working with detailed data, and able to balance administrative coordination with quality-related review work.</p><p><br></p><p>Responsibilities:</p><p>• Manage customer portal activity by entering and updating product details, specifications, pricing, and required documentation for assigned accounts.</p><p>• Review product labels carefully to confirm ingredient statements and allergen information are accurate and aligned with current product data.</p><p>• Coordinate with internal teams and external partners to verify changes in formulations or product details and ensure labels are updated accordingly.</p><p>• Support compliance efforts by maintaining accurate records and helping prepare information needed for customer audits and periodic reviews.</p><p>• Perform detailed data entry and spreadsheet tracking to keep portal submissions, product updates, and compliance information organized.</p><p>• Monitor account-specific requirements for major customers and ensure submissions are completed correctly and on schedule.</p><p>• Assist with additional quality assurance and administrative tasks related to portal maintenance, documentation, and product information management.</p><p>• Help identify discrepancies in labeling or account data and escalate issues promptly to support regulatory and customer compliance expectations.</p>
- 2026-10-30T20:58:47Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 21.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.</p><p>• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.</p><p>• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.</p><p>• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.</p><p>• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.</p><p>• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.</p><p>• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.</p><p>• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.</p><p>• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.</p><p>• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.</p>
- 2026-11-05T17:18:42Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 95000.00 - 110000.00 USD / Yearly
- We are looking for a Litigation Paralegal to support a busy legal team in Walnut Creek, California. In this role, you will contribute across the full lifecycle of civil litigation, helping attorneys stay organized, prepared, and responsive as matters progress. The ideal candidate brings strong procedural knowledge, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Support attorneys throughout active litigation matters by tracking progress, organizing case materials, and helping move each matter forward efficiently.<br>• Manage discovery workflows by gathering records, reviewing materials, and preparing documents for production in accordance with legal and procedural requirements.<br>• Keep physical and electronic case files well organized, maintain exhibit collections, and oversee litigation documents within case management systems and databases.<br>• Perform legal and factual research using digital research platforms, court resources, and public records to assist with case development.<br>• Draft, finalize, and submit pleadings, motions, and related filings in state and federal courts, including electronic court submissions.<br>• Track filing dates, hearing schedules, and other key deadlines while maintaining attorney calendars to support timely case activity.<br>• Arrange and coordinate depositions, mediations, arbitrations, and court appearances, including scheduling and logistics management.<br>• Serve as a reliable point of contact for clients, opposing counsel, court staff, expert witnesses, and external service providers.<br>• Assist with trial readiness by preparing witness materials, organizing binders, compiling exhibit and trial lists, and supporting courtroom logistics.
- 2026-11-12T21:33:41Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 65000.00 - 85000.00 USD / Yearly
- <p>We are looking for a detail-oriented Paralegal to support litigation matters in Chicago, Illinois. This role focuses on organizing case materials, managing discovery activities, and assisting attorneys throughout the civil litigation process. The ideal candidate is comfortable working with case management software and can help prepare files, exhibits, and documentation for hearings and trial.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate discovery tasks by gathering, organizing, and tracking documents, records, and case-related information.</p><p>• Support attorneys in civil litigation matters through drafting, proofreading, and maintaining legal documents and correspondence.</p><p>• Prepare trial materials, including exhibits, witness files, chronologies, and hearing binders, to ensure readiness for court proceedings.</p><p>• Maintain accurate case records and deadlines within case management software and monitor progress across active matters.</p><p>• Conduct factual and document review to help attorneys assess claims, defenses, and procedural requirements.</p><p>• Communicate with internal teams, clients, courts, and external parties to obtain information and keep case activity moving forward.</p><p><br></p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></strong></p>
- 2026-10-20T15:13:46Z
- Sun Prairie, WI
- remote
- Temporary / Contract
- - USD / Hourly
- We are looking for an experienced administrative specialist to support senior leadership and the Cyber Services function in Sun Prairie, Wisconsin. This Long-term Contract position focuses on coordinating day-to-day operations, streamlining communication, and helping customer-facing initiatives run efficiently across a global team. The ideal candidate will bring strong organizational judgment, responsiveness, and the ability to manage multiple priorities while maintaining accurate records and effective stakeholder interactions.<br><br>Responsibilities:<br>• Coordinate administrative activities for senior leadership and the Cyber Services team, helping keep operational priorities organized and moving forward.<br>• Partner with operations stakeholders to track deadlines, monitor progress, and support execution of key initiatives and deliverables.<br>• Manage incoming requests and correspondence by reviewing, routing, and following up on inquiries from internal and external contacts in a timely manner.<br>• Oversee shared mailbox activity by categorizing messages, maintaining documentation, assigning ownership, and ensuring issues are closed with a clear audit trail.<br>• Support client onboarding activities, including appointment scheduling, eligibility confirmation, meeting updates, and communication with customers and internal teams.<br>• Administer webinar and education-related support tasks such as registration coordination, mailing list updates, and response handling for participant inquiries.<br>• Prepare reports, maintain records, and assist with operational documentation to support visibility, compliance, and informed decision-making.<br>• Help balance calendars, meeting logistics, and shifting business priorities for leadership and team members while maintaining strong service levels.
- 2026-11-06T20:48:47Z
- Wilmington, DE
- onsite
- Permanent / Full Time
- 85000.00 - 100000.00 USD / Yearly
- We are looking for a Senior Litigation Support Analyst to support litigation teams with electronic discovery, document review, and production activities in Wilmington, Delaware. This role is ideal for someone who can balance technical execution with strong client service in a deadline-driven legal environment. The successful candidate will help attorneys and case teams manage review platforms, analyze data, and prepare materials for court and production while maintaining accuracy across multiple active matters.<br><br>Responsibilities:<br>• Partner with attorneys and legal staff throughout different phases of litigation to deliver technical and operational eDiscovery support.<br>• Advise case teams on review platform functionality and analytics strategies to streamline document review populations and improve efficiency.<br>• Administer, maintain, and troubleshoot litigation databases to ensure reliable performance and user access.<br>• Design and configure new review workspaces, including coding layouts, issue tags, batch assignments, and customized review screens.<br>• Ingest, transform, and load incoming client data into eDiscovery systems while validating file integrity and load accuracy.<br>• Develop and run searches, filters, queries, and reports to support case strategy, data analysis, and status tracking.<br>• Conduct or support electronic data collections and process digital evidence for search, investigation, and dataset reduction.<br>• Perform quality checks and prepare productions for delivery, ensuring documents meet legal and technical specifications.<br>• Train legal teams on document review tools and database applications, and provide hands-on support during active matters and trial preparation.<br>• Assist with trial readiness by organizing exhibits, coordinating with external vendors, and supporting courtroom presentation technology when needed.
- 2026-11-03T14:38:45Z
- Tampa, FL
- onsite
- Permanent / Full Time
- 75000.00 - 85000.00 USD / Yearly
- <p>Litigation Paralegal</p><p><br></p><p>Location: Tampa Bay Area (Hybrid)</p><p><br></p><p>A well-established Florida litigation firm is seeking a Litigation Paralegal to join its growing team. This is an excellent opportunity for a detail-oriented professional with insurance defense experience to work alongside experienced attorneys in a collaborative and employee-focused environment.</p><p><br></p><p>The Role</p><p>Support attorneys handling medical malpractice and complex insurance defense matters</p><p>Organize and summarize medical records, bills, and supporting documentation</p><p>Prepare discovery responses, subpoenas, exhibits, and trial materials</p><p>Coordinate with expert witnesses and assist with expert-related case management</p><p>Conduct background research and investigative support</p><p>Manage case files, deadlines, and litigation documents from inception through trial</p><p>Communicate with clients, carriers, experts, and opposing counsel in a professional manner</p><p><br></p><p>Schedule</p><p>Monday-Friday, standard business hours</p><p>Core hours: 8:30 AM-5:00 PM</p><p>Hybrid schedule available after 90 days (up to 2 remote days per week)</p><p><br></p><p>Compensation</p><p>$75,000-$85,000 base salary, depending on experience</p><p>Discretionary performance and longevity-based bonus</p><p>Timekeeping required; no formal billable requirement</p><p><br></p><p>Ideal Background</p><p>3+ years of litigation paralegal experience</p><p>Strong insurance defense experience required</p><p>Medical malpractice experience highly preferred</p><p>Experience with discovery, trial preparation, and expert witness coordination</p><p>Ability to manage multiple deadlines in a fast-paced environment</p><p>Strong organizational, communication, and document management skills</p><p>Paralegal certificate and/or Florida Registered Paralegal designation is a plus</p><p><br></p><p>Benefits</p><p>Comprehensive medical coverage with multiple plan options</p><p>Dental coverage paid by employer</p><p>401(k) with employer contributions and profit sharing</p><p>Generous PTO and paid holidays</p><p>Paid parking</p><p>Life and disability insurance</p><p>Employee-focused culture with long-term growth opportunities</p><p><br></p><p>Why Join</p><p>Established Florida litigation practice with a strong reputation</p><p>Collaborative, open-door culture with supportive leadership</p><p>Hybrid flexibility and work-life balance</p><p>Stable platform with opportunities for professional growth and longevity</p><p>Meaningful work supporting sophisticated litigation matters</p><p><br></p><p>To be considered, please submit your resume in confidence to Amanda Carrazana via LinkedIn.</p>
- 2026-11-11T00:33:41Z
- Sarasota, FL
- onsite
- Temporary / Contract
- 28.00 - 40.00 USD / Hourly
- We are looking for a detail-oriented Grant Admin to support a mission-focused healthcare foundation in Sarasota, Florida. This Contract position will manage grant accounting and administrative activities tied to a large portfolio of community-focused funding, helping maintain accurate financial records and strong compliance practices. The role partners with internal departments, finance professionals, and external grant recipients to oversee documentation, payments, and reporting. This is an excellent opportunity for someone who enjoys hands-on work, cross-functional collaboration, and purpose-driven financial stewardship.<br><br>Responsibilities:<br>• Review incoming grant materials and help coordinate the evaluation process to ensure submissions are complete, organized, and ready for decision-making.<br>• Maintain accurate tracking of restricted funding activity, including balances, allocations, and usage across multiple grants and programs.<br>• Reconcile grant-related financial records on a regular basis and resolve discrepancies in partnership with finance and program stakeholders.<br>• Process purchase orders, payment requests, and related supporting documentation in accordance with approved budgets and internal controls.<br>• Monitor grant spending against awarded amounts to help confirm funds are used appropriately and within established guidelines.<br>• Prepare and organize financial and administrative reports that reflect grant activity, outcomes, and compliance requirements.<br>• Collaborate with hospital teams, grant recipients, and foundation leadership to support timely communication and strong recordkeeping.<br>• Assist with oversight of high-volume grant operations, contributing to the administration of approximately $200 million in grant activity.<br>• Support grant-related accounting processes and, when needed, contribute to workflow updates or system-related administrative tasks tied to financial operations.
- 2026-10-28T14:44:07Z
- White River Junction, VT
- remote
- Temporary / Contract
- 20.59 - 25.00 USD / Hourly
- We are looking for a Jr. Paralegal to support real estate legal matters in White River Junction, Vermont. This Contract position focuses on assisting attorneys with residential title review and closing coordination while helping keep transactions organized and on schedule. The ideal candidate will work closely with title insurance partners, gather required documentation, and help move files forward by identifying matters that need attorney attention.<br><br>Responsibilities:<br>• Support attorneys throughout residential real estate title review and closing activities by preparing files and maintaining accurate documentation.<br>• Communicate with title insurance companies to obtain reports, requested records, and other materials needed to advance transactions.<br>• Track outstanding items and follow up with relevant parties to help ensure timely completion of pre-closing requirements.<br>• Review incoming title-related information for completeness and bring legal concerns or unresolved issues to attorneys for guidance.<br>• Organize closing documents and case materials so attorneys have clear, current information for each file.<br>• Help coordinate the flow of information among attorneys, title partners, and other stakeholders involved in the closing process.
- 2026-11-05T16:18:42Z
- Orlando, FL
- onsite
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- We are looking for a highly organized Coordinator/Administration specialist to support a fast-moving creative production environment in Orlando, Florida. This Contract position will provide administrative, operational, and project coordination assistance to teams managing multiple priorities, deadlines, and stakeholders. The role is ideal for someone who thrives in a detail-focused setting and can keep schedules, documentation, and production activities running smoothly. You will work closely with leadership, production staff, and cross-functional partners to help maintain efficient day-to-day operations.<br><br>Responsibilities:<br>• Coordinate calendars, arrange meetings, and manage scheduling needs for team members and department leaders across multiple priorities.<br>• Prepare expense submissions, purchase-related documents, and other administrative materials needed to support daily operations.<br>• Organize team gatherings and departmental meetings by assembling agendas, distributing materials, and documenting follow-up actions.<br>• Maintain internal records such as contact lists, organizational references, scheduling resources, and department documentation.<br>• Oversee vendor paperwork and partner with sourcing or procurement contacts to help ensure required documentation is complete and compliant.<br>• Assist production and creative teams with project setup, timeline coordination, milestone tracking, and workflow organization across active assignments.<br>• Support production logistics by helping manage shoot planning details, call sheets, location coordination, approvals, and presentation reviews.<br>• Track budgets, process invoices, and help monitor project spending while maintaining accurate financial and reporting records.<br>• Coordinate onboarding activities for employees, freelancers, and contractors while helping keep team schedules and resource planning tools current.<br>• Work collaboratively with creative, production, strategy, account, finance, and business support teams to keep projects moving efficiently.
- 2026-10-26T18:33:45Z
- Milford, MA
- remote
- Temporary / Contract
- 60.00 - 65.00 USD / Hourly
- <p>We are looking for an experienced SAP Concur T& E Admin to support travel and expense operations for a client environment on a remote basis. This Long-term Contract position is ideal for a detail-oriented candidate who can translate business needs into practical Concur solutions while maintaining reliable system performance and user support. The role focuses on administration, configuration, and enhancement of Concur Travel and Expense, with close attention to process efficiency, policy alignment, and technical quality.</p><p><br></p><p>Responsibilities:</p><p>• Administer and maintain SAP Concur Travel and Expense modules to support daily business operations and system reliability.</p><p>• Gather operational needs from stakeholders and convert them into clear business requirement documentation for system updates and enhancements.</p><p>• Configure Concur settings, workflows, policies, and approval structures to align with organizational travel and expense requirements.</p><p>• Develop and support client-side scripting solutions to improve functionality, usability, and process automation within the platform.</p><p>• Manage configuration changes through controlled procedures, ensuring accuracy, consistency, and minimal disruption to users.</p><p>• Partner with business and technical teams to define implementation roadmaps for new features, process improvements, and ongoing platform optimization.</p><p>• Troubleshoot system issues, investigate root causes, and coordinate resolutions related to Concur Expense and Concur Travel.</p><p>• Provide administrative support, testing coordination, and documentation for system updates, enhancements, and related initiatives.</p>
- 2026-10-30T18:18:44Z
- Thornton, CO
- onsite
- Permanent / Full Time
- 65000.00 - 90000.00 USD / Yearly
- <p>Robert Half Marketing and Creative has a client that is looking for a Proposal Specialist to join a collaborative team supporting business development and marketing efforts in Colorado. In this role, you will create high-quality pursuit materials that help win work, including proposals, qualifications packages, presentations, and other client-facing content. This position is ideal for a strong writer and organizer who can coordinate multiple deadlines, gather input from technical teams, and produce accurate, compelling submissions in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Direct the preparation of proposal responses and qualification packages by coordinating with marketing, business development, and operational stakeholders.</p><p>• Draft, refine, and quality-check written and visual materials such as executive letters, firm summaries, staff biographies, project narratives, charts, and layout elements.</p><p>• Organize kickoff meetings, build response frameworks, collect technical contributions from subject matter experts, and keep deliverables on schedule.</p><p>• Manage final submission activities, including assembly, formatting, and production of printed or digital proposal packages when needed.</p><p>• Create and refresh presentation decks, brochures, and additional marketing assets that support pursuit and brand visibility efforts.</p><p>• Maintain organized records and archived materials to help keep internal proposal content and reference information current.</p><p>• Contribute to broader marketing and business development initiatives as priorities shift across the team.</p><p>• Perform work from a designated company office or field location while maintaining dependable attendance and high standards.</p><p>• Follow applicable business ethics policies and industry expectations in all communications and deliverables.</p>
- 2026-11-04T23:13:47Z
- Saratoga Springs, NY
- onsite
- Temporary / Contract
- 17.10 - 19.80 USD / Hourly
- We are looking for a detail-oriented Paralegal to support a busy residential real estate practice in Saratoga Springs, New York. This is a Contract position suited for someone who can manage a steady caseload, communicate effectively with clients, and keep transactions moving on schedule. The ideal candidate brings practical real estate knowledge, works well in a fast-paced environment, and can contribute either independently or in partnership with senior paralegal support.<br><br>Responsibilities:<br>• Manage a high-volume portfolio of residential real estate matters, overseeing approximately 35 active files at a time.<br>• Open and organize new matters, maintain accurate file records, and ensure documentation is complete throughout each stage of the transaction.<br>• Communicate with clients, respond to questions, and provide timely updates to support a smooth closing process.<br>• Prepare transaction materials related to sales and title work, ensuring accuracy and readiness for upcoming deadlines.<br>• Review real estate-related documents such as tax bills, statements of sale, and title materials to support file progression.<br>• Coordinate priorities across multiple matters, balancing competing deadlines while maintaining consistent follow-through.<br>• Handle assigned title management and other discrete paralegal tasks with minimal supervision when needed.
- 2026-10-14T15:43:43Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 70000.00 - 85000.00 USD / Yearly
- We are looking for a Proposal Coordinator to support a growing architecture and design firm in Minneapolis, Minnesota. This role is suited for a highly organized marketing specialist who can shape persuasive pursuit materials and deliver high-quality submissions that reflect the firm’s capabilities. Working closely with leadership and project teams, you will help drive business development efforts through strategic proposals, presentations, and other client-facing content.<br><br>Responsibilities:<br>• Direct the preparation and delivery of proposals, qualification packages, and interview materials for new business opportunities.<br>• Partner with firm leaders, technical contributors, and business development staff to collect information and build tailored pursuit strategies.<br>• Design clear, engaging layouts and presentation materials using Adobe Creative Suite, with a strong focus on producing high-quality documents in InDesign.<br>• Oversee multiple active deadlines at once, keeping submission schedules on track and ensuring each deliverable is complete and accurate.<br>• Maintain and organize core marketing assets such as project descriptions, staff resumes, proposal language, and supporting content libraries.<br>• Assist with presentation coaching, award entries, and other materials that strengthen the firm’s visibility and competitive position.<br>• Translate complex project details into concise, client-focused messaging that highlights the firm’s strengths and differentiators.<br>• Uphold visual and messaging consistency across proposals, presentations, and broader marketing collateral.<br>• Contribute to additional marketing initiatives, including project sheets, collateral updates, website content, and business development support.
- 2026-10-28T18:43:45Z