We are looking for a detail-oriented and proactive Senior Administrative Assistant to join our team in Boulder, Colorado. This is a Contract to permanent position within the services industry, offering an excellent opportunity to contribute to a dynamic and fast-paced environment. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently while maintaining a high level of accuracy and confidentiality.<br><br>Responsibilities:<br>• Coordinate schedules and manage calendars for CPA and tax analysts, ensuring efficient time management during peak and slower periods.<br>• Process and organize files by scanning, extracting, and distributing them as needed.<br>• Implement automated workflows to streamline document handling and improve efficiency.<br>• Conduct initial reviews of financial data, verifying numbers and cross-checking workpapers for accuracy.<br>• Facilitate tax return submissions using secure systems to ensure compliance and confidentiality.<br>• Handle inbound calls and maintain attentive communication with clients and vendors.<br>• Oversee office supplies, placing orders and managing inventory to support daily operations.<br>• Manage shipping and receiving activities, including postage and courier services.<br>• Maintain petty cash records and ensure proper usage and documentation.<br>• Support conference call arrangements and provide technical assistance when required.
<p>Robert Half is partnering with a growing company in DTC to add an experienced Executive Assistant to their team. This is an excellent oppportunity and great company! The Executive Assistant is responsible for:</p><p><br></p><p><strong>Executive Support & Strategic Partnership</strong></p><ul><li>Act as the CEO’s primary support, ensuring preparation, follow-up, and focus on priorities.</li><li>Provide research, analysis, and materials to inform decision-making.</li><li>Draft communications, presentations, and briefings.</li><li>Represent the CEO in select meetings and initiatives.</li><li>Oversee executive office operations.</li></ul><p><strong>Governance & Board Support</strong></p><ul><li>Plan and coordinate board and committee meetings.</li><li>Develop and deliver board materials.</li><li>Support governance best practices and onboarding.</li><li>Serve as a point of contact between leadership and the board.</li></ul><p><strong>Strategic Alignment & Execution</strong></p><ul><li>Drive execution of strategic initiatives and track progress.</li><li>Ensure leadership activities align with organizational goals.</li><li>Lead or support high-visibility projects.</li></ul><p><strong>Leadership & Culture</strong></p><ul><li>Strengthen internal communications and cascade CEO priorities.</li><li>Build trusted relationships with staff, board, and stakeholders.</li><li>Model collaborative and mission-driven leadership.</li></ul><p><strong>Supervisory Responsibilities</strong></p><ul><li>Oversee staff as assigned, including hiring, training, performance management, and professional development.</li></ul><p><br></p>
<p>We are looking for a skilled Bilingual (Spanish) Sr. Administrative Assistant to provide comprehensive support to executive leadership in a dynamic and fast-paced environment. This role requires exceptional organizational abilities to manage calendars, coordinate meetings, and oversee event logistics. As a long-term contract position, it offers the opportunity to contribute to impactful projects and initiatives in Denver, Colorado.</p><p><br></p><p>Responsibilities:</p><ul><li><strong><u>Bilingual in Spanish REQUIRED</u></strong></li><li>• Oversee scheduling and calendar management for executive leadership, ensuring seamless coordination of appointments and meetings.</li><li>• Organize and prepare materials for meetings, including handling catering, booking conference rooms, and arranging audio-visual setups.</li><li>• Coordinate travel arrangements by booking flights, accommodations, and ground transportation, while processing expense reports.</li><li>• Manage confidential documents and board materials, ensuring proper storage and accessibility on shared platforms.</li><li>• Facilitate teleconference and video conference sessions using tools such as WebEx and Microsoft Teams.</li><li>• Process invoices and expenses through Oracle, ensuring timely and accurate submissions.</li><li>• Maintain office supplies inventory, handle mail distribution, and prepare outgoing packages.</li><li>• Assist in planning and executing events, including venue research, menu development, and budget tracking.</li><li>• Communicate with vendors to negotiate contracts, manage payments, and oversee event logistics.</li><li>• Support ad-hoc projects and initiatives as directed by executive leadership.</li></ul>
<p>The Executive Assistant provides high-level administrative and operational support to senior leadership, ensuring efficient day-to-day operations and seamless coordination across the organization. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment.</p><p>Key Responsibilities</p><ul><li>Manage complex calendars, scheduling meetings, travel, and logistics for executives</li><li>Act as a gatekeeper and liaison between executives and internal/external stakeholders</li><li>Prepare presentations, reports, correspondence, and meeting materials</li><li>Coordinate meetings, events, and off-sites, including agendas and follow-ups</li><li>Handle confidential and sensitive information with professionalism and discretion</li><li>Monitor and prioritize emails, action items, and deadlines</li><li>Support expense reporting, invoicing, and document management</li><li>Assist with special projects and cross-functional initiatives</li><li>Improve administrative processes to enhance efficiency</li><li>Provide backup support to other administrative staff as needed</li></ul><p><br></p>
<p><strong>This is a great opportunity for Spanish speaking Executive Assistants! Robert Half has partnered with a global organization in Denver in search of an Executive Assistant! The Executive Assistant position is paying $70,000-$80,000 and offering great benefits!</strong></p><p><br></p><p><strong>The Executive Assistant will be responsible for the following: </strong></p><ul><li>Coordinate and manage the executive calendar, including scheduling meetings, handling calls, and arranging travel plans.</li><li>Organize office meetings by booking conference rooms, arranging catering, and setting up audio-visual equipment as needed.</li><li>Facilitate teleconferences and video conferences using platforms such as WebEx and Microsoft Teams.</li><li>Prepare, compile, and manage confidential materials for executives and the board.</li><li>Maintain and organize documents using the Diligent platform and shared internal drives.</li><li>Process invoices and expense reports for the executive office and board members through Oracle.</li><li>Manage office supply inventory, handle incoming mail, and prepare outgoing packages.</li><li>Assist with filing and maintaining presentations, fact sheets, press reports, and other materials.</li><li>Support special projects and initiatives as assigned.</li></ul><p><strong>Requirements for the Executive Assistant include:</strong></p><ul><li>Bilingual in Spanish!</li><li>Bachelor's Degree (highly preferred)</li><li>4+ years of administrative experience</li><li>Experience working across multiple time zones</li><li>Proficient in the Microsoft Office Suite</li></ul><p><strong>If interested in the Executive Assistant position, please click "Apply Now" below!</strong></p>
<p>Executive Assistant</p><p><br></p><p><br></p><p>We are looking for a highly skilled Executive Assistant to support senior leadership for a client of ours in Denver, Colorado. This contract position offers an opportunity to excel in administrative responsibilities while maintaining discretion and a strong attention to detail. The ideal candidate will demonstrate exceptional organizational abilities, attention to detail, and the capacity to manage sensitive information confidently.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p><br></p><p>• Manage executive calendars by scheduling meetings, appointments, and conference calls, while resolving scheduling conflicts effectively.</p><p><br></p><p>• Coordinate detailed travel arrangements, including flights, accommodations, and transportation, ensuring smooth logistics and preparing comprehensive itineraries.</p><p><br></p><p>• Prepare agendas, presentations, and materials for executive meetings, attend sessions, and document minutes with actionable follow-ups.</p><p><br></p><p>• Safeguard sensitive and confidential information, adhering to strict data security protocols.</p><p><br></p><p>• Provide project support by collaborating with departments and stakeholders to meet deadlines and achieve objectives.</p><p><br></p><p>• Oversee office operations, ensuring executives have the resources needed for efficiency and productivity.</p><p><br></p><p>• Build and nurture strong relationships with internal teams, clients, and external partners on behalf of the executives.</p><p><br></p><p>• Monitor and process expense reports accurately, maintaining compliance with organizational policies.</p>
We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.
