38 Results for Medical Office Administrator Jobs in Hoffman Estates, IL

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Litigation Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
Robert Half Legal is partnering with a large, national law firm that's hiring a Litigation Legal Assistant with at least 5+ years of experience to support employment litigation and healthcare attorneys. This position is paying between $75-90K, plus an annual bonus, full benefits including medical, dental, vision, generous PTO, 401k (plus match), LT/ST Disability, Life Insurance, and more. In addition, this position will be operating on a hybrid WFH schedule of 3 days per week in-office, 2 days per week from home. Litigation Legal Assistant Responsibilities:<ul><li>Coordinate attorney calendars, schedule meetings and depositions, track court dates and filing deadlines, and manage travel and related logistics.</li><li>Draft, format, proofread, and revise a wide range of legal and business documents using source materials such as templates, handwritten notes, and dictated content.</li><li>Maintain well-organized case records by opening new files, updating matter documentation, and ensuring materials are easy to access and complete.</li><li>Review billing information for completeness and accuracy and assist with monthly invoice support documentation.</li><li>Assemble exhibits, organize witness materials, and prepare supporting files for hearings, depositions, and other case events.</li><li>Arrange logistics for court reporters, video conferences, depositions, and internal or external meetings.</li><li>Create spreadsheets and presentation materials in Microsoft Excel and PowerPoint and support electronic discovery tasks using Relativity.</li><li>Process expense-related documentation, including reimbursements, expense reports, and check requests.</li><li>Handle incoming mail, support time entry updates, and assist with day-to-day administrative needs for the legal team.</li></ul> How to Apply:For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com
2026-10-12T14:03:57Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000.00 - 52000.00 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-10-14T19:23:49Z

Corporate Legal Assistant for a Friendly Team!

Chicago, IL
onsite
Permanent / Full Time
60000.00 - 90000.00 USD / Yearly
A growing and dynamic organization is seeking a Corporate Legal Assistant to support attorneys and legal professionals with a broad range of corporate, transactional, and governance matters. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced environment and interacting with business leaders, attorneys, and outside counsel.Responsibilities<ul><li>Provide administrative and legal support to corporate attorneys and legal department personnel.</li><li>Prepare, revise, proofread, and finalize corporate legal documents, agreements, correspondence, and presentations.</li><li>Assist with entity formation, maintenance, and corporate governance matters.</li><li>Maintain corporate records, minute books, resolutions, and organizational documents.</li><li>Coordinate signatures and execution of contracts and legal documents.</li><li>Manage contract files and assist with contract tracking and database management.</li><li>Prepare board meeting materials, agendas, minutes, and related documentation.</li><li>Organize and maintain electronic and physical legal files.</li><li>Conduct basic legal and business research as requested.</li><li>Monitor deadlines and maintain attorney calendars.</li><li>Coordinate communications with internal stakeholders, outside counsel, government agencies, and vendors.</li><li>Assist with compliance and regulatory filings.</li></ul>
2026-10-19T15:38:45Z

Accounts Receivable Clerk / Administrative Assitant

Oakbrook Terrace, IL
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an organized and service-minded Accounts Receivable Clerk / Administrative Assitant to join a credit services organization in Oakbrook Terrace, Illinois. This Long-term Contract opportunity supports daily receivables operations by helping manage invoice activity, payment follow-up, account documentation, and credit-related research. The position works closely with internal account teams to keep customer files accurate, resolve payment questions efficiently, and help prepare complete documentation for funding review. Responsibilities:• Contact customers with careful attention to detail to discuss open balances, confirm payment timing, and document updates on outstanding invoices.• Track receivable aging and record collection activity carefully to support timely follow-up and accurate account status reporting.• Assemble funding-related paperwork and transaction details for internal review before final approval is completed.• Research customer credit information for new and existing accounts to support informed account decisions.• Maintain complete and up-to-date records of payments, account notes, invoice activity, and related customer interactions in company systems.• Investigate invoice questions by coordinating with customers on discrepancies, payment confirmations, and requests for supporting documents.• Partner with Account Executives to verify that account files are accurate, organized, and ready for review.• Provide administrative support tied to collections, billing documentation, account maintenance, and other assigned operational projects. The salary range for this position is $22 to $25. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-10-27T20:53:43Z

Finance & Operations Coordinator

Chicago, IL
remote
Permanent / Full Time
60000.00 - 62000.00 USD / Yearly
The salary range for this position is $60,000 - $62,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Duties / Responsibilities:<ul><li>Support core accounting operations, including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy, proper authorization, and compliance with internal controls.</li><li>Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely and accurate payments. </li><li>Support banking reconciliation to ensure accuracy and integrity of financial data. </li><li>Assist with financial compliance and reporting requirements by gathering, organizing, and maintaining financial records, ensuring information is accurate, complete, and readily accessible as needed. </li><li>Provide operational administrative support, including coordinating meetings, preparing supporting materials, tracking action items and deadlines, and monitoring attendance for required meetings as well as completion of annual compliance trainings and policy acknowledgements. </li><li>Prepare and manage documents for review and signature (e.g., Adobe/PDF workflows), and maintain organized records of contracts, agreements, state registrations, and renewal timelines; follow up as needed to ensure timely completion. </li><li>Perform other administrative and operational support tasks assigned to support the Finance team and organizational goals. </li></ul>
2026-11-02T17:08:48Z

Litigation Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
65000.00 - 85000.00 USD / Yearly
Robert Half Legal is partnering with a reputable large law firm that's seeking a Litigation Legal Assistant with at least 3-5+ years of experience to support attorneys handling medical malpractice and insurance defense litigation. The Litigation Legal Assistant will partner closely with attorneys to keep cases moving, ensure deadlines are met, and deliver polished, trial‑ready work product. This position is paying between $65-85K plus an annual bonus. In addition, the firm offers a flexible hybrid WFH schedule and comprehensive benefits package including M/D/V, PTO, 401(k) + match, LT/ST Disability, Life Insurance, pre-tax commuter benefits, and more. Litigation Legal Assistant Responsibilities:<ul><li>Assist with filings, service, and deadlines; liaise with clients, experts, vendors, and opposing counsel</li><li>Maintain attorney calendars for depositions, hearings, and court appearances</li><li>Coordinate depositions end‑to‑end (parties, court reporters, interpreters, videographers)</li><li>Issue and track notices, subpoenas, and confirmations; manage logistics, exhibits, and calendar entries</li><li>Track, collect, and organize medical and billing records; follow up on outstanding requests</li><li>Create indexed sets and summaries/chronologies highlighting key treatment, providers, gaps, and damages</li><li>Maintain case files (physical/electronic), indexes, and discovery databases</li><li>Assist with trial preparation including organizing trial binders (witness, exhibit, motions, jury instructions)</li><li>Identify and vet experts; manage engagement letters and conflicts</li><li>Prepare and send expert materials (pleadings, records, discovery, demonstratives)</li></ul> How to Apply:For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com
2026-10-12T14:03:57Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-11-03T16:43:41Z

Executive Assistant

La Grange, IL
onsite
Permanent / Full Time
110000.00 - 130000.00 USD / Yearly
On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite. Compensation: $110k-$130k plus a 10%-12% bonus Hybrid 3 days in office 2 days wfh Medical, Dental, Vision, PTO, Sick, 401kOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Partner closely with senior leadership to anticipate needs, manage priorities• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation. • Support board and committee activities by coordinating schedules, and preparing materials.• Organize leadership meetings, executive offsites, and organizing agendas.• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.• Manage incoming correspondence and requests.• Expense reports.
2026-11-02T17:08:48Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
Robert Half is partnering with a highly regarded, growing Chicago-based law firm to identify a Litigation Paralegal for its General Liability practice. This is an excellent opportunity for a motivated litigation professional seeking hands-on experience, direct attorney exposure, and long-term career growth within a collaborative and respected firm environment. The ideal candidate will have prior litigation experience handling discovery, depositions, medical records, and trial preparation. Responsibilities:<ul><li>Support attorneys throughout all phases of litigation from inception through trial.</li><li>Draft, compile, prepare, and organize discovery requests and responses.</li><li>Review, summarize, and abstract medical records.</li><li>Prepare medical chronologies and case summaries.</li><li>Coordinate depositions, hearings, mediations, and trial preparation.</li><li>Maintain and organize case files, pleadings, exhibits, and correspondence.</li><li>Manage document productions and discovery-related materials.</li><li>Track litigation deadlines and maintain case calendars.</li><li>Communicate with clients, experts, medical providers, opposing counsel, and court personnel.</li><li>Assist attorneys with trial preparation, exhibit management, and witness coordination.</li><li>Perform legal and administrative support functions as needed.</li></ul>
2026-10-26T15:04:25Z

Senior Associate/Manager FDD

Chicago, IL
onsite
Permanent / Full Time
150000.00 - 160000.00 USD / Yearly
The salary range for this position is $150,000 - $160,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description: <ul><li>Independently lead workstreams on deals from $10M to $400M EV, serving as the primary driver for assigned areas of financial due diligence</li><li>Directly manage Analysts and Senior Analysts, providing guidance, oversight, and feedback to ensure quality and timely deliverables</li><li>Serve as primary point of contact for specific diligence areas, interacting regularly with clients, management teams, and private equity sponsors</li><li>Engage with clients and PE deal teams to deliver actionable insights, influencing deal terms and strategic decisions</li><li>Contribute to business development and proposal efforts, including drafting scopes of work, pricing, and pitch materials</li><li>Serve as interim finance leadership (e.g., Assistant Controller, FP& A lead) during integrations, standups, and standalone CFO Services engagements</li><li>Gain exposure to tax diligence, purchase accounting, post-close reconciliations, and more</li><li>Assist in executing and leading strategy and operations consulting engagements</li><li>Join a lean team where your voice matters and your development is prioritized</li></ul>What You’ll Do<ul><li>Lead small FDD and other engagements, and be a key contributor on larger, more complex projects</li><li>Review and refine analyses prepared by junior staff, ensuring accuracy, consistency, and clarity in all work products</li><li>Synthesize financial findings into client-ready deliverables, presenting clear narratives supported by rigorous analysis</li><li>Manage client and target communications, responding promptly to requests and proactively addressing issues</li><li>Assist in scoping and budgeting new engagements, providing input based on prior experience and understanding of client needs</li><li>Collaborate with legal counsel on purchase agreements; provide inputs for earnouts, TSAs, etc.</li><li>Build or review LBO models and valuation bridges to support client negotiations and IC materials</li><li>Lead and execute in post-close activities, including opening balance sheet setup, ASC 805 entries, and reporting processes</li></ul>
2026-10-23T15:08:42Z

Assistant Director of Accounting

Chicago, IL
onsite
Permanent / Full Time
110000.00 - 120000.00 USD / Yearly
The salary range for this position is $110,000 - $120,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. ResponsibilitiesThe Assistant Director of Accounting will provide advanced accounting support and assist with daily finance, accounting, and office operations, including: <ul><li>Oversee program and grant accounting activities, including grant compliance, grant budget monitoring, drawdowns, and related reporting.</li><li>Manage all subsidiary accounting, including intercompany transactions and consolidation for subsidiaries and providing subsidiary financial statements and consolidated reporting. </li><li>Review and approve reconciliations, journal entries, and schedules prepared by staff/senior accountants, ensuring compliance with GAAP and organizational policies. </li><li>Review and approve Accounts Payable, ensuring compliance with internal policies. </li><li>Performs journal entries and account reconciliations for complex accounting transactions, such as loan loss reserves estimates. </li><li>Assist CFO and/or Director of Accounting with the preparation of monthly, quarterly, and annual financial reporting, budgeting, forecasting, board reporting, and investor reporting requirements. </li><li>Research and evaluate the accounting impact of new business activities, transactions, and organizational initiatives. </li><li>Gathers necessary account information and documents needed to perform annual audits and assists external auditors. </li><li>Maintains knowledge of generally acceptable accounting practices and procedures.</li><li>Complete other tasks as required.</li></ul>
2026-10-21T15:33:45Z

Staff Accountant

Franklin Park, IL
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
The salary range for this position is $70,000 - $80,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Primary Responsibilities<ul><li>Review, verify, and process vendor invoices and debit memos for accuracy and proper authorization.</li><li>Match invoices with purchase orders and receiving documents prior to payment.</li><li>Code and enter invoices into the accounting system in accordance with company policies.</li><li>Maintain organized vendor files, ensuring W-9s, terms, and contact information are current.</li><li>Reconcile vendor statements and resolve invoice discrepancies or missing documentation.</li><li>Prepare weekly payment runs (checks and ACH) and submit for approval.</li><li>Support month-end closing activities, including bank reconciliations, account reconciliations and accrual entries.</li><li>Assist with credit card reconciliations, expense reports, and petty cash.</li><li>Generate and maintain the Accounts Payable Aging Report; communicate payment priorities.</li><li>Assist with various year-end accounting functions.</li><li>Provide backup to various accounts receivable duties as needed.</li><li>Provide administrative support to the Finance Department as needed.</li><li>Provide assistance with various office duties (supplies, maintaining files, etc.)</li></ul>
2026-11-02T17:08:48Z

Sales Operation Coordinator

Rockford, IL
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a Sales Operation Coordinator to join a collaborative team in Rockford, Illinois in a contract-to-permanent capacity. This position focuses on supporting sales operations through data coordination, customer portal management, reporting, and product-related administrative support. The ideal candidate brings strong organization, careful attention to detail, and the ability to work independently while partnering effectively across internal teams. Responsibilities: • Manage and update customer portal information by working closely with internal departments to ensure accuracy and timely completion of requests. • Prepare, organize, and maintain customer point-of-sale data along with internal reports that support sales and account activity. • Use Microsoft Office applications to create spreadsheets, track information, and support day-to-day operational tasks for the sales team. • Coordinate a variety of internal customer-focused projects, keeping data organized and progress moving according to business needs. • Assist with inventory-related activities involving packaging and medical supply materials to help maintain operational readiness. • Review product information against state-specific requirements and complete registration activities for applicable items. • Support communication between sales and internal stakeholders to help resolve issues, organize information, and maintain efficient processes.
2026-11-04T19:48:43Z

Accounting Manager

Chicago, IL
onsite
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description<ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul>
2026-10-14T18:53:47Z

Sr. Associate, Fund Finance

Evanston, IL
onsite
Permanent / Full Time
150000.00 - 180000.00 USD / Yearly
The salary range for this position is $150,000 - $180,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Upgrade your sweater weather season with a role that pays more, and respects your work-life balance. The ideal candidate will possess a high level of intelligence and drive coupled with an ability to work both independently and in multi-disciplinary teams toward specific objectives. He or she has an optimistic attitude with a willingness to contribute however and wherever possible and seeks out an environment with the potential to rapidly assume additional challenges and responsibility based on performance. Responsibilities<ul><li>Manage day to day fund accounting responsibilities, including:</li><li>Prepare daily analysis of fund product/desk trading position/profit and loss and firm management reports.</li><li>Assist in managing the monthly NAV process with the administrator to ensure timely completion of NAV closes within SLA.</li><li>Contribute to the monthly investment valuation process for consistency with GAAP and the private placement memorandum and prepare reporting for the quarterly Valuation Committee.</li><li>Assist in the preparation and review of regular reporting requirements, including regulatory reporting, investor snapshots and ad hoc requests from the front office and investor relations.</li><li>Manage the year-end audit and tax-related requests and queries at interim and year-end as well as review of the financial statements prepared by our fund administrators.</li><li>Provide transaction support to the trading desk as it relates to private negotiated transactions.</li><li>Assist in portfolio monitoring during various life cycles of an investment and participate in the asset diligence function.</li><li>Recommend, develop, and implement new practices, procedures and systems, including identifying opportunities to deploy AI systems or technologies to enhance operating efficiency, reporting capabilities and improve internal control.</li></ul>
2026-11-06T15:58:44Z

Finance Manager, Fund Finance

Evanston, IL
onsite
Permanent / Full Time
180000.00 - 200000.00 USD / Yearly
The salary range for this position is $180,000-$200,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this role please send your resume to [email protected] The best way to beat this cold weather is with a new role that pays more and respects your work-life balance. The role will require an ability to balance hands-on execution with effective delegation, coaching, and oversight. The individual will also be expected to play an active role in driving strategic initiatives across Fund Finance and the broader firm, partnering with senior Finance leadership, Portfolio Managers and cross-functional teams to improve processes, implement new capabilities, and advance key organizational priorities. The position provides high visibility to various groups and exposure to a variety of hedge fund strategies and financial products employed therein. He or she will be expected to become familiar with the various investment strategies and financial products through interaction with Portfolio Managers, risk management, operations and other teams across the firm. Job Description<ul><li>Oversee financial reporting and analysis across assigned funds and investment strategies, including P& L, NAV, valuation and management reporting. </li><li>Lead Fund Finance support for private and negotiated transactions and participate in investment and asset-level diligence and monitoring. </li><li>Assist in the preparation and review of regular reporting requirements, including regulatory reporting, investor snapshots and ad hoc requests from the front office and investor relations. </li><li>Oversee the year-end audit and tax-related requests and queries at interim and yearend as well as review of the financial statements prepared by our fund administrators. </li><li>Provide day-to-day leadership and mentorship to junior team members, including delegation of responsibilities, review of work product, prioritization of deliverables and ongoing coaching and development. </li><li>Lead initiatives to improve processes, controls, reporting and scalability across Fund Finance. </li><li>Identify and implement opportunities to leverage technology, data and AI. </li><li>Lead cross-functional projects from initial assessment and design through implementation and adoption. </li><li>Manage key relationships with fund administrators, auditors, valuation specialists and portfolio company finance teams.</li></ul>
2026-10-16T22:33:51Z

Loan Operations Analyst

Chicago, IL
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. Responsibilities: • Maintain the Reconciliation and Control functions within the Operations group• Work with offshore reconciliations team and internal/external stakeholders on a daily basis to clear breaks and ensure all cash, position and trading accounts are reconciled• Responsible for processing certain trade-related activity (fees, transfers, assignments, etc.) and fund financing (leverage facilities, subscription lines, etc.) entries in Advent Geneva general ledger• Enter trades into Wall Street Office (“WSO”) and trade capture systems• Set up Agency deals in WSO Agent and assist with other loan operation interfaces with IHS Market services• Update and maintain reference data within the security master application for all securities/contracts applicable to the middle market direct lending strategy − Review transaction documentation to ensure completeness and accuracy within the loan systems.• Ensure all loans are rolled and correct rates are set for the next accrual period• Serve as bridge between Loan Operations (upstream) and Finance/Accounting (downstream) teams• Coordinate and work with outside service providers (servicers, agents, auditors, custodians, third party administrators, etc.) as needed• Work with IT and other internal teams to ensure operational efficiency and accuracy across middle and back office systems• Identify automation opportunities and process improvement/control initiatives, including ad hoc project support and data mapping documentation
2026-10-14T19:18:42Z

Trust & Estates Paralegal

Chicago, IL
onsite
Permanent / Full Time
95000.00 - 130000.00 USD / Yearly
Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Paralegal with at least 5-8+ years of experience to join their team. This Trust & Estates Paralegal is responsible for providing paralegal support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $95-130K+ plus bonus and phenomenal benefits including medical, dental, vision, generous PTO, 401k (plus match), LT/ST Disability, Life Insurance, and more. In addition, this firm a highly flexible hybrid WFH schedule. Yearly billable requirement is 1,700 hours. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Trust & Estates Paralegal Responsibilities:<ul><li>Oversee the entire process of trusts and estates in probate</li><li>Prepare, file, and manage probate documents associated with opening and closing estates</li><li>Handle the collection and distribution of estate or decedent’s assets</li><li>Establish and manage estate checking accounts</li><li>Prepare and file Illinois state and federal estate tax returns, including court inventory</li><li>Coordinate asset transfers and trust funding, communicating with relevant parties when necessary</li><li>Ensure compliance with the Corporate Transparency Act and firm policy in maintaining beneficial ownership information</li><li>Prepare for federal audits by compiling necessary information</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, AVP - Permanent Placement at justin . rambert @ robert half com
2026-10-12T14:03:57Z

Accounting & Finance Manager

Chicago, IL
onsite
Permanent / Full Time
95000.00 - 100000.00 USD / Yearly
The salary range for this position is $95,000-$100,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Non-profit organization is seeking a skilled professional to oversee general accounting operations and manage our financial transactions. Key responsibilities will include reconciling account balances and bank statements, maintaining the general ledger, preparing month-end close procedures, FY audit, and ensuring accuracy and efficiency in all accounting functions. The ideal candidate should have strong analytical skills and a comprehensive understanding of accounting principles to effectively analyze financial reports and forecasts. Experience in staff management and familiarity with non-profit organizations is preferred. Job responsibilities Responsible for all accounting and reporting operations and functions consisting of, but not limited to: 1. Operations and functions pertaining to the general ledger, accounting system (MIPS) including posting, closing and general ledger, account analysis, accounts payable, billing, aging accounts, and accounts receivable.2. Preparation of Monthly Interim financial statements, Journal entries for operations and investments, bank reconciliations, balance sheet, reconciliations Accounts payable and receivable, Cash flow, and others.3. Preparation of Daily Cash position in the operating account. 4. Preparation of governmental and Insurance Reports.5. Preparation of Annual Consolidation budget6. Payment management system (PMS) monthly reconciliation, withdraws 7. Prepare and submit Federal Financial Reports (FFR).8. Monthly and Annual Financial reporting to Administrator, Board of Directors meetings and outside sources9. Assisting with Annual Fiscal Year Audit schedules and reports for: Vacation Accruals, Revenues and A/P accruals, Preparation 990, assist Single Audit, Pension Audit, and Regular Audit.
2026-10-21T15:58:44Z

Senior Vice President, Fund Administration

Chicago, IL
onsite
Permanent / Full Time
200000.00 - 225000.00 USD / Yearly
The salary range for this position is $200,000-$225,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this role please send your resume to [email protected] The best way to beat this cold weather is with a new role that pays more and respects your work-life balance. Job Description<ul><li>Lead strategy, planning and execution for Fund Administration, and own its financial performance against annual revenue and profitability targets.</li><li>Lead the fund accounting, treasury, loan servicing and investor services teams. Hire, mentor and develop staff, and manage work allocation, performance and accountability.</li><li>Build a strong client service culture, set team goals and keep people focused on deadlines through frequent, consistent communication.</li><li>Monitor staffing, workload and team design, and recommend and lead hiring for approved roles.</li><li>Set department policies and establish KPIs for the business unit.</li><li>Oversee and manage the review of quarterly and annual financial statements and investor reporting for fund administration clients and managed funds, with a focus on private credit and direct lending: set review standards and assign and supervise reviewers.</li><li>Take on review and reporting directly when needed, including complex or high-risk funds, new structures and periods of heavy workload.</li><li>Manage the quarterly and annual reporting cycle so all deadlines are met, addressing timing issues early and communicating clearly with clients.</li><li>Understand each fund's structure, operating agreement and underwriting model well enough to anticipate activity and ensure proper accounting treatment.</li><li>Advise clients on the accounting and reporting implications of new funds, fund amendments and new lending initiatives, getting involved early in fund formation.</li><li>Manage relationships with outside audit and tax firms so annual audits and tax filings are accurate and on time.</li><li>Ensure timely, accurate processing of distributions, fees and intercompany balances, working with corporate Finance on fee agreements and collections.</li><li>Oversee treasury operations for client and managed funds, including cash management, disbursements, distributions and bank account administration.</li><li>Oversee loan servicing for the funds we administer, including billing, payment processing, loan reporting and borrower communication.</li><li>Ensure cash movement, payment and distribution procedures are defined, controlled and followed, with appropriate review and approval.</li><li>Keep treasury, loan servicing and fund accounting closely coordinated so cash, loan balances and reporting reconcile.</li><li>Own the Fund Administration control environment over financial reporting, treasury, loan servicing and client deliverables.</li><li>Ensure processes comply with GAAP, IRS, NMTC and regulatory requirements, and own the underlying controls for SOC 1 readiness.</li><li>Serve as senior relationship owner and escalation point for fund administration clients, managing expectations against contract scope, service levels and fund documents.</li><li>Help sell fund administration services: lead technical sales conversations, scope engagements and join pitches and client presentations.</li></ul>
2026-10-16T21:53:48Z

Payroll Specialist

Lisle, IL
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
Robert Half is looking for a detail-oriented Sr. Payroll Specialist to support payroll operations for a client in Lisle, Illinois. This role is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and brings strong experience in multi-state payroll administration. The position also supports corporate card programs and works closely with payroll, human resources, and finance teams to keep processes accurate, compliant, and on schedule. Responsibilities:• Oversee end-to-end payroll processing for a large employee population, ensuring timely and accurate completion of each pay cycle.• Prepare payroll-related cash activity and general ledger support, and verify figures before final submission.• Coordinate payroll activities across multiple employee groups, including salaried, hourly, and union populations.• Review employee setup details such as tax withholding and direct deposit information to confirm records are complete and correct.• Examine payroll calculations, accrual balances, and final payments for departing employees to ensure proper payout amounts.• Process special payroll runs when needed, following established approval procedures and documentation standards.• Administer multi-state tax withholdings and wage garnishments in compliance with applicable regulations.• Partner with internal teams and external tax service providers to address tax notices, reporting questions, and year-end form balancing.• Manage the company travel card and purchasing card programs, including monthly audits, approval review, and employee issue resolution.• Contribute to reporting, reconciliations, and other special assignments that support payroll and accounts payable functions.
2026-10-16T15:38:44Z

Sr. Accountant

Chicago, IL
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
The salary range for this position is $90,000-$110,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Join the wave of young finance professionals who are swapping their mundane 9-5s for fresh opportunities with Chicago’s top companies. Overview The Individuals/Foundations Group provides accounting, tax compliance and planning, legal, trust administration, business management, financial management, treasury, insurance, and technology services to the enterprises of two wealthy families, including business entities, trusts, individuals and foundations. The Senior Accountant position reports to the Group Leader and Sr. Manager of the Individual/Foundation Group and provides a unique opportunity for a qualified candidate to leverage his or her accounting, financial analysis and project management within the group. Key Duties & Responsibilities • Maintenance and review of general ledgers, including preparation of accounting entries for the day-to-day transactions and other activity.• Preparation and review of electronic tax work papers and tax returns for individuals, foundations and partnerships, including analysis of tax issues.• Preparation and review of financial analysis such as tax projections, cash flow and liquidity planning and budgets.• Preparing and maintaining periodic reports, including personal financial statements for family members, private foundation financial reports, summaries of property expenses, valuable articles and insurance policies.
2026-11-03T16:33:43Z

Accountant

Chicago, IL
onsite
Permanent / Full Time
100000.00 - 110000.00 USD / Yearly
The salary range for this position is $100,000-$110,000 plus bonus and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Join the wave of young finance professionals who are swapping their mundane 9-5s for fresh opportunities with Chicago’s top companies. The focus of this position will be on the delivery of financial services to a set of individual clients through accounting, operational activities, and reporting. Job Description: <ul><li>Manage the personal accounting for a variety of the company’s clients, both individuals and trusts. This includes preparing journal entries and finalizing personal financial statements on a monthly basis. This also includes completing a quarterly reporting package with detailed financial analyses, for example, budget vs. actual spending summaries.</li><li>Within twelve months, recommend a new personal financial report, analysis, or graphic to be included with the quarterly reporting package for the individual or trust clients which you manage.</li><li>Manage the annual financial reporting, administration of grants, and recording of documentation for a private foundation. This includes preparation of federal and state tax filings and calculation of the required minimum charitable distributions.</li><li>Within six months, assume responsibility for the company’s cash management activities. This includes initiating weekly cash transfers on behalf of our business entities and individual clients, reviewing individual investor accounts for liquidity limitations, and coordinating monthly income distributions to individual clients.</li><li>Gather and organize all annual tax information necessary for the preparation of income tax filings for our clients.</li><li>Calculate quarterly estimated tax payments for individuals and trusts.</li><li>Prepare annual extension estimates of taxable income from underlying investments.</li><li>Participate in recurring calls with external service providers (public accounting firms).</li><li>Manage the tax compliance calendar and track the ongoing progress of annual tax returns for all entities.</li><li>Prepare tax returns to be reviewed and signed by the CFO (Individual x1, Trust x1, and a Private Foundation x1). Review tax returns prepared by external service providers (Corporations x2, Partnership x8, Individuals x4, and Trusts x27).</li><li>Work closely with CFO and President in any tax planning/modeling on behalf of our clients (e.g., estate planning, charitable tax planning, etc.)</li><li>Coordinate real estate tax payments, required annual state filings for LLCs, and draft responses to federal and state income tax notices, as needed.</li><li>Within six months, manage the annual calculation of after-tax investment returns for each of our underlying partnership investments (excluding private equity).</li><li>Complete a variety of ad hoc projects working directly with the company’s President, CFO, Client Service Manager, or other team members on an as needed basis. This might include projects related to Corporate and Partnership Accounting, Private Equity & Compliance, Payroll, Administration, Debt and Liquidity Planning, or other analyses requested by the company’s clients.</li></ul>
2026-10-21T15:18:46Z

Tax Manager (Individuals)

Chicago, IL
onsite
Permanent / Full Time
160000.00 - 165000.00 USD / Yearly
The salary range for this position is $160,000 - $165,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job DescriptionThe Individuals/Foundations Group provides accounting, tax compliance and planning, legal, trust administration, business management, financial management, treasury, insurance, and technology services to the enterprises of two wealthy families, including business entities, trusts, individuals and foundations. The Manager position reports to the Group Leader and works well with all of the other professional service providers. Key Duties & Responsibilities • Management of quarterly Financial Statements and custom reports for all Individual, S Corporation and Foundation enterprises.• Review and manage annual Fair Market Value Balance Sheet project.• Manage annual tax return process for Individuals, Partnerships, S-Corporations and Foundations.• Review tax projections and quarterly estimates.• Identify and research tax issues, consult with internal tax experts.• Review and reconcile journal entries and general ledger for multiple individuals, LLC’s, partnerships, S-Corporations and foundations.• Review insurance policies, claims and schedules for individuals, personal entities and foundations.• Mentor and develop staff accountants within Individual/Foundation Group.• Identify future needs of the family office accounting function and recommend appropriate plans/actions.• Lead and manage special projects, as needed.
2026-10-13T18:48:47Z

Accountant

Chicago, IL
onsite
Permanent / Full Time
90000.00 - 95000.00 USD / Yearly
The salary range for this position is $90,000 - $95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Upgrade your sweater weather season with a role that pays more, and respects your work-life balance. Job Description: The Tax Group provides accounting, tax, financial management, legal and transaction support services to numerous individuals, trusts and entities holding proprietary, private equity and venture capital investments across a wide variety of industries, including manufacturing, logistics, insurance, life sciences, hospitality, healthcare and services, among others. The Senior Accountant position reports to the Managers in the Tax Group and provides a unique opportunity to develop and grow as a tax professional in a nurturing environment. Key Duties & Responsibilities:• Prepares and reviews federal and state tax filings for partnerships, corporations, and individuals• Provides the first-level review of workpapers with the opportunity to consider and identify key tax issues that have not been identified by other teams• Performs research and analysis of critical tax issues and summarizes findings for the Tax Group• Utilizes technical expertise gained through tax research and analysis to recommend tax treatment for tax issues that arise during discussions with the Tax Group and other teams• Prepares and reviews foreign filings (Forms 5471, 8865, 926, FBAR), tracks foreign filings, and documents analysis to support positions taken for foreign filings• Interacts with portfolio companies to assist with tax planning, structuring and administration.• Collaborates with other groups and develops relationships that are crucial to the success of tax compliance season each year • Educates other teams through trainings as new tax reform topics and other tax issues become relevant• Collaborates with the IT team to produce and implement new technology and procedures that will increase efficiency in the tax return preparation process • Reviews notice response packages to send to various taxing authorities and assists with any federal, state and local tax audits
2026-10-23T17:03:48Z

38 results for Medical Office Administrator in Hoffman Estates, IL