We are looking for a detail-oriented Billing Clerk to join our team in Newark, New Jersey in a contract-to-permanent capacity. This role is ideal for someone who can stay organized, communicate clearly, and manage multiple priorities while supporting accurate billing and accounts receivable activities. The successful candidate will work closely with internal teams and clients to ensure invoices, account adjustments, and collections are handled efficiently and professionally.<br><br>Responsibilities:<br>• Prepare and issue invoices based on contract terms and established billing milestones, including manual billing when needed.<br>• Examine new agreements to confirm billing instructions are set up accurately and aligned with client requirements.<br>• Process account updates such as credits, write-offs, and other billing adjustments with close attention to detail.<br>• Address accounts receivable questions promptly and provide timely follow-up to resolve billing-related concerns.<br>• Monitor aging reports, track overdue balances, and conduct collection outreach to support timely payment.<br>• Produce spreadsheets, billing summaries, and other reports to support financial tracking and decision-making.<br>• Apply sound judgment when reviewing billing data and follow company policies and procedures in daily work.<br>• Partner with leadership, finance, and technology teams across locations to support smooth billing operations and client service.<br>• Respond quickly to client needs and internal requests related to invoicing, receivables, and account support.
<p>We are looking for a Billing Clerk to join a construction-focused organization. This position supports accurate client invoicing and project-related billing activities, with a strong emphasis on precision and timely follow-through. The ideal candidate is organized, attentive to detail, and comfortable managing billing tasks in a fast-paced business environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue customer invoices for construction-related projects with a high degree of accuracy.</p><p>• Review project documentation to ensure billing reflects approved charges, contract terms, and supporting details.</p><p>• Process change orders and incorporate updated costs into client billing records.</p><p>• Maintain organized billing files, statements, and account documentation within computerized systems.</p><p>• Monitor outstanding balances and assist with collection-related follow-up when needed.</p><p>• Reconcile billing information and resolve discrepancies by coordinating with internal teams and customers.</p><p>• Generate billing statements and provide account updates to support timely payment processing.</p>
We are looking for an Accounting Clerk to support day-to-day financial operations for a manufacturing organization in New York, New York. This Long-term Contract position is ideal for someone who is highly organized, detail-focused, and comfortable managing both payables and receivables in a fast-paced environment. The role will handle transaction processing, maintain accurate financial records, and help keep accounting activities running smoothly across the business.<br><br>Responsibilities:<br>• Process vendor invoices, verify supporting documentation, and ensure payments are recorded accurately and on time.<br>• Prepare and post customer billing information while monitoring incoming payments and following up on outstanding balances as needed.<br>• Enter accounting data into QuickBooks and related systems with a strong focus on accuracy and completeness.<br>• Reconcile financial records by reviewing account activity, identifying discrepancies, and assisting with issue resolution.<br>• Maintain organized documentation for invoices, payment records, and other accounting files to support reporting and audit readiness.<br>• Assist with routine bookkeeping tasks, including updating ledgers and tracking daily financial transactions.<br>• Communicate with internal teams, customers, and vendors to clarify billing or payment questions and resolve account issues efficiently.
<p>We are looking for a detail-oriented Accounting Clerk in Union County, NJ. In this role you will be responsible for accounts payables, accounts receivables, collections, payment processing, and more. If you have 2+ years of accounting experience and are looking to grow your career, this might be the opportunity for you!</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable activities with strong attention to accuracy and timeliness.</p><p>• Support collection efforts by monitoring outstanding balances and following up as needed.</p><p>• Examine incoming cash receipts and apply payments appropriately to customer accounts.</p><p>• Create and maintain new customer records within the system, ensuring all information is entered correctly.</p><p>• Use Excel to organize financial information.</p>
We are looking for an Accounting Clerk to join a luxury residential construction and general contracting team in New York, New York. This onsite contract opportunity with potential for a permanent role is ideal for someone who excels at high-volume invoice entry, maintains strong accuracy, and can provide immediate support to a busy accounting department. The person in this role will help improve invoice processing timeliness, keep records organized, and contribute to day-to-day accounting operations in a fast-paced environment.<br><br>Responsibilities:<br>• Process a high volume of vendor invoices in Sage Intacct with a strong focus on speed and accuracy.<br>• Examine invoices for completeness, coding details, and supporting information before entering them into the system.<br>• Assist the accounting team in reducing a backlog of outstanding invoice records and keeping workflows current.<br>• Perform routine accounts payable and accounting-related data entry to support daily department needs.<br>• Maintain organized and accurate invoice documentation to ensure records are up to date and easy to retrieve.<br>• Provide additional administrative accounting support as priorities shift across the team.<br>• Contribute to ongoing invoice processing efforts following the organization’s transition from Sage 300 to Sage Intacct.
We are looking for an Accounting Clerk to provide immediate onsite support to a busy property management team in New Windsor, New York. This Contract position is expected to last about one month, with the possibility of longer-term consideration based on performance. The role is well suited for someone who is confident with data entry, document handling, and day-to-day administrative coordination in a real estate or property management setting.<br><br>Responsibilities:<br>• Enter, update, and review tenant, lease, and property information in Yardi Breeze with a high level of accuracy.<br>• Assist with lease renewal workflows by organizing documents, tracking status, and preparing related records for processing.<br>• Draft, prepare, and distribute tenant notices, including time-sensitive legal or eviction-related correspondence.<br>• Provide administrative assistance to the property management team by handling records, files, and routine office support tasks.<br>• Maintain organized tenant and property documentation to help ensure complete and current records.<br>• Support leasing activities as needed, which may occasionally include helping coordinate or facilitate apartment showings.<br>• Verify data across internal files and systems to reduce errors and keep information consistent.<br>• Respond quickly to shifting workload needs and help keep daily property management operations running smoothly.
<p>A prominent New York City law firm is seeking a Legal Billing Specialist with 2+ years of legal billing experience to join its growing team. This position is ideal for a legal billing specialist with strong law firm billing expertise and hands-on experience using Aderant or Elite, which is required.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, review, and process client invoices in accordance with client guidelines and firm policies</li><li>Handle electronic billing submissions through various e-billing platforms</li><li>Monitor billing activity, resolve billing discrepancies, and respond to attorney and client inquiries</li><li>Maintain accurate billing records and support monthly billing cycles</li><li>Review prebills and make edits requested by attorneys</li><li>Ensure compliance with outside counsel billing guidelines</li><li>Assist with collections follow-up as needed</li><li>Collaborate with attorneys, finance, and administrative teams to ensure timely and accurate billing</li></ul>
<p>Billing Specialist</p><p><strong>Location:</strong> Stamford/Norwalk area</p><p><strong>Work Arrangement:</strong> Onsite</p><p><strong>Job Summary</strong></p><p>We are seeking a Billing Specialist to support billing operations, invoice preparation, and account review. This role will help ensure accurate and timely invoicing, resolve billing discrepancies, and maintain strong communication with internal teams and customers. The ideal candidate is organized, detail-oriented, and comfortable handling high-volume transactional work.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and issue customer invoices</li><li>Review billing data for accuracy and completeness</li><li>Research and resolve billing discrepancies and customer questions</li><li>Maintain billing records and supporting documentation</li><li>Coordinate with internal departments to ensure accurate invoicing</li><li>Reconcile billing activity and assist with reporting</li><li>Support month-end billing close processes</li><li>Identify opportunities to improve billing procedures and accuracy</li></ul><p><br></p>
<p>A leading marketing and media agency is seeking a contractor in Media Finance to support a large client during a maternity leave coverage. This individual will serve as the key liaison between the client team, billing teams, and finance operations, ensuring accurate billing, budget tracking, accruals, and financial reporting.</p><p>This is a hands-on role requiring someone who can work independently with minimal training and quickly step into an active billing cycle.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage all aspects of client budget and billing activities for a large pharma account</li><li>Oversee monthly billing cycles and ensure accuracy of invoices and financial reporting</li><li>Prepare and submit monthly accruals by comparing billed amounts against planned spend</li><li>Analyze billing data and identify discrepancies, omissions, or reporting issues</li><li>Partner with internal teams to ensure all media purchases, fees, and vendor payments are captured correctly</li><li>Monitor accounts receivable and review aging reports</li><li>Track monthly fee billings across 15-20 brands and ensure all fees are invoiced accurately</li><li>Serve as the primary finance contact for client budget management matters</li><li>Assist with burn reports, budget reports, and other post-billing client reporting</li><li>Review accounts payable activity and investigate variances</li><li>Present budget reporting and financial updates to client stakeholders</li><li>Work closely with account teams to ensure financial obligations and client deliverables are met</li></ul><p><br></p>
<ul><li>Perform physical inventory counts of products and materials</li><li>Verify item quantities and record accurate inventory data</li><li>Assist with organizing inventory and identifying discrepancies</li><li>Label, sort, and move inventory as needed</li><li>Maintain a clean and orderly work area</li><li>Work closely with the team to complete the inventory project on schedule</li></ul><p><br></p>
<p>We are looking for a detail-oriented Billing Analyst to support invoicing and receivables activities for a team in Hackensack, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage billing accuracy, follow through on outstanding balances, and work comfortably with financial systems in a fast-paced environment. The position will focus on maintaining organized billing operations, supporting collection efforts, and helping ensure timely cash flow.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue customer invoices with accuracy and in accordance with established billing schedules and account requirements.</p><p>• Monitor outstanding receivables, follow up with customers regarding open balances, and document collection activity to support timely payment.</p><p>• Review billing records for discrepancies, research issues, and coordinate with internal teams to resolve invoice or account concerns.</p><p>• Maintain account information and billing data.</p><p>• Reconcile accounts, track payment activity, and help ensure billing and cash application records remain current and accurate.</p><p>• Generate billing and receivables reports in Excel to support visibility into account status, aging, and collection progress.</p><p>• Respond to customer inquiries related to invoices, payments, and account details with professionalism and a service-focused approach.</p>
<p>benefits:</p><ul><li>medical</li><li>paid time off</li></ul><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and post customer payments accurately and timely.</li><li>Monitor aging reports and follow up on outstanding invoices.</li><li>Reconcile customer accounts and resolve billing discrepancies.</li><li>Generate invoices, credit memos, and account statements.</li><li>Research and resolve payment issues and customer inquiries.</li><li>Maintain accurate customer account records.</li><li>Assist with month-end closing activities and reporting.</li></ul><p><br></p>
<p>We are looking for an Accounts Receivable Clerk to join a retail apparel organization in Hudson County, New Jersey. This position is centered on strengthening receivables operations with a strong emphasis on chargeback management, payment follow-up, and account reconciliation. The ideal candidate will work closely with cross-functional partners to address billing issues, improve collection consistency, and help maintain accurate financial records across daily AR activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee chargeback activity, investigate underlying causes, and take timely action to support resolution and recovery.</p><p>• Conduct regular outreach on outstanding commercial accounts to improve collection results and promote a dependable follow-up rhythm.</p><p>• Collaborate with internal departments to examine short payments, deductions, and other account variances affecting customer balances.</p><p>• Reconcile receivable transactions and update account records to ensure billing and payment information remains accurate and current.</p><p>• Support daily accounts receivable operations by monitoring open items, posting updates, and helping keep aging reports organized.</p><p>• Identify recurring payment issues and share findings that can help streamline dispute handling and reduce future discrepancies.</p>
We are looking for an Accounts Receivable Clerk to join an apparel manufacturing organization in Bayshore, New York. This position focuses on maintaining accurate cash application, supporting customer credit activity, and helping keep receivables current and well documented. The ideal candidate brings hands-on experience in accounts receivable operations, strong attention to detail, and the ability to work effectively with internal teams to resolve payment and billing issues.<br><br>Responsibilities:<br>• Record and apply incoming bank deposits to customer accounts with a high level of accuracy.<br>• Review checks and remittance details to ensure proper coding and timely cash posting.<br>• Manage customer chargebacks and deduction activity, including research and follow-up on open items.<br>• Process product returns, issue credit memos, and handle markdown-related account adjustments.<br>• Investigate and resolve invoice variances promptly by coordinating with relevant internal stakeholders.<br>• Submit credit requests to external credit insurance providers and maintain supporting documentation.<br>• Partner with sales staff and management to review customer credit exposure and assigned credit limits.<br>• Notify leadership when customer credit availability changes and help maintain accurate internal credit line records.
We are looking for an Accounts Receivable Clerk to support day-to-day receivables operations for a team based in Ramsey, New Jersey. This Long-term Contract position is well suited to someone who can balance accuracy, follow-through, and strong communication while managing customer payments and outstanding balances. The person in this role will contribute to timely cash posting, invoice-related activities, and commercial collections while helping maintain reliable financial records.<br><br>Responsibilities:<br>• Process incoming payments and apply cash accurately to customer accounts in a timely manner.<br>• Monitor outstanding invoices, follow up with commercial clients, and drive collection efforts to reduce past-due balances.<br>• Prepare and issue billing documents while reviewing account activity for discrepancies or missing information.<br>• Reconcile receivable records by researching payment variances, short pays, and unapplied cash.<br>• Communicate with customers and internal teams to resolve invoice questions, payment issues, and account concerns.<br>• Maintain organized documentation related to transactions, collections activity, and account adjustments.<br>• Support routine reporting on aging, payment trends, and collection status for finance stakeholders.
We are looking for an Accounts Receivable Clerk to support timely and accurate revenue operations for our team in White Plains, New York. This position focuses on invoice preparation, payment application, account review, and reporting while helping maintain strong relationships with customers. The ideal candidate is detail-oriented, organized, and comfortable working with financial records to keep receivables current and accurate.<br><br>Responsibilities:<br>• Create and send customer invoices promptly, making sure charges align with agreed billing terms and supporting documentation.<br>• Record and post incoming payments from multiple sources, including checks, credit cards, and wire transfers, to the appropriate customer accounts.<br>• Review outstanding balances regularly, investigate payment inconsistencies, and work with customers to resolve account issues efficiently.<br>• Reconcile accounts receivable records to confirm balances are accurate and follow up on any variances that require correction.<br>• Produce aging summaries, collections updates, and other receivables reports to support management's financial oversight.<br>• Provide organized documentation and account details during internal and external audit requests.<br>• Evaluate current receivables workflows and suggest practical improvements that strengthen accuracy, timeliness, and overall efficiency.
<p>A busy company in the West Caldwell area is seeking a Accounts Receivable Clerk to join their growing team. This Accounts Receivable Clerk will get the chance to join a great team that works well with each other, offers work flexibility, and career advancement. The ideal Accounts Receivable Clerk will be local to the West Caldwell area and be willing to help in other areas of accounting in addition to their AR responsibilities. This Accounts Receivable Clerk position focuses on managing customer accounts, evaluating credit exposure, and helping keep order processing and billing activities accurate and timely. Other responsibilities of this Accounts Receivable Clerk will include but not be limited to:</p><p><br></p><p>Accounts Receivable Clerk Responsibilities:</p><p>• Review receivables aging data to identify past-due balances and carry out timely follow-up to secure payment.</p><p>• Assess customer credit profiles, obtain business credit reports for new accounts, recommend appropriate credit limits, and place orders on hold when account status warrants it.</p><p>• Investigate payment questions and account disputes by working closely with sales and customer service teams to reach resolution.</p><p>• Reconcile customer accounts, maintain accurate account records, and update client details as needed.</p><p>• Document collection activity thoroughly and prepare recurring delinquency summaries for management review, including accounts beyond 90 days.</p><p>• Support accounts receivable operations through special billing assignments and updates to financial records and related systems.</p><p>• Convert incoming sales requests into active orders after confirming account standing, available credit, and purchase order accuracy.</p><p>• Forward order documentation to production teams and communicate required details to support timely order processing.</p><p>• Provide backup coverage for cash receipt posting, payment application, credit card processing, bank deposit handling, online billing, invoicing, and credit or debit memo preparation.</p><p><br></p><p>This Accounts Receivable Clerk position is paying between $50,000 and $55,000 annually depending on experience. If interested in this Accounts Receivable Clerk role, apply today! </p>
<p>Robert Half is partnering with a local client for an Accounts Receivable Clerk to support day-to-day receivables operations. This position focuses on accurate billing, timely payment application, and consistent follow-up on outstanding commercial accounts while assisting the supervisor with core accounting activities. The ideal candidate brings strong attention to detail, sound reconciliation skills, and the ability to manage multiple receivables tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Support the supervisor with daily accounts receivable activities and related administrative accounting tasks.</p><p>• Prepare and issue customer invoices, including billing tied to project phases and milestone-based schedules.</p><p>• Post incoming payments accurately and ensure cash receipts are matched to the appropriate customer accounts.</p><p>• Perform bank reconciliations and investigate discrepancies to maintain accurate financial records.</p><p>• Monitor outstanding balances and conduct commercial collections in a timely and thorough manner.</p><p>• Review aging reports regularly and follow up with customers to help reduce overdue receivables.</p><p>• Maintain complete and organized account documentation to support reporting and audit readiness.</p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Newark, New Jersey. In this role, you will be responsible for managing collections, analyzing customer deductions, and ensuring accurate billing and cash application processes. This position requires strong organizational skills and the ability to communicate effectively with both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee collection efforts to ensure timely payments from customers, minimizing bad debt and improving accounts receivable turnover.<br>• Investigate and address unauthorized deductions, including pricing shortages, returns, and penalties, by identifying root causes and proposing solutions.<br>• Collaborate with internal and external customers to resolve issues related to collections and deductions.<br>• Monitor and manage payback requests for deductions, aligning with monthly, quarterly, and annual goals.<br>• Utilize customer portals to enter and retrieve information on open invoices and deductions.<br>• Support reconciliation processes for unapplied payments and credits.<br>• Cross-train in billing, cash application, and accounts receivable write-offs to provide additional support as needed.<br>• Maintain thorough and accurate documentation in compliance with company policies and accounting standards.<br>• Assist with month-end and year-end close processes, as well as reporting requirements.<br>• Provide clear and timely communication and updates to multi-level management on urgent matters.
<p><strong>AR / Collections Specialist</strong></p><p>📍 <strong>Melville, NY Area</strong> | Construction Services Company</p><p><strong>Anna Parson at Robert Half</strong> is partnering with a well-established construction services organization in the Melville area seeking an experienced <strong>AR / Collections Specialist</strong> to join their accounting team. The <strong>AR / Collections Specialist </strong>role is ideal for a professional with a strong collections background who can effectively manage customer accounts, reduce aging balances, reconcile complex customer accounts and support overall cash flow initiatives.</p><p>As the <strong>AR / Collections Specialist</strong>, you will: </p><ul><li>Manage a high-volume accounts receivable portfolio</li><li>Conduct collection efforts on past-due accounts via phone and email</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Research and resolve billing discrepancies and payment issues</li><li>Process cash applications and reconcile customer accounts</li><li>Reconcile complex customer accounts showcasing your Advanced Excel skills such as pivot tables and lookups </li><li>Prepare AR and collections reporting for management</li><li>Assist with month-end accounting activities related to receivables</li></ul><p><strong>AR / Collections Specialist </strong>offers comprehensive benefits package. </p><p>Contact <strong>Anna Parson at Robert Half </strong>for immediate and confidential consideration or Apply Now!</p><p><br></p>
We are looking for an Accounts Payable Clerk to join a nonprofit organization in Elmsford, New York on a contract basis with the potential to become permanent. This position is designed for a detail-focused accounting specialist who can help bring financial records up to date in preparation for audit season while supporting daily payables activity. The role offers the opportunity to work closely with a small accounting team and contribute to accurate reporting in an environment where precision directly supports reimbursement funding.<br><br>Responsibilities:<br>• Manage the full accounts payable cycle, from receiving invoices through final payment processing, while maintaining a high level of accuracy.<br>• Review invoices against purchase orders and required approvals, ensuring documentation is complete before entry and payment.<br>• Assign proper account codes and enter invoices into the accounting system with careful attention to expense classification.<br>• Prepare journal entries related to accounts payable transactions and support the integrity of the general ledger.<br>• Scan, file, and upload invoice records so supporting documentation is organized and easy to retrieve.<br>• Coordinate payments for vendors with different terms, including recurring schedules, immediate-pay items, and wire transactions.<br>• Support month-end close activities by entering outstanding invoices and helping track expenses across the reporting period.<br>• Handle a steady daily invoice volume, including contractor and staffing invoices that require added review, approvals, and backup materials.<br>• Work independently within a lean accounting team while helping maintain accurate records needed for audit readiness and reimbursement reporting.
We are looking for an Accounts Payable Clerk to support day-to-day payment operations in White Plains, New York. This position is ideal for someone who is detail-oriented, organized, and comfortable handling invoice review, vendor coordination, and expense reimbursement activities. The role plays an important part in maintaining accurate financial records, meeting payment deadlines, and supporting monthly close activities.<br><br>Responsibilities:<br>• Examine incoming invoices, confirm supporting details, and enter them accurately for timely payment in accordance with company guidelines.<br>• Prepare and issue payments through approved methods while monitoring due dates and addressing any discrepancies that could delay processing.<br>• Review employee expense submissions for accuracy and policy adherence, then facilitate prompt reimbursement when approved.<br>• Communicate with vendors to answer payment questions, clarify account information, and help resolve billing concerns professionally.<br>• Maintain well-organized accounts payable documentation and ensure records in the accounting system remain complete and current.<br>• Support month-end activities by reconciling payable balances and assisting with the preparation of financial reports.<br>• Look for opportunities to streamline accounts payable activities and suggest practical improvements to increase efficiency and accuracy.
We are looking for an Accounts Payable Clerk to support invoice processing for a non-profit organization in New York, New York. This Long-term Contract position focuses on handling vendor invoices accurately and efficiently, helping maintain a consistent submission process across departments. The role is well suited for someone who is organized, detail-oriented, and comfortable working within established financial systems in a largely remote environment.<br><br>Responsibilities:<br>• Process vendor invoices by reviewing documentation, applying the correct coding, and entering records into Oracle for submission<br>• Manage a steady volume of invoices each week while maintaining accuracy and meeting expected turnaround times<br>• Verify that supporting details are complete before forwarding invoices through the accounts payable workflow<br>• Coordinate with internal teams to ensure service-related invoices are properly prepared and ready for AP processing<br>• Support a centralized invoice intake approach by following standardized procedures across departments<br>• Track invoice status and help resolve routine processing issues to keep payments moving efficiently<br>• Maintain organized records of submitted invoices and related documentation for reporting and audit support