692 Results for Administrative Assistant Jobs in Html

Add your latest resume to match with open positions.

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
30.00 - 36.00 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Pittsburgh. This contract to permanent position is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving efficiently. The role requires strong attention to detail, sound judgment, and the ability to handle multiple responsibilities in a fast-paced environment. This is a fully on-site Monday - Friday 9AM - 5PM. Responsibilities: • Manage executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary details, while adapting quickly to schedule changes. • Coordinate travel logistics from start to finish and provide timely updates regarding reservations and trip adjustments. • Support executive meetings by scheduling sessions, confirming attendees, preparing logistics, and helping maintain an efficient meeting flow.• Monitor shifting priorities and align appointments, travel, and meeting needs to help executives stay focused on key business objectives.• Maintain accurate records of schedules, travel plans, and meeting arrangements while handling sensitive information with discretion.
2026-10-20T15:03:51Z

Purchasing Administrative Assistant

Eaton, OH
remote
Temporary / Contract
21.00 - 22.00 USD / Hourly
Our client is seeking a detail-oriented Purchasing Administrative Assistant for a 6-month contract assignment. This role will support purchasing and administrative operations by processing purchase orders, coordinating with vendors, tracking deliveries, and maintaining accurate procurement records. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment. Key Responsibilities:<ul><li>Create, process, and track purchase orders in a timely and accurate manner</li><li>Communicate with vendors regarding pricing, order status, delivery schedules, and invoice discrepancies</li><li>Maintain purchasing records, contracts, and vendor files</li><li>Assist with sourcing products, obtaining quotes, and comparing pricing</li><li>Coordinate with internal departments to confirm purchasing needs and delivery timelines</li><li>Monitor inventory levels and help ensure materials or supplies are ordered as needed</li><li>Reconcile purchase orders, packing slips, and invoices</li><li>Support general administrative duties related to procurement and supply chain activities</li><li>Prepare reports and update purchasing data in internal systems</li></ul>
2026-10-16T18:23:39Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination. Responsibilities: • Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans. • Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use. • Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items. • Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed. • Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored. • Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams. • Process and manage expense reporting for the President and the A& R department with accuracy and timeliness. • Serve as a liaison for A& R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables. • Partner with A& R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation. • Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
2026-10-14T23:03:59Z

Receptionist

Philadelphia, PA
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for a dependable Receptionist to support a boutique legal practice. This position serves as the first point of contact for clients, visitors, and business partners while also assisting with day-to-day office operations. The ideal candidate brings strong organizational skills, clear communication, and the ability to handle administrative tasks with accuracy and care. Responsibilities: • Welcome clients, guests, attorneys, and service providers, ensuring each person is assisted promptly and directed to the appropriate contact. • Oversee the front desk area to maintain an orderly, detail-focused, and inviting office setting. • Handle incoming calls through a multi-line phone system, relay messages accurately, and route inquiries to the correct team members. • Process daily mail, packages, and deliveries, including distributing incoming items and preparing outgoing correspondence. • Provide administrative support through document scanning, copying, printing, filing, and general records organization. • Assist the Office Manager with clerical duties and other routine office support activities as needed. • Support attorney time entry by helping organize and input information accurately and on schedule.
2026-09-28T14:23:45Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
37.00 - 41.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-10-06T18:24:07Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
We are seeking a Part-Time Office Assistant to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.Key ResponsibilitiesAdministrative Support<ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul>Resource Library & Special Projects<ul><li>Organize, catalog, and maintain the firm's materials and resource library</li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
2026-10-21T19:34:07Z

Legal Assistant

Chicago, IL
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Chicago, Illinois through a Contract position. This role is well suited for someone with prior experience in a law firm environment who can manage administrative and legal support tasks with accuracy and professionalism. The ideal candidate is comfortable handling filings, coordinating schedules, and serving as a reliable point of contact for incoming communications. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems in accordance with court requirements and deadlines. • Provide administrative and legal support to attorneys by organizing case materials, maintaining records, and tracking important documentation. • Manage calendars for hearings, meetings, and case-related deadlines to help ensure timely follow-through on legal matters. • Coordinate court filing activities and monitor submission status to confirm accuracy and compliance. • Handle inbound calls professionally, relay messages clearly, and direct inquiries to the appropriate legal team members. • Maintain organized case files and correspondence so information is easy to access and up to date. • Assist with civil litigation support by preparing materials and helping the team stay aligned on active matters.
2026-10-26T21:08:45Z

Operations Executive Assistant

Charlotte, NC
onsite
Temporary / Contract
30.00 - 40.00 USD / Hourly
We are looking for an experienced Operations Executive Assistant to provide dependable support to senior leaders, the CEO and VP of People sitting in California. This Contract position is ideal for someone who thrives in a fast-moving environment, stays organized amid changing priorities, and brings a detail-oriented, service-focused approach to executive support. The role combines high-level coordination, operational follow-through, and cross-functional partnership to help leadership teams stay efficient and well prepared. Responsibilities:• Deliver day-to-day administrative and operational support for executive leadership, ensuring priorities are addressed accurately and on time.• Oversee complex scheduling needs across multiple time zones, balancing shifting demands and maintaining well-structured calendars.• Arrange business travel, meeting logistics, and related coordination for frequent domestic trips and executive events.• Prepare, track, and reconcile expense submissions while maintaining accurate reporting through designated internal tools.• Serve as a central point of coordination for executives by monitoring action items, anticipating needs, and keeping important tasks moving forward.• Assist with onboarding activities, including coordination of access, setup, and integration into team processes.• Partner closely with leaders and internal stakeholders to resolve issues quickly and provide practical support in a changing business environment.• Use platforms such as Google Workspace, Slack, and Ramp to manage communication, documentation, scheduling, and expense workflows.
2026-10-26T16:43:42Z

Receptionist

Kearny, NJ
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in New Jersey. This long-term contract position is ideal for someone who can balance customer-facing responsibilities with detailed office support in a fast-paced waste and environmental services setting. The person in this role will help keep the office organized, provide a welcoming experience for visitors, and assist with a wide range of clerical and coordination tasks. Responsibilities: • Welcome guests, customers, suppliers, and employees with a courteous approach while managing the front desk experience. • Handle a busy multi-line phone system, direct incoming calls appropriately, and respond to general inquiries in a courteous manner. • Enter and update information in internal systems and spreadsheets with a strong focus on accuracy and completeness. • Organize, scan, file, and maintain business records and administrative documents for easy access and compliance. • Process insurance-related paperwork, upload claim documentation, and keep supporting records current. • Manage incoming and outgoing mail, certified deliveries, overnight packages, and other office shipments. • Track office supply levels, maintain marketing materials, and coordinate inventory needed for meetings, conferences, and events. • Prepare conference spaces and visitor packets, including required safety items and other meeting materials. • Maintain vehicle-related records such as registrations, insurance documents, account details, and tracking logs. • Provide general administrative assistance by supporting internal teams, distributing materials across the office, and coordinating routine office needs.
2026-10-23T19:38:46Z

Executive Assistant

Grand Rapids, MI
onsite
Temporary / Contract
23.75 - 28.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and coordination support in Grand Rapids, Michigan. This Contract position will work closely with senior leadership to keep schedules, meetings, communications, and key initiatives running smoothly. The ideal candidate brings sound judgment, strong organization, and the ability to manage sensitive information while supporting board activity, internal communications, and community-facing efforts. Responsibilities:• Oversee complex calendars for executive leaders, arranging meetings, resolving scheduling conflicts, and coordinating travel plans and related logistics.• Create clear and well-organized meeting materials, including agendas, presentations, briefing documents, and follow-up summaries for leadership discussions and external engagements.• Act as the administrative point of contact for the Board of Directors by organizing board and committee meetings, preparing materials, and maintaining accurate records and minutes.• Facilitate communication between senior leadership and board members to ensure timely responses, clear updates, and well-coordinated meeting preparation.• Support internal messaging efforts by helping plan leadership meetings, staff gatherings, and engagement activities while aligning communications with executive priorities.• Prepare correspondence and communication materials on behalf of executives, including talking points, updates, and stakeholder-facing documents.• Compile background information, record follow-up actions, and assist with meeting preparation tied to relationship-building activities.• Coordinate advocacy meetings, community events, speaking appearances, and other external engagements involving elected officials, partners, and public audiences.• Track action items from executive and board meetings, safeguard confidential information, and maintain orderly digital and physical filing systems.• Contribute to special projects and cross-functional initiatives that support organizational goals and strengthen community engagement efforts.
2026-10-13T20:38:48Z

Administrative Assistant 3_Non-Cleared

Binghamton, NY
onsite
Temporary / Contract
17.00 - 18.00 USD / Hourly
We are looking for an experienced Administrative Assistant to provide dependable onsite support for engineering teams and site leadership onsite in Binghamton, New York. This Long-term Contract position is ideal for someone who can balance daily operational coordination, clear communication, and confidential administrative work in a busy environment. The role will help keep workplace activities organized, support employee and visitor needs, and contribute to smooth site operations through strong planning and attention to detail. Responsibilities:• Coordinate daily administrative and operational activities for the site, including direct support for site leadership and engineering staff.• Act as a central contact for general questions, visitor assistance, and routing information to the appropriate teams or individuals.• Maintain shared site resources such as distribution lists, reference documents, safety materials, and emergency information so records remain accurate and accessible.• Organize onsite and offsite meetings, employee events, catered functions, and engagement activities that support team collaboration and workplace morale.• Keep digital displays and workplace communications up to date to ensure employees receive timely and relevant information.• Assist with office operations by arranging supplies, business materials, shipping requests, and other administrative needs across the site.• Support onboarding setup by coordinating workspaces, desk readiness, and access to essential onboarding resources.• Arrange domestic and international travel and help prepare related expense documentation in compliance with company guidelines.• Prepare presentations, reports, correspondence, and meeting materials using Microsoft Office tools while assisting with calendars, conference room scheduling, and customer visit logistics.• Partner with other administrative staff and support additional projects such as community initiatives, screening activities, and evolving business priorities as needed.
2026-10-18T09:48:43Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
We are looking for an experienced Executive Assistant to support the CEO of a nonprofit organization. This role is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving forward smoothly. The successful candidate will bring strong judgment, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment. Responsibilities:• Oversee executive calendars by scheduling meetings, resolving conflicts, and ensuring leaders are prepared for daily priorities. • Arrange domestic and international travel, including flights, accommodations, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, leadership discussions, and other key business gatherings. • Prepare and organize materials, agendas, and follow-up items to support efficient executive meetings. • Track action items and assist with project coordination to help leadership initiatives stay on schedule. • Serve as a central point of contact for scheduling and travel-related communication with internal and external stakeholders.
2026-10-23T19:43:44Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 90000.00 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-10-02T13:18:46Z

Office Assistant

Louisville, KY
onsite
Temporary / Contract
15.00 - 16.70 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a testing center in Louisville, KY. This is a Long-term Contract, part-time opportunity for someone who is comfortable balancing front-desk support, candidate assistance, and test-site security procedures. The role suits someone who is detail oriented, stays attentive in a structured environment, communicates clearly, and remains calm when handling time-sensitive issues. You will help create an organized, secure, and positive experience for each visitor while supporting the smooth flow of testing activities. Responsibilities:• Welcome candidates upon arrival, confirm their identification, and guide them through check-in procedures with accuracy and professionalism.• Carry out test center security steps, including screening procedures and the use of handheld security equipment when required.• Observe active exam sessions through routine room checks to help preserve testing standards and ensure a consistent candidate experience.• Respond quickly to candidate concerns, resolve straightforward issues when possible, and escalate exceptions according to established procedures.• Support basic troubleshooting for testing devices and workstations to minimize disruptions during exam sessions.• Protect confidential testing materials and maintain a controlled environment throughout the day.• Document irregular events, policy exceptions, or suspected misconduct in a clear and timely manner.• Assist with fingerprint scanning and digital record capture when that process applies to specific exams or candidates.• Contribute during slower testing periods by completing clerical tasks, organizing materials, scanning documents, answering inbound calls, and helping prepare equipment or supplies as needed.
2026-10-21T15:13:45Z

Legal Assistant - Medical Malpractice

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Well-respected boutique Minneapolis law firm is seeking an experienced Legal Administrative Assistant to support attorneys handling medical malpractice and complex litigation matters. Ideal candidates will have 2–5+ years of litigation experience, preferably in medical malpractice, personal injury, healthcare defense, or complex civil litigation, along with experience handling state and federal court filings. This firm offers a supportive culture, excellent benefits, and long-term growth potential. 1 day/week remote after in-office training. Responsibilities:<ul><li>Prepare, revise, and file pleadings, discovery, correspondence, and other legal documents using ECF, Odyssey, and PACER.</li><li>Organize and maintain electronic and paper case files, including medical records, expert materials, and litigation documents.</li><li>Coordinate case activities, including depositions, hearings, mediations, expert meetings, travel, and client communications.</li><li>Maintain attorney calendars, docket deadlines, and litigation schedules.</li><li>Assist with medical record collection and review, trial preparation, and document management.</li><li>Process attorney time, expense reports, billing, and perform other legal assistant duties as assigned.</li></ul>
2026-10-02T13:13:47Z

Sales Associate/ Executive Assistant

Saddle Brook, NJ
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.• Support updates to websites and internal tracking systems to ensure information remains current and accessible.• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.• Research market activity and compile findings into client-ready reports and other business development deliverables.• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.
2026-09-28T14:08:43Z

Trust Associate

Albuquerque, NM
onsite
Temporary to Hire
- USD / Hourly
We are seeking a detail-oriented Trust Administrative Assistant / Associate to provide high-level administrative support to our Trust Officers in managing assigned trust accounts. In this dynamic role, you will operate both independently and collaboratively to maintain compliance, manage account files, oversee a critical tickler system, and process various payments and distributions. The ideal candidate possesses outstanding organizational, communication, and analytical skills, along with a strong ability to prioritize tasks, make sound independent decisions, and thrive under pressure in a fast-paced team environment. $21/hr, full time, on site
2026-10-14T20:13:45Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-09-25T13:13:46Z

Executive Assistant

the Woodlands, TX
onsite
Permanent / Full Time
85000.00 - 125000.00 USD / Yearly
Robert Half is looking for an executive assistant for an established Cincinnati based organization. The executive assistant is responsible for exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser-focused ability to anticipate the leaders needs. For immediate consideration please contact Jarrod Moon at (859)229-3603.Core Responsibilities:Responsibilities:• Calendar Management: Manage and maintain highly complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.• Logistics Management: Manage all “360” details surrounding the day-to-day engagements-both internal and external . This will occasionally include support outside normal business hours.• Daily Executive care: Maintain and ensure seamless execution of all protocols for all operations, including wrap-around executive care to support the individual's day-to-day rigorous schedule.• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries. Serve as on-call support when necessary.• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.
2026-10-22T18:48:47Z

Executive Assistant

Houston, TX
onsite
Temporary / Contract
28.50 - 35.00 USD / Hourly
We are looking for a highly organized and resourceful Executive Assistant to support leadership operations in Houston, Texas. This Long-term Contract position is ideal for someone who combines strong judgment, analytical ability, and administrative expertise to keep priorities moving across executive, sales, warehouse, and marketing functions. The right candidate will bring structure to competing demands, manage high-volume coordination, and serve as a dependable partner for both day-to-day execution and broader organizational support. Responsibilities: • Manage complex executive calendars, schedule key meetings, and ensure leadership priorities are coordinated efficiently. • Arrange and oversee business travel logistics for large groups, including bookings, itinerary planning, and schedule alignment for up to 100 travelers. • Provide administrative support tied to sales and warehouse operations, helping maintain organization across orders, communication, and follow-up activities. • Monitor order-related workflows and assist with accountability tracking for the sales team through accurate reporting and timely updates. • Analyze operational data and prepare Excel-based reports that help leadership make informed business decisions. • Support executive initiatives by handling delegated tasks, resolving open items, and keeping projects moving forward with minimal supervision. • Contribute to organizational planning efforts by assisting with team coordination, leadership support needs, and process visibility. • Partner with marketing stakeholders to help develop event ideas, customer engagement activities, and appreciation programs. • Coordinate executive meetings by preparing logistics, confirming attendance, and ensuring materials and action items are organized.
2026-10-09T22:43:45Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000.00 - 120000.00 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-10-22T18:08:43Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
85000.00 - 95000.00 USD / Yearly
Legal Assistant! Our client, a premier International Law Firm is looking for a 5 plus years Corporate Transactional & Real Estate Legal Assistant to join their fast-growing real estate transactional legal practice. This position requires excellent computer skills and 5 plus years of corporate and real estate legal assisting experience with a law firm. The candidate should have 5+ years of experience as a legal administrative assistant directly supporting attorneys in a law firm environment. Strong interest in the real estate field of law, knowledge of real estate documents and the transactional process, including editing and compiling documents and closing binders, recording documents, obtaining signatures, etc. Excellent computer skills including Word, Excel, Outlook, iManage/FileSite, Carpe Diem, Elite PowerPoint, Visio and Internet searches. Attention to detail and a strong sense of pride in personal work product. Superior typing and word processing skills required. Outstanding oral and written communications skills essential. Top-level customer service skills. The firm offers a very competitive salary depending on experience and excellent benefits, including paid parking downtown. Please e-mail your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-10-02T18:48:44Z

Front Office Assistant

Reno, NV
onsite
Temporary to Hire
22.00 - 24.00 USD / Hourly
We are looking for an experienced and dependable Front Office Assistant to support daily operations at a busy office location. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and internal staff, helping the front office run smoothly each day. Responsibilities: • Welcome guests, applicants, students, vendors, and delivery personnel while providing courteous and efficient front desk support. • Guide trainees through the check-in process and respond to routine questions with professionalism and accuracy. • Answer incoming calls, direct inquiries to the appropriate team members, and relay messages as needed. • Keep the reception and front office areas neat, orderly, and ready to receive visitors at all times. • Perform administrative duties such as scheduling appointments, entering information into records, filing documents, and scanning paperwork. • Assist the Office Manager and front office staff with daily clerical tasks and general operational support.
2026-10-26T15:48:43Z

Receptionist

Warren Nt, OH
onsite
Temporary to Hire
16.15 - 18.70 USD / Hourly
Job Title: Administrative Assistant / ReceptionistLocation: Warren, OHJob Type: Full-Time, Contract-to-HirePay Rate: $15-$17/hourSchedule: Monday-Thursday, 8:00 AM-5:00 PM; Monday-Friday 8am-5pm during tax season We are looking for an experienced and dependable Receptionist to support daily front-office operations in Warren, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, phone inquiries, and office support activities, helping maintain smooth day-to-day workflow. Responsibilities:• Welcome visitors warmly, register their arrival, and help direct them to the appropriate staff members or appointments.• Open the office at the start of the day and secure the workspace at closing to ensure an orderly and efficient environment.• Handle incoming and outgoing fax communications and keep document flow organized for timely processing.• Scan records and other paperwork accurately to support bookkeeping and administrative needs.• Enter payment, check, and invoice details into internal records with a high degree of accuracy.• Sort, distribute, and prepare mail, including taking outbound items for delivery and making bank deposits as needed.• Coordinate calendars by arranging appointments and following up with clients to confirm scheduled meetings.• Prepare payroll checks and assist with routine clerical tasks that support the broader team.• Pick up office or inventory-related orders when needed to help maintain daily operations.
2026-09-29T18:43:46Z

Administrative Assistant 6_Non-Cleared

Everett, WA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
This Long-term Contract position plays an important role in keeping interviews, candidate communications, and scheduling processes organized and efficient. The person in this role will work closely with recruiting stakeholders to support a smooth hiring process while helping maintain compliance with established employment practices and internal guidelines. Responsibilities:• Coordinate interview scheduling across multiple calendars, including high-volume, panel, and executive-level meetings.• Arrange candidate travel plans such as airfare, lodging, and ground transportation to support onsite and final-round interviews.• Prepare interview materials, including schedules, candidate summaries, and evaluation documents for hiring teams.• Maintain accurate candidate information and status updates within applicant tracking and related systems.• Monitor reimbursement activity for candidate expenses and ensure submissions align with company policy.• Track scheduling activity and coordination metrics to support reporting and recruiting operations analysis.• Identify opportunities to improve scheduling workflows, tools, and overall coordination efficiency.• Assist with additional talent acquisition administrative duties as priorities and hiring demands change.• Support recruiting activities in a manner consistent with applicable local, state, and federal employment requirements.
2026-10-23T16:18:45Z

12 14

692 results for Administrative Assistant in Html