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3 results for Medical Office Administrator in Hoffman Estates, IL

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Chicago, Illinois. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks. The ideal candidate is organized, efficient, and possesses excellent communication skills. Responsibilities: • Manage and organize office files, records, and documents to ensure accessibility and accuracy. • Answer inbound calls promptly, providing attentive assistance and directing inquiries as needed. • Perform data entry tasks with precision, maintaining the integrity of office databases. • Coordinate schedules and appointments to optimize team productivity. • Serve as the first point of contact for visitors, ensuring a welcoming and attentive environment. • Prepare and distribute correspondence, reports, and other materials in a timely manner. • Support team members with administrative tasks and special projects as required. • Maintain office supplies inventory and place orders when necessary. • Assist in creating and updating internal documents, forms, and templates. • Uphold confidentiality and handle sensitive information with discretion.
2026-05-06T00:00:00Z

Administrative Assistant

Elgin, IL
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized and hands-on Administrative Assistant with QuickBooks experience to support daily operations for a wholesale distribution business in Elgin, Illinois. This contract-to-permanent opportunity is ideal for someone who combines strong administrative leadership with some accounting experience. The role will oversee office coordination, assist with financial processes, and help maintain efficient communication across the business **Role will start part time (25 hours a week) then transition into a full-time schedule in the future. MUST HAVE QUICKBOOKS SOFTWARE EXPERIENCE Responsibilities:• Oversee day-to-day office activities to keep administrative workflows running smoothly and efficiently.• Use QuickBooks to maintain accurate financial records, support reporting, and assist with routine bookkeeping functions as needed.• Coordinate incoming calls, route inquiries appropriately, and provide attentive front-office support to internal and external contacts.• Organize records, documentation, and office communications to improve accessibility and operational consistency.• Assist with additional administrative or system-related process updates that support the office and finance team.• Partner with leadership to identify opportunities to improve office procedures and strengthen daily business operations
2026-05-29T00:00:00Z

Patient Access Specialist

Racine, WI
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a Patient Access Specialist to support front-end registration and patient service operations in Racine, Wisconsin. This Long-term Contract position focuses on creating a welcoming experience for patients while ensuring accurate intake, scheduling, and insurance-related documentation. The ideal candidate is organized, service-driven, and comfortable handling a high volume of calls, clerical tasks, and detailed record updates in a healthcare setting. Responsibilities: • Welcome patients professionally, gather required demographic and coverage details, and complete registration records with a high level of accuracy. • Coordinate appointment scheduling and rescheduling activities while helping patients understand next steps, required documents, and visit preparation instructions. • Manage inbound and outbound calls to address questions related to appointments, billing matters, insurance verification, deductibles, copays, and medical coverage. • Maintain clear and timely documentation in computer systems, ensuring patient information, forms, labels, and related records are properly entered and organized. • Support reception and general administrative operations by handling paperwork, typing, scanning, and other clerical duties that keep daily workflows running smoothly. • Explain office procedures and financial policies to patients, and assist with routine payment-related inquiries or ad hoc financial tasks as needed. • Work closely with internal teams to confirm protocol-related requirements, communicate updates, and help optimize patient access processes and service quality. • Follow established guidelines for confidentiality, documentation standards, and department procedures while delivering consistent customer service in a fast-paced environment.
2026-05-29T00:00:00Z