We are looking for an organized and friendly Receptionist to join our team on a contract basis in Houston, Texas. This role requires excellent customer service skills and a proactive approach to managing front desk operations and administrative tasks. As the first point of contact for visitors and clients, you will play a key role in creating a welcoming and detail-oriented environment.<br><br>Responsibilities:<br>• Greet and assist visitors, clients, and staff with courtesy and efficiency.<br>• Answer and direct incoming calls promptly, ensuring accurate message delivery.<br>• Manage daily front desk operations, including scheduling and maintaining a clean reception area.<br>• Handle incoming and outgoing correspondence, including mail and packages.<br>• Maintain accurate records and ensure proper documentation of administrative activities.<br>• Coordinate with internal teams to support office functions and resolve inquiries.<br>• Monitor inventory levels for office supplies and place orders as needed.<br>• Ensure compliance with company policies and procedures in all interactions.<br>• Provide general administrative support to other departments as required.
We are looking for an experienced Receptionist / Administrative Assistant to join our team in Houston, Texas. This role is integral to ensuring smooth daily operations and providing exceptional support to both staff and visitors. If you thrive in a dynamic environment and have a knack for organization and multitasking, we would love to hear from you.<br><br>Responsibilities:<br>• Schedule and organize meetings, interviews, and other events to ensure efficient planning and execution.<br>• Leverage advanced Excel functionalities, including Pivot Tables, to analyze and present data effectively.<br>• Address and resolve minor technical issues, coordinating with IT support when necessary.<br>• Maintain a welcoming and organized reception area that aligns with the company’s brand image.<br>• Offer administrative support to various departments to facilitate smooth day-to-day operations.<br>• Manage calendars and coordinate appointments with accuracy and attention to detail.<br>• Assist with preparing reports and documents using Microsoft Office Suite tools.<br>• Handle incoming calls and correspondence, ensuring timely and accurate responses.<br>• Ensure compliance with federal grant-related documentation and administrative processes.<br>• Collaborate with team members to streamline workflows and improve overall efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. In this Contract-to-Permanent position, you will play a pivotal role in supporting key administrative functions, ensuring smooth day-to-day operations. The ideal candidate will have exceptional organizational skills and a proactive approach to handling diverse tasks within a dynamic service-oriented industry.<br><br>Responsibilities:<br>• Draft, review, and edit various documents such as letters, memos, reports, and procedures as required.<br>• Manage the processing and submission of invoices and ensure timely billing operations.<br>• Handle administrative tasks, including expense reports, supply requisitions, personnel forms, and operating budgets, with supervisor approval.<br>• Conduct research and prepare specialized reports, studies, and statistical analyses with minimal supervision.<br>• Assist in the development and implementation of training materials in collaboration with the corporate trainer.<br>• Interpret and administer company policies, programs, or procedures, making independent decisions when necessary.<br>• Document and oversee employee training processes across departments, ensuring accuracy and compliance.<br>• Travel between sites as needed to support employee training initiatives, with mileage reimbursement provided.<br>• Coordinate meetings and maintain clear communication with team members to support project goals.
We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. This Contract-to-permanent position offers an opportunity to support daily operations while ensuring smooth administrative processes. The ideal candidate will excel in multitasking, communication, and working collaboratively in a dynamic environment.<br><br>Responsibilities:<br>• Process purchase orders and invoices, including entering data into Salesforce and ensuring accurate coding.<br>• Assist with inventory management, including verification and supply ordering.<br>• Support managers with payroll procedures and onboarding for new team members.<br>• Oversee office maintenance and ensure proper functioning of office equipment.<br>• Collaborate with team members to complete equipment data entry and communicate updates to operations.<br>• Manage the ordering of office and warehouse supplies as needed.<br>• Handle expense reports and reimbursements for the operations team.<br>• Coordinate associate badges and provide general support to visitors.<br>• Manage incoming and outgoing mail, including sorting deliveries.<br>• Assist Operations Supervisors in preparing materials for events or presentations.
