We are looking for a dedicated Receptionist to join our team on a contract basis in Parsippany, New Jersey. This role involves managing front desk operations while supporting administrative tasks to ensure smooth daily workflow. The ideal candidate will bring strong organizational skills and a proactive attitude to this dynamic position.<br><br>Responsibilities:<br>• Greet visitors and manage front desk activities, ensuring a welcoming environment.<br>• Handle multi-line phone systems, including answering inbound calls and directing them appropriately.<br>• Coordinate office supply orders and maintain inventory levels.<br>• Perform data entry tasks with accuracy and efficiency.<br>• Assist with lifting and moving items such as soda packs and water cases as needed.<br>• Prepare documents, including letters and minor spreadsheet work in Excel.<br>• Process and upload year-end purchase orders into the accounting system.<br>• Ensure all required information is completed and verified during purchase order uploads.<br>• Provide support for general administrative functions as required.
<p>This role is the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and maintain a welcoming reception area.</li><li>Answer and direct calls using a multi-line phone system, ensuring accurate and timely communication.</li><li>Manage incoming and outgoing mail, including sorting and distributing correspondence.</li><li>Handle confidential documents and information with discretion.</li><li>Coordinate deliveries and ensure timely distribution to appropriate personnel.</li><li>Communicate effectively with managers and clients regarding job priorities and deadlines.</li><li>Assist with additional administrative projects and tasks as assigned.</li><li>Operate switchboard systems to transfer calls and provide information to callers.</li><li>Maintain accurate records of office supplies and assist with inventory management.</li><li>Support daily office functions to ensure smooth operations</li></ul>
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent communication skills and the ability to manage tasks in a fast-paced corporate environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.<br>• Answer incoming calls through a multi-line phone system and transfer calls to the correct departments.<br>• Manage the delivery and sorting of incoming mail and packages.<br>• Handle sensitive and confidential information with discretion and attention to detail.<br>• Assist with administrative tasks such as scheduling and document preparation.<br>• Communicate effectively with clients and managers regarding deadlines and job-related matters.<br>• Operate a switchboard system and maintain smooth workflow for incoming and outgoing communications.<br>• Support additional projects and tasks as assigned by management.<br>• Ensure the reception area remains tidy and organized at all times.<br>• Collaborate with team members to improve office operations and efficiency.
<p>We are looking for a skilled receptionist to join our team on a contract basis. This position involves providing excellent front desk support and ensuring smooth communication within the office. The ideal candidate will possess strong organizational skills and a detail-oriented approach to effectively manage daily tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them with inquiries or directing them to appropriate personnel.</p><p>• Handle incoming and outgoing mail, ensuring timely and accurate processing.</p><p>• Manage a multi-line phone system, including answering inbound calls and transferring them as needed.</p><p>• Prepare and type correspondence, such as letters and other documents, with attention to detail.</p><p>• Maintain the reception area to ensure a welcoming and organized environment.</p><p>• Coordinate and schedule appointments or meetings when required.</p><p>• Provide general administrative and clerical support to the team.</p><p>• Collaborate with other departments to ensure seamless office operations</p>
We are looking for a dynamic and highly personable Receptionist to join our team in Brooklyn, New York. This is a contract position in a fast-paced, high-energy environment where you will serve as the first point of contact for hundreds of visitors daily. The role requires exceptional communication skills, confidence, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet and assist all visitors with inquiries, directions, and questions regarding office locations within the building.<br>• Maintain an attentive and welcoming demeanor as the primary point of contact at the reception desk.<br>• Utilize tools like Slack, Google Chat, and ZenDesk to manage communications and provide timely assistance.<br>• Handle a multi-line phone system to answer inbound calls and direct them appropriately.<br>• Coordinate and order lunches for clients and prepare meeting spaces as needed.<br>• Ensure a smooth flow of visitors by staying stationed at the desk near the building's elevators.<br>• Provide concierge services to enhance the visitor experience.<br>• Manage daily administrative tasks with precision and attention to detail.<br>• Act as a liaison between office staff and external visitors, ensuring efficient communication.
We are looking for a receptionist with strong attention to detail to join our team on a contract basis in Teterboro, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and operations within the office. This position requires strong organizational skills and the ability to multitask in a fast-paced environment.<br><br>Responsibilities:<br>• Operate and manage the phone switchboard effectively, handling inbound calls and directing them appropriately.<br>• Screen incoming calls for executive-level staff, ensuring only relevant and necessary communications are passed along.<br>• Schedule and manage conference room bookings, coordinating meetings and ensuring availability.<br>• Maintain organized filing systems to ensure quick and efficient access to documents.<br>• Greet visitors and provide assistance with inquiries in a friendly and detail-oriented manner.<br>• Collaborate with team members to support daily office operations.<br>• Ensure the reception area remains clean and welcoming for guests and staff.<br>• Handle general administrative tasks to support the smooth functioning of the office.
<p>We are looking for an organized and personable Front Desk Coordinator to join our team at a cosmetic plastic surgery center located in Monmouth County, New Jersey. This is a Contract to permanent position with the opportunity to transition into a long-term role offering a competitive salary and full benefits. The ideal candidate will play a pivotal role in creating a welcoming environment while efficiently managing front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for patients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage a multi-line phone system to answer inbound calls and direct them to the appropriate department.</p><p>• Coordinate appointment scheduling and maintain an organized calendar for the practice.</p><p>• Provide concierge-level services by assisting patients with inquiries and ensuring their needs are met.</p><p>• Handle administrative tasks such as maintaining patient records and processing necessary paperwork.</p><p>• Collaborate with team members to support daily operations and uphold the practice’s standards.</p><p>• Maintain the cleanliness and organization of the front desk area.</p><p>• Assist with patient check-in and check-out procedures, ensuring accuracy and efficiency.</p><p>• Uphold confidentiality and compliance with HIPAA regulations.</p><p>• Represent the practice with attention to detail and maintain an appropriate appearance, adhering to the office attire guidelines.</p>
<p>We are seeking an experienced <strong>Administrative Assistant</strong> to provide critical support to a well-established CPA firm. This role requires someone with a strong background in public accounting administration who can manage industry-specific tasks with precision and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax, accounting, and audit teams. </li><li>Assist with tax processing, e-filing, and assembly of returns.</li><li>Format and proofread financial statements for accuracy and compliance.</li><li>Handle engagement letters, billing, and invoice formatting.</li><li>Manage scheduling, correspondence, and departmental workflow.</li></ul><p><br></p>
<p>We are seeking a reliable and detail-oriented Front Desk Assistant to support our office on a short-term contract basis through the end of the month. This part-time role provides an opportunity to work in a professional and supportive property management environment.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls and direct them to the appropriate property manager or department.</p><p> • Greet and assist visitors, tenants, and vendors in a courteous and professional manner.</p><p> • Receive, sort, and distribute mail and deliveries promptly.</p><p> • Keep the reception area clean, organized, and presentable at all times.</p><p> • Perform general administrative duties including filing, data entry, and scanning.</p><p> • Assist with tenant communications and coordination of maintenance requests.</p><p> • Help schedule appointments and manage office calendars.</p><p> • Monitor office supply inventory and assist with reordering when needed.</p><p> • Provide additional clerical and coordination support as required.</p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p><p> Working conditions </p><p> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...</p>
<p>We are looking for a detail-oriented and personable Front Desk Coordinator to provide some short-term coverage! This role offers an excellent opportunity to interact with customers and ensure smooth front desk operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and greet customers promptly upon arrival to create a positive experience.</p><p>• Direct customers to the appropriate departments or personnel based on their needs.</p><p>• Answer and manage incoming calls efficiently using a multi-line phone system.</p><p>• Maintain a clean and organized reception area to ensure it meets company standards.</p><p><br></p>
We are looking for a dedicated and personable Front Desk Coordinator to join our team in Darien, Connecticut. In this Contract to permanent role, you will be the first point of contact for members and guests, ensuring an exceptional experience from start to finish. If you have strong organizational skills and enjoy a customer-facing role, we encourage you to apply.<br><br>Responsibilities:<br>• Greet members and guests with a friendly and detail oriented demeanor.<br>• Process payments accurately using the designated payment platform.<br>• Manage the creation and distribution of flyers, as well as the printing of food and beverage menus.<br>• Schedule appointments for the golf simulator and manage bookings efficiently.<br>• Deliver outstanding customer service to enhance the overall member experience.<br>• Answer incoming calls and assist with inquiries or direct them to the appropriate department.<br>• Maintain the front desk area in a clean and organized manner.<br>• Assist with administrative tasks to support daily operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. This role involves managing office operations, supporting daily administrative tasks, and ensuring smooth communication within the organization. The ideal candidate will bring strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls and direct them to the appropriate department or individual.<br>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.<br>• Provide administrative support, including scheduling meetings and managing calendars.<br>• Assist with receptionist duties such as greeting visitors and maintaining the front desk area.<br>• Organize and maintain office files, ensuring easy accessibility.<br>• Coordinate office supplies and inventory to ensure availability.<br>• Prepare correspondence and reports as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Address inquiries and provide general information to staff and clients.<br>• Uphold an organized and welcoming environment in the office.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in ensuring the smooth operation of daily administrative tasks within our non-profit organization. The ideal candidate is a proactive individual with excellent organizational skills and a commitment to delivering high-quality support.<br><br>Responsibilities:<br>• Manage incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform data entry tasks with a high level of accuracy and efficiency.<br>• Organize and maintain office records, ensuring easy accessibility when needed.<br>• Support daily administrative operations, including scheduling meetings and preparing reports.<br>• Greet visitors and handle receptionist duties with a welcoming attitude.<br>• Coordinate office supplies and inventory to ensure availability of essential items.<br>• Assist in processing and handling documentation in a timely manner.<br>• Work collaboratively with team members to support organizational needs.<br>• Maintain confidentiality and adhere to company policies in all administrative tasks.<br>• Address ad hoc administrative requests as required.
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations within a fast-paced environment. This position requires excellent organizational skills and the ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, providing accurate information and assistance.<br>• Perform data entry tasks with precision, maintaining the integrity of records and databases.<br>• Manage office administrative duties, including scheduling, filing, and document preparation.<br>• Greet and assist visitors, ensuring a welcoming and organized reception area.<br>• Coordinate meetings and appointments, ensuring all necessary arrangements are made.<br>• Maintain office supplies inventory and place orders as needed to support daily operations.<br>• Assist in preparing reports and presentations, ensuring accuracy and adherence to deadlines.<br>• Handle correspondence, including emails and mail, with attention to detail and confidentiality.<br>• Support team members with various administrative tasks to ensure efficient workflow.
<p>We are looking for a dedicated Administrative Assistant to join our team! In this long-term role, you will play a vital role in ensuring smooth office operations and providing exceptional administrative support to a busy tax firm during busy season! This opportunity is ideal for someone who thrives in an organized, detail-oriented environment and enjoys working collaboratively with a team.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient day-to-day office operations.</p><p>• Answer and manage inbound calls with professionalism and courtesy.</p><p>• Schedule client appointments.</p><p>• Collect and enter client tax documents.</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This role is essential in supporting project coordination, travel arrangements, and administrative tasks, ensuring smooth operations across various activities. As this is a Contract to permanent position, it offers an excellent opportunity to demonstrate your skills and grow within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate domestic travel arrangements, including flights, accommodations, and transportation for team members.</p><p>• Address last-minute travel changes and resolve any issues promptly.</p><p>• Ensure all travel plans comply with company policies and budget guidelines.</p><p>• Support the planning and tracking of project timelines, deliverables, and milestones.</p><p>• Collaborate with Project Managers to facilitate project execution from start to finish.</p><p>• Maintain and organize project documentation, reports, and meeting notes.</p><p>• Act as a liaison between internal teams and clients to ensure effective communication.</p><p>• Manage calendars, schedule meetings, and handle logistics for project-related activities.</p>
We are looking for a detail-oriented Administrative Assistant to support our Development department in organizing a special event. In this contract position, you will play a key role in ensuring the smooth planning and execution of the event. This role is based in New York, New York, and requires immediate availability.<br><br>Responsibilities:<br>• Manage budgets for event-related revenue and expenses, ensuring accurate reporting and financial accountability.<br>• Coordinate venue selection, vendor arrangements, program themes, event activities, and marketing efforts to align with event objectives.<br>• Oversee logistics including scheduling, run-of-show planning, audiovisual requirements, registration processes, and communication with staff and stakeholders.<br>• Supervise the design and production of invitations, printed materials, lists, and packages, ensuring all sponsor benefits are accurately fulfilled.<br>• Handle the invitation process, including curating invitation lists, designing invitations, managing registrations, and organizing seating arrangements.
We are looking for an Administrative Assistant to join our team on a contract basis in Bronx, New York. This role involves supporting a dynamic office environment and ensuring smooth day-to-day operations for a team of up to 70 individuals, including hybrid staff. The ideal candidate will be organized, detail-oriented, and capable of handling multiple administrative tasks in a fast-paced setting.<br><br>Responsibilities:<br>• Schedule and manage office lunches, including tracking deliveries and confirming orders.<br>• Coordinate conference room bookings and ensure proper setup for meetings.<br>• Monitor office security by tracking and registering visitors, directing them to appropriate areas, and providing refreshments when needed.<br>• Prepare FedEx shipping labels and packages for outgoing mail.<br>• Assist with sorting and distributing incoming mail.<br>• Provide a welcoming presence by greeting visitors and staff at the reception area.<br>• Act as a central point of contact for hybrid workers seeking office assistance.<br>• Maintain a structured workflow to ensure all administrative tasks are completed efficiently.<br>• Support property management-related tasks, leveraging relevant industry experience if applicable.
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>We are looking for a dedicated Office Assistant to join our team in White Plains, New York. This is a long-term contract position that offers a great opportunity for someone who enjoys working in a hands-on environment and thrives on maintaining organization. The role involves ensuring the smooth operation of print shop equipment and supporting general office tasks with precision and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage the loading and unloading of paper stock into printers, ensuring proper functionality and resolving any paper jams.</p><p>• Coordinate effectively with team members to communicate progress and address issues during shift transitions.</p><p>• Maintain and organize files to support operations.</p><p>• Provide back-office support by performing clerical tasks and assisting with inventory organization.</p><p>• Monitor printer performance and promptly report any technical problems to the appropriate personnel.</p><p>• Ensure cleanliness and orderliness to optimize workflow.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in the Matawan, New Jersey area. This role will primarily focus on supporting project managers and ensuring seamless coordination of services and schedules. The ideal candidate will bring strong organizational skills, effective communication abilities, and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Gather and review necessary documentation to ensure projects and services meet required standards.</p><p>• Monitor and update the status of service orders using Smart Sheets to maintain accurate progress tracking.</p><p>• Coordinate schedules and communicate updates to project managers to ensure smooth service delivery.</p><p>• Provide comprehensive administrative support to project managers, assisting with day-to-day operations.</p><p>• Manage email communications and correspondence related to project coordination and scheduling.</p><p>• Keep accurate records and ensure documentation is properly maintained for all projects.</p><p>• Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.</p><p>• Address scheduling conflicts and resolve issues to maintain project timelines.</p><p><br></p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
We are looking for a dedicated Office Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in maintaining efficient office operations and providing support across various administrative tasks. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and manage front desk operations with professionalism and courtesy.<br>• Respond to incoming phone calls, addressing inquiries and routing calls to appropriate departments.<br>• Organize and maintain physical and digital files through document scanning and proper categorization.<br>• Perform general clerical tasks, including data entry, scheduling, and correspondence.<br>• Support team members by ensuring office supplies are well-stocked and readily available.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Collaborate with colleagues to ensure smooth execution of daily office functions.<br>• Provide exceptional customer service to clients and stakeholders visiting the office.
