16 results for Administrative Assistant in Houston, TX

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to provide essential support in a fast-paced environment. This is a contract position based in Houston, Texas, where you will play a key role in maintaining efficient office operations. The ideal candidate will excel in handling a variety of administrative tasks with precision and attention to detail. Responsibilities: • Answer and manage inbound calls, ensuring a courteous experience for all callers. • Provide exceptional customer service by addressing inquiries and resolving issues in a timely manner. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Manage email correspondence, responding to messages promptly and effectively. • Handle both inbound and outbound calls to coordinate communication and gather information as needed. • Utilize Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to create and manage documents and presentations. • Schedule and coordinate appointments, ensuring all details are accurately recorded. • Maintain an organized workspace, supporting the team with general administrative duties as required. • Assist in preparing reports and updating internal systems with relevant information. • Collaborate with team members to streamline processes and improve efficiency.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our clients' team in League City, Texas. This Contract-to-Permanent role is ideal for someone who thrives in a dynamic office environment and has a passion for providing exceptional support to both internal teams and external clients. The position requires strong organizational and communication skills to manage a variety of administrative tasks effectively. Responsibilities:• Manage inbound and outbound calls, ensuring clear and timely communication.• Provide excellent customer service by addressing inquiries and resolving issues efficiently.• Perform accurate data entry to maintain and update company records.• Handle email correspondence with clients and team members in a clear and organized manner.• Schedule appointments and coordinate meeting arrangements to optimize productivity.• Utilize Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word, to create and manage documents.• Organize and maintain filing systems to ensure easy access to important information.• Operate Apple Macintosh systems to complete assigned tasks.• Collaborate with team members to support daily operations and special projects.

Executive Assistant Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule. Responsibilities:• Provide comprehensive administrative support to C-Level executives• Efficiently manage and coordinate executives' calendars• Handle travel arrangements meticulously for executives• Process expense reports timely and accurately• Manage correspondences and communications effectively• Undertake ad-hoc projects as required• Utilize Microsoft Office Suites and Concur for administrative tasks• Operate independently and proactively in managing tasks• Maintain a balance between office and home schedule

Executive Assistant We are looking for a detail-oriented and versatile Executive Assistant to provide essential support to the leadership team of a small family-owned business. This role is ideal for someone who thrives in a collaborative environment and can efficiently handle a variety of administrative and operational tasks. The successful candidate will play a key role in ensuring the smooth day-to-day functioning of the company. Responsibilities: • Coordinate and manage the leadership team's schedules, including appointments, meetings, and calendar updates. • Organize and prepare documents, reports, and presentations for internal and external communication. • Arrange travel plans, including booking flights, accommodations, and creating detailed itineraries. • Serve as a key point of contact between the leadership team and staff, ensuring effective communication and task follow-up. • Plan and execute special projects, such as managing vendors and organizing company events. • Maintain an organized office environment by overseeing supplies and ensuring operational efficiency. • Track and process business expenses, manage invoices, and assist with bookkeeping activities. • Handle sensitive and confidential information with the utmost professionalism and discretion. • Support personal tasks for the leadership team, including managing appointments, personal travel, and household logistics. • Anticipate needs and propose solutions to streamline operations and improve efficiency.

Legal Assistant We are looking for a skilled bilingual (Spanish) Legal Assistant to join our team on a contract basis in The Woodlands, Texas. The ideal candidate will bring expertise in administrative support and legal processes, with a strong focus on civil litigation and case management. This role requires exceptional organizational skills and the ability to work effectively with attorneys and clients in a fast-paced legal environment. Responsibilities:• Provide administrative support to attorneys specializing in personal injury, product liability, and contract law.• Request, review, and organize medical and billing records, ensuring accuracy and completeness.• Manage e-filing processes and maintain accurate calendaring of deadlines and court dates.• Collaborate with attorneys on trial preparation tasks and case documentation.• Handle client communication professionally, maintaining confidentiality and trust.• Utilize case management software to monitor and update case progress.• Perform notary services when required.• Assist with docket control and scheduling to ensure timely compliance with legal deadlines.• Support attorneys in preparing for hearings and meetings with detailed documentation.• Translate and communicate effectively in Spanish to support bilingual client needs.

Executive Assistant Start up Technology Company is seeking an Executive Assistant with Office Management experience. Will be responsible for supporting high level Executives, heavy calendaring, travel arrangements, meetings, presentations, events and expense reports. Advanced Microsoft Excel and PowerPoint are required and Degree is highly desired. Must have excellent written and verbal communication abilities and 5+ years previous experience supporting high level Management.

Legal Assistant We are looking for a skilled Legal Assistant to join our team on a contract basis in Houston, Texas. The ideal candidate will excel in providing administrative and legal support, ensuring smooth operations within a fast-paced legal environment. Fluency in Spanish is essential for this role, as you will frequently interact with Spanish-speaking clients and handle bilingual documentation. Responsibilities: • Manage and maintain legal calendars, including scheduling appointments, court dates, and deadlines. • Assist with billing processes and ensure accurate and timely invoicing. • Organize and manage legal case files using case management software. • Prepare, review, and edit legal documents, ensuring compliance with all requirements. • Communicate effectively with clients, including Spanish-speaking individuals, to provide updates and gather necessary information. • Utilize Aderant and CompuLaw tools for legal documentation and case tracking. • Conduct research using Automated City Register Information System (ACRIS) and other legal databases. • Collaborate with attorneys and other team members to ensure efficient claim administration. • Handle client relations professionally, addressing inquiries and providing assistance as needed.

Facilities Assistant We are looking for a dedicated Facilities Assistant to join our team in Houston, Texas. This is a long-term contract position that offers the opportunity to contribute to the effective management and maintenance of building systems and facilities. The ideal candidate will play a key role in ensuring operational excellence and delivering outstanding service. Responsibilities: • Respond promptly to facility-related requests, ensuring compliance with organizational standards and exceptional customer service. • Schedule and oversee maintenance tasks, repairs, and inspections for building systems, ensuring timely completion. • Assist in planning and executing facilities projects such as office relocations, renovations, and space optimization. • Collaborate with vendors, landlords, and internal departments to facilitate seamless communication and project execution. • Maintain detailed project documentation, including scopes of work, budgets, and schedules. • Support vendor procurement processes for services and materials needed for facility operations. • Track and manage facility-related processes using CMMS and other management systems. • Ensure conference rooms and shared spaces are properly maintained and equipped. • Provide input on budget processes related to facilities management. • Promote effective communication and strong customer service in all interactions.

Assistant Controller We are offering an exciting opportunity for a Controller in The Woodlands, Texas. This role is crucial in our finance department, responsible for preparing and consolidating financial statements, managing the general ledger, and ensuring compliance with company and regulatory standards. This role is also tasked with leading the accounting team and developing continuous improvement measures to enhance efficiency and accuracy. Responsibilities: • Prepare and consolidate financial statements and reports• Establish and maintain internal controls within the finance department• Manage all aspects of the general ledger• Ensure strict compliance with company and regulatory standards• Provide detailed financial analyses on a monthly, quarterly, and year-end basis• Stay updated on changes in accounting regulations and standards for compliance and adoption with generally accepted accounting principles• Analyze and report cost variances for management review• Supervise the accounting team's performance during the closing process to meet deadlines• Review month-end account reconciliations of all entities• Streamline existing processes and develop continuous improvement measures to enhance efficiency• Manage the ERP system and create report writing• Coordinate all audit procedures performed by external auditors and prepare year-end audited financial statements• Prepare and/or review of borrowing base certificates and accounting transaction memorandums. For confidential consideration, email your resume to [email protected]

Accounting Clerk About the Role: We are seeking a highly organized and motivated Assistant Project Manager – Tenant Coordination to support retail and office tenant buildouts within a commercial property management company's assets located in The Woodlands. This role is ideal for a proactive professional with a solid understanding of commercial construction and tenant improvement processes. You will work closely with tenants, contractors, architects, and internal teams to ensure projects run smoothly and are delivered on time. Key Responsibilities:<ul><li>Coordinate multiple tenant improvement projects, including tracking contracts, change orders, and work orders through internal approval processes.</li><li>Liaise with leasing and legal teams to obtain preliminary pricing, lease exhibits, and lease language reviews.</li><li>Assist the leasing team with generating space plans and budget estimates.</li><li>Manage tenant documentation for allowance reimbursements and process related payment submissions.</li><li>Collect and prepare necessary materials for permitting and regulatory compliance, including TDLR (ADA) reviews and inspections.</li><li>Interface with architects, MEP consultants, and contractors to ensure timely delivery of construction documents and RFIs.</li><li>Review and coordinate tenant signage package submissions and approvals.</li><li>Conduct regular job site walks to monitor progress and compliance with building rules.</li><li>Lead final punch list walks and ensure closeout documentation is completed.</li><li>Maintain accurate project records and data entry in accounting systems, including Coupa (preferred).</li><li>Build and maintain strong relationships with brokers, tenants, and local stakeholders.</li><li>Prioritize tasks in a fast-paced environment and manage multiple deadlines effectively.</li></ul>

Assistant Controller We are in the search for an Assistant Controller to join an established, growing sales and service company located in Houston, Texas. As an Assistant Controller, you will be crucial in managing all aspects of our accounting functions. Your role will require you to oversee the preparation of financial statements, handle month-end and year-end closings, and support annual audits and tax filings. You will also be in charge of developing accounting policies and procedures, as well as implementing technological solutions to enhance our reporting capabilities. Responsibilities: • Oversee the accurate and timely preparation of financial statements• Manage the month-end and year-end closing processes, ensuring all journal entries and reconciliations are accurate• Support annual audits and tax filings by supplying necessary documentation and analysis• Develop and implement accounting policies, procedures, and controls to ensure compliance and internal control• Implement technological solutions and ERP enhancements to automate tasks and improve reporting capabilities• Continually evaluate and enhance revenue recognition, billing, AR and AP processes to streamline operations and improve accuracy and efficiency• Develop and maintain procedural documentation to standardize processes and facilitate training for team members• Supervise and manage the accounting staff, fostering a dynamic and evolving environment• Utilize high competence with office software, particularly spreadsheet tools, to manage accounting tasks• Use your experience with software such as Dynamics F& O and Power BI to enhance your work efficiency.

Sr. Litigation Paralegal We are offering an exciting opportunity for a Sr. Litigation Paralegal in Houston, Texas. This role will be pivotal in servicing all phases of the legal system, under the supervision of an attorney. The successful candidate will be responsible for tasks including litigation support, drafting documents, monitoring deadlines, conducting legal research, and managing communication with stakeholders. Responsibilities: • Efficiently process and manage new client files for mediations, hearings, depositions, arbitrations, and mediations. • Oversee and train legal assistants, Jr. paralegals, and summer law clerks. • Conduct legal research, extensive trial preparation, attend trials, and manage documents. • Draft correspondence, pleadings, and e-filings as needed. • Provide litigation support for trial preparation, mediation, and depositions, including preparing witnesses for trial. • Adhere to office policies and procedures at all times. • Monitor and comply with discovery deadlines and deadlines per scheduling order as well as various state and federal courts’ policies. • Manage, organize, and maintain documents in both paper and electronic systems in line with the firm’s retention policy. • Perform document review, document production, and manage communication with stakeholders. • Collaborate and coordinate with experts and witnesses as needed.

Auditing Clerk Our client located in Downtown, Houston, TX is seeking a dedicated and experienced Assistant Risk Manager to join our team. The ideal candidate will possess a strong background in risk management within a national or international company, along with expertise in insurance programs, OSHA compliance, workers' compensation, and fleet insurance management. This role requires excellent reporting skills, leadership ability, and a passion for ensuring comprehensive risk mitigation and compliance across operations. ResponsibilitiesAssist in developing, implementing, and maintaining risk management strategies and policies.Oversee insurance programs, including policy renewals, claims management, and coverage analysis.Collaborate with fleet managers to ensure proper insurance coverage and risk controls for all vehicular assets.Ensure OSHA compliance and workplace safety protocols, drive participation in OSHA certification efforts.Manage workers’ compensation claims and program administration.Compile, analyze, and deliver comprehensive risk management reports to senior leadership.Lead, mentor, and oversee a risk management team to achieve organizational objectives. RequirementsThe ideal candidate will have: A minimum of 5 years of experience in risk management roles (National or International companies preferred).Proven experience managing insurance programs, specifically fleet insurance.At least 5 years of experience in a management or leadership capacity.Strong knowledge of OSHA regulations and the ability to obtain OSHA 30 Certification (if not already certified).Familiarity with workers' compensation programs and procedures.Exceptional reporting and communication skills.A detail-oriented and proactive mindset with a strong ability to manage multiple projects.Preferred QualificationsRisk management or insurance-related certifications (e.g., ARM, CRM, CIC).Experience working with fleet operations in the transportation or logistics industries.Proficiency in risk management software or tools.

General Office Clerk We are currently seeking a General Office Clerk to join our team in Pearland, Texas. The General Office Clerk role primarily focuses on administrative tasks within the industry, offering a short term contract employment opportunity. As a General Office Clerk, you will be expected to handle data entry tasks, provide customer service, and manage various office duties, ensuring smooth office operations. Responsibilities:• Handle data entry tasks efficiently, ensuring accuracy at all times.• Provide top-notch customer service, addressing inquiries and resolving issues promptly.• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word for various office tasks.• Schedule appointments effectively, ensuring no overlaps or scheduling conflicts.• Organize files, keeping the office space neat and orderly.• Perform scanning tasks, ensuring all necessary documents are digitized.

Office Services Associate We are looking for an Office Services Associate to join our team on a contract basis in Houston, Texas. This role focuses on delivering exceptional back-office support, including reprographics, mail services, and other administrative tasks in both physical and digital capacities. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and customer service skills. Responsibilities: • Perform reprographics, mail, and intake functions following established procedures and quality standards. • Utilize and maintain logs to track office service tasks and ensure accuracy in documentation. • Load machines with paper, toner, and other supplies, ensuring efficient operation. • Troubleshoot minor equipment issues and escalate more complex problems to the supervisor as needed. • Communicate effectively with supervisors or clients regarding deadlines, job status, or any issues encountered. • Prioritize and manage workflow to meet contracted deadlines and client expectations. • Perform quality assurance checks on completed work to ensure accuracy and compliance with standards. • Follow company and client site policies to maintain an organized and secure work environment. • Handle sensitive or confidential documents with discretion and professionalism. • Lift and transport items weighing up to 50 pounds as part of daily responsibilities.