<p>Part Time / 3 day a week </p><p><br></p><p>1. Office management</p><p><br></p><p>• Point of contact for building management </p><p>• Receive packages & incoming mail and coordinate outgoing mail & packages.</p><p>• Helping to organize and maintain office common areas. </p><p>• Greet visitors and book accommodation and reservation as required </p><p>• Assuring that kitchen is kept up </p><p>• Inventorying kitchen items (filters, salt/pepper, etc) </p><p>• Making sure that the entrance of the office is always tidy.</p><p>• Coordination of birthdays and Holiday events </p><p>• Order calendars once a year for the office and business partners</p><p><br></p><p>2. Accounting</p><p><br></p><p>• Log into websites to obtain monthly invoices (consistently and timely!). These vendors do not mail invoices, they must be printed from the website monthly and submitted through doc capture. </p><p><br></p><p>3. General Administration</p><p><br></p><p>• Serve as a liaison for IT – orders equipment, facilitates repairs, etc.</p><p>• Computer inventory </p><p>• Manage cellular accounts for employees, including managing cellphone inventory</p><p>• Prepare marketing materials for trade shows and sales team (business cards, swag, flyers)</p><p>• Tracking sick days, and travel days for HUS employees </p><p><br></p><p>4. HR </p><p><br></p><p>• Support in different activities for Houston office</p><p>• Support the recruitment process, schedule interviews</p><p><br></p><p>5. Events coordination </p><p><br></p><p>• Coordinate annual event conference, including scheduling and being present during the event (sales Meetings, team event, etc.)</p><p>• Arrange and coordinate onsite company meetings</p><p>• Coordinate lunch or catering for onsite meetings and activities as requested</p><p>• Plan and manage off-site meals or events, including maintaining a budget</p><p><br></p><p>6. Commercial </p><p><br></p><p>• Product responsibility sheet (teams) – update whenever there is a personnel change</p><p>• Coordination of subscriptions </p><p>• Marketing support </p><p>• E.g. regular LinkedIn posts</p><p>• Prepare marketing material like brochures/stands etc. for events</p><p>• Swag inventory management </p><p><br></p><p>7. Operations </p><p><br></p><p>• Document Journal Tasks</p><p>• Railcar Statement Collection, Filing and Review</p>
We are looking for an experienced Office Manager to join our team in Houston, Texas. This is a contract-to-permanent position, offering a part-time schedule of 32 hours per week. The ideal candidate will be bilingual in Spanish, highly organized, and capable of managing administrative tasks with attention to detail.<br><br>Responsibilities:<br>• Coordinate office operations, including maintaining office supplies and ensuring the workspace remains clean and organized.<br>• Prepare and manage expense reports using systems such as Concur or similar tools.<br>• Assist with scheduling and managing calendars, including organizing meetings and events.<br>• Provide support for executive meetings, ensuring all necessary arrangements are in place.<br>• Facilitate onboarding for new employees by coordinating initial meetings and welcoming them to the team.<br>• Plan and manage weekly office tasks, such as stocking supplies on Mondays and arranging breakfast on Fridays.<br>• Act as the primary point of contact for receptionist duties, greeting visitors and handling phone inquiries.<br>• Ensure the office environment is detail oriented and meets the company’s standards.<br>• Manage accounts payable processes and maintain accurate records.<br>• Foster a supportive and collaborative culture within the office.
<p><strong>Position Title:</strong> Director of Middle Office</p><p><strong>Location:</strong> Houston, TX (100% in-office)</p><p><br></p><p><strong>Why Join Us?</strong></p><ul><li>Work for a <strong>privately owned and rapidly growing energy supply, trading, and logistics organization</strong> with projected expansion over the next several years.</li><li>Be part of a company that is <strong>actively engaged in new business ventures</strong>.</li><li>Join a collaborative environment where <strong>innovation and strategic thinking drive success</strong>.</li></ul><p><strong>Role Overview</strong></p><p>The Director of Middle Office will lead a team of 15+ professionals, and is responsible for managing risk exposure reporting, standardizing P& L processes, and supporting new business ventures internationally.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee the Middle Office division and ensure accurate daily P& L reporting.</li><li>Serve as a subject matter expert on commodity risk exposure and risk aggregation.</li><li>Collaborate with senior leadership to identify and mitigate new risks.</li><li>Drive process improvements and integrate new ventures into existing workflows.</li><li>Lead, mentor, and develop a high-performing team.</li><li>Participate in the Risk Committee and provide insights on high-risk exposures.</li><li>Support trading growth through strategic planning and resource allocation.</li></ul><p><strong>Benefits</strong></p><ul><li>Competitive compensation package.</li><li>3+ weeks of vacation</li><li>Medical/Dental/Vision coverage.</li><li>401(k) with 4% match.</li></ul><p><br></p><p>For immediate consideration, please email your resume to Alyssa.white@roberthalf!</p>
We are looking for a skilled Billing Analyst to join our healthcare team in Houston, Texas. This role involves ensuring accurate and timely billing processes, collaborating with various departments, and maintaining detailed financial records. As this is a Contract to permanent position, it offers an excellent opportunity for growth and long-term career development.<br><br>Responsibilities:<br>• Input billing data and process paperwork received from designated branches, ensuring accuracy and efficiency.<br>• Communicate with branch staff to provide constructive feedback regarding the timeliness and accuracy of submitted documents.<br>• Update and manage billing work queues daily to maintain a streamlined workflow.<br>• Monitor billing reports to verify the precision of financial and administrative data.<br>• Collaborate closely with the Billing Manager and team members to foster effective communication and problem-solving.<br>• Participate in department projects, such as sales updates and adjustments to customer pricing.<br>• Liaise with accounts receivable, credit/collections, and branch personnel to address inquiries and resolve discrepancies.<br>• Validate invoices for accuracy in pricing, customer details, equipment specifications, tax information, and other key elements.<br>• Meet strict deadlines for month-end billing activities and ensure all department tasks are completed on time.<br>• Perform additional duties as assigned to support the operational needs of the billing department.
