1,207 Results for Administrative Coordinator Jobs in Html

Add your latest resume to match with open positions.

Project Assistant

Phoenix, AZ
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a Project Assistant to support on-site event coordination for a Contract position based in Phoenix, Arizona. This opportunity is ideal for someone who is organized, dependable, and comfortable handling administrative and logistical tasks in a fast-paced setting. The role will help keep event activities running smoothly by managing schedules, documentation, and day-of operational support. Responsibilities: • Coordinate on-site project and event support activities to help ensure daily operations stay on schedule. • Track timelines and assist with maintaining organized project plans, updates, and status information. • Scan, file, and manage event-related documents so records remain accurate and accessible. • Provide administrative assistance to project leads, including preparing materials and supporting task follow-up. • Help oversee logistical details such as arrival coordination, workspace readiness, and general event flow. • Communicate clearly with team members and vendors to address questions and keep activities moving efficiently. • Monitor assigned tasks during the event and escalate issues promptly when adjustments are needed.
2026-11-02T17:23:46Z

Client Services Manager

Walnut Creek, CA
onsite
Permanent / Full Time
110000.00 - 125000.00 USD / Yearly
Jeff Abrams is looking for a Client Services Manager to lead service operations and support a high standard of care for one of his clients. This role combines team leadership, process oversight, and operational execution to ensure advisors and clients receive timely, accurate, and efficient support. The ideal candidate brings strong judgment, a service-oriented mindset, and the ability to improve workflows in a regulated financial services environment. Responsibilities:• Lead and develop the Client Service Associate team through recruiting, onboarding, coaching, and ongoing performance guidance.• Create clear team expectations and structured workflows that promote accuracy, accountability, and responsive client support.• Manage daily client service activity, ensuring smooth coordination of requests from advisors and clients.• Oversee onboarding and account administration tasks such as new account setup, transfers, documentation processing, and ongoing maintenance.• Act as the escalation point for complex service matters and drive timely, practical resolutions.• Document and refine operational procedures across servicing, onboarding, and reporting functions to improve consistency and scalability.• Partner with compliance stakeholders to align operational practices with applicable regulatory requirements and internal standards.• Supervise key operational aspects of the firm's technology environment, including reporting tools and workflow automation platforms.• Collaborate with leadership to strengthen system connectivity, increase automation, and introduce technology enhancements, including AI-enabled solutions where appropriate. If you are interested in this role, please reach out to Jeff Abrams via LinkedIn
2026-11-06T14:48:43Z

Complex Commercial Litigation Assistant

Beverly Hills, CA
onsite
Permanent / Full Time
90000.00 - 115000.00 USD / Yearly
We are looking for an experienced Legal Secretary to join our dynamic team in Beverly Hills, California. In this role, you will provide high-level administrative support to attorneys, ensuring smooth operations and efficiency within a busy legal environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced setting. Responsibilities: • Draft, edit, and organize complex legal documents, forms, and correspondence with precision and attention to detail. • Manage electronic court filings for both state and federal cases, ensuring compliance with procedural rules. • Coordinate conflict checks and facilitate the opening of new matters for attorneys. • Prepare tables of contents and authorities, exhibits, and trial binders to support case preparation. • Maintain accurate docketing and calendar entries using specialized software to track important deadlines. • Establish and manage both physical and electronic client files for easy access and organization. • Collaborate with the accounting department to prepare expense reports and finalize monthly billing. • Provide support in preparing attorneys for hearings, mediations, arbitrations, and trials. • Handle special projects and overflow tasks while contributing to team objectives. • Arrange courier services and manage internal and external functions as needed.
2026-10-11T15:58:44Z

Human Resources Specialist

Wilton, CT
onsite
Permanent / Full Time
75000.00 - 80000.00 USD / Yearly
We are looking for a Human Resources Specialist to join our team in Norwalk, Connecticut. In this role, you will support various HR functions, including, recruiting, benefits administration, onboarding, and compliance-related tasks. Reporting directly to the HR Manager, you will serve as a key resource for HR policies and procedures while contributing to the smooth operation of the department. Responsibilities:• Manage end-to-end recruiting efforts, including job postings, resume screening, and candidate communication.• Prepare and distribute offer letters based on approved compensation packages.• Coordinate pre-employment requirements such as background checks, drug screenings, and physical exams.• Benefits administration • Oversee orientation and safety training to ensure seamless onboarding.• Maintain accurate onboarding documentation and ensure compliance with established policies.• Assist in the administration of employee records and support HR policy implementation.• Act as a point of contact for employees regarding HR-related inquiries and procedures.• Support Workers’ Compensation administration and ensure compliance with relevant regulations.• Collaborate with multiple operational departments to address HR needs and provide guidance.• Utilize office software, including Microsoft Excel and Word, for efficient HR documentation and reporting. If interested, please email your resume directly to anthony.riccio@roberthalf(.com)
2026-10-20T13:43:46Z

Project Assistant

New York, NY
onsite
Temporary / Contract
25.67 - 27.00 USD / Hourly
We are looking for a detail-oriented Project Assistant to support a busy permit tracking function for a client team in New York, New York. This is a Contract position with a hybrid schedule, combining onsite collaboration with remote flexibility during the assignment. The person in this role will help maintain accurate project records, research permit activity across online systems, and provide timely administrative support for a large volume of active work. Responsibilities: • Monitor a large portfolio of active permits and keep status information current across project records. • Research permit details through online municipal and client-related portals to verify progress and identify updates. • Enter, organize, and maintain permit numbers and related status data in Excel with a high degree of accuracy. • Apply spreadsheet functions such as lookups and formulas to sort, reconcile, and validate project information. • Prepare clear internal and external status updates so project teams remain informed of permit activity. • Assist with administrative coordination for project work, including record maintenance and document support as needed. • Learn client systems and workflows quickly in order to support daily tracking and reporting activities. • Help manage multiple priorities at once while ensuring deadlines and data quality standards are consistently met.
2026-11-03T22:13:40Z

Executive Assistant

Rochester, NY
onsite
Temporary to Hire
25.00 - 30.00 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Rochester, New York. This contract-to-permanent opportunity is ideal for an experienced, detail-focused individual who can keep operations running smoothly while handling sensitive matters with sound judgment. The role calls for strong organization, excellent communication, and the ability to stay composed while balancing shifting priorities in a fast-moving environment. Responsibilities: • Manage complex executive schedules, resolve calendar conflicts, and ensure leaders are prepared for daily commitments. • Arrange business travel from start to finish, including itineraries, reservations, and schedule adjustments as needed. • Coordinate internal and external meetings by organizing logistics, confirming attendance, and preparing supporting materials. • Record clear and accurate meeting notes, then distribute follow-up items to help maintain accountability and progress. • Serve as a reliable point of contact for senior leadership by handling communications with discretion. • Prioritize competing administrative requests and adapt quickly to changing business needs in a fast-paced setting.
2026-10-27T21:04:46Z

Deployment Engineer

Towson, MD
onsite
Temporary / Contract
39.59 - 45.84 USD / Hourly
We are looking for a Deployment Engineer to support endpoint deployment, software distribution, and device lifecycle activities for a construction-focused organization in Towson, Maryland. This Long-term Contract position is ideal for someone who enjoys hands-on Windows endpoint administration, improving device reliability, and helping maintain a secure and well-managed desktop environment. The role will work closely with enterprise tools for provisioning, application control, patching, and endpoint monitoring in a detail-oriented onsite setting. Responsibilities: • Manage the packaging, testing, and release of software to user devices across the organization. • Coordinate workstation setup activities, including provisioning, imaging, and deployment of Windows endpoints. • Monitor device performance and endpoint health, then investigate and resolve operational issues affecting end users. • Apply security updates and assist with remediation efforts to address vulnerabilities on managed systems. • Review and adjust PowerShell-based templates or existing scripts to support deployment and remediation tasks. • Administer application control settings and update related policies to align with operational and security needs. • Maintain and refine desktop images to support consistent device builds and deployment standards. • Support Windows endpoint administration through enterprise management platforms such as Ivanti, Neurons, or comparable tools. • Provide regular status updates on deployment activities, rollout progress, and endpoint-related issues.
2026-10-26T12:58:42Z

Accounting Clerk

St. Louis, MO
onsite
Permanent / Full Time
52000.00 - 64000.00 USD / Yearly
Our client is seeking an Accounting Coordinator to support day-to-day accounting operations. This role requires a strong understanding of bookkeeping, excellent attention to detail, and the ability to work collaboratively across departments in a deadline-driven environment.Accountant Responsibilities: · Process accounts payable, including vendor setup, invoice coding, approvals, and payment processing· Manage accounts receivable, including billing, cash applications, collections, and aging reports· Maintain vendor records, W-9s, and supporting documentation· Process employee credit card transactions and ensure proper coding and approvals· Prepare bank reconciliations, fixed asset schedules, and depreciation tracking · Assist with month-end close, journal entries, payroll allocations, and balance sheet reconciliations· Provide backup support for deposits, administrative tasks, and other accounting functions as neededAccountant Minimum Qualifications: · Associate degree preferred; High School Diploma required· 3+ years of accounting, bookkeeping, accounts payable, or accounts receivable experience· Proficiency in Microsoft Excel, Word, and Outlook· Experience with general ledger accounting, reconciliations, AP, and AR processes· Strong organizational, communication, and problem-solving skills· Nonprofit accounting experience preferredThis position offers a competitive salary along with a comprehensive benefits package. For more information and a confidential discussion, please apply online or contact Mac Grant via LinkedIn.Mac Grant | LinkedIn
2026-10-21T19:34:07Z

Payroll Clerk (Part Time Hyrbrid)

Oakland, CA
onsite
Temporary / Contract
27.00 - 29.00 USD / Hourly
We are looking for a dedicated Payroll Coordinator to support our client in Oakland, California. In this long-term contract role, you will play a vital part in ensuring accurate and timely payroll processing while supporting various accounting functions. If you have experience with payroll systems and a strong attention to detail, this opportunity is ideal for you. This position will require committing to around 20 hours per week. It will be hybrid with flexible hours during business hours, following an initial training period. Must be able to work onsite in Oakland, CA as required. Responsibilities:• Process payroll accurately and on schedule, adhering to company policies and legal regulations.• Utilize accounting software systems and payroll platforms such as Paylocity, Paycom, ADP Workforce Now, Ceridian, or Dayforce.• Maintain precise records for accounts payable and employee benefits, ensuring compliance with auditing standards.• Collaborate with team members to address payroll-related queries and resolve discrepancies.• Conduct regular audits of payroll and benefit functions to identify and correct errors.• Stay updated on industry standards and changes in payroll regulations.• Verify and manage employee timesheets and attendance records.• Provide administrative assistance to the finance department as needed.
2026-10-28T17:43:46Z

Office Manager/Legal Administrator

South Miami, FL
onsite
Temporary to Hire
23.75 - 25.00 USD / Hourly
We are looking for an organized and detail-focused Office Manager/Legal Administrator to support the daily operations of a small law firm in South Miami, Florida. This contract-to-permanent position is ideal for someone who combines administrative leadership with hands-on legal office experience and can keep workflows running smoothly in a fast-paced environment. The person in this role will oversee core office functions, coordinate billing and filing activities, and help maintain an efficient, well-organized setting for attorneys and staff. Responsibilities: • Direct daily administrative activities for a small legal office, ensuring operations remain efficient and well coordinated. • Manage firm billing processes, including invoice preparation, monthly billing support, and timely processing of office expenses. • Oversee legal file organization and maintain accurate records across physical and electronic document systems. • Prepare and submit court-related documents through e-filing platforms while tracking deadlines and filing status. • Coordinate calendars, schedule meetings, and arrange office services to support attorneys and internal staff. • Monitor inventory levels and handle purchasing of office supplies to keep the workplace fully stocked and functional. • Support staff oversight by helping organize assignments, maintain office procedures, and promote smooth day-to-day collaboration. • Serve as a central point of contact for phone coverage and general office communications, responding courteously to routine inquiries.
2026-10-30T20:13:45Z

Executive Assistant

San Francisco, CA
remote
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are looking for a part-time Executive Assistant to support senior leadership through proactive scheduling, travel coordination, and meeting preparation. This is a Contract position suited for someone who can keep priorities organized, manage competing demands, and maintain a detail-oriented approach. The ideal candidate brings strong judgment, attention to detail, and the ability to anticipate executive needs in a fast-paced environment. Responsibilities:• Oversee complex executive calendars, resolving scheduling conflicts and aligning meetings with shifting business priorities.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate executive meetings by organizing agendas, confirming attendees, and ensuring materials are prepared in advance.• Track travel details and schedule changes to help leaders stay informed and on time throughout their commitments.• Serve as a central point of coordination for appointment planning, meeting timing, and day-to-day administrative support.• Prepare and maintain organized scheduling records and travel information to support smooth executive operations.
2026-11-04T17:28:43Z

Executive Assistant

Grand Rapids, MI
onsite
Temporary / Contract
23.75 - 28.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and coordination support in Grand Rapids, Michigan. This Contract position will work closely with senior leadership to keep schedules, meetings, communications, and key initiatives running smoothly. The ideal candidate brings sound judgment, strong organization, and the ability to manage sensitive information while supporting board activity, internal communications, and community-facing efforts. Responsibilities:• Oversee complex calendars for executive leaders, arranging meetings, resolving scheduling conflicts, and coordinating travel plans and related logistics.• Create clear and well-organized meeting materials, including agendas, presentations, briefing documents, and follow-up summaries for leadership discussions and external engagements.• Act as the administrative point of contact for the Board of Directors by organizing board and committee meetings, preparing materials, and maintaining accurate records and minutes.• Facilitate communication between senior leadership and board members to ensure timely responses, clear updates, and well-coordinated meeting preparation.• Support internal messaging efforts by helping plan leadership meetings, staff gatherings, and engagement activities while aligning communications with executive priorities.• Prepare correspondence and communication materials on behalf of executives, including talking points, updates, and stakeholder-facing documents.• Compile background information, record follow-up actions, and assist with meeting preparation tied to relationship-building activities.• Coordinate advocacy meetings, community events, speaking appearances, and other external engagements involving elected officials, partners, and public audiences.• Track action items from executive and board meetings, safeguard confidential information, and maintain orderly digital and physical filing systems.• Contribute to special projects and cross-functional initiatives that support organizational goals and strengthen community engagement efforts.
2026-10-13T20:38:48Z

Office Manager - Part Time

Fort Lauderdale, FL
onsite
Permanent / Full Time
26000.00 - 29120.00 USD / Yearly
We are looking for a part-time Office Manager to support daily operations and help create an organized, welcoming workplace in Fort Lauderdale, FL. This role is ideal for someone who enjoys balancing administrative coordination, office logistics, and employee support while keeping priorities on track. The successful candidate will bring strong attention to detail, sound judgment, and a proactive approach to maintaining an efficient office environment. This role is part-time, 20 hours per week onsite Monday - Thursday. $25-$29/hr. Responsibilities:• Monitor workplace inventory levels, purchase needed materials, and ensure essential office and kitchen supplies remain available.• Organize internal gatherings such as team lunches, meetings, employee activities, and other in-office events to support engagement and smooth coordination.• Process incoming and outgoing correspondence, oversee package and shipment handling, and arrange orders for business cards and related office materials.• Maintain shared spaces by supporting kitchen orderliness, general tidiness, and the overall appearance of the office.• Provide day-to-day administrative assistance through calendar coordination, meeting scheduling, travel planning, and accurate recordkeeping.• Support conference and event preparation by arranging logistics, coordinating travel details, and preparing printed, assembled, and shipped materials as needed.• Manage relationships with external service providers by tracking schedules, maintaining vendor information, and following up on contract or renewal timelines.• Assist with planning volunteer initiatives and company-supported community events, helping ensure details are organized and communicated effectively.
2026-10-20T21:14:05Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination. Responsibilities: • Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans. • Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use. • Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items. • Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed. • Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored. • Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams. • Process and manage expense reporting for the President and the A& R department with accuracy and timeliness. • Serve as a liaison for A& R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables. • Partner with A& R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation. • Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
2026-10-14T23:03:59Z

Executive Assistant

Tarrytown, NY
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for a poised and resourceful Executive Assistant to support the President of a food manufacturing organization in Tarrytown, New York. This position is ideal for someone who thrives in a high-pressure setting, anticipates needs before they arise, and manages sensitive matters with professionalism and sound judgment. The successful candidate will play a central role in keeping daily priorities organized, communications streamlined, and executive operations running efficiently. Responsibilities: • Oversee the President’s calendar by arranging meetings, adjusting priorities, and protecting time for critical business needs. • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and schedule changes as needed. • Serve as a key point of contact by screening communications, responding appropriately, and escalating urgent matters with discretion. • Prepare for executive meetings by organizing agendas, compiling materials, and confirming logistics in advance. • Track shifting priorities and help align daily activities with business objectives in a fast-moving environment. • Handle confidential information with a high level of care while maintaining professionalism in all interactions. • Support smooth day-to-day executive workflow by anticipating administrative needs and resolving scheduling conflicts promptly.
2026-10-16T13:04:08Z

Litigation Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
90000.00 - 105000.00 USD / Yearly
Mid-sized law firm located in Westchester, NY is seeking a Litigation Legal Assistant to support its thriving Commercial Real Estate Litigation Practice. The ideal candidate will have 5+ years of prior law firm experience and strong working knowledge of NYS litigation practices. The group handles a broad range of commercial and personal disputes, including real estate, zoning and land use, title, finance, corporate, business transaction, estate, and telecommunications-related matters. The Litigation team represents clients in federal and state courts, before municipal, administrative, regulatory, and governmental agencies, and in alternative dispute resolution proceedings. This role is ideal for a legal assistant with strong litigation support experience, excellent organizational skills, and an interest in complex commercial real estate disputes. This is an in-office role.
2026-10-21T14:28:45Z

Proposal Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for a Proposal Coordinator to support a growing architecture and design firm in Minneapolis, Minnesota. This role is suited for a highly organized marketing specialist who can shape persuasive pursuit materials and deliver high-quality submissions that reflect the firm’s capabilities. Working closely with leadership and project teams, you will help drive business development efforts through strategic proposals, presentations, and other client-facing content. Responsibilities: • Direct the preparation and delivery of proposals, qualification packages, and interview materials for new business opportunities. • Partner with firm leaders, technical contributors, and business development staff to collect information and build tailored pursuit strategies. • Design clear, engaging layouts and presentation materials using Adobe Creative Suite, with a strong focus on producing high-quality documents in InDesign. • Oversee multiple active deadlines at once, keeping submission schedules on track and ensuring each deliverable is complete and accurate. • Maintain and organize core marketing assets such as project descriptions, staff resumes, proposal language, and supporting content libraries. • Assist with presentation coaching, award entries, and other materials that strengthen the firm’s visibility and competitive position. • Translate complex project details into concise, client-focused messaging that highlights the firm’s strengths and differentiators. • Uphold visual and messaging consistency across proposals, presentations, and broader marketing collateral. • Contribute to additional marketing initiatives, including project sheets, collateral updates, website content, and business development support.
2026-10-28T18:43:45Z

Executive Assistant

Omaha, NE
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization. This contract opportunity has the potential to become permanent and is ideal for someone who excels at keeping schedules organized, managing logistics, and ensuring day-to-day executive operations run smoothly. The person in this role will serve as a dependable partner to leadership by coordinating priorities, handling travel planning, and supporting important meetings with professionalism and discretion. Responsibilities: • Manage complex executive calendars, prioritize scheduling needs, and ensure leaders are well prepared for daily commitments. • Arrange domestic and regional travel plans, including itineraries, reservations, and schedule adjustments as needed. • Coordinate travel logistics from start to finish to help executives move efficiently between meetings and events. • Organize executive meetings by preparing schedules, confirming attendance, and supporting follow-up activities. • Serve as a central point of coordination for appointments, meeting requests, and changing priorities. • Monitor deadlines and upcoming commitments to help leadership stay on track with key obligations. • Provide administrative support that strengthens communication, organization, and overall executive productivity.
2026-10-27T14:08:44Z

Executive Assistant

Washington, DC
onsite
Temporary to Hire
37.21 - 43.09 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in Washington, District of Columbia. This contract opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The person in this role will serve as a dependable partner by handling high-volume calendar activity, arranging travel, and helping executive meetings run smoothly. Responsibilities: • Manage dynamic executive calendars, prioritize competing requests, and ensure leaders are prepared for daily commitments. • Coordinate domestic and, when needed, broader travel logistics including itineraries, reservations, and schedule adjustments. • Organize executive meetings by securing schedules, confirming attendees, and preparing logistical details in advance. • Monitor changing priorities and resolve scheduling conflicts quickly to maintain alignment across leadership activities. • Support travel planning from initial booking through final coordination, ensuring timely and accurate arrangements. • Communicate with internal and external stakeholders to facilitate appointments, meetings, and executive availability.
2026-11-05T19:38:42Z

HRIS Manager

Lexington, KY
onsite
Temporary to Hire
25.34 - 29.34 USD / Hourly
Robert Half is looking for an experienced HRIS Manager to join a growing team in Lexington, Kentucky in a contract-to-permanent capacity. This onsite role supports the full employee lifecycle in a hands-on environment, blending HR administration, recruiting, benefits support, and light payroll coordination. The position is well suited for someone who enjoys managing day-to-day HR operations independently while also leading recruitment efforts for specialized roles, including construction project managers and site managers. Responsibilities:• Oversee daily human resources operations for a workforce of approximately 50 employees, serving as the primary point of contact for routine HR needs.• Lead full-cycle recruitment efforts, including sourcing, screening, coordinating interviews, and helping secure talent for key positions such as construction project managers and site managers.• Maintain and administer HRIS records to ensure employee information, job data, and organizational updates remain accurate and current.• Support payroll processing by preparing and reviewing employee data, validating changes, and coordinating with the external payroll provider.• Administer employee benefits activities such as enrollments, updates, and responses to general coverage questions.• Manage onboarding and offboarding tasks, including documentation, system updates, and compliance-related recordkeeping.• Prepare HR reports and handle administrative processes that support staffing, employee records, and operational consistency.• Ensure HR practices align with company policies and applicable employment requirements while maintaining organized documentation.• Provide dependable support across recruiting, benefits, payroll coordination, and general HR administration in an onsite Monday through Friday schedule.
2026-10-20T12:28:43Z

Sales Assistant

Burlington, MA
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for a motivated Sales Assistant to support daily sales activity and help create a positive customer experience in Burlington, Massachusetts. This role focuses on responding to inquiries, identifying sales opportunities, and assisting the team with outreach and follow-up efforts. The ideal candidate is comfortable communicating with customers, organized in managing multiple priorities, and eager to contribute to revenue growth. Responsibilities: • Respond to incoming customer inquiries promptly and provide accurate product or service information. • Conduct outbound outreach to prospective clients to generate interest and uncover new business opportunities. • Support the sales team by preparing quotes, tracking leads, and maintaining up-to-date records in sales systems. • Assist with follow-up communication to move prospects through the sales process and strengthen customer relationships. • Coordinate with internal teams to ensure timely resolution of customer questions and order-related issues. • Monitor sales activity and help organize reporting on pipeline progress and customer interactions. • Contribute to day-to-day sales operations by scheduling meetings, preparing materials, and handling administrative support tasks.
2026-10-21T12:43:44Z

Project Assistant

Dallas, TX
remote
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for a highly organized Project Assistant to support a mission-driven non-profit organization. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing project details, and keeping teams aligned on priorities and deadlines. The role combines administrative support with project coordination, requiring strong communication skills, careful follow-through, and the ability to handle multiple responsibilities in a fast-paced environment. Responsibilities: • Coordinate the supervisor’s schedule by arranging appointments, managing calendar changes, and organizing meeting details to ensure efficient daily operations. • Lead meeting preparation and execution by scheduling sessions, securing spaces or virtual platforms, assembling materials, documenting discussion points, and tracking follow-up actions. • Draft, format, and distribute communications for internal teams and external partners with a clear and consistent tone. • Provide logistical support for virtual and in-person events, including room reservations, technology setup, agenda preparation, material distribution, and post-meeting evaluations. • Maintain organized project and administrative records by updating files, preserving documentation, and staying informed on current activity across assigned initiatives. • Prepare briefing materials in advance of meetings by gathering background information, building presentation templates, and compiling agendas and reference documents. • Support on-site coordination for conferences and meetings involving senior stakeholders and volunteer leadership groups. • Monitor timelines, milestones, and deliverables through project tracking tools, raising concerns early and helping the team stay on schedule. • Produce regular project updates and status summaries for team members and leadership to promote visibility into progress and next steps. • Identify opportunities to improve administrative and project workflows, recommending practical changes that strengthen efficiency and support delivery goals.
2026-10-26T16:34:05Z

Accounts Payable Supervisor/Manager

Mason, OH
onsite
Temporary to Hire
36.10 - 41.80 USD / Hourly
We are looking for an experienced Accounts Payable Supervisor/Manager to support a manufacturing organization in Mason, Ohio through a Contract to Hire assignment. This position will lead day-to-day accounts payable activities, help ensure accurate and timely disbursements, and manage the corporate card and expense reporting program using Concur. The ideal candidate brings strong operational oversight, sound judgment, and the ability to maintain compliance while improving efficiency across payment and expense processes. Responsibilities:• Direct daily accounts payable operations, ensuring invoices are reviewed, coded, and processed accurately within established timelines.• Oversee payment execution through checks and ACH transactions while maintaining appropriate controls and supporting documentation.• Manage the corporate credit card program in Concur, including new card setup, account updates, and ongoing administration for employees.• Review and approve expense submissions to confirm adherence to company policy, proper coding, and complete supporting records.• Perform credit card and expense reconciliations, investigate exceptions, and resolve discrepancies in coordination with internal stakeholders.• Supervise workflow priorities within the AP function, helping maintain service levels and consistent processing standards.• Monitor policy compliance related to payables and employee expenses, addressing issues promptly and recommending corrective actions when needed.• Partner with cross-functional teams to answer payment-related questions, support issue resolution, and strengthen process effectiveness.
2026-11-03T19:48:44Z

Account Manager

Woodland Hills, CA
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
We are looking for an experienced Full Charge Bookkeeper to support a business management and family services team in Woodland Hills, California. This position serves high-income and high-net-worth clients, combining hands-on accounting work with responsive day-to-day financial support. The ideal candidate brings strong judgment, discretion, and the ability to manage a wide range of bookkeeping responsibilities in a stable, long-term role. Responsibilities:• Oversee recurring bookkeeping activities across daily, weekly, monthly, and annual cycles for multiple client accounts.• Manage outgoing and incoming cash activity, including bill payments, deposits, wire transfers, and client invoicing.• Administer payroll processing for both administrative staff and household employees while maintaining accurate supporting records.• Reconcile bank and credit card accounts, investigate variances, and record transactions properly in the general ledger.• Maintain complete financial records by posting journal entries, updating ledgers, and organizing documentation for future reference.• Prepare or review year-end reporting support such as 1099 and W-2 information and coordinate related payment tracking.• Compile financial schedules, trial balance support, and customized reports requested by clients or firm leadership.• Assist with client onboarding, respond to time-sensitive requests, and provide attentive service to clients and their representatives.• Support tax-related workflows by tracking deadlines, preserving documentation, answering accounting questions, and facilitating requested tax payments.• Travel within the greater Los Angeles area when needed to support special projects, train client personnel, or help implement accounting processes at client sites.
2026-11-03T01:08:54Z

Counter Manager

Indianapolis, IN
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a customer-focused Counter Manager to support front counter activities in a busy wholesale distribution environment. This position blends customer interaction, order coordination, and administrative support to help keep daily branch operations running smoothly. The ideal candidate is organized, responsive, and comfortable assisting trade customers while ensuring accurate documentation and timely service. Responsibilities:• Welcome walk-in customers, understand their needs, and guide them toward appropriate products and solutions.• Prepare and process sales orders, pricing quotes, returns, and exchanges with accuracy and attention to detail.• Share clear product information and practical recommendations to help customers make informed purchasing decisions.• Partner with warehouse staff to ensure orders are picked, staged, and completed correctly and on schedule.• Maintain orderly records and transaction documentation to support efficient counter and branch operations.• Build strong working relationships with contractors, plumbers, electricians, and other trade customers through dependable service.• Help keep the sales counter and customer area clean, organized, and ready for daily activity.• Use inventory, order entry, and point-of-sale systems to locate items, verify availability, and complete transactions.• Collaborate with teammates across the branch to deliver a consistent and detail-focused customer experience.
2026-10-20T13:34:04Z

35 37

1207 results for Administrative Coordinator in Html