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9 results for Administrative Assistant in Houston, TX

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily workplace operations in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling food service coordination, stocking, and general administrative support. The person in this role will help keep shared spaces well maintained, assist with incoming deliveries, and ensure employees receive lunch orders accurately and efficiently. Responsibilities: • Prepare and refresh coffee, breakfast selections, and snack stations so items remain available throughout the workday. • Keep kitchen and break areas clean, sanitary, and orderly by completing routine wiping, washing, and equipment care as needed. • Monitor supply levels, review product dates, and restock food and beverage items to maintain readiness. • Receive grocery and food deliveries, confirm items are placed appropriately, and organize supplies for easy access. • Welcome delivery drivers professionally and coordinate the handoff of lunch orders with courtesy and efficiency. • Distribute lunches to employees at their workstations while maintaining accuracy and timely service. • Learn the office seating layout quickly to ensure meal deliveries are completed without delays or confusion. • Provide general office assistance, including light administrative support and other related tasks assigned by the team.
2026-09-02T00:00:00Z

Executive Assistant

Pasadena, TX
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Pasadena, Texas through strong organization, sound judgment, and proactive coordination. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain an accurate executive schedule, and ensure travel and meeting logistics run smoothly. The successful candidate will help create structure in a fast-paced environment while providing dependable day-to-day administrative support. Responsibilities: • Oversee complex executive calendars, resolving scheduling conflicts and aligning appointments with shifting business priorities. • Arrange domestic and international travel plans, including transportation, lodging, and detailed itineraries that support efficient business travel. • Coordinate meeting logistics for leadership, including scheduling sessions, preparing agendas, and confirming attendee readiness. • Track upcoming commitments and follow-ups to help executives stay organized and prepared for key discussions and deadlines. • Communicate with internal teams and external contacts to support smooth scheduling and timely updates on travel or meeting changes. • Prepare and organize materials needed for executive meetings, ensuring information is accessible and presented professionally.
2026-09-02T00:00:00Z

Inside Sales Administrative Assistant

Missouri City, TX
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Inside Sales Administrative Assistant to support order administration, customer coordination, and sales operations for a Long-term Contract position. Based in Missouri City, Texas, this remote role plays an important part in keeping quotes, purchase orders, shipment records, and customer updates accurate and on schedule. The ideal candidate is highly organized, comfortable working with detailed spreadsheets and documentation, and able to communicate effectively with customers, sales partners, warehouse teams, and logistics contacts. Responsibilities: • Process incoming purchase orders with a high level of accuracy, ensuring order details are entered correctly and recorded in internal systems. • Compare customer orders against approved quotations to confirm pricing, item details, terms, and delivery expectations before release. • Check product availability and coordinate with internal teams on stock status, lead times, and potential shortages that may affect fulfillment. • Work closely with sales, warehouse, and shipping teams to keep order flow moving efficiently from receipt through dispatch. • Track open orders, follow up on delayed shipments, and help resolve discrepancies involving packing, delivery, or order contents. • Prepare and maintain customer quotations, pricing records, product information, and commercial documentation in an organized and traceable manner. • Review packing lists, invoices, and shipping paperwork for completeness and accuracy, including support for repacks, consolidations, and special handling requests. • Produce weekly updates and operational reports in Excel or Google Sheets, including data validation, spreadsheet corrections, pivot tables, lookups, and movement of data between reports. • Communicate professionally with customers, suppliers, freight partners, and internal stakeholders regarding order status, shipment tracking, and post-sale questions.
2026-09-01T00:00:00Z

Administrative Assistant / Front Desk Coordinator

Houston, TX
onsite
Permanent / Full Time
54000 - 56000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant / Front Desk Coordinator to help create an organized, welcoming office environment. This position supports daily front desk activities while providing administrative assistance that keeps teams, meetings, and office operations moving efficiently. The ideal candidate brings strong communication skills, excellent judgment, and a service-oriented approach to working with employees, visitors, and external partners. Responsibilities: • Welcome visitors, clients, and vendors courteously, ensuring each person is assisted promptly and directed to the appropriate contact or meeting area. • Oversee reception operations by managing the front desk, answering incoming calls, and maintaining a tidy, well-organized common area. • Schedule appointments, coordinate calendars, and assist with meeting arrangements to support smooth day-to-day office activity. • Organize paper and digital records, including scanning, filing, and maintaining accurate document storage systems. • Process incoming and outgoing mail, packages, and courier deliveries while tracking shipments as needed. • Monitor inventory for office, printer, and copier supplies and place orders to keep the workplace fully stocked. • Help plan employee lunches, office gatherings, and special events, while also supporting conference and trade show logistics such as vendor coordination and shipment preparation. • Prepare and format presentations, proposal materials, and other business documents, and provide administrative support to multiple departments when needed.
2026-08-11T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-08-07T00:00:00Z

Paralegal

Fresno, TX
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a skilled Paralegal to provide comprehensive legal support for attorneys handling a broad range of matters in Fresno, Texas. This Long-term Contract opportunity is ideal for someone who works well in a busy practice, communicates effectively with clients and legal stakeholders, and takes pride in producing accurate, well-organized work. The role requires strong judgment, careful attention to deadlines, and the ability to manage multiple priorities while maintaining confidentiality and a strong focus on detail. Responsibilities: • Prepare, review, and finalize legal documents such as pleadings, motions, affidavits, discovery materials, and court submissions for matters spanning civil, family, estate, and criminal law. • Conduct legal and factual research to assist attorneys with case development, issue analysis, and matter preparation. • Maintain orderly and confidential case records in both paper and electronic formats, ensuring documents are current and easy to retrieve. • Support litigation readiness by assembling exhibits, coordinating witness materials, preparing subpoenas, and organizing trial binders. • Arrange hearings, depositions, attorney calendars, and client appointments to keep matters progressing on schedule. • Serve as a detail-focused point of contact with clients, court personnel, opposing counsel, and outside parties regarding case-related communications. • File legal documents with the appropriate courts while ensuring compliance with procedural rules, formatting requirements, and filing deadlines. • Assist attorneys with case strategy by summarizing discovery, deposition testimony, evidence, and other case materials. • Track key dates and maintain internal calendars to help ensure timely responses, filings, and appearances. • Provide day-to-day administrative support that contributes to efficient operations within a client-focused legal practice.
2026-08-31T00:00:00Z

Paralegal

Houston, TX
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a skilled Paralegal to join a law firm’s trusts and estates practice in Houston, Texas on a Contract basis. This position will support probate and estate administration matters by preparing legal documents, coordinating filings, and keeping cases organized from opening through completion. The ideal candidate brings strong knowledge of Texas probate procedures, excellent attention to detail, and the ability to communicate effectively with clients, courts, and outside parties. Responsibilities: • Support attorneys throughout probate and estate administration matters, from initial intake through final closing activities. • Prepare, review, and submit probate pleadings, court forms, and related legal documentation with a high level of accuracy. • Draft routine legal correspondence, notices, applications, inventories, and other documents used in trusts and estates matters. • Serve as a point of contact for clients, court personnel, financial institutions, and beneficiaries to gather information and provide case updates. • Track case deadlines, maintain organized files, and manage calendars to help ensure timely handling of probate proceedings. • Assist with estate planning documentation, including wills, trusts, powers of attorney, and related supporting materials. • Collect, review, and organize financial records, asset details, and supporting documents needed for probate and administration work. • Coordinate hearings, document execution, and notarization activities while helping maintain compliance with court and firm procedures.
2026-09-01T00:00:00Z

Paralegal

Houston, TX
remote
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for a detail-oriented Paralegal to support a legal operations initiative in Houston, Texas. This Long-term Contract position is well suited for someone who is comfortable balancing administrative coordination with document-focused legal support. The role will contribute to project execution, improve data accuracy, and assist with workflow-related requests that require careful review and follow-through. Responsibilities: • Organize and update legal records to improve data quality, consistency, and usability across firm systems. • Manage requests to resend DocuSign envelopes, ensuring timely delivery and accurate tracking of document status. • Provide day-to-day support for legal operations projects by coordinating tasks, monitoring progress, and resolving routine issues. • Review documents for completeness, accuracy, and alignment with established legal and administrative standards. • Assist with process-driven administrative work that supports attorneys, legal staff, and operational teams. • Help maintain orderly documentation and case-related materials within case management or legal support systems. • Contribute to project-related reporting, follow-up activities, and documentation needed to keep workstreams moving efficiently.
2026-09-02T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Houston, Texas. This Contract position focuses on copy, mail, intake, and related office support services across both physical and digital workflows. The ideal candidate brings a strong service mindset, works accurately in a fast-paced environment, and communicates effectively with clients and internal teams to keep requests on schedule. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Produce, scan, copy, and distribute documents while following defined procedures for reprographics, mail handling, and intake support. • Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed timeframes. • Communicate proactively with clients and leadership regarding priorities, completion timelines, and any issues affecting service delivery. • Perform routine quality checks on completed materials to maintain accuracy and consistency before distribution. • Resolve minor equipment issues and replenish paper, toner, and other supplies to keep machines ready for daily use. • Handle confidential files and sensitive information with discretion while following company and client policies. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, and basic audio/visual coordination as required. • Move boxes, paper, and completed materials as needed, including regularly lifting items weighing up to 50 pounds. • Work collaboratively with the office services team and escalate more complex operational problems when appropriate.
2026-08-28T00:00:00Z