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23 results for Administrative Assistant in Hoffman Estates, IL

Administrative Assistant

Burr Ridge, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Burr Ridge, Illinois within a fast-paced environment. This role helps create an organized, welcoming workplace by coordinating administrative activities, supporting employees, and keeping shared spaces and supplies ready for use. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. This position is 4 days on-site and 1 day work from home and offers a salary of $60,000-$70,000 + health, vision, dental, PTO and profit sharing. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate daily administrative activities to keep the Burr Ridge, Illinois office running smoothly, safely, and efficiently.• Welcome guests, answer and direct incoming calls, and manage the receipt and distribution of mail, deliveries, and outbound packages.• Set up meeting spaces for internal and external gatherings, including arranging room readiness, audiovisual equipment, and food service support.• Provide day-to-day assistance to staff with office tools, equipment, and routine administrative needs.• Monitor inventory levels for office, kitchen, and test kitchen materials, placing orders and tracking stock to avoid shortages.• Maintain test kitchen preparedness by receiving shipments, organizing products, and keeping supplies properly accounted for.• Follow established internal procedures while helping capture, refine, and improve administrative workflows and documentation.• Work closely with teams across the business to assist with planning, coordination, and execution of operational initiatives.• Identify opportunities to streamline office processes and recommend practical improvements that enhance productivity and service.• Support general reception, data entry, and clerical tasks as needed to meet daily business demands.
2026-07-24T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-08-04T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an Executive Assistant to support leadership within a mission-driven non-profit organization in Chicago, Illinois. This is a Contract position suited for a highly organized individual who can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to keep executive operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and, when needed, broader travel plans, including transportation, lodging, and itinerary details. • Coordinate all travel-related logistics and provide timely updates when plans shift or require adjustment. • Support executive meetings by scheduling sessions, confirming attendance, and helping maintain well-organized agendas and materials. • Serve as a dependable administrative partner by monitoring priorities and helping leaders stay on track with key commitments. • Communicate with internal and external contacts in a thoughtful and organized manner to facilitate scheduling and travel coordination.
2026-08-17T00:00:00Z

Executive Assistant

Orland Park, IL
onsite
Temporary to Hire
22.8 - 24 USD / Hourly
We are looking for a highly organized Executive Assistant with relevant experience to support daily front-office operations and provide high-level administrative assistance in Orland Park, Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing reception duties with executive support in a busy, detail-oriented setting. The right candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities while creating a welcoming experience for clients and visitors. Responsibilities:• Welcome guests, clients, and business partners at the front desk and ensure a positive first impression for everyone entering the office.• Oversee the executive’s schedule by arranging meetings, confirming appointments, and helping keep daily priorities on track.• Respond to incoming calls, emails, and other communications in a timely manner, directing inquiries to the appropriate parties when needed.• Maintain ongoing communication with clients and stakeholders by following up on requests and helping ensure expectations are clearly managed.• Prepare letters, reports, presentations, and other business materials with accuracy, care, and attention to detail.• Organize and maintain both digital and physical records so important documents remain current, accessible, and secure.• Coordinate meeting logistics, including calendar invites, agenda support, room readiness, and related administrative preparation.• Provide day-to-day administrative assistance to office leadership, contribute to special projects, and handle sensitive information with discretion. The salary range for this position is $22.80/hr. to $24.00/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-21T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to coordinate meetings and communications in a fast-paced environment. Responsibilities: • Manage complex executive calendars by scheduling appointments, resolving conflicts, and keeping daily priorities organized. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics by securing venues, preparing schedules, and ensuring executives are fully briefed in advance. • Support executive leadership with administrative tasks such as correspondence, document preparation, and follow-up on key action items. • Monitor changing schedules and travel plans, making timely adjustments to minimize disruptions and maintain efficiency. • Facilitate communication across internal teams and external contacts to ensure smooth coordination of executive activities.
2026-07-30T00:00:00Z

Executive Assistant

Itasca, IL
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Our client is looking for an experienced Executive Assistant to provide high-level support to senior leadership team. This role combines executive administration, coordination across stakeholders, and follow-through on priority initiatives in a fast-moving environment. The ideal candidate brings sound judgment, exceptional organization, and the ability to manage confidential matters with professionalism while helping leaders stay focused on strategic objectives. This position offers a salary of $90,000-$110,00 + health, vision, dental insurance + 401K w/match + PTO and more. Responsibilities:• Oversee intricate executive calendars, align competing priorities, and resolve scheduling conflicts to keep leadership time focused on critical business needs.• Arrange domestic and international travel logistics, including transportation, lodging, and itinerary management, while adapting quickly to changes.• Prepare, review, and refine executive correspondence, presentation materials, leadership reports, and summary documents with a high level of accuracy.• Track action items and strategic initiatives from leadership meetings, monitor progress, and help ensure key deliverables are completed on time.• Serve as a central point of contact between executives and internal or external partners, promoting clear communication and timely follow-up.• Manage expense submissions, support budget-related administrative tasks, and help maintain adherence to reporting and approval standards.• Coordinate agendas, materials, and logistics for executive meetings, board sessions, quarterly leadership gatherings, and other special events.• Safeguard confidential records and sensitive communications while maintaining organized files, documentation, and executive information flow.• Contribute to office and administrative operations as needed and provide support on special assignments that advance leadership priorities. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-08-21T00:00:00Z

Executive Assistant

Bartlett, IL
onsite
Temporary / Contract
33 - 36 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Illinois. This a few month contract assignment position (possibility to go contract-to-hire) is ideal for someone who excels at managing high-level administrative operations, coordinating executive priorities, and keeping communication flowing across teams. The role requires sound judgment, strong organization, and the ability to handle sensitive information while working effectively in a fast-paced environment. Responsibilities:• Oversee complex calendars for executive leaders, ensuring appointments, schedule changes, and priority conflicts are managed efficiently.• Arrange detailed business travel, including itineraries, meeting agendas, and the preparation of supporting materials needed for trips and related discussions.• Prepare expense documentation, draft clear correspondence, and handle confidential administrative matters with discretion and accuracy.• Coordinate the development and assembly of presentation materials, including PowerPoint decks, for leadership meetings and business reviews.• Support communication between executive leadership and internal departments to help maintain alignment, responsiveness, and strong working relationships.• Organize senior leadership meetings, off-site sessions, and broader staff gatherings by managing agendas, logistics, and follow-up needs.• Track time-sensitive requests and competing priorities, taking proactive steps to move assignments forward and ensure completion by deadlines.• Maintain legal records and reference materials, including monitoring review and renewal timelines for important documents.• Provide meeting support for executive visits by preparing conference spaces and arranging refreshments for guests and customers.
2026-08-18T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Permanent / Full Time
140000 - 160000 USD / Yearly
Our client is looking for an experienced Executive Assistant to support a C-Suite Executive within a fast-paced financial services environment. This role is ideal for a highly organized, detail-oriented individual who can manage competing priorities, communicate with polish, and keep day-to-day operations running smoothly. The successful candidate will bring strong judgment, excellent administrative skills, and the ability to handle sensitive matters with discretion and urgency. This is a hybrid position (3 days on-site, 2 days' work remote). This position offers a salary of $140,000-$160,000 (DOE) + health. vision, dental insurance, strong 401K match, PTO and more. Responsibilities:• Oversee a demanding executive calendar, coordinating appointments, leadership meetings, and events across multiple time zones while adjusting priorities as business needs change.• Arrange domestic and international travel, prepare detailed itineraries, and support conference and meeting logistics to ensure seamless execution.• Anticipate executive and team needs by identifying potential issues early, resolving routine matters independently, and escalating more complex concerns when needed.• Prepare, revise, and proofread correspondence, presentations, and other business materials to ensure accuracy and alignment with organizational standards.• Support senior leaders with special projects, collaborating across departments to gather information, track progress, and meet deadlines.• Attend meetings and business sessions as needed, capture clear notes, and distribute relevant follow-up information to stakeholders.• Assist with administrative processes such as performance review coordination, cost center updates, time entry submission, and resolution of payroll-related timekeeping questions.• Maintain organized records, official documents, and filing systems so information is accurate, accessible, and up to date.• Provide guidance or informal training to team members on administrative procedures and timekeeping practices when required.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-08-21T00:00:00Z

Accounting Assistant

Carpentersville, IL
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an Accounting Assistant to join a team in Carpentersville, Illinois on a Contract basis. This onsite role supports day-to-day accounting operations with a strong emphasis on invoice handling, payment coordination, and accurate financial recordkeeping. The position is well suited for someone who is detail-oriented, organized, and comfortable assisting with both payables and routine receivables activities. Responsibilities: • Oversee the accounts payable process, ensuring invoices are reviewed, coded, and prepared accurately for payment. • Handle vendor billing related to recruiting services and maintain clear supporting documentation for each transaction. • Review and process employee shoe reimbursement submissions in accordance with company guidelines. • Assist with straightforward collections follow-up by monitoring open balances and communicating on outstanding items as needed. • Maintain organized accounting records and update financial information to support accurate reporting and audit readiness. • Perform basic accounts receivable and bookkeeping tasks as assigned to support the broader accounting function. • Reconcile account activity and help identify discrepancies so they can be resolved in a timely manner.
2026-08-21T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-07-29T00:00:00Z

Accounting Assistant

Carol Stream, IL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Accounting Assistant to join a team in Carol Stream, Illinois for a Contract position. This opportunity is ideal for someone who enjoys supporting both payables and receivables while keeping financial records accurate and up to date. The role focuses on day-to-day accounting coordination, payment activity review, and vendor documentation tracking in a fast-paced environment. Responsibilities: • Handle incoming receipts and enter payment-related information accurately into accounting records. • Support accounts payable and accounts receivable activities by reviewing transactions and helping maintain timely processing. • Investigate reporting discrepancies, resolve payment exceptions, and assist with follow-up on outstanding issues. • Monitor check and lockbox activity to confirm items are applied correctly and recorded completely. • Research vendor statements for missing items, reconcile differences, and help maintain current account balances. • Track agreements and confidentiality documents for key vendors, including monitoring renewal and expiration timelines. • Assist with collections efforts, payment research, and account reconciliations to support cash application accuracy. • Upload invoices to customer billing portals and process department credit card transactions with proper documentation. • Retrieve transaction details from vendor websites and match statement activity to internal accounting records. • Provide general administrative support for AP and AR functions, including reconciliation and documentation tasks as needed.
2026-08-21T00:00:00Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-08-13T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-08-10T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
74000 - 98000 USD / Yearly
A large, well-known international law firm is seeking a Legal Practice Specialist to support its Corporate and Litigation teams in Chicago. This role sits within a highly collaborative support team and works closely with partners, associates, and other legal professionals to deliver high-level client service. Schedule & Compensation<ul><li>Hybrid 3 days in office, 2 remote</li><li>35-hour work week with flexible hours</li><li>Salary $74K–$98K plus discretionary bonus</li><li>Comprehensive benefits package</li></ul>Key Responsibilities<ul><li>Manage case workflow and provide end-to-end support to multiple attorneys</li><li>Coordinate and prioritize assignments across the team to meet deadlines</li><li>Assemble and organize documents for corporate transactions</li><li>Prepare closing binders and closing memoranda</li><li>Proofread and redline legal documents for accuracy and quality control</li><li>Maintain client contacts, manage mailings, and update databases</li><li>Prepare reports, PowerPoint presentations, and Excel documents</li><li>Assist with calendar coordination, meetings, and logistics</li><li>Book travel and process expense reimbursements</li><li>Open new clients and matters following firm procedures</li><li>Handle administrative tasks including filing, scanning, and document management</li></ul>
2026-08-03T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-08-10T00:00:00Z

Administrative Coordinator

Itasca, IL
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Bilingual (English/Spanish) Administrative Coordinator to support daily office operations in Itasca, Illinois. This contract-to-hire opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while coordinating schedules, meetings, and employee-focused activities. The person in this role will work closely with internal teams and visitors, helping ensure the office runs smoothly each day. Responsibilities:• Build strong working relationships across departments to address office-related needs promptly and keep communication flowing effectively.• Coordinate conference room usage by managing scheduling requests and preparing meeting areas for both employee and client events.• Welcome guests and clients in a courteous manner to create a positive on-site experience.• Arrange food, beverages, and other refreshments for meetings and special gatherings as needed.• Contribute to employee engagement efforts by helping organize celebrations, recognition activities, and internal events.• Provide Spanish translation support for documents when needed to assist communication across teams.• Support administrative operations through scheduling, inbound call handling, and general office coordination tasks.• Take ownership of additional assignments and special projects to support evolving business needs.
2026-08-21T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized Office Manager to support daily business operations. This is a Long-term Contract position suited for someone who thrives in a small-office environment and can confidently manage administrative, operational, and financial coordination. The ideal candidate brings a proactive mindset, strong attention to detail, and the ability to keep multiple priorities moving smoothly while maintaining an organized office presence. Responsibilities: • Oversee day-to-day office operations and ensure administrative processes run efficiently across the business. • Coordinate payroll activities, process invoicing, and assist with accounts payable tasks with accuracy and timeliness. • Prepare and submit union-related documentation, permits, and other required operational records. • Monitor office supply levels, place orders as needed, and maintain an organized workplace environment. • Handle front-desk and reception support, including greeting visitors and managing general office communications. • Track deadlines and follow up on key tasks to ensure work is completed correctly and on schedule. • Use Microsoft Office applications, including Excel and PowerPoint, to create reports, organize information, and support office functions. • Learn and work within systems such as Paychex and Textura to support payroll and operational administration.
2026-08-13T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Office Manager to support daily operations for a busy workplace. This Long-term Contract position will serve as the primary on-site point of coordination for a team of approximately 50 employees, helping maintain an efficient and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence that reflects well with employees, guests, and investors. Please note: this is a part time role. The schedule is M-F from 10AM - 2PM, 100% onsite. Responsibilities:• Oversee day-to-day office operations and keep shared spaces running smoothly, efficiently, and effectively.• Manage inventory levels and purchase office supplies to ensure the team has the materials needed for daily work.• Coordinate conference room schedules and prepare meeting spaces so they are organized, functional, and ready for use.• Support office events and on-site activities by handling logistics, setup, and overall execution.• Assist with facilities-related needs by monitoring office conditions and coordinating timely resolution of issues.• Arrange building access for visitors and help ensure a seamless arrival experience for guests.• Act as the sole on-site office management resource for a workplace of roughly 50 employees.• Maintain clear, timely communication with internal teams and external visitors while representing the office effectively.
2026-08-07T00:00:00Z

Receptionist

Chicago, IL
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Chicago, Illinois. This contract position with potential for permanency is ideal for someone who enjoys being the central point of contact for employees, visitors, and workplace needs while creating a welcoming and well-organized office experience. The role offers an opportunity to demonstrate strong service skills, adaptability, and teamwork over the first several months with the potential to transition into a long-term position. This job is fully onsite and hours are 7:00am-4:30pm. Responsibilities:• Prior experience in a receptionist, front desk, or customer-facing administrative role.• Ability to handle inbound calls confidently using a multi-line phone or switchboard system.• Strong interpersonal skills with a calm, welcoming, and service-oriented approach.• Proficiency with basic office technology, including typing, Microsoft Outlook, and Microsoft Excel.• Capable of managing multiple requests while staying organized and attentive to detail.• Willingness to cross-train and assist with mail handling, hospitality support, and other office services.• Dependable availability for a Monday through Friday schedule and readiness to start as soon as possible.
2026-08-21T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Robert Half is seeking a full-time Spanish-speaking Paralegal to support a busy legal practice in Chicago, Illinois. This position is well suited for someone who is detail oriented and comfortable handling client-facing work, preparing legal materials, and keeping matters organized from opening through resolution. The role offers the opportunity to work closely with attorneys on a range of cases while contributing to an efficient, collaborative office environment. Responsibilities:<ul><li>Establish and update case files, ensuring documents, correspondence, and records are accurately maintained throughout each matter.</li><li>Prepare a variety of legal and client-facing materials, including letters, requests, and other supporting documentation for attorney review.</li><li>Coordinate day-to-day case activity by tracking deadlines, managing follow-up tasks, and helping attorneys keep matters moving forward.</li><li>Serve as a reliable point of contact for Spanish- and English-speaking clients, outside parties, and other stakeholders regarding case-related questions and updates.</li><li>Organize litigation and transactional records in both physical and electronic formats to support accessibility, accuracy, and compliance.</li><li>Assist with discovery support, trial preparation, and other paralegal tasks needed to advance active matters.</li><li>Provide administrative assistance to attorneys and the broader legal team as priorities shift across multiple assignments.</li></ul>
2026-08-17T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
Robert Half is seeking a Litigation Paralegal to join a reputable law firm in Chicago, Illinois. The ideal candidate will have substantial litigation experience and a strong background in managing legal documentation and trial preparation. This role offers an opportunity to work closely with dedicated attorneys to make a meaningful impact on behalf of the firm's clients. Responsibilities:<ul><li>Organize and maintain legal files to ensure all records are accurate and easily accessible.</li><li>Draft a variety of legal documents, including pleadings, disclosures, interrogatories, discovery requests, and motions.</li><li>Support attorneys with trial preparation, including the execution and management of necessary documentation.</li><li>Communicate regularly with clients to address inquiries and provide updates, while also coordinating with experts as needed.</li><li>Assist with general legal support tasks, ensuring efficient workflow and adherence to legal standards.</li><li>Manage incoming and outgoing correspondence through both electronic and paper-based communication channels.</li><li>Initiate and monitor the progress of medical records requests to support ongoing cases.</li><li>Review, analyze, and organize large volumes of medical and legal records for litigation purposes.</li><li>Ensure all medical documents are updated, accurate, and meet necessary requirements for legal proceedings.</li></ul>
2026-08-19T00:00:00Z

Paralegal

Pleasant Prairie, WI
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
Robert Half is partnering with a well-established and growing corporate organization seeking an experienced Litigation Paralegal to join its in-house legal team. This is an excellent opportunity for a detail-oriented legal professional who enjoys managing litigation matters, collaborating with business stakeholders, and supporting a dynamic legal department. The organization offers long-term stability, career growth opportunities, and a collaborative work environment. Key Responsibilities<ul><li>Manage a variety of litigation and pre-litigation matters, including maintaining case files, tracking deadlines, and ensuring timely progression of legal matters.</li><li>Support the intake and management of new claims by gathering information, assisting with investigations, and preparing reports for insurance carriers.</li><li>Coordinate responses to subpoenas, document requests, and other legal inquiries.</li><li>Assist with document collection, organization, and production for litigation matters.</li><li>Maintain communication with outside counsel, insurers, vendors, and other third-party partners.</li><li>Monitor legal deadlines and ensure compliance with court and regulatory requirements.</li><li>Support the legal team with case management, reporting, and administrative functions as needed.</li></ul>
2026-08-17T00:00:00Z

Part Time Office Manager

Chicago, IL
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for an experienced and dependable Part Time Office Manager to support daily operations in our office. Note: the schedule for this role is Tuesday + Thursday 9AM - 5PM Onsite. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace and can confidently manage front desk coverage along with a range of administrative needs. The role requires strong communication, sound judgment, and a proactive approach to keeping the office running smoothly. Candidates who value consistency in a part-time schedule and take pride in detail-oriented office support will thrive in this position. Responsibilities:• Welcome visitors, manage the front desk experience, and coordinate incoming deliveries while assisting with office access and badge-related needs.• Prepare meeting spaces for internal gatherings by arranging conference rooms and ensuring they are ready for use throughout the day.• Oversee day-to-day office organization by monitoring shared spaces, submitting facility-related requests, and helping maintain a clean and efficient environment.• Track workplace supply levels, place orders as needed, and keep essential materials stocked for employees and visitors.• Provide general administrative assistance, including light support with accounts payable tasks and routine office coordination.• Support kitchen and common-area readiness by helping with coffee setup and other hospitality-related needs.• Communicate effectively with employees, guests, and vendors to resolve questions and keep office operations moving without disruption.• Use standard office tools such as Microsoft Outlook and Microsoft Teams to coordinate schedules, messages, and basic administrative activities.
2026-08-07T00:00:00Z