We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. In this Contract-to-Permanent position, you will play a pivotal role in supporting key administrative functions, ensuring smooth day-to-day operations. The ideal candidate will have exceptional organizational skills and a proactive approach to handling diverse tasks within a dynamic service-oriented industry.<br><br>Responsibilities:<br>• Draft, review, and edit various documents such as letters, memos, reports, and procedures as required.<br>• Manage the processing and submission of invoices and ensure timely billing operations.<br>• Handle administrative tasks, including expense reports, supply requisitions, personnel forms, and operating budgets, with supervisor approval.<br>• Conduct research and prepare specialized reports, studies, and statistical analyses with minimal supervision.<br>• Assist in the development and implementation of training materials in collaboration with the corporate trainer.<br>• Interpret and administer company policies, programs, or procedures, making independent decisions when necessary.<br>• Document and oversee employee training processes across departments, ensuring accuracy and compliance.<br>• Travel between sites as needed to support employee training initiatives, with mileage reimbursement provided.<br>• Coordinate meetings and maintain clear communication with team members to support project goals.
We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team on a Contract-to-Permanent basis. In this role, you will provide vital support to senior management by coordinating schedules, managing travel arrangements, and facilitating efficient communication. Based in Houston, Texas, this position offers an opportunity to contribute to process improvements and ensure smooth administrative operations within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and coordinate executive calendars, ensuring seamless scheduling and timely appointments.<br>• Handle inbound and outbound communications, including phone calls and emails, with professionalism and discretion.<br>• Arrange and oversee domestic and international travel plans, including flights, accommodations, and itineraries.<br>• Prepare and reconcile expense reports, ensuring accuracy and compliance with company policies.<br>• Support the preparation and distribution of reports, presentations, and other documentation for senior leadership.<br>• Assist in planning and organizing meetings, including preparing agendas and managing follow-up tasks.<br>• Collaborate with other administrative staff to provide cross-functional support as needed.<br>• Identify and implement process improvements to enhance administrative efficiency.<br>• Uphold and promote company safety standards in all administrative activities.<br>• Occasionally provide support outside standard business hours to accommodate urgent needs.
We are looking for an experienced Receptionist / Administrative Assistant to join our team in Houston, Texas. This role is integral to ensuring smooth daily operations and providing exceptional support to both staff and visitors. If you thrive in a dynamic environment and have a knack for organization and multitasking, we would love to hear from you.<br><br>Responsibilities:<br>• Schedule and organize meetings, interviews, and other events to ensure efficient planning and execution.<br>• Leverage advanced Excel functionalities, including Pivot Tables, to analyze and present data effectively.<br>• Address and resolve minor technical issues, coordinating with IT support when necessary.<br>• Maintain a welcoming and organized reception area that aligns with the company’s brand image.<br>• Offer administrative support to various departments to facilitate smooth day-to-day operations.<br>• Manage calendars and coordinate appointments with accuracy and attention to detail.<br>• Assist with preparing reports and documents using Microsoft Office Suite tools.<br>• Handle incoming calls and correspondence, ensuring timely and accurate responses.<br>• Ensure compliance with federal grant-related documentation and administrative processes.<br>• Collaborate with team members to streamline workflows and improve overall efficiency.
<p>Our client is looking for an adaptable and highly organized Personal Assistant / Administrative Assistant to provide personalized and professional support to the Executive/Principal. This Personal Assistant / Administrative Assistant role is a hybrid between traditional Personal Assistant / Administrative Assistant responsibilities and some very senior administrative assistant duties, requiring you to balance tasks in both the personal and professional realms. The ideal candidate is resourceful, proactive, and capable of managing a wide range of responsibilities with discretion, confidentiality, and a high level of accuracy. The position will report to two executives. </p><p><br></p><p>As the primary support HUB, you will:</p><p>• Act as a strategic partner to family principals, managing both personal and business domains. </p><p>• Oversee personal medical scheduling and travel logistics, coordinating care and itineraries seamlessly.</p><p>• Ensure business and personal calendars are harmonized with precision. </p><p>• Serve as liaison across family members, household staff, vendors, medical providers, travel services and business contacts. </p><p><br></p><p>Key Responsibilities:</p><p>1. Managing professional calendars, meetings, travel and correspondence for personal and business-related activities.</p><p>2. Track projects, support with communication for ventures and prepare briefing docs and reports.</p><p>3. Liaise between business teams and personal household staff or family office operations</p><p>4. Booking travel internationally and domestically, hotels, transportation and flights. </p><p>5. Personal Medical Coordination – Manage appointments (primary care, specialists, routine/preventive care), insurance authorizations, reminders and follow-ups.</p><p>6. Liaise with medical providers, prep briefing materials, and arrange secure transport or accommodations if needed for medical travel. </p><p>7. Assist with scheduling family events, gifts, concierge requests, occasional household coordination.</p>
We are looking for a detail-oriented and organized Office Assistant to join our team in Houston, Texas. This is a Contract-to-Permanent position that requires a friendly and approachable individual who can provide excellent administrative and customer support. In this role, you will assist with reception duties, address inquiries with care, and offer backup support to Human Resources and Management.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail-oriented and welcoming reception experience.<br>• Handle incoming calls and correspondence, providing accurate information and addressing customer inquiries.<br>• Assist with administrative tasks, including document preparation, data entry, and clerical duties.<br>• Support Human Resources and Management teams with scheduling, filing, and other essential functions.<br>• Manage billing processes and ensure timely and accurate invoicing.<br>• Coordinate office operations, including supply management and organization.<br>• Utilize Microsoft Office Suite tools such as Excel, Word, and Outlook for reporting and communication.<br>• Maintain a positive and proactive attitude when dealing with complaints or challenging situations.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Collaborate with team members to improve office workflows and procedures.
<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
<p>Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to C-Level executives</p><p>• Efficiently manage and coordinate executives' calendars</p><p>• Handle travel arrangements meticulously for executives</p><p>• Process expense reports timely and accurately</p><p>• Manage correspondences and communications effectively</p><p>• Undertake ad-hoc projects as required</p><p>• Utilize Microsoft Office Suites and Concur for administrative tasks</p><p>• Operate independently and proactively in managing tasks</p><p>• Maintain a balance between office and home schedule</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Beaumont, Texas. This Contract-to-long-term position requires working onsite and offers an excellent opportunity to contribute to a dynamic accounting department. The ideal candidate will assist with essential financial operations, ensuring accuracy and efficiency in daily tasks.</p><p><br></p><p>Responsibilities:</p><p>· Answers telephone, take accurate messages, screen telephone calls and visitors, and answer routine questions and/or route calls to appropriate staff persons for the department</p><p>· Receive, read, and route incoming mail to the Manager and Staff. Prepares and mails all outgoing mail, including general mailings for the department</p><p>· Maintains files of correspondence and other records for the department </p><p>· Maintains calendar including but not limited to meetings, appointments, workshops, seminars, conferences, etc. for the department</p><p>· Prepares all payment orders and maintain on-going budget files for the department</p><p>· Make deliveries, pickups, purchases as requested</p><p>· Maintains a good working relationship with co-workers</p><p>· Maintains confidentiality of all materials </p><p>· Must be able to prioritize work and coordinate with Manager and staff</p><p>· Demonstrates attention to detail</p><p>· Able to take direction from multiple staff members</p><p>· Must have a reliable means of transportation, proof of financial responsibility, must provide a copy of valid Driver’s license and proof of personal automobile insurance </p><p>· Assumes and/or performs additional duties as requested and assigned by the Manager</p><p>· Maintains supply list and supplies for department including but not limited to paper, notebooks, general office supplies, etc. </p><p>· In coordination with Manager assist in all procedural documents</p><p>· Assist with data entry of budgets, research invoices and payments</p><p>· Other related duties as assigned</p>
The Assistant Community Manager (ACM) supports and advances all efforts to maintain the efficient and safe<br>management of an assigned Senior Community. The ACM helps maintain positive rapport and communication with fellow<br>employees, residents, regulatory agencies, and community constituents.<br>Key Responsibilities<br> Contribute to caring and positive working and living environments for all employees and residents<br> Model and help ensure compliance with CCH policy and funder and regulatory requirements.<br> Provide accurate financial recordkeeping by performing data entry, transmitting information electronically, and<br>generating reports.<br> Perform timely and correct income re-certifications for all residents and to properly maintain the resident file<br>system.<br> Assists in managing tenant relations.<br> Assist the Community Manager with the marketing of vacant units in accordance with an approved marketing<br>plan aligned with all federal, state, local and regulatory requirements.<br> Assist with maintaining property wait list and processes applications in conformance with compliance<br>regulations which includes screening, interviewing and processing applicants to fill building vacancies.<br> Collects rent and accounts for monies collected.<br> Assist in resident move-in/move-out procedures and unit inspections.<br> Prepare for site and other inspections (including INSPIRE, MOR and annual audit) by reviewing pertinent checklists<br>and forms and ensuring that all requested documentation is located and accessible at the site (i.e. most recent audit,<br>insurance policy, etc.)<br> Act on the Community Manager’s behalf in the event of their absence.<br> Other duties as assigned.<br>Qualifications and Requirements<br> High School Diploma or GED required.<br> Previous property management experience is preferred
<p><strong>Marketing Assistant - 3+Month Contract - full 40 hours a week, on-site in San Antonio, Texas!</strong></p><p>Robert Half, Marketing & Creative is looking for a <strong>Marketing Assistant </strong>for a 3-month contract with a client in the<strong> San Antonio</strong> area. The <strong>Marketing Assistant</strong> will be developing new assets for commercial properties, working with brokerage partners in a support role. <strong>Marketing Assistant </strong>will be designing fliers, brochures, signage and print pieces, for branding and events. <strong>Marketing Assistant</strong> will be handling support duties, working within MS Office and Salesforce to update customer information, layout reports and invoices, etc.</p><p><br></p><p><br></p><p><br></p>
<p>Our client located in Downtown, Houston, TX is seeking a dedicated and experienced Assistant Risk Manager to join our team. The ideal candidate will possess a strong background in risk management within a national or international company, along with expertise in insurance programs, OSHA compliance, workers' compensation, and fleet insurance management. This role requires excellent reporting skills, leadership ability, and a passion for ensuring comprehensive risk mitigation and compliance across operations.</p><p><br></p><p>Responsibilities</p><p>Assist in developing, implementing, and maintaining risk management strategies and policies.</p><p>Oversee insurance programs, including policy renewals, claims management, and coverage analysis.</p><p>Collaborate with fleet managers to ensure proper insurance coverage and risk controls for all vehicular assets.</p><p>Ensure OSHA compliance and workplace safety protocols, drive participation in OSHA certification efforts.</p><p>Manage workers’ compensation claims and program administration.</p><p>Compile, analyze, and deliver comprehensive risk management reports to senior leadership.</p><p>Lead, mentor, and oversee a risk management team to achieve organizational objectives.</p><p><br></p><p>Requirements</p><p>The ideal candidate will have:</p><p><br></p><p>A minimum of 5 years of experience in risk management roles (National or International companies preferred).</p><p>Proven experience managing insurance programs, specifically fleet insurance.</p><p>At least 5 years of experience in a management or leadership capacity.</p><p>Strong knowledge of OSHA regulations and the ability to obtain OSHA 30 Certification (if not already certified).</p><p>Familiarity with workers' compensation programs and procedures.</p><p>Exceptional reporting and communication skills.</p><p>A detail-oriented and proactive mindset with a strong ability to manage multiple projects.</p><p>Preferred Qualifications</p><p>Risk management or insurance-related certifications (e.g., ARM, CRM, CIC).</p><p>Experience working with fleet operations in the transportation or logistics industries.</p><p>Proficiency in risk management software or tools.</p>
<p>We are looking for an experienced Controller to join a growing company in The Woodlands. This role offers an exciting opportunity to lead financial operations during a period of significant growth. The ideal candidate will be detail-oriented, process-driven, and eager to manage complex inventory needs while providing financial insights to support organizational decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end and year-end close processes, ensuring accurate and timely financial reports.</p><p>• Manage daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations.</p><p>• Implement and maintain robust inventory accounting practices, including costing, reconciliation, adjustments, and valuation.</p><p>• Develop, document, and enforce accounting policies and internal control procedures to ensure compliance.</p><p>• Optimize QuickBooks usage for accurate data management and efficient reporting.</p><p>• Lead and mentor a small accounting team, fostering a culture of collaboration and accountability.</p><p>• Support budgeting, forecasting, and strategic planning efforts by providing detailed financial insights.</p><p>• Prepare and file monthly sales and use tax reports in compliance with state and local regulations.</p><p>• Manage banking relationships, monitor cash flow, and oversee company credit card reconciliations.</p><p>• Coordinate with third-party providers for payroll, employee benefits, and other administrative functions.</p>
