1,207 Results for Administrative Coordinator Jobs in Html

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Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: • Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.• Maintain organized records, expense details, and data entry tasks to support efficient office administration. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-10-30T20:38:46Z

Talent Acquisition Coordinator

Minneapolis, MN
remote
Temporary / Contract
21.00 - 24.00 USD / Hourly
Job SummaryWe are seeking an organized, proactive, and detail-oriented Talent Acquisition Coordinator to support our recruiting and hiring efforts. This role is ideal for an early-career professional interested in building a career in talent acquisition and human resources. The Talent Acquisition Coordinator will help ensure a smooth and positive candidate experience by supporting interview scheduling, candidate communication, onboarding coordination, and recruiting operations. Key Responsibilities<ul><li>Coordinate interviews between candidates, hiring managers, and recruiters.</li><li>Manage candidate communications throughout the hiring process.</li><li>Support job posting distribution across internal and external platforms.</li><li>Maintain and update applicant tracking systems and recruiting records.</li><li>Assist with onboarding coordination for new hires.</li><li>Help prepare offer letters, recruiting reports, and other hiring documents.</li><li>Partner with recruiters and hiring managers to ensure an efficient recruitment process.</li><li>Support talent acquisition projects, events, and process improvement initiatives as needed.</li></ul>
2026-11-02T14:28:42Z

Workplace Experience Coordinator - Level 1

Chicago, IL
onsite
Temporary / Contract
23.00 - 23.99 USD / Hourly
This is an in-person Long-term Contract opportunity for a detail-oriented individual who enjoys creating a welcoming office experience for employees, visitors, and vendors. The person in this role will help maintain smooth day-to-day operations by coordinating guest services, managing service requests, and assisting with onsite events in a fast-paced office setting. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented and service-focused front desk presence.• Coordinate workplace support activities such as mail distribution, office supply requests, and onboarding logistics for new team members.• Receive questions, concerns, or service issues from building occupants and respond with timely, practical solutions.• Submit and track janitorial and maintenance requests to help ensure the office remains organized, functional, and presentable.• Plan and support onsite meetings and events by arranging rooms, organizing materials, and overseeing setup and breakdown activities.• Follow building security protocols and emergency procedures, escalating concerns to the appropriate contacts when needed.• Work closely with external vendors to schedule services, confirm deliveries, and support office-related needs.• Handle routine administrative tasks using established procedures and communicate important updates clearly to team members and management.
2026-10-14T14:13:50Z

Front Desk Coordinator

Williamsport, PA
onsite
Temporary / Contract
18.00 - 22.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily administrative operations and provide a welcoming experience for visitors in Williamsport, PA. This Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing schedules, records, and front office communication in a confidential setting. The person in this role will help keep appointments, documentation, and office workflows running smoothly while serving as a reliable point of contact for guests, staff, and service providers. Responsibilities:• Welcome visitors, guide them through site check-in procedures, and provide courteous front desk support.• Maintain administrative logs, facility files, and other operational records with accuracy and consistency.• Arrange appointments, meetings, and approved service visits while monitoring calendar updates and attendance details.• Contact participants and providers to verify scheduled times and communicate any adjustments or cancellations.• Organize transportation coordination and prepare any related paperwork needed for travel arrangements.• Follow up on missed visits or canceled meetings and assist with setting new appointment times.• Keep recurring schedules, deadlines, and meeting trackers up to date to support ongoing office operations.• Create and organize reports, letters, forms, meeting packets, and materials needed for audits or reviews.• Assist with documentation tied to admissions, discharges, and other administrative processes while safeguarding sensitive information.• Escalate clinical, medication, treatment, or safety-related concerns to the appropriate leadership team and participate in required staff meetings or training sessions.
2026-11-03T19:28:48Z

Payroll and HR Coordinator

Des Moines, IA
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
Grow Your Career. Make an Impact. Be Part of Something Bigger. Are you early in your career and looking for an opportunity where you can build on your payroll experience while gaining valuable exposure to Human Resources? Do you enjoy working with people, bringing new ideas to the table, and being part of a team that genuinely enjoys working together? We're seeking a motivated Payroll & HR Coordinator to join a growing organization that values collaboration, innovation, and employee development. This is an excellent opportunity for someone with 1-3 years of payroll experience who is eager to expand their HR knowledge and make a meaningful impact on the employee experience. What You'll Do<ul><li>Process and maintain accurate payroll for employees</li><li>Assist with benefits administration and employee communications</li><li>Support onboarding, new hire paperwork, and employee records management</li><li>Answer employee questions related to payroll, benefits, and HR policies</li><li>Help improve and streamline payroll and HR processes</li><li>Assist with special HR projects, employee engagement initiatives, and company events</li><li>Maintain confidentiality while providing excellent internal customer service</li></ul>Why You'll Love This Opportunity<ul><li>Supportive leadership team that invests in employee growth</li><li>Highly visible role with exposure to both payroll and HR functions</li><li>Positive, team-oriented culture where employees are valued and recognized</li><li>CEO who is actively involved, approachable, and passionate about employee appreciation</li><li>Opportunity to contribute ideas, improve processes, and help shape the future of the department</li><li>Outstanding benefits package and strong commitment to work-life balance</li><li>Fun team events, employee celebrations, and a culture that believes work should be rewarding</li></ul>
2026-10-23T18:58:45Z

People Coordinator

San Francisco, CA
onsite
Permanent / Full Time
140000.00 - 160000.00 USD / Yearly
People Coordinator | San FranciscoJoin a high-touch People team where you'll be the hub that keeps everything running smoothly. We're seeking an HR professional with experience in onboarding, employee lifecycle support, HR operations, compliance, and special projects. This role is ideal for someone who thrives on organization, follow-through, and delivering a white-glove employee experience. You'll partner across teams, own onboarding from start to finish, support HR programs, and help create a thoughtful, people-first workplace.
2026-10-31T00:58:44Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-11-04T01:18:41Z

Construction Project Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26.00 - 33.00 USD / Hourly
Keep construction projects moving from kickoff through completion. A busy commercial contractor is looking for a detail-oriented Project Coordinator to support project managers, field supervisors, subcontractors, and vendors across multiple active jobs. This is an excellent fit for someone who understands construction timelines, enjoys juggling competing priorities, and can keep documentation organized while the field team focuses on execution.What You’ll Do:<ul><li>Support project managers with scheduling, deadlines, status updates, and day-to-day coordination.</li><li>Maintain project files, plans, specifications, contracts, permits, and change-order documentation.</li><li>Track RFIs, submittals, purchase orders, and outstanding approvals.</li><li>Coordinate communication between field teams, subcontractors, suppliers, and office personnel.</li><li>Assist with subcontractor onboarding, insurance certificates, and compliance paperwork.</li><li>Update project trackers, schedules, and progress reports.</li><li>Help monitor material deliveries and follow up on outstanding orders.</li><li>Route invoices and assist with matching costs to the appropriate project budgets.</li><li>Prepare meeting agendas, take notes, and track action items.</li><li>Support closeout documentation, punch lists, and final project records.</li></ul>
2026-10-28T21:48:42Z

Human Resources (HR) Coordinator

Chicago, IL
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Our client in the real estate industry is seeking a Part-Time HR & Benefits Coordinator (20-25 hrs per week) to support day-to-day HR operations for a small, established team. This role is ideal for a hands-on professional who can step in quickly, manage benefits and payroll processes, support onboarding, and help ensure HR compliance. This contract-to-hire opportunity is based in downtown Chicago and may offer 1–2 remote workdays per week.Key Responsibilities:<ul><li>Administer employee benefits, including experience working with BCBS</li><li>Process payroll through ADP for employees and contractors</li><li>Support onboarding and new hire processing</li><li>Help maintain HR compliance and ensure timely completion of employee-related processes</li><li>Serve as a resource for HR-related questions and administrative support</li><li>Assist with general office and employee support activities as needed</li></ul>
2026-10-27T15:43:46Z

Executive Assistant

St. Louis, MO
remote
Temporary / Contract
- USD / Hourly
Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
2026-11-06T14:28:40Z

Human Resources (HR) Coordinator

San Mateo, CA
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent. The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability. Key Responsibilities<ul><li>Interview Coordination: Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.</li><li>Candidate Experience: Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.</li><li>Onsite Interview Logistics: Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.</li><li>Recruiting Operations: Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.</li><li>Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.</li><li>Process Improvement: Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.</li><li>Recruiter and Hiring Manager Support: Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.</li><li>Recruiting Events: Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.</li><li>Compliance and Documentation: Support recruiting compliance efforts, data integrity, and consistent recordkeeping.</li><li>Additional Support: Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.</li></ul> What Makes This Opportunity Exciting?<ul><li>Join a high-growth AI company at an exciting stage of expansion.</li><li>Play a meaningful role in building the recruiting infrastructure needed to attract exceptional talent.</li><li>Work closely with recruiters, hiring managers, and technical interview teams across the organization.</li><li>Make a direct impact on candidate experience, recruiting efficiency, and the company's ability to scale.</li></ul>
2026-10-23T01:08:44Z

Program Manager

Oakland, CA
onsite
Temporary / Contract
35.63 - 41.25 USD / Hourly
We are looking for a Program Manager to lead community-focused initiatives and strengthen day-to-day program operations in Oakland, California. This Long-term Contract position is ideal for a detail-oriented individual who can guide teams, improve program infrastructure, and ensure strong accountability across multiple workstreams. The role combines people leadership, budget oversight, and operational planning to support sustainable program growth and measurable community impact. Responsibilities: • Lead the execution and expansion of multiple community programs, ensuring each initiative meets performance goals, reporting standards, and compliance expectations. • Direct a small team of staff and contractors by setting priorities, tracking results, and creating clear accountability around key performance indicators. • Develop operational processes, tools, and workflows that improve coordination, consistency, and efficiency across program activities. • Strengthen external partnerships and support outreach efforts that increase participation, engagement, and long-term program success. • Provide coaching, feedback, and career development support to team members while fostering a collaborative and high-performing work environment. • Partner with organizational leadership on hiring efforts, and manage onboarding, performance reviews, and offboarding activities for direct reports. • Track program spending, review financial performance, and help maintain budgets that align with approved funding and organizational goals. • Support the administration of grant-funded work in coordination with internal stakeholders to ensure reporting accuracy and proper use of resources. • Review and approve program-related expenses and handle additional operational or administrative responsibilities as needed.
2026-10-16T20:48:49Z

Bilingual Logistics Coordinator

Bethlehem, PA
onsite
Temporary to Hire
24.00 - 26.00 USD / Hourly
Robert Half is looking for a bilingual Logistics Coordinator to support daily shipping and receiving operations for a manufacturing environment. This role is ideal for someone who works well in a fast-paced setting, communicates effectively across teams, and keeps transportation and inventory details organized. The person in this role will help ensure materials and finished goods move accurately and on schedule while maintaining clear documentation and strong coordination with carriers and internal stakeholders. Responsibilities:• Oversee the day-to-day flow of inbound and outbound freight to help keep deliveries and pickups on schedule.• Serve as a key point of contact for transportation providers and internal teams to resolve shipping questions and support smooth logistics operations.• Create and review shipping, receiving, and related transportation paperwork to confirm accuracy and completeness.• Maintain up-to-date shipment logs, inventory records, and other operational data to support traceability and reporting.• Coordinate closely with warehouse and production personnel to align material movement with business needs and timelines.• Monitor shipment status and address delays, discrepancies, or documentation issues in a timely manner.• Support general logistics and distribution activities, including shipping functions tied to domestic or customs-related processes when applicable.
2026-10-30T18:43:45Z

Resident Coordinator

Oakland, CA
onsite
Temporary / Contract
24.00 - 28.00 USD / Hourly
We are seeking a Resident Coordinator to support residents, coordinate services and communications, and help create a positive living environment within the community or property.Responsibilities<ul><li>Serve as a point of contact for residents and respond to inquiries</li><li>Coordinate resident services, programs, and communications</li><li>Assist with move-ins, move-outs, and orientation processes</li><li>Maintain resident records and documentation</li><li>Support community events and engagement initiatives</li><li>Work with property staff and service providers to address resident needs</li></ul>
2026-11-06T21:48:44Z

Payroll Specialist

Otsego, MN
onsite
Temporary / Contract
32.00 - 38.00 USD / Hourly
We are looking for a detail-oriented Payroll Specialist to support accurate and timely payroll operations for an organization based in Otsego, Minnesota. This Long-term Contract position is well suited for someone who is confident managing payroll activities from start to finish, maintaining compliance, and handling employee pay records with care. The ideal candidate brings strong organizational skills, sound judgment with sensitive information, and hands-on experience processing payroll for a mid-sized workforce. Responsibilities:• Process payroll from initial data review through final submission, ensuring employees are paid correctly and on schedule.• Maintain payroll records by verifying hours, earnings, deductions, and other pay-related information for accuracy.• Administer garnishments, withholdings, and other required adjustments in accordance with applicable guidelines.• Review payroll changes such as new hires, status updates, and compensation adjustments before each pay cycle.• Investigate and resolve payroll discrepancies by working closely with internal contacts and supporting documentation.• Prepare payroll-related reports and assist with audits, reconciliations, and recordkeeping needs.• Help support payroll-related administrative tasks, including updates tied to process or system changes when needed.
2026-10-29T12:43:45Z

Legal Assistant

North Canton, OH
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support attorneys in a busy practice serving clients in North Canton, Ohio. This role combines administrative coordination with hands-on legal support across litigation, probate, and estate planning matters. The ideal candidate is organized, responsive, and confident managing filings, deadlines, and document preparation in a fast-paced environment. Responsibilities: • Prepare, review, and organize legal documents for matters involving civil litigation, probate, and estate planning. • Submit court and legal filings through electronic filing systems while ensuring accuracy and compliance with applicable deadlines and procedures. • Maintain attorney calendars by coordinating hearings, meetings, appointments, and other time-sensitive case events. • Track important dates and procedural deadlines to help keep active matters moving forward efficiently. • Provide day-to-day support to attorneys through file management, correspondence drafting, and follow-up on outstanding items. • Communicate with courts, clients, and outside parties regarding scheduling, filings, and case-related documentation. • Assemble and maintain case files, ensuring records are current, accessible, and properly organized. • Assist with administrative and legal support tasks that contribute to smooth handling of active matters and client service.
2026-10-13T20:38:48Z

Project Assistant

Tacoma, WA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
PART-TIME ONSITE TEMP POSISTION We are looking for a detail-oriented Project Assistant to support construction-related initiatives in Tacoma, Washington. This PART-TIME ONSITE Contract position is ideal for someone who can keep schedules organized, maintain project documentation, and help teams stay aligned on key milestones. The role requires strong coordination skills, comfort working with digital document tools, and the ability to assist with day-to-day project tracking in a fast-paced environment. Responsibilities:• Coordinate project schedules and monitor milestone dates to help keep construction activities on track.• Maintain organized digital records by scanning, filing, and updating project documents across shared platforms.• Support project management activities by preparing status updates, tracking action items, and following up on open tasks.• Use scheduling tools and spreadsheets to assist with master schedule maintenance and timeline visibility.• Manage documentation workflows using Microsoft Office 365, Adobe Acrobat, and SharePoint to ensure accurate and accessible records.• Assist teams with document review, markup, and distribution through platforms such as Bluebeam Revu and monday.com.• Communicate with internal stakeholders to gather project information and help resolve scheduling or documentation gaps.• Provide administrative and coordination support for multiple construction projects while maintaining attention to detail and deadlines.
2026-10-28T21:28:42Z

Property Coordinator

Washington, DC
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a Property Coordinator to support daily property operations from our Washington, District of Columbia office in a Contract position. This role serves as a key point of contact for visitors and internal teams, helping maintain an organized, efficient environment while keeping administrative workflows on track. The ideal candidate brings strong property administration experience, excellent customer service skills, and the ability to manage documentation and billing tasks with accuracy. Responsibilities: • Welcome visitors, residents, vendors, and other guests at the front desk while creating a positive first impression. • Coordinate front office activities by answering inquiries, directing individuals appropriately, and supporting day-to-day administrative needs. • Review, prepare, and process invoices accurately to help maintain timely financial and vendor documentation. • Organize, file, and maintain property records, correspondence, and other operational documents in a structured manner. • Assist property management staff with administrative support tasks that contribute to smooth building or community operations. • Monitor incoming communications and route requests to the appropriate team members for prompt follow-up. • Maintain orderly reception and office areas to support an efficient and welcoming workplace environment.
2026-11-06T21:53:45Z

Construction Operations Scheduling Coordinator

Tonawanda, NY
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
Jenny Bour with Robert Half is looking for an organized Construction Operations Scheduling Coordinator to support field workforce planning and timekeeping accuracy for a growing team in Tonawanda, New York. This Construction Operations Scheduling Coordinator role works closely with operations leadership and cross-functional partners to keep labor schedules current, improve reporting reliability, and help crews stay aligned with project demands. The position is highly visible and requires sound judgment, strong follow-through, and clear communication with both office staff and field employees. Responsibilities:<ul><li>Oversee and maintain the field operations schedule, ensuring staffing plans remain accurate, up to date, and aligned with active and upcoming work.</li><li>Partner with operations leaders, project teams, and field supervision to anticipate labor needs, adjust assignments, and address potential scheduling gaps before they impact delivery.</li><li>Share approved staffing and schedule updates with managers, supervisors, and field employees so all parties have timely and consistent information.</li><li>Review labor forecasts and scheduling entries for completeness and accuracy, and help establish consistent practices for maintaining reliable workforce data.</li><li>Provide guidance and training to employees on scheduling and timekeeping tools to improve adoption, accountability, and day-to-day use.</li><li>Prepare reports and summaries related to manpower levels, labor demand, staffing trends, and operational planning for leadership review.</li><li>Audit daily and weekly time records to identify missing punches, incomplete entries, incorrect job coding, and other exceptions requiring correction.</li><li>Coordinate with supervisors, payroll, and accounting to resolve timekeeping issues, confirm approvals are completed on schedule, and support accurate payroll and job-cost reporting.</li><li>Help document procedures, investigate recurring data-quality concerns, and support ongoing improvements to scheduling, timekeeping, and related operational systems.</li></ul>
2026-10-19T18:43:45Z

Workplace Experience Coordinator

New York, NY
onsite
Temporary / Contract
25.65 - 27.00 USD / Hourly
We are looking for a Workplace Experience Coordinator to support daily front desk operations and create a welcoming, organized environment for employees and visitors in New York. This long-term contract opportunity is ideal for someone who enjoys delivering attentive reception support, managing high-volume communications, and ensuring smooth day-to-day workplace experience services. The role follows a Tuesday through Thursday schedule and offers the potential for extended engagement based on business needs. Responsibilities:• Welcome guests, employees, and vendors with an attentive and service-oriented approach while maintaining an orderly front desk presence.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Coordinate visitor check-in procedures and provide general workplace support to help daily office operations run efficiently.• Monitor the reception area and shared spaces to ensure they remain presentable, functional, and ready for use throughout the day.• Respond to routine questions from internal and external contacts, offering clear information and timely assistance.• Support administrative and workplace coordination tasks such as scheduling, basic record upkeep, and communication follow-up as needed.• Maintain a dependable on-site presence during the assigned Monday through Friday schedule to ensure consistent front desk coverage.
2026-10-18T09:48:43Z

Inventory and Purchasing Specialist

Cedar Rapids, IA
onsite
Temporary to Hire
35.00 - 40.00 USD / Hourly
Are you a detail-oriented operations professional who enjoys working across inventory, purchasing, vendor relations, and process improvement? Our client is seeking a Inventory and Purchasing Specialist to play a key role in managing customer and vendor returns while supporting purchasing and inventory functions across the organization.This position offers a unique blend of inventory control, purchasing support, vendor communication, data management, and process coordination. The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities in a fast-paced environment.Key ResponsibilitiesReturns, Inventory & Accounting Support<ul><li>Manage customer returns from initiation through final resolution.</li><li>Process vendor returns for damaged, defective, inaccurate, or excess inventory.</li><li>Perform inventory cycle counts and assist with reconciliation efforts.</li><li>Support annual physical inventory activities across multiple locations.</li><li>Process inventory adjustments and maintain accurate inventory records.</li><li>Work closely with warehouse teams to ensure inventory accuracy and timely issue resolution.</li></ul>Purchasing & Supply Chain Support<ul><li>Request and evaluate vendor quotes.</li><li>Create and manage stock purchase orders.</li><li>Process and monitor direct-ship purchase orders.</li><li>Coordinate inventory transfers between locations.</li><li>Review and process purchase order acknowledgements.</li><li>Follow up on open or unacknowledged purchase orders.</li><li>Track shipments and expedite late deliveries.</li><li>Update order status and delivery information within the ERP system.</li><li>Assist with purchasing reports, data analysis, and inventory planning initiatives.</li><li>Resolve vendor shipment discrepancies and coordinate corrective actions.</li></ul>Vendor & Data Management<ul><li>Establish and maintain vendor records and contacts.</li><li>Maintain product and warehouse item files.</li><li>Ensure accurate documentation and electronic file organization.</li><li>Support continuous improvement efforts related to purchasing and inventory processes.</li></ul>
2026-11-02T21:38:44Z

Procurement Manager

Hazle Township, PA
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
Join a growing organization where you'll play a key role in sourcing, purchasing, supplier management, and contract administration. This position partners closely with operations, project teams, and suppliers to ensure the timely delivery of goods and services while driving value, cost savings, and operational efficiency. Key Responsibilities<ul><li>Manage sourcing activities, RFQs, tenders, supplier evaluations, and purchasing processes.</li><li>Build and maintain strong supplier relationships while monitoring performance, delivery, quality, and service levels.</li><li>Negotiate pricing and commercial terms to achieve the best balance of cost, quality, delivery, and risk.</li><li>Coordinate purchasing activities with internal stakeholders to support operational and project requirements.</li><li>Track procurement milestones, supplier commitments, costs, and risks, escalating issues when necessary.</li><li>Analyze spend, supplier performance, and commercial opportunities to identify savings and process improvements.</li><li>Maintain purchasing, supplier, and contract records within the ERP system.</li><li>Support contract administration, renewals, supplier agreements, and performance reviews.</li><li>Resolve purchasing, inventory, delivery, and data discrepancies in collaboration with Finance and Operations.</li><li>Ensure compliance with procurement policies, approval processes, and internal controls.</li></ul>
2026-11-04T22:13:44Z

Event Coordinator

Vienna, VA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Event Coordinator to support a busy non-profit organization in Vienna, Virginia. This Long-term Contract position is fully onsite Monday through Friday and is ideal for someone who excels at managing event details, balancing multiple priorities, and keeping projects on track in a fast-moving environment. The role will focus on conference and event support, including logistics, materials coordination, and administrative tasks that help deliver well-executed programs. Responsibilities: • Coordinate logistics for multiple events and conferences, ensuring timelines, materials, and operational details are managed effectively. • Produce and organize attendee badges, registration items, and other event-related materials with a high level of accuracy. • Prepare, assemble, and pack supplies needed for meetings, conferences, and special programs. • Arrange shipping of event materials and track deliveries to confirm items arrive on schedule. • Order event-related supplies and maintain inventory of materials required for upcoming programs. • Provide administrative support connected to event planning, scheduling, and document preparation. • Work across several assignments at once while maintaining organization and meeting deadlines in a fast-paced setting. • Collaborate with team members and stakeholders to help deliver smooth, well-coordinated event experiences.
2026-10-19T17:58:48Z

Paralegal

Sparks, MD
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
We are looking for a detail-oriented Paralegal to support contract coordination and legal operations for a healthcare organization in northern Baltimore county, Maryland. This role focuses on organizing contract workflows, conducting preliminary agreement reviews, and helping maintain accurate records throughout the contract lifecycle. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple matters moving efficiently while meeting internal compliance expectations. Responsibilities:• Oversee the intake process for contract requests by confirming submissions include the required supporting materials before legal review begins.• Act as a key point of contact between business teams and legal counsel to gather information, clarify commercial terms, and keep matters progressing.• Track active agreements through each stage of review and share regular status updates with internal stakeholders.• Conduct first-level examinations of vendor and service-related contracts to identify incomplete provisions, inconsistencies, or departures from approved standards.• Help verify that agreements follow organizational policies and applicable compliance expectations within a healthcare setting.• Coordinate electronic signature routing and ensure finalized documents are stored accurately and are easy to retrieve.• Prepare advance reporting on renewals and upcoming expirations so teams can address deadlines without disrupting services.• Support the upkeep and organization of approved contract templates used for operational and clinical arrangements.
2026-10-07T15:38:59Z

Client Services Coordinator

Royal Oak, MI
onsite
Temporary / Contract
22.80 - 24.00 USD / Hourly
We are looking for a Client Services Coordinator to support a fast-paced team in Royal Oak, Michigan. This Contract position combines administrative coordination, client support, and marketing assistance to help keep projects, transactions, and communications organized. The ideal candidate is proactive, experienced, and comfortable managing multiple priorities while contributing to a service-focused environment. Responsibilities: • Develop high-quality proposals, presentation materials, and team marketing pieces in partnership with internal marketing resources. • Prepare and distribute email campaigns, assemble market research materials, and organize tour and property information for client-facing use. • Coordinate lease and amendment documentation, ensuring executed paperwork and supporting records are collected and maintained accurately. • Monitor active transactions, track key milestones, and provide timely updates to clients and internal stakeholders. • Maintain broker and company databases with current prospect information, pipeline activity, and business development details. • Enter deal-related billing information and support accounts payable processing for brokers and brokerage teams. • Assist with day-to-day office operations and provide additional administrative support as directed by leadership. • Manage recurring administrative duties such as expense reporting, calendar coordination, and scheduling property tours or meetings. • Build familiarity with the local market by participating in industry events, networking opportunities, and selected client meetings.
2026-11-03T14:03:41Z

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