Add your latest resume to match with open positions.

682 results for Administrative Assistant in Html

Administrative Assistant

Redwood City, CA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Contract & Contract-to-Hire | Robert HalfAs fourth quarter approaches, organizations across the Peninsula and surrounding areas are preparing for one of the busiest hiring seasons of the year. Robert Half is actively seeking Administrative Assistants interested in contract and contract-to-hire opportunities to support upcoming hiring needs. Many companies increase hiring during Q4 to manage increased workloads, support key projects, cover employee leaves, and prepare for the new year. By connecting with Robert Half now, you'll be positioned to hear about new opportunities as they become available. Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Manage calendars, schedules, and meeting coordination</li><li>Prepare correspondence, reports, and documents</li><li>Maintain filing systems and records</li><li>Support office operations and administrative projects</li><li>Process data entry and maintain databases</li><li>Assist with event planning and meeting logistics</li><li>Provide excellent customer service to internal and external stakeholders</li></ul>
2026-09-16T17:18:47Z

Sr. Administrative Assistant

Westerville, OH
onsite
Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for a Senior Administrative Assistant to join a close-knit team in Westerville, Ohio in a contract capacity with potential for a permanent role. This onsite role supports executive leadership while keeping daily office activities organized, responsive, and efficient. The ideal candidate brings strong judgment, excellent communication, and the ability to stay ahead of shifting priorities in a small office environment. Responsibilities: • Support senior leaders with day-to-day administrative coordination, correspondence, and priority management • Oversee calendars and arrange meetings to ensure schedules run smoothly and efficiently • Organize meeting spaces, prepare materials, and manage logistics for internal discussions and office events • Monitor office inventory levels and place orders for supplies, refreshments, and other operational needs • Create, update, and combine presentations, spreadsheets, and reports using Microsoft Office tools • Assist with general office operations, including reception-style support, answering inquiries, and handling administrative tasks • Prepare basic onboarding resources for new team members, including laptop setup coordination and workspace readiness • Research service providers, gather pricing, and coordinate with local vendors for projects, events, and office needs • Handle errands and resolve day-to-day operational issues with a proactive, solutions-oriented approach
2026-09-28T11:53:43Z

Administrative Assistant

Daily City, CA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Contract & Contract-to-Hire | Robert HalfAs fourth quarter approaches, organizations across the Peninsula and surrounding areas are preparing for one of the busiest hiring seasons of the year. Robert Half is actively seeking Administrative Assistants interested in contract and contract-to-hire opportunities to support upcoming hiring needs. Many companies increase hiring during Q4 to manage increased workloads, support key projects, cover employee leaves, and prepare for the new year. By connecting with Robert Half now, you'll be positioned to hear about new opportunities as they become available. Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Manage calendars, schedules, and meeting coordination</li><li>Prepare correspondence, reports, and documents</li><li>Maintain filing systems and records</li><li>Support office operations and administrative projects</li><li>Process data entry and maintain databases</li><li>Assist with event planning and meeting logistics</li><li>Provide excellent customer service to internal and external stakeholders</li></ul>
2026-09-16T17:18:47Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. The Administrative Assistant will play a key role in coordinating schedules, preparing documents, managing communications, and supporting a variety of office functions. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-09-24T17:18:44Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Dallas, Texas. This Long-term Contract position is ideal for someone who communicates professionally, handles a steady flow of inbound calls, and keeps administrative tasks moving efficiently. The role requires strong attention to detail, dependable data entry skills, and a proactive approach to front-office support. Responsibilities: • Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts when needed. • Perform accurate data entry and maintain records so information remains current, complete, and easy to retrieve. • Provide front-desk and receptionist support by welcoming visitors and assisting with general office communication. • Coordinate routine office tasks such as document handling, filing, and tracking administrative requests. • Support team members with clerical duties and help prioritize assignments to meet daily business needs.
2026-09-15T20:58:39Z

Administrative Assistant / Front Desk Coordinator

Houston, TX
onsite
Permanent / Full Time
54000.00 - 56000.00 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant / Front Desk Coordinator to help create an organized, welcoming office environment. This position supports daily front desk activities while providing administrative assistance that keeps teams, meetings, and office operations moving efficiently. The ideal candidate brings strong communication skills, excellent judgment, and a service-oriented approach to working with employees, visitors, and external partners. Responsibilities: • Welcome visitors, clients, and vendors courteously, ensuring each person is assisted promptly and directed to the appropriate contact or meeting area. • Oversee reception operations by managing the front desk, answering incoming calls, and maintaining a tidy, well-organized common area. • Schedule appointments, coordinate calendars, and assist with meeting arrangements to support smooth day-to-day office activity. • Organize paper and digital records, including scanning, filing, and maintaining accurate document storage systems. • Process incoming and outgoing mail, packages, and courier deliveries while tracking shipments as needed. • Monitor inventory for office, printer, and copier supplies and place orders to keep the workplace fully stocked. • Help plan employee lunches, office gatherings, and special events, while also supporting conference and trade show logistics such as vendor coordination and shipment preparation. • Prepare and format presentations, proposal materials, and other business documents, and provide administrative support to multiple departments when needed.
2026-09-17T14:04:23Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-09-12T00:58:41Z

Administrative Assistant

Greensboro, NC
onsite
Temporary / Contract
18.05 - 20.90 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a manufacturing-focused environment in Greensboro, North Carolina. This Long-term Contract position is ideal for someone who excels in organization, handles high-volume administrative tasks with accuracy, and communicates professionally with internal teams and external contacts. The role requires strong coordination skills, careful data handling, and the ability to keep schedules and office activities running efficiently. Responsibilities:• Coordinate calendars, appointments, and production-related scheduling needs to help maintain smooth daily operations.• Enter, update, and verify large volumes of information in office records and databases with a high level of accuracy.• Manage front-desk and receptionist activities, including greeting visitors and directing inquiries to the appropriate team members.• Answer incoming calls professionally, provide information when appropriate, and route messages promptly.• Prepare, organize, and maintain administrative documents, reports, and general office files.• Support office workflow by tracking priorities, following up on pending items, and assisting with routine administrative tasks.• Work closely with team members in a manufacturing setting to ensure schedules, records, and communications remain current and organized.
2026-09-07T20:28:37Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Louisville, Kentucky. This Contract position is ideal for someone who is comfortable managing administrative tasks, maintaining accurate records, and helping coordinate student-related processes. The role includes spreadsheet upkeep, data entry, communication support, and general office assistance in a fast-paced environment. Responsibilities: • Maintain and update spreadsheets related to camps, conferences, and other program activity to ensure information remains accurate and current. • Provide support with posting student employment opportunities and tracking related administrative details. • Assist with student communication by preparing messages, responding to routine inquiries, and helping distribute important information. • Support onboarding activities for students by organizing documents, monitoring completion steps, and keeping records up to date. • Enter and maintain data for credit card log sheets with a high level of accuracy and attention to detail. • Help collect receipts and organize credit card documentation to support proper recordkeeping and reconciliation. • Use Excel and Adobe tools to prepare, edit, and manage administrative documents and reports. • Offer additional administrative and office support as priorities shift and department needs arise.
2026-09-25T15:08:45Z

Administrative Assistant

St. Louis, MO
remote
Temporary / Contract
- USD / Hourly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-09-25T13:33:48Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25.00 - 40.00 USD / Hourly
Administrative AssistantPosition SummaryWe are seeking a professional and organized Administrative Assistant to provide administrative support and help ensure the smooth day-to-day operations of the office. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, respond to emails, and greet visitors</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain filing systems and accurate records</li><li>Coordinate office supplies, shipments, and vendor communications</li><li>Assist with data entry, expense reports, and special projects</li><li>Support leadership and team members with administrative tasks as needed</li></ul>
2026-09-11T19:53:36Z

Administrative Assistant

Florence, SC
onsite
Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in South Carolina. This contract-to-permanent opportunity is ideal for someone who enjoys keeping administrative tasks organized, providing attentive front-desk support, and handling document processing with accuracy. The person in this role will contribute to a busy office environment by managing incoming calls, entering information carefully, and assisting with tax-related document scanning during the season. Responsibilities: • Organize, scan, and file tax returns and related documentation with a strong focus on accuracy and confidentiality. • Provide front-desk and general office support to help maintain efficient day-to-day operations. • Answer inbound calls courteously, direct inquiries appropriately, and relay messages in a timely manner. • Enter and update information in office systems while ensuring records remain complete and accurate. • Support administrative workflows by preparing, sorting, and managing documents as needed. • Assist team members with clerical tasks during high-volume periods, especially throughout tax season.
2026-09-21T18:24:06Z

Administrative Assistant

Fort Worth, TX
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
Position Summary:The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office. This role serves as a key point of contact for internal teams, clients, and vendors while managing schedules, communications, documentation, and day-to-day office functions.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and visitor inquiries.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and maintain documents, reports, and correspondence.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Assist with travel arrangements, expense reports, and meeting logistics.</li><li>Support special projects and provide administrative assistance to management and staff.</li><li>Ensure professional communication and excellent customer service to internal and external stakeholders.</li></ul>
2026-09-22T21:44:07Z

Administrative Assistant

Spokane, WA
remote
Temporary / Contract
22.00 - 26.00 USD / Hourly
Robert Half is partnering with a respected manufacturing company in the Spokane area to find an organized, proactive Administrative Assistant who enjoys being the go-to person for keeping an office running smoothly. If you’re someone who takes pride in staying organized, supporting a team, and making sure nothing falls through the cracks, this could be a great opportunity for you.In this role, you’ll play an important part in supporting both office and operations teams, helping to ensure daily workflows stay on track. This is an excellent opportunity for someone who is detail-oriented, dependable, and comfortable balancing a variety of responsibilities in a collaborative environment.Pay: $22-$26/hr depending on experienceWhat You’ll Do<ul><li>Provide day-to-day administrative support to office and operations teams</li><li>Manage incoming calls, emails, mail, and general office correspondence</li><li>Prepare spreadsheets, reports, presentations, and other business documents</li><li>Maintain accurate files, records, and documentation</li><li>Coordinate meetings, schedules, and internal communications</li><li>Assist with purchasing, data entry, and special projects as needed</li></ul>
2026-09-25T15:23:45Z

Administrative Assistant

Richardson, TX
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is an on-site Contract position suited for someone who enjoys keeping administrative processes organized, communicating clearly, and helping the workplace run efficiently. The ideal candidate will handle a variety of front-office and clerical tasks while providing dependable support to staff, visitors, and incoming communications. Responsibilities: • Manage day-to-day administrative activities to maintain an orderly and efficient office environment. • Welcome visitors, respond to inbound phone calls, and direct inquiries to the appropriate team members in a clear and organized manner. • Perform accurate data entry and maintain records to support smooth office operations. • Organize, file, and retrieve physical and electronic documents to ensure information is easy to access. • Scan paperwork and digital files while maintaining document accuracy and proper recordkeeping standards. • Sort, distribute, and coordinate incoming and outgoing mail to support timely internal communication. • Provide receptionist coverage and assist with general front-desk responsibilities as needed. • Support staff with routine clerical tasks and other administrative duties assigned by leadership.
2026-09-28T17:23:44Z

Administrative Assistant

Bloomington, MN
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a highly organized Administrative Assistant. This role is ideal for someone who thrives in a fast-paced office setting and can manage a high volume of documentation with precision and professionalism. The Administrative Assistant will help keep daily operations on track by handling records, responding to inquiries, and supporting cross-functional administrative needs. Responsibilities:• Manage and organize a large volume of forms, records, and correspondence while ensuring accuracy and timely completion.• Track deadlines, identify outstanding items, and follow up to keep administrative processes moving efficiently.• Enter, update, and maintain information within databases and internal recordkeeping systems.• Support operational and compliance-related needs.• Respond professionally to questions regarding documents and administrative procedures.• Work closely with multiple departments to coordinate information and provide day-to-day administrative support.• Perform general office support duties, including handling inbound calls and assisting with receptionist-related tasks as needed.
2026-09-23T14:08:44Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25.00 - 31.00 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Irvine, California. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while handling a range of administrative and front desk responsibilities. The person in this role will manage sensitive information with discretion, keep office services running smoothly, and provide timely support to employees, visitors, and leadership. Responsibilities: • Welcome guests and team members professionally, manage front desk interactions, and guide visitors to the appropriate contacts. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Administer employee and visitor badge activities, including issuance, tracking, and related record maintenance. • Sort, distribute, and prepare incoming and outgoing mail to support efficient daily office communication. • Monitor break areas and replenish kitchen and refreshment supplies to maintain a functional office environment. • Oversee office inventory by tracking stock levels, placing supply orders, and confirming deliveries from vendors. • Provide general administrative support such as document preparation, filing, scanning, copying, data entry, and record organization. • Contribute to a cooperative office atmosphere by supporting team needs and assisting with additional assignments from management as needed.
2026-09-16T22:33:46Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a detail-oriented part-time Administrative Assistant to support daily office operations. This is a Contract position suited for someone who enjoys keeping workflows organized, assisting visitors and callers, and handling a variety of clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach to front-office support and can manage routine administrative duties in a fast-paced environment. Responsibilities:• Manage front-desk and general office activities to help maintain an efficient and welcoming workplace• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous support to callers and visitors• Perform data entry tasks with a high level of accuracy while keeping records organized and up to date• Provide day-to-day administrative support such as preparing documents, handling correspondence, and maintaining office files• Coordinate routine receptionist duties, including greeting guests and assisting with general office needs• Monitor administrative processes and help ensure office tasks are completed in a timely and organized manner
2026-09-28T14:58:43Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
Robert Half is hiring an Administrative Assistant to join a busy professional services organization in Fallbrook. This role is ideal for someone who is polished, organized, and naturally good at keeping a busy office running smoothly. You’ll support multiple members of the team, coordinate schedules and meetings, maintain documents, communicate with clients and vendors, and take ownership of the small details that keep the office moving.What You’ll Do:<ul><li>Provide day-to-day administrative support to managers and department leaders</li><li>Manage calendars and coordinate internal and external meetings</li><li>Schedule conference rooms, appointments, and team meetings</li><li>Answer and route phone calls and emails</li><li>Prepare correspondence, documents, reports, and presentations</li><li>Maintain electronic and physical files</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order office supplies and monitor inventory</li><li>Assist with expense reports and invoice documentation</li><li>Coordinate travel arrangements and itineraries as needed</li><li>Help prepare meetings, presentations, and internal events</li><li>Update spreadsheets, contact lists, and internal databases</li><li>Assist with onboarding new employees and preparing office materials</li><li>Communicate with vendors, clients, and building management</li><li>Help coordinate office maintenance and service requests</li><li>Handle confidential information with discretion</li><li>Take on special projects and additional administrative responsibilities as needed</li></ul>
2026-09-28T23:38:43Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 17.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 12:00pm-9:00pm Monday-Friday and may require occasional weenkends. Responsibilities:• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.• Help coordinate shipment schedules and monitor movement details using internal tracking tools.• Organize records and operational documents so information remains easy to access and up to date.• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.
2026-09-18T15:38:47Z

Senior Administrative Assistant

Bloomington, MN
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Position OverviewWe are seeking an experienced and highly organized Senior Administrative Assistant to support daily business operations and executive-level initiatives. This role requires a proactive professional who can manage multiple priorities, coordinate schedules, prepare documentation, and serve as a key point of contact across departments. The ideal candidate is detail-oriented, adaptable, and capable of working independently in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, correspondence, and other business documents</li><li>Organize and maintain files, records, and confidential information</li><li>Coordinate meetings, including agenda preparation and meeting logistics</li><li>Assist with project tracking, deadlines, and follow-up activities</li><li>Serve as a liaison between internal teams, clients, and external vendors</li><li>Support office operations and identify opportunities to improve processes</li><li>Handle special projects and additional administrative responsibilities as assigned</li></ul>
2026-09-15T02:24:07Z

Administrative Assistant

Severna Park, MD
remote
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping administrative processes running smoothly, managing front-office tasks, and handling documents with accuracy. The role requires a dependable individual with strong attention to detail who can balance communication, record handling, and supply coordination in a fast-paced office environment. Responsibilities:• Coordinate day-to-day administrative activities to help maintain an efficient and well-organized office environment.• Welcome visitors, answer incoming communications, and provide attentive front-desk support as needed.• Process incoming and outgoing mail, ensuring items are sorted and distributed promptly to the appropriate recipients.• Scan, file, and organize business documents to maintain accurate and accessible records.• Enter and update information in office systems with a high level of accuracy and attention to detail.• Monitor inventory levels for office materials and place orders to keep essential supplies stocked.• Support accounts payable activities by assisting with invoice tracking and related administrative documentation. If you are interested, please apply and call us at (510) 421-6563
2026-09-17T22:53:42Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to support a busy non-profit office in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who enjoys working directly with the public, providing day-to-day administrative support, and helping visitors connect with the right services and resources. The person in this role will create a welcoming experience, maintain accurate visitor records, and assist with office and event-related tasks in a detail-focused, service-oriented environment. Responsibilities: • Welcome visitors in a courteous and friendly manner, serving as the first point of contact for individuals seeking assistance. • Record walk-in traffic details, including the purpose of each visit and the type of support or resource provided. • Guide guests to the appropriate nonprofit partner, staff member, or service area based on their needs. • Provide basic support to individuals who need help preparing or improving their resumes, while coordinating with external resume support resources when needed. • Maintain organized and accurate administrative records through data entry and routine office documentation. • Answer inbound calls and respond to general inquiries with clear, courteous, and helpful communication. • Assist with room and event preparation by arranging tables and chairs for career fairs and similar activities. • Support daily front-desk and office operations to ensure a smooth and welcoming environment for visitors and staff.
2026-09-21T16:58:51Z

Administrative Assistant

Fairport, NY
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Fairport, New York. This is a Contract position suited for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is handled accurately. The ideal candidate will contribute to a smooth office environment by managing communications, maintaining records, and assisting with essential clerical tasks. Responsibilities:• Welcome visitors and serve as a helpful first point of contact for the office, ensuring a positive experience for callers and guests.• Respond to incoming phone calls, direct inquiries appropriately, and relay messages in a timely and accurate manner.• Perform data entry tasks with a high level of accuracy while maintaining organized electronic and paper records.• Provide day-to-day administrative support such as scheduling, filing, preparing documents, and assisting with office correspondence.• Monitor routine office activities and help keep administrative workflows efficient and well coordinated.• Support reception coverage and handle general front-desk responsibilities as needed.• Maintain confidentiality when handling business documents, internal information, and employee or customer records.
2026-09-25T19:48:46Z

Administrative Assistant

Chicago, IL
onsite
Temporary / Contract
28.00 - 31.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors. Calendar Management ● Maintain and update senior leaders’ calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances ● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities Meeting Management ● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available. ● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup ● Attend meetings, record minutes, and distribute meeting notes and action items Travel Management ● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission● Create travel itineraries and agendas and compile documents for travel-related meetings Professional Support ● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries ● Draft, review, and send communications on behalf of leadership ● Assist with special projects and event planning and execution ● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported Office Management ● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders’ priorities
2026-09-18T21:13:46Z

1 3