39 results for Help Desk Support Manager in Honolulu, HI

Associate

Honolulu, HI
onsite
Permanent
50000.00 - 62000.00 USD / Yearly
We are seeking a dependable, detail-oriented Service Coordinator to support our property management division. The ideal candidate is a proactive self-starter with a strong customer service focus and exceptional organizational skills. If you excel in a fast-paced environment and thrive on managing multiple priorities, we want to hear from you! Call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Respond promptly to tenant service calls and dispatch service personnel as directed by the Property Manager.</li><li>Organize, file, and maintain electronic property documents, including Certificates of Insurance, leases, and expense records.</li><li>Assist with property inspections and manage follow-up logs to ensure timely completion of outstanding items.</li><li>Track and document tenant service requests, monitor response times, and ensure completion.</li><li>Support budgeting and forecasting by managing vendor contracts, service logs, and cost histories.</li><li>Monitor and update project schedules and timelines for capital improvement planning.</li><li>Track recurring expenses and work orders, following up on missing invoices.</li><li>Update and maintain databases (mailing lists, contact lists, client information).</li><li>Draft and distribute documents, reports, memos, proposals, and correspondence relating to managed properties.</li><li>Monitor critical property deadlines and filings, such as property taxes, fire alarm testing, and elevator permits.</li><li>Coordinate communications between vendors, utility companies, and tenants.</li><li>Maintain certificates of insurance, percentage rent, and sales reports.</li><li>Prepare lease summaries and assist with the bidding process for contracted services.</li><li>Support rent collection and address minor account issues.</li><li>Assist in maintaining strong tenant relations and positive vendor relationships.</li><li>Calculate utility chargebacks based on sub-meter readings.</li><li>Compile and prepare reports for distribution.</li><li>Take on special projects and additional tasks as assigned by the Property Manager.</li></ul>
2026-03-10T00:38:44Z

Sales Assistant

Honolulu, HI
onsite
Permanent
50000.00 - 62000.00 USD / Yearly
We are looking for a dedicated Sales Assistant to join a team in Honolulu, Hawaii. In this role, you will provide vital administrative and technical support to ensure smooth field operations and effective documentation management. The ideal candidate will thrive in a dynamic environment, excel in organizational tasks, and demonstrate strong attention to detail. If you are interested in this role, please contact Melissa at 808.452.0254 Job Duties:<ul><li>Create and share documentation, including manifests and profiles</li><li>Regularly maintain and update databases</li><li>Gather and organize operational reports, statistics, and visual data to support business activities.</li><li>Accurately file and manage documents within employee and client records.</li><li>Support recruitment efforts by scheduling interviews and handling related administrative tasks.</li><li>Address customer and employee inquiries, ensuring prompt and courteous resolution.</li><li>Provide coverage for select field positions when needed and appropriately trained.</li><li>Track inventory supplies and coordinate orders with management approval.</li><li>Perform additional tasks as assigned to help achieve organizational objectives.</li></ul>
2026-03-02T22:28:41Z

Accounting Manager

Honolulu, HI
onsite
Permanent
65000.00 - 85000.00 USD / Yearly
We are looking for a highly skilled Accounting Manager to oversee and streamline financial operations within our organization. Based in Honolulu, Hawaii, this role is pivotal in ensuring accuracy, compliance, and efficiency in accounting practices while supporting strategic financial goals. The ideal candidate will bring expertise in managing accounting teams and processes, along with a proactive approach to improving workflows. Responsibilities: • Manage daily accounting functions, including oversight of general ledger, accounts payable, accounts receivable, and bank reconciliations. • Prepare and review journal entries, account reconciliations, and schedules to support month-end financial closures. • Lead the monthly, quarterly, and annual financial close processes to ensure timely reporting. • Develop and present internal financial reports and statements for management review. • Organize and maintain accounting records and documentation to comply with company policies and standards. • Compile and analyze financial data to support budgeting and forecasting efforts. • Collaborate with external auditors and tax professionals by providing necessary documentation and support. • Monitor job costing and assist operational teams with cost analysis and reconciliations. • Manage vendor and customer records, ensuring billing and payment accuracy. • Provide leadership and guidance to accounting staff, assigning tasks and ensuring priorities are met.
2026-03-06T03:13:51Z

Accounting Manager/Supervisor

Honolulu, HI
onsite
Permanent
90000.00 - 114000.00 USD / Yearly
We are looking for a skilled Accounting Manager to oversee and optimize the accounting operations of our organization in Honolulu, Hawaii. This role involves managing a diverse range of financial functions while ensuring accuracy, compliance, and process efficiency. The ideal candidate will demonstrate strong leadership abilities and a commitment to maintaining financial integrity. To submit your resume please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Supervise and coordinate accounting operations, including premium processing, cash receipts, claims, disbursements, and vendor management.• Monitor and refine accounting practices to ensure compliance with regulations and quality standards.• Mentor and guide the accounting team, fostering growth and a culture of excellence.• Oversee risk management activities and support audit processes and regulatory reviews.• Lead initiatives to enhance accounting systems and streamline processes for greater efficiency.• Manage budgets and allocate departmental resources effectively.• Ensure accurate reconciliation of accounts and preparation of financial statements.• Collaborate with stakeholders to address financial challenges and implement solutions.• Support the preparation and review of journal entries and month-end close activities.• Drive continuous improvement in financial reporting and operational workflows.
2026-03-06T20:33:43Z

Human Resources (HR) Manager

Honolulu, HI
onsite
Permanent
70000.00 - 95000.00 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to lead and oversee key HR functions within our organization in Honolulu, Hawaii. The ideal candidate will bring a strong background in HR practices, compliance, and employee relations, while demonstrating exceptional leadership and organizational skills. This role is integral to maintaining a productive and supportive workplace environment. To apply for this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage and oversee day-to-day HR operations, including employee relations, payroll, and benefits administration.• Ensure compliance with federal and Hawaii employment laws and regulations.• Administer HR systems and tools, ensuring accurate reporting and data integrity.• Lead onboarding processes to ensure smooth transitions for new hires.• Develop and implement HR policies and procedures that align with company goals.• Provide guidance and support to managers and employees on HR-related matters.• Facilitate training programs to enhance employee skills and knowledge.• Collaborate with leadership on workforce planning and organizational development strategies.• Manage union-related matters and skilled labor relations, as applicable.• Monitor and evaluate HR metrics to identify areas for improvement and drive strategic initiatives.
2026-02-10T00:18:41Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
19.95 - 23.10 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Honolulu, Hawaii. This role requires a dynamic individual with strong organizational and technical skills, capable of managing a variety of administrative and marketing-related tasks. As part of a long-term contract position, you will play a vital role in supporting daily operations and ensuring smooth communication and coordination within the team. Responsibilities: • Utilize Google Sheets to manage and track data effectively, ensuring accuracy and timely updates. • Create and implement print and online marketing strategies to promote the property. • Follow up daily on guest cards to maintain communication and build relationships. • Participate in outreach marketing efforts, including distributing flyers and advertising materials. • Facilitate move-in processes, which include conducting tours, setting up mini-model units, and assisting with lease signings. • Verify application details to ensure compliance and accuracy. • Conduct marketing surveys, analyze competitor data, and prepare comprehensive marketing reports. • Perform all business transactions in adherence to company policies and applicable federal and state laws, including Fair Housing and ADA regulations. • Provide exceptional administrative support by answering inquiries, managing multi-line phone systems, and assisting visitors. • Take on additional duties as assigned by management to support overall operations.
2026-03-03T20:18:47Z

Human Resources Generalist

Honolulu, HI
onsite
Temporary
26.00 - 30.00 USD / Hourly
We are seeking a professional Human Resources Generalist with 5+ years of relevant HR experience, strong customer service skills, and the ability to manage phone communications with professionalism. Onsite interviewing and work are required; preference will be given to candidates located in Hawaii. To apply or learn more, please call 808-531-0800. Key Responsibilities:<ul><li>Serve as a primary HR point of contact for employees, answering phones and responding to HR-related questions with excellent customer service.</li><li>Administer HR programs including benefits, compensation, performance management, and employee relations.</li><li>Support onboarding, offboarding, and the administration of HR lifecycle processes for all staff.</li><li>Maintain and update personnel files and HR records, ensuring accuracy and confidentiality.</li><li>Coordinate recruitment activities, schedule interviews, and process new hire paperwork.</li><li>Advise management and staff on HR policies, procedures, and compliance with labor laws.</li><li>Assist in investigating employee relations issues and help resolve workplace conflicts professionally.</li><li>Support HR projects including training, engagement, and compliance initiative</li></ul>
2026-02-27T21:04:30Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
23.00 - 26.00 USD / Hourly
Join a leading healthcare provider as an Administrative Assistant. In this role, you’ll support medical office operations, schedule appointments, answer patient inquiries by phone, and maintain confidential records. Strong phone communication and customer service skills are essential as you assist patients and providers with professionalism and empathy. Responsibilities include data entry, filing, coordinating meetings, and managing correspondence. Preference given to Hawaii residents due to onsite work requirements. To apply, call 808-531-0800 today. Responsibilities:<ul><li>Answer incoming calls and provide timely, compassionate customer service to patients and medical staff</li><li>Schedule appointments and assist with patient check-in/check-out procedures.</li><li>Maintain and update patient records with strict confidentiality.</li><li>Coordinate communication between departments and assist with administrative needs.</li><li>Prepare, review, and distribute correspondence, reports, and forms.</li><li>Support daily office operations, including filing, data entry, and supply management.</li></ul>
2026-02-27T20:13:42Z

Business Analyst

Honolulu, HI
onsite
Permanent
120000.00 - 150000.00 USD / Yearly
Noe Silva with Robert Half Finance and Accounting is assisting a large organization in securing them a Business Analyst. We are seeking a highly analytical and collaborative Business Analyst to support business and financial planning, performance analysis, cross-functional initiatives, and executive decision-making. This role serves as a strategic partner across departments, enabling data-driven improvements in profitability and operational efficiency. This is a strategic role is reporting to the President. If interested, please contact Noe Silva with Robert Half Finance and Account at 808.452.0264. All inquiries are confidential. Business & Financial Planning<ul><li>Lead and coordinate the annual budgeting process with accounting and operations teams.</li><li>Analyze financial and operational performance to deliver actionable insights for executive leadership.</li><li>Support the assessment and validation of business plans, investments, and operational strategies.</li></ul>Profitability & Cost Management<ul><li>Collaborate with Accounting, Production, and Supply Chain teams on cost and margin analysis.</li><li>Lead the development and evaluation of pricing strategies, including impact modeling and performance monitoring.</li><li>Identify, develop, and implement cost reduction and productivity improvement initiatives across sales, distribution, warehousing, and manufacturing.</li></ul>Cross-Functional Business Support<ul><li>Act as a business and financial thought partner to Sales, Logistics, Warehouse, and Production/Manufacturing teams.</li><li>Translate operational challenges into financial and strategic implications, providing recommendations for improvement.</li><li>Foster departmental alignment around profitability-focused decision making.</li></ul>Liaison & Communication<ul><li>Serve as a key liaison with global headquarters, aligning on financial performance, budgeting, and strategic goals.</li><li>Support consistency and transparency in financial reporting with the accounting team.</li><li>Facilitate communication and alignment with affiliated entities and external partners as required.</li></ul>Executive Decision Support<ul><li>Prepare analyses, presentations, and recommendations for executive and leadership meetings.</li><li>Advise executive management with objective, data-driven perspectives.</li><li>Assist leadership with balancing near-term results and long-term organizational goals.</li><li>Take on special projects and other duties as assigned by executive leadership.</li></ul>Organizational Positioning<ul><li>This position does not perform routine accounting activities.</li><li>No direct reports.</li><li>Success is measured by outcomes, improvements in profitability, and quality of decision support, not by team size.</li></ul>
2026-02-13T18:33:41Z

Legal Secretary/Assistant

Honolulu, HI
onsite
Permanent
45000.00 - 60000.00 USD / Yearly
Legal Secretary/Assistant Opportunity – Prestigious Law Firm Are you a detail-oriented professional with a passion for the legal field? Robert Half is currently recruiting for a Legal Secretary/Assistant on behalf of a well-respected law firm located in Honolulu. This dynamic role offers exposure to a variety of legal matters and the opportunity to support an esteemed partner or collaborate with several associates, depending on your experience. For more information, please contact Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Provide comprehensive administrative support, including calendar and appointment management, scheduling meetings, and processing correspondence.</li><li>Draft, edit, and proofread legal documents such as pleadings, contracts, briefs, and other materials.</li><li>Organize and maintain legal documentation, both digital and physical, ensuring confidentiality and compliance with firm protocols.</li><li>Conduct research to support case preparation and court filings and compile relevant case documentation.</li><li>Serve as a liaison with clients, witnesses, and court personnel, representing the firm with professionalism and discretion.</li><li>Oversee billing processes: record billable hours, prepare invoices, and maintain accurate financial records.</li><li>Coordinate travel arrangements and accommodations for attorneys as needed.</li><li>Manage office supplies and interface with vendors to support smooth office operations.</li></ul>
2026-02-27T19:58:41Z

Administrative & Marketing Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
20.00 - 24.00 USD / Hourly
As a recruiter with Robert Half, we are excited to be hiring on behalf of a leading company in Honolulu, Hawaii for an Administrative/Executive Assistant with HR and Marketing responsibilities. This dynamic contract opportunity has the potential for permanent placement based on strong performance. In this multifaceted role, you’ll bring together your strengths in executive support, human resources, and marketing coordination to ensure seamless office operations and help drive company initiatives. We are looking for team members who are detail-oriented, proactive, and thrive in a collaborative, fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, travel arrangements, meeting logistics, and coordination of sensitive communications for senior leadership.</li><li>Partner with HR to manage onboarding, process payroll, maintain employee records, and support confidential HR functions.</li><li>Assist marketing efforts by preparing presentations, updating marketing collateral, managing email campaigns, coordinating events, and supporting social media content.</li><li>Oversee and maintain organized filing systems for both administrative and HR documentation.</li><li>Support daily office needs, ensuring supplies are stocked and facilities run smoothly; provide receptionist support and event logistics as needed.</li><li>Troubleshoot process issues, recommend workflow improvements, and help implement best practices across departments.</li><li>Manage inbound calls, coordinate project timelines, and ensure timely follow-up on key tasks.</li><li>Enter, track, and analyze data with a focus on accuracy and confidentiality.</li></ul>Preferred Qualifications:<ul><li>Prior experience supporting executives and/or HR teams</li><li>Exposure to marketing support duties, such as digital or event marketing</li><li>Strong organizational skills, attention to detail, and ability to juggle multiple priorities</li><li>Commitment to maintaining confidentiality and professionalism</li></ul>Preference will be given to candidates currently residing in Hawaii, due to the nature of the work. To be considered, please contact us today at 808-531-0800. This is a fantastic opportunity to work with a well-regarded local employer and advance your career in a supportive, growth-oriented environment.
2026-03-03T19:48:44Z

HRIS Manager

Ewa Beach, HI
onsite
Permanent
90000.00 - 120000.00 USD / Yearly
We are looking for an experienced HRIS Manager to oversee and optimize human resource information systems for our organization. This role involves managing system implementations, ensuring data accuracy, and improving HR processes through system analysis. Based in Ewa Beach, Hawaii, this position offers an opportunity to contribute to the growth and efficiency of our HR operations. If interested in this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Lead the implementation and customization of HRIS systems to meet organizational needs.• Conduct regular system analyses to identify areas for improvement and ensure optimal performance.• Oversee data management processes, ensuring accuracy, security, and compliance within the HRIS.• Collaborate with HR and IT teams to streamline workflows and integrate systems effectively.• Provide training and support to HR staff on the use of HRIS tools and features.• Monitor system updates and upgrades, ensuring minimal disruption to operations.• Develop reports and dashboards to support decision-making and track HR metrics.• Troubleshoot system issues and coordinate with vendors to resolve technical challenges.• Ensure alignment of HRIS functionality with organizational goals and regulatory requirements.
2026-02-11T03:38:43Z

Receptionist

Honolulu, HI
onsite
Temporary
21.00 - 23.00 USD / Hourly
We are looking for an organized and personable Receptionist to join our team on a contract basis in Honolulu, Hawaii. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient handling of administrative tasks. Ideal candidates will have strong customer service skills and the ability to manage multiple responsibilities in a fast-paced environment. Responsibilities:• Greet visitors and clients warmly, ensuring a positive and detail-oriented first impression.• Answer and direct phone calls using a multi-line switchboard system.• Process incoming and outgoing mail efficiently and accurately.• Maintain office supplies inventory and place orders as needed.• Handle general administrative tasks to support the office's daily operations.• Assist with customer inquiries and provide exceptional service.• Coordinate with various departments to ensure seamless communication.• Keep reception and common areas organized and welcoming for visitors.• Manage appointment scheduling and maintain accurate records of office activities.
2026-03-10T19:33:47Z

Project Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
28.00 - 37.00 USD / Hourly
We are looking for a detail-oriented Project Assistant to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a key role in supporting project operations, ensuring tasks are completed efficiently and on schedule. This role requires strong organizational skills and the ability to handle multiple responsibilities in a dynamic environment. To submit your resume please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Assist in preparing proposals and obtaining necessary approvals to ensure project alignment.• Coordinate dispatch activities to maintain smooth operations and timely deliveries.• Manage incoming and outgoing mail, as well as oversee delivery logistics.• Organize and maintain scheduling to ensure project timelines are met.• Support construction project processes by managing schedules and tracking progress.• Scan and organize project documents for easy access and reference.• Collaborate with team members to monitor project management tasks and deadlines.• Provide administrative support to streamline project workflows and communications.
2026-02-13T17:33:43Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
24.00 - 26.00 USD / Hourly
A prominent legal firm is seeking an onsite Administrative Assistant to handle client communications, answer calls, and coordinate case files. You will support attorneys and staff with document preparation, scheduling, and maintaining records. Excellent phone etiquette and customer service are crucial as you serve clients and handle sensitive information. You’ll also assist in managing office supplies and supporting daily operations. Preference given to Hawaii residents due to onsite work requirements. To apply, call 808-531-0800 today. Responsibilities:<ul><li>Answer and direct client calls, displaying professionalism and confidentiality at all times.</li><li>Assist attorneys with document preparation, proofreading, and filing legal documents.</li><li>Manage client intake, calendar appointments, and schedule meetings.</li><li>Maintain electronic and physical case files.</li><li>Support daily office operations, including mail distribution, supply ordering, and expense tracking.</li><li>Prepare billing statements and assist with basic accounting tasks.</li></ul>
2026-02-27T20:23:41Z

Accounting Clerk

Honolulu, HI
onsite
Permanent
42000.00 - 52000.00 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our team in Honolulu, Hawaii. In this role, you will handle various accounts payable and clerical tasks, ensuring the efficient and accurate processing of financial documents. This position requires strong organizational skills and the ability to maintain precise records while supporting other accounting functions. To apply, please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Process and verify the accuracy of all accounts payable invoices, ensuring proper account coding and obtaining necessary approvals.• Prepare, process, and distribute checks, including obtaining signatures and mailing payments.• Investigate and respond to inquiries related to accounts payable, providing timely and accurate solutions.• Organize and maintain accounts payable folders, including filing vouchers and preparing records for storage.• Manage contracts and change orders by entering data into the system, routing documents for signatures, and distributing finalized copies.• Process payments related to contracts, ensuring all required release forms are verified and accounted for.• Support property management activities, including billing, receivables, and cash receipt functions.• Maintain retention records, ensuring proper documentation and facilitating offsite storage when necessary.• Assist with additional projects and tasks as assigned by the department.• Collaborate with the team to ensure seamless operations and adherence to company policies.
2026-03-06T03:13:51Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
25.00 - 27.00 USD / Hourly
A growing property management company needs an Administrative Assistant to manage tenant inquiries, process lease paperwork, and field phone calls regarding rentals and maintenance. You’ll deliver exceptional customer service to residents, contractors, and property owners. Responsibilities include updating databases, organizing files, and scheduling property visits. Strong phone experience and interpersonal skills required. Preference given to Hawaii residents due to onsite work requirements. To apply, call 808-531-0800 today. Responsibilities:<ul><li>Serve as the first point of contact for tenants, owners, and vendors via phone, email, and in-person (Source: Q1 2026_The Demand for Skilled Talent.pdf).</li><li>Answer calls regarding rental inquiries, maintenance requests, and coordinate responses.</li><li>Prepare lease agreements, tenant correspondence, and manage property files.</li><li>Update databases and maintain accurate records of property activity.</li><li>Assist with scheduling property tours, inspections, and contractor visits.</li><li>Support office administration with filing, invoicing, and supply management.</li></ul>
2026-02-27T20:48:42Z

Executive Assistant

Honolulu, HI
onsite
Temporary
27.00 - 29.00 USD / Hourly
We are seeking an experienced Executive Assistant with over 5 years of administrative support and customer service experience. The ideal candidate will have strong phone skills, professionalism, and the ability to support executives in a fast-paced environment. Preference will be given to candidates currently residing in Hawaii, as onsite interviewing and work are required. To apply or learn more, please call 808-531-0800. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including scheduling, calendar management, travel arrangements, and meeting coordination.</li><li>Answer phones, screen calls, and handle inquiries with a high level of customer service and professionalism.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Manage confidential and sensitive information with discretion.</li><li>Coordinate internal and external communications, including liaising with vendors, clients, and stakeholders.</li><li>Assist with project management and follow-up on action items.</li><li>Organize events, meetings, and appointments, both onsite and offsite.</li><li>Maintain office supplies and order as needed.</li><li>Support additional administrative duties as required.</li></ul>
2026-02-27T20:58:50Z

Assistant Controller

Honolulu, HI
onsite
Permanent
80000.00 - 100000.00 USD / Yearly
Job Description: Assistant Controller – Honolulu Robert Half is assisting a highly esteemed client in Honolulu in their search for an Assistant Controller with growth potential to join their accounting and finance team. This is an exceptional opportunity to bring your financial expertise to an expanding organization while overseeing a small and dedicated team. The ideal candidate will possess robust experience in consolidated financials and intercompany transactions, as well as a solid track record in accounts receivable (AR), cash management, and collections. Proficiency in ERP software is essential, coupled with exceptional analytical and organizational skills. Key Responsibilities:<ul><li>Prepare, analyze, and oversee consolidated financial statements ensuring accuracy and compliance.</li><li>Manage intercompany transactions and reconciliations across various entities.</li><li>Supervise day-to-day accounts receivable processes, ensuring accurate reporting and effective collection strategies.</li><li>Oversee cash management functions such as cash flow forecasting and account monitoring.</li><li>Coordinate with the Controller to implement and maintain efficient financial procedures.</li><li>Provide guidance and support to the accounting team, promoting professional development and teamwork.</li><li>Assist with regulatory reporting and audits to maintain compliance standards.</li><li>Lead process improvement initiatives to optimize ERP system utility and overall operational efficiency.</li></ul>
2026-03-06T20:28:41Z

Legal Assistant/Administrative Coordinator

Honolulu, HI
onsite
Permanent
47840.00 - 54080.00 USD / Yearly
Legal Assistant/Administrative Coordinator (Full-Time) We are helping a law firm look for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently. To learn more about this opportunity, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Duties include, but not limited to:• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients• Answer, screen, and transfer incoming calls • Conducting and processing new client intake calls • Copy and scan client documents • Process and distribute the morning and afternoon mail • Log supply inventory and create supply orders • Maintain all areas of the office to be sure they are clean and stocked with supplies• Hand deliveries to courts and various other agencies• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings • Facilitate payments and check requests• Assist with administrative duties as assigned by legal assistant • Assist with case specific tasks as requested by the attorney
2026-02-26T01:43:46Z

Accountant

Honolulu, HI
onsite
Contract / Temporary to Hire
22.16 - 25.66 USD / Hourly
We are looking for a skilled Accountant to join our team in Honolulu, Hawaii, on a Contract to permanent position. In this role, you will play a key part in managing financial operations and ensuring accuracy in reporting. The ideal candidate will possess a strong background in accounting principles, excellent attention to detail, and the ability to work effectively in a collaborative environment. To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Accurately record daily financial transactions, including assets, liabilities, profits, losses, and tax obligations.• Maintain and reconcile the general ledger on a regular basis to ensure data accuracy.• Review financial data and assist in preparing periodic financial statements and management reports.• Conduct analyses of financial information to support budgeting, auditing, and compliance initiatives.• Interpret complex financial data and deliver insights to leadership when required.• Perform bank reconciliations and ensure proper handling of accounts payable and accounts receivable processes.• Manage journal entries and property accounting tasks with precision.• Collaborate with team members to complete financial projects and meet organizational objectives.• Utilize accounting software and tools to streamline processes and improve efficiency.• Provide additional support on financial tasks and projects as assigned by management.
2026-03-05T22:48:48Z

Service Writer

Waianae, HI
onsite
Permanent
55000.00 - 58240.00 USD / Yearly
We are looking for a dedicated Service Writer to join our growing team in Waianae, Hawaii. In this role, you will play a pivotal part in managing essential office operations while supporting our accounting and billing processes. This position offers an excellent opportunity to contribute to a collaborative environment and grow professionally within the agriculture industry. If interested in this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage accounts receivable processes by ensuring timely and accurate invoicing and payment collection.• Coordinate receiving and ordering processes to streamline billing procedures and suggest improvements to leadership.• Assist in implementing and maintaining internal controls and guidelines for accounting transactions.• Input employee timesheet data and verify documents for accuracy and compliance.• Analyze and investigate billing errors, offering solutions to improve processes.• Reconcile customer and vendor accounts to ensure proper collections and payments.• Provide detailed process analysis and support across related companies as needed.• Communicate effectively with internal teams and customers to ensure smooth operations.• Perform additional duties as assigned to support office functions and accounting tasks.
2026-02-07T01:58:43Z

Document Controller

Honolulu, HI
onsite
Temporary
18.00 - 23.00 USD / Hourly
Document Controller – Honolulu, HI Overview:We are seeking a Document Controller to support a leave of absence for our client for a couple of weeks, possibly ongoing, onsite in Honolulu. This position is responsible for overseeing all aspects of project documentation and ensuring effective electronic document control using two digital systems. You may or may not handle phones in this position, however, it is mostly typing and back-office work. Key Responsibilities:<ul><li>Apply consistent and proper electronic document archiving procedures across all assigned projects.</li><li>Develop, organize, and maintain comprehensive project files and records.</li><li>Follow mandated file naming conventions and ensure accurate digital folder structure organization.</li><li>Assist project teams and consultant staff in retrieving required documents from the electronic file archives.</li><li>Conduct quality control checks to ensure digital files are complete, legible, properly oriented, accurately named, and archived appropriately.</li><li>Scan and convert physical documents to digital format, saving files in the designated locations according to provided file structures.</li><li>Take ownership for maintaining all project as-built drawings, design drawings, standard drawings, and contract close-out documents, adhering to client and company policies.</li><li>Coordinate with internal teams, contractors, consultants, and IT staff to support the project close-out process and assist with transitioning documents from the project management system to the final digital repository.</li><li>Perform additional assignments or administrative support tasks as directed by project leadership.</li></ul>Qualifications:<ul><li>Previous experience in electronic document control, preferably within construction, engineering, or technical project environments.</li><li>Familiarity with electronic document management systems (EDMS) and document archiving standards.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficiency with scanning equipment and digital document management.</li><li>Strong written and verbal communication skills.</li><li>Ability to maintain confidentiality and uphold document integrity standards.</li></ul>Location:Honolulu, HI (on-site; project-based role)Grow your career by supporting major initiatives that impact the Honolulu community. Submit your resume today or contact us to learn more about this opportunity.
2026-03-10T00:28:48Z

Accounting Manager/Supervisor

Honolulu, HI
onsite
Permanent
75000.00 - 85000.00 USD / Yearly
We are looking for an experienced Accounting Manager to join a dynamic hospitality team in Honolulu, Hawaii. This role offers the opportunity to oversee key accounting functions, develop process improvements, and lead a team of support staff while contributing to the overall financial strategy of the organization. If you are passionate about finance and have a knack for leadership and compliance, this position could be the perfect fit for you. To apply for this role, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage daily accounting operations, including accounts payable, accounts receivable, financial reporting, and forecasting.• Lead month-end close processes and ensure accurate and timely reconciliations.• Prepare detailed financial statements and analyses to assist with strategic decision-making.• Monitor compliance with financial regulations and manage cash flow effectively.• Train, mentor, and supervise accounting support staff to encourage attention to detail and growth.• Identify and implement process improvements to enhance efficiency and accuracy.• Collaborate with management to align financial practices with organizational goals.• Oversee journal entries and ensure accuracy within the general ledger.• Conduct audits of financial statements to ensure precision and completeness.• Maintain a structured and organized approach to handling multiple priorities.
2026-03-10T00:44:05Z

Director of Accounting

Honolulu, HI
onsite
Permanent
115000.00 - 125000.00 USD / Yearly
We are looking for an experienced Director of Accounting to oversee financial operations for a dynamic hospitality company in Honolulu, Hawaii. This leadership role focuses on driving financial strategies, ensuring compliance, and optimizing processes to support the organization’s success. The ideal candidate will bring expertise in accounting, reporting, and team leadership while contributing to a collaborative and respectful workplace environment. To apply for this role, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Direct and manage financial reporting processes, including preparing accurate financial statements for internal and external stakeholders.• Ensure adherence to accounting standards, company policies, and regulatory compliance requirements.• Collaborate with operational teams to identify opportunities for revenue growth and cost optimization.• Lead efforts to improve labor cost management and streamline operating expenses.• Oversee audits, special projects, and business analytics to enhance procedural efficiency.• Implement financial systems and tools to improve reporting accuracy and operational effectiveness.• Provide strategic recommendations to executive leadership based on financial analysis and performance metrics.• Supervise, mentor, and develop accounting team members to encourage growth and attention to detail.• Conduct regular reviews of financial processes to ensure robust internal controls are in place.• Partner with various departments to align financial strategies with organizational goals.
2026-02-04T19:34:03Z