<p>We are looking for a skilled and resourceful Executive Assistant to provide high-level administrative support to organizational leadership and the Board of Directors. This Contract position is based in Conroe, Texas, and requires someone with strong attention to detail who excels in managing complex schedules, handling confidential information, and facilitating communication between key stakeholders. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary administrative liaison for the leadership team and Board of Directors, ensuring seamless communication and coordination.</p><p>• Manage and prioritize executive calendars, resolving scheduling conflicts and ensuring timely organization of appointments.</p><p>• Coordinate and facilitate board meetings, including preparing agendas, recording minutes, and distributing relevant materials.</p><p>• Reconcile credit card statements, process expense reports, and submit timesheets for designated executives.</p><p>• Organize logistics for internal and external meetings, including securing venues, arranging catering, and ensuring technical readiness for presentations.</p><p>• Prepare and format presentations with a high level of accuracy and distribute meeting documents as needed.</p><p>• Maintain and update confidential records and databases with accuracy and discretion.</p><p>• Establish and oversee both digital and physical filing systems to ensure efficient document management.</p><p>• Provide technical support for video conferencing and virtual meetings, ensuring seamless execution.</p><p>• Assist with data entry, reporting, and preparation of documentation to support leadership initiatives.</p>
<p><strong>Our client, a well-established engineering firm, has an immediate need for a detail-oriented Administrative Assistant to join their team on a contract-to-hire basis.</strong></p><p> This position plays a key role in supporting daily operations, coordinating schedules, and maintaining smooth communication between clients and engineering staff. The ideal candidate is organized, professional, and enjoys working in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct incoming phone calls while providing outstanding customer service.</li><li>Manage shared inboxes and respond promptly to client inquiries.</li><li>Schedule damage assessments, inspections, and site visits for engineers and clients.</li><li>Track project updates, maintain documentation, and follow up on open items.</li><li>Process licensing renewals and maintain company certifications.</li><li>Handle incoming/outgoing mail and shipments for equipment and documentation.</li><li>Draft and edit correspondence, reports, and internal communications.</li><li>Maintain accurate records and confidential files.</li><li>Provide general administrative and operational support to the team.</li></ul>
