<p>We are looking for an Administrative Assistant in Honolulu. The Administrative Assistant supports a busy healthcare facility by managing front office operations, patient scheduling, records management, and communications with medical staff and patients. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors, ensuring a positive experience.</li><li>Schedule appointments and coordinate patient flow with healthcare providers.</li><li>Prepare, update, and maintain medical records with accuracy and confidentiality.</li><li>Answer phones, respond to inquiries, and route calls as appropriate.</li><li>Process insurance forms and other patient documents.</li><li>Manage correspondence, including emails and letters.</li><li>Order and maintain office and clinical supplies.</li><li>Assist in the preparation and submission of reports.</li><li>Support administrative projects as assigned by management.</li></ul>
<p>Candidates who are results-oriented and deeply passionate about growing their careers in the Healthcare industry will want to look into the new <strong><em>Administrative Assistant </em></strong>opportunity Robert Half is hiring for. If you are looking for work as an <strong><em>Administrative Assistant </em></strong>and can perform various administrative and office support duties, this job might be for you. You'll love this job if you love receptionist and administrative duties, while providing excellent customer service, so don't hesitate to contact us if that sounds like you! This long-term contract-to-permanent position is a terrific <strong><em>Administrative Assistant </em></strong>opportunity and is based in the Honolulu, Hawaii area.</p><p><br></p><p>Key responsibilities</p><p>- Receptionist duties (answer and direct phone calls, take messages, triage calls)</p><p>- Complete word processing, filing, and faxing</p><p>- Greet and instruct visitors</p><p>- Back various projects for other employees</p><p>- Other administrative and receptionist duties as needed</p>
<p>We are looking for a detail-oriented <strong><em>Administrative Assistant </em></strong>to join a Real Estate team in Honolulu, Hawaii. This contract position requires an individual with strong organizational and technical skills, particularly in Google Sheets, to support various administrative and marketing tasks. Ideal candidates will have a proactive attitude and the ability to manage multiple responsibilities efficiently in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement marketing strategies for both print and online platforms to enhance property visibility.</p><p>• Follow up daily on guest cards to ensure timely communication and engagement.</p><p>• Participate in outreach activities, including distributing promotional materials and flyers to expand market reach.</p><p>• Verify applications with accuracy and ensure compliance with all relevant regulations.</p><p>• Conduct market research and competitor analysis to produce comprehensive marketing reports.</p><p>• Provide exceptional customer service by answering inquiries and assisting visitors.</p><p>• Manage administrative tasks such as reception duties, answering multi-line phone systems, and maintaining records.</p><p>• Perform additional responsibilities as assigned by management to support operational needs.</p>
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
<p>We are looking for a detail-oriented <strong><em>Part-Time Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at <strong>808-531-0800</strong>. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.</p><p>• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.</p><p>• Provide support with light accounting duties, including processing invoices and tracking expenses.</p><p>• Prepare price quotes and assist with project-related documentation as needed.</p><p>• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.</p><p>• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.</p><p>• Maintain organized filing systems and ensure proper documentation for administrative processes.</p><p>• Collaborate with team members to ensure operational efficiency and address any administrative needs.</p>
<p>We are looking for a skilled Administrative Assistant to join a non-profit organization in Honolulu, Hawaii on a contract basis. In this role, you will play a vital part in supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position offers an opportunity to contribute to meaningful projects while utilizing your organizational and communication skills. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare thorough correspondence, reports, and other documentation as needed.</p><p>• Coordinate and collaborate with various departments to ensure seamless communication and workflow.</p><p>• Provide support for fundraising initiatives by assisting with planning and execution.</p><p>• Conduct research to gather relevant data and information for projects and reports.</p><p>• Assist in organizing and managing events, including logistics and planning.</p><p>• Compile and generate accurate reports to support organizational decision-making.</p><p>• Perform general administrative duties such as filing, faxing, scanning, typing, and data entry.</p><p>• Manage inbound calls and provide prompt and courteous responses to inquiries.</p><p>• Maintain organized records and ensure all documentation is up-to-date.</p><p>• Support office operations and contribute to the efficiency of administrative processes.</p>
<p>Do you revel in handling multiple projects at once with a positive outlook? A thriving firm has joined with Robert Half to find a highly-skilled and motivated <strong><em>Office Assistant</em></strong> to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! A short-term contract position has opened up for an <strong><em>Office Assistant</em></strong> in the Honolulu, Hawaii area. If interested please apply online or call <strong>(808) 531-0800.</strong></p><p><br></p><p>Responsibilities</p><p>- Enter data into electronic applications</p><p>- Dispatch calls to the appropriate parties</p><p>- Copy, faxing, and filing for many departments</p><p>- Maintain office facility</p>
<p>Our company is seeking a detail-oriented Administrative Assistant to support daily operations and organizational projects. Responsibilities include managing schedules, coordinating meetings, preparing reports, and handling correspondence. Candidates should be proactive, adept at multitasking, and comfortable with technology. Strong communication and organizational skills required. Apply today to join a dynamic team and help drive business efficiency by calling us at 808-531-0800. Preference is given to Hawaii residents due to onsite work requirements. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars and schedule appointments</li><li>Coordinate meetings and prepare documents</li><li>Handle correspondence and data entry</li><li>Support special projects and general office operations</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong><em>Office Assistant</em></strong> to join our team on a contract basis in Honolulu, Hawaii. In this role, you will provide essential administrative support, ensuring smooth office operations and delivering excellent customer service. This position is ideal for someone with a strong aptitude for multitasking and a proactive approach to problem-solving. To apply for this role, please call us at <strong>808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</strong></p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls and address inquiries in a courteous and efficient manner.</p><p>• Handle a variety of clerical tasks, including filing, data entry, and maintaining accurate records.</p><p>• Provide exceptional customer service by assisting clients and colleagues with their needs.</p><p>• Manage email correspondence, ensuring timely and clear communication.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents and spreadsheets.</p><p>• Support the administration of applications and internal systems as required.</p><p>• Coordinate office activities and assist with scheduling tasks to maintain efficiency.</p><p>• Troubleshoot minor issues and escalate concerns to the appropriate team members when needed.</p>
<p>We are seeking a detail-oriented and proactive Executive Assistant to support senior leadership at a leading law firm. The ideal candidate will possess strong organizational and communication skills, digital fluency, and the ability to work independently in a fast-paced environment. Ready to take your career to the next level with a respected law firm? Call 808-531-0800 to connect with our team and learn more. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage complex calendars and coordinate meetings, including virtual and in-person appointments with clients, attorneys, and external partners.</li><li>Arrange travel logistics, prepare expense reports, and ensure timely filing of legal documents.</li><li>Prepare correspondence, presentations, and confidential reports with accuracy and discretion.</li><li>Support workflow automation and contribute to process improvements across teams.</li><li>Maintain cost-effective and compliant record-keeping systems in alignment with legal standards.</li><li>Facilitate cross-functional communication between firm leadership and department teams.</li><li>Assist with client onboarding, conflict checks, and legal project coordination.</li></ul><p><br></p>
<p><strong>Legal Secretary/Assistant Opportunity – Prestigious Law Firm </strong></p><p>Are you a detail-oriented professional with a passion for the legal field? Robert Half is currently recruiting for a Legal Secretary/Assistant on behalf of a well-respected law firm located in Honolulu. This dynamic role offers exposure to a variety of legal matters and the opportunity to support an esteemed partner or collaborate with several associates, depending on your experience. For more information, please contact <strong>Erica Huggins at 808.452.0256</strong>. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including calendar and appointment management, scheduling meetings, and processing correspondence.</li><li>Draft, edit, and proofread legal documents such as pleadings, contracts, briefs, and other materials.</li><li>Organize and maintain legal documentation, both digital and physical, ensuring confidentiality and compliance with firm protocols.</li><li>Conduct research to support case preparation and court filings and compile relevant case documentation.</li><li>Serve as a liaison with clients, witnesses, and court personnel, representing the firm with professionalism and discretion.</li><li>Oversee billing processes: record billable hours, prepare invoices, and maintain accurate financial records.</li><li>Coordinate travel arrangements and accommodations for attorneys as needed.</li><li>Manage office supplies and interface with vendors to support smooth office operations.</li></ul>
<p>We are looking for a skilled and motivated Assistant Controller to join our team in Honolulu, Hawaii. This role is integral to managing and overseeing the company’s accounting operations, ensuring compliance with statutory requirements, and supporting the preparation of financial reports. The ideal candidate will bring expertise in insurance accounting and a strategic mindset to contribute to the organization’s financial health and growth. If you are interested in this role, please contact Melissa at 808.452.0254</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate daily accounting operations, including month-end closings, balance sheet reviews, and preparation of financial statements in line with statutory accounting principles.</p><p>• Supervise the team responsible for tasks such as accounts payable, customer billing inquiries, cash receipts, disbursements, and balance sheet reconciliations.</p><p>• Ensure compliance with federal, state, and local regulations by staying informed about industry-specific statutes and guidelines.</p><p>• Analyze operational results to identify opportunities for cost reduction and profit improvement, providing actionable recommendations.</p><p>• Maintain adherence to corporate internal controls, as well as accounting and operational procedures.</p><p>• Collaborate with executives to provide financial insights, interpretations, and recommendations.</p><p>• Conduct data analysis and monitor market trends to develop financial forecasts and scenarios.</p><p>• Prepare accurate and timely financial reports, including performance evaluations and variance analyses, to support business decisions.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and direct inspectors and visitors with courtesy and respect.</p><p>• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.</p><p>• Ensure the office remains clean and compliant with regulatory standards.</p><p>• Act as the primary point of contact for leadership during inspection activities.</p><p>• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.</p><p>• Support the team by maintaining accurate records and assisting with administrative duties.</p><p>• Collaborate with staff to address any immediate needs during inspections.</p><p>• Uphold the integrity and reputation of the organization during interactions with external parties.</p>
<p>We are looking for a <strong><em>Legal Assistant </em></strong>to join a law firm in Honolulu, Hawaii. This role requires a proactive individual with strong administrative abilities and excellent technical skills. Previous legal experience required. Proficiency in handling office tasks and technology are essential for success.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the legal team, ensuring all tasks are completed efficiently and accurately.</p><p>• Manage schedules, including organizing meetings and maintaining calendars for attorneys and staff.</p><p>• Draft, format, and edit documents using Microsoft Word and Excel to ensure high-quality presentation.</p><p>• Maintain and organize files, both electronically and physically, for easy access and retrieval.</p><p>• Assist with data entry and ensure all records are updated and accurate.</p><p>• Coordinate communication between various departments and external parties to facilitate smooth operations.</p><p>• Handle incoming calls and correspondence with care and discretion.</p><p>• Support the team in preparing materials for meetings and presentations as needed.</p><p>• Perform general office duties, including ordering supplies and maintaining an organized workspace.</p>
<p>We are looking for a detail-oriented Litigation Legal Assistant to join our team in Honolulu, Hawaii. In this role, you will provide crucial support to attorneys by managing legal documentation, coordinating schedules, and ensuring compliance with court procedures. This position is ideal for someone who thrives in a fast-paced legal environment and is committed to delivering high-quality administrative and clerical support. To learn more about this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process various legal documents including complaints, subpoenas, motions, and settlement agreements.</p><p>• Manage electronic filings in both state and federal courts.</p><p>• Coordinate the delivery of legal correspondence to clients, witnesses, court officials, and other attorneys via mail, fax, or courier.</p><p>• Schedule appointments and monitor deadlines to ensure timely completion of tasks.</p><p>• Assist with administrative tasks such as photocopying, organizing files, and maintaining case records.</p><p>• Support attorneys in gathering and compiling information relevant to their cases.</p><p>• Draft and format office memos and internal correspondence.</p><p>• Conduct legal research and submit findings for attorney review and approval.</p><p>• Complete and submit various forms for court proceedings, client applications, and trial requests.</p><p>• Perform additional duties as needed to support the legal team and office operations.</p>
<p>We are offering a permanent employment opportunity for a <strong><em>Legal Secretary</em></strong> for a law firm based in Honolulu, Hawaii. The <strong><em>Legal Secretary</em></strong> role involves a high level of organization, attention to detail, and interaction with clients and outside parties. As a <strong><em>Legal Secretary</em></strong>, you will handle a range of duties including proofreading and formatting legal documents, maintaining client files, coordinating meetings, and managing communication channels.</p><p><br></p><p>Responsibilities:</p><p>• Proofread, format, and process various legal documents, including court and government filings</p><p>• Ensure effective correspondence with clients and outside parties</p><p>• Manage and maintain computerized client files and calendars, including scheduling court and other deadlines, and organizing pleadings and other documents</p><p>• Coordinate meetings both internally and with outside parties</p><p>• Retrieve and post mail, as well as coordinate messenger and copying services</p><p>• Assist timekeepers occasionally in booking travel arrangements</p><p>• Receive and direct general telephone calls and emails</p><p>• Utilize various software including Microsoft Outlook, Word, Adobe Acrobat, Microsoft Teams, and Zoom for teleconference and videoconference setup</p><p>• Manage documents and cases using legal computer systems</p><p>• Develop new skills, especially computer-based skills, and maintain a detail-oriented communication level.</p>
<p>We are looking for a skilled Litigation Paralegal to join our team in Honolulu, Hawaii. The ideal candidate will play a vital role in supporting attorneys with case preparation, legal research, and document management. This position requires someone who pays close attention to detail, excels at multitasking, and thrives in a fast-paced environment. To apply to this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Support attorneys by preparing for depositions, hearings, trials, and client meetings.</p><p>• Draft and review legal documents such as pleadings, motions, subpoenas, and discovery requests or responses.</p><p>• Conduct thorough legal research and provide concise summaries of findings.</p><p>• Organize, maintain, and manage case files, including electronic records and documentation.</p><p>• Coordinate discovery processes, including document production, review, and management.</p><p>• File legal documents with courts and ensure adherence to deadlines and calendar schedules.</p><p>• Communicate effectively with clients, witnesses, experts, and court personnel to facilitate case progress.</p>
