<p>Executive Legal Assistant</p><p>Our client, the Denver office of a regional law firm seeks a 7 plus years highly experienced Legal / Executive Assistant to support the firms’ shareholder and government relations practice. </p><p>Responsibilities include, but are not limited to:</p><p>• Effectively prioritize commitments and manage a very complex calendar; including coordination with administrative colleagues to schedule meetings, calls, events, and other activities</p><p>• Deliver seamless engagement experiences by managing meeting logistics, including preparation, distribution, and/or printing of materials, maintenance of calendar invites and RSVPs, greeting guests, and preparing technology (video conferencing, collaboration tools, etc.) in advance</p><p>• Plan for and execute executive complex travel arrangements, including international and domestic itineraries, bookings, and briefing materials preparation</p><p>• Handle client interaction and provide telephone assistance</p><p>• Prepare executive for a variety of internal and external meetings, by gathering, compiling, and reviewing briefing and logistical materials</p><p>This position requires 7 plus years of experience as an Executive Assistant preferably from within a law firm or supporting high level executives. Demonstrated proficiency in Microsoft Office applications (Outlook, Word, PowerPoint)</p><p>The client offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. This role is in-office 5 days/week. If you are interested in this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
<p>We are looking for a detail-oriented Executive Assistant to provide comprehensive support to the Executive Director and Senior Director of Manufacturing for a pharmaceutical company in Boulder, Colorado. This long-term contract opportunity requires a proactive individual who excels in organizational tasks, communication, and managing executive-level schedules and activities. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and conference calls.</p><p>• Coordinate domestic and international travel arrangements, ensuring seamless itineraries.</p><p>• Prepare and edit executive presentations and correspondence using Microsoft Office Suite.</p><p>• Organize and oversee logistics for events, including planning and coordinating details.</p><p>• Handle expense reporting and reimbursement processes with accuracy and timeliness.</p><p>• Take detailed notes during meetings and distribute action items to relevant stakeholders.</p><p>• Maintain effective communication with internal and external parties on behalf of the executives.</p><p>• Assist in booking travel accommodations and arranging transportation as needed.</p><p>• Support the preparation of materials for executive meetings and presentations.</p><p>• Ensure smooth execution of day-to-day administrative tasks for the leadership team.</p>
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in Denver, Colorado. This role involves managing complex administrative tasks, coordinating projects, and ensuring seamless daily operations. The ideal candidate will excel in data management, scheduling, and communication, contributing to the success of the team.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, including scheduling meetings, managing appointments, and arranging travel plans.<br>• Prepare agendas, meeting materials, and track follow-up tasks to ensure efficient communication and execution.<br>• Create and maintain detailed spreadsheets and data models using advanced Excel functions such as pivot tables and conditional formatting.<br>• Generate insightful reports and assist with budget tracking, forecasting, and resource allocation.<br>• Support executives in managing special projects by monitoring timelines, deliverables, and stakeholder communications.<br>• Facilitate cross-departmental initiatives and compile executive-level summaries for decision-making purposes.<br>• Draft, edit, and review correspondence, presentations, and reports with precision and professionalism.<br>• Conduct research on various topics and summarize findings for executive use.<br>• Develop and implement systems to optimize administrative operations and workflow.<br>• Address operational challenges proactively to ensure smooth day-to-day activities.
• Assist in preparation of sales proposals, presentations and contracts<br>• Help maintain Veeva by setting up accounts and resetting passwords<br>• Coordinate with sales representative to ensure timely follow-up on leads and opportunities<br>• Manage OVOU cards, dosimetry badges and lead fittings/orders<br>• Manage credentialing<br>• Maintain excellent record keeping of customer interactions<br>• Support sales representatives with Value Analysis Committee Process (VAC). This includes internal documentation, materials, application support and process tracking<br>• Assist in creation of physician dinner agendas<br>• Assist Sr. Manager of Administrative Operations with internal meetings including area sales meetings and national sales meetings including potential travel for non-employees<br><br>Marketing support:<br>• Manage and maintain marketing collateral, including brochures, case studies, and product sheets<br>• Review all marketing materials prior to printing<br>• Help implement marketing campaigns and initiatives<br>• Coordinate with vendors, partners, and internal teams for campaign execution<br>• Support email marketing, social media, and content development efforts<br>• Prioritizing, tracking, and following up on communications and determining the appropriate course of action, referral or response<br>• Book physician travel for Speaker’s Bureau<br><br>Other Support<br>• Backup for admin support to CEO when needed<br>• Maintain a shared calendar for sales and marketing initiatives<br>• Monitor and respond to general inquiries via email or website<br>• Other projects as assigned
<p>Partnering with a well-established hospitality company in Denver, CO seeking an Executive Assistant to support to C-Suite executives on staff.</p><p>This role will be responsible for...</p><ul><li>supporting all executive administration activities</li><li>maintaining office supplies</li><li>carrying out special projects</li><li>preparing for Board meetings</li><li>screening all incoming calls</li><li>maintaining confidentiality and professionalism</li><li>managing Executive calendars/travel</li><li>processing and approving invoices</li><li>and more</li></ul><p>Benefits for the Executive Assistant includes...</p><ul><li>annual bonus potential</li><li>paid time off</li><li>health/vision/dental coverage</li><li>stock purchase options</li><li> 401k with company match</li><li>company discounts</li></ul>
We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.
<p>Law Firm Assistant </p><p><br></p><p>Our client, a leading Community Law firm located in the Denver metro area is seeking a tech savvy professional services administrative assistant to support the legal administrator with office webinars, event planning, office administration, IT support, back up receptionist, and legal support tasks supporting the attorneys and paralegals at the firm. The firm offers a very competitive pay and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p><p><br></p>
<p>Are you a highly organized and detail-oriented professional with a passion for supporting teams and streamlining operations? We are seeking a motivated Administrative Assistant to join a growing team in the Denver Tech Center. As a key member of our organization, you’ll play an integral role in ensuring day-to-day operations run smoothly while contributing to the success of our team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to team members, including scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Handle and prioritize incoming correspondence, phone calls, and emails.</li><li>Prepare and edit documents, presentations, and reports using Microsoft Office Suite.</li><li>Organize and maintain electronic and physical filing systems to ensure accurate recordkeeping.</li><li>Assist with data entry and maintaining databases or CRM systems.</li><li>Collaborate with team members across departments to tackle special projects.</li><li>Order office supplies and manage inventory to ensure the workplace is well-equipped.</li><li>Act as a point of contact for internal and external stakeholders, delivering exceptional service.</li></ul><p><br></p>
Great benefits for an Administrative Assistant! <br> Robert Half Finance and Accounting is partnering with a local firm seeking an Administrative Assistant. <br> The Administrative Assistant should have 2+ years of admin exp. and good customer service skills. <br> The Administrative Assistant should be good at multi-tasking and detail oriented. <br> The Administrative Assistant should be detail oriented and reliable. <br> If you or anyone you know is interested in this administrative assistant role please apply to this posting by Vanessa Sutton.
CLE Coordinator<br><br>Our client, a top regional law firm in Denver is seeking a highly organized 3 plus years experienced CLE Coordinator to support attorney training, CLE accreditation, and compliance tracking. This role involves coordinating program logistics, maintaining records, assisting with onboarding, and ensuring attorneys meet licensing requirements.<br>This position requires, Professionalism and discretion when working across firm levels. A customer service approach and strong attention to detail is required for this position. CLE experience and familiarity with tracking systems strongly preferred. The firm offers a very competitive salary, excellent benefits, hybrid work environment, time off, paid overtime over 40 hours, and 401K. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
<p>Robert Half is partnering with a local government entity in Denver on an Assistant Controller opening. The Assistant Controller will report to the Controller for this organization. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the oversight and daily operations of the accounting department, including accounts payable, receivable, payroll, and general ledger functions.</li><li>Prepare and review monthly, quarterly, and annual financial statements in accordance with GASB (Governmental Accounting Standards Board) standards.</li><li>Ensure timely and accurate month-end and year-end closings.</li><li>Assist in the preparation and coordination of the district’s annual external audit and act as a primary liaison with auditors.</li><li>Support the development and management of the district’s annual budget in collaboration with the CFO and other departments.</li><li>Monitor compliance with local, state, and federal financial regulations, grant requirements, and internal policies.</li><li>Analyze complex financial data and provide reports and recommendations to senior leadership for informed decision-making.</li><li>Maintain and improve internal controls and accounting procedures to ensure the integrity of financial systems and data.</li><li>Supervise and mentor accounting staff, promoting professional development and high performance.</li><li>Participate in strategic planning initiatives and long-range financial forecasting.</li><li>Prepare and submit required financial reports to state and federal agencies.</li></ul><p><br></p><p><br></p>
<p>We are looking for a motivated and detail-oriented Office Administrator to join our team in south Denver. In this role, you will manage essential administrative functions while supporting accounting operations such as billing, data entry, and reconciliation. Your ability to multitask and ensure accuracy will be critical to maintaining smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations, ensuring a well-organized and efficient work environment.</p><p>• Handle accounts payable and receivable tasks, including invoice processing and payment reconciliation.</p><p>• Perform accurate data entry for financial and administrative records.</p><p>• Generate and review billing statements to ensure accuracy and timely distribution.</p><p>• Reconcile account discrepancies and resolve any issues promptly.</p><p>• Maintain and update spreadsheets using Microsoft Excel for reporting and analysis.</p><p>• Coordinate and manage calendars, scheduling meetings, and appointments as needed.</p><p>• Collaborate with team members to streamline office procedures and improve efficiency.</p><p>• Provide general administrative support, including filing, correspondence, and record management.</p>
