We are looking for a dedicated Front Desk Coordinator to join our team in Boulder, Colorado. This long-term contract role offers flexibility with part-time weekly hours and coverage during planned absences. The position is ideal for someone who thrives in an office environment focused on attention to detail and enjoys providing valuable administrative support.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, ensuring a welcoming and attentive presence.<br>• Manage incoming and outgoing mail and packages, including processing deliveries and shipments via FedEx and other carriers.<br>• Organize shared office spaces and assist with maintaining an orderly work environment.<br>• Handle light administrative tasks such as filing, sorting, and general office organization.<br>• Provide consistent desk coverage for approximately two hours per week, accommodating the needs of the administrative staff.<br>• Offer coverage during vacation periods and occasional sick days to ensure seamless operations.<br>• Accept and process deliveries, ensuring items are appropriately distributed or stored.<br>• Notify appropriate personnel when service tickets need to be submitted for office maintenance.<br>• Operate multi-line phone systems and direct inbound calls to the appropriate departments.
We are looking for a Front Desk Coordinator to join our team on a contract basis in Denver, Colorado. This role is ideal for someone who excels in providing exceptional customer service and enjoys working in a dynamic, fast-paced environment. As the first point of contact, you will play a vital role in ensuring smooth day-to-day operations and creating a welcoming experience for visitors.<br><br>Responsibilities:<br>• Serve as the primary point of contact for visitors, ensuring a friendly and attentive greeting at all times.<br>• Manage inbound calls on a multi-line phone system and direct them to the appropriate departments or personnel.<br>• Provide concierge services, assisting guests and staff with inquiries and needs in a timely manner.<br>• Operate and maintain the switchboard system to ensure efficient communication flow.<br>• Handle administrative tasks such as scheduling appointments and maintaining accurate records.<br>• Maintain a clean and organized front desk area to reflect a well-managed environment.<br>• Coordinate with internal teams to streamline communication and improve workflow.<br>• Address customer concerns or requests promptly, ensuring satisfaction.<br>• Support daily office operations by performing additional duties as needed.<br>• Uphold company standards and policies in all interactions.
We are looking for a dedicated Administrative Assistant to join our team in Colorado Springs, Colorado. In this long-term contract role, you will serve as the welcoming face of the office while providing essential administrative support to ensure smooth daily operations. If you thrive in a fast-paced, collaborative environment and enjoy making a positive impact, this position is an excellent opportunity to showcase your organizational skills.<br><br>Responsibilities:<br>• Welcome clients, guests, and vendors with professionalism and a friendly demeanor, ensuring all visitors feel valued.<br>• Handle incoming mail and packages by sorting, distributing, and managing deliveries efficiently.<br>• Keep the reception and front desk area clean, organized, and presentable.<br>• Perform administrative tasks such as filing, scanning, data entry, and preparing documents as needed.<br>• Coordinate office activities including scheduling, setting up meeting rooms, and assisting with special projects.<br>• Respond to inquiries and answer inbound calls with clarity and professionalism.<br>• Support the team with day-to-day operations, ensuring all tasks are completed accurately and on time.<br>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.<br>• Contribute to maintaining a positive and productive office atmosphere.<br>• Assist with any additional responsibilities as assigned to meet organizational needs.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely delivery.</p><p>• Prepare documents and items for overnight shipping, including addressing and adding postage.</p><p>• Support office staff by handling correspondence, faxes, and mail as needed.</p><p>• Track intercompany expenses and assist with reimbursement processes.</p><p>• Manage office supply inventory and coordinate orders to maintain stock levels.</p><p>• Provide document notarization services as required.</p><p>• Facilitate the preparation and processing of bank deposits.</p><p>• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.</p>
<p>We are looking for a proactive and detail-oriented Administrative Coordinator to join our team in Centennial, Colorado. In this role, you will provide essential support to the Sales Department, ensuring the smooth execution of operational tasks. </p><p><br></p><p>As a Contract to permanent position, this opportunity is ideal for a self-starter who thrives in a dynamic environment and enjoys collaborating across multiple departments.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Deliver comprehensive administrative assistance to the Sales Department, managing daily operations efficiently.</p><p><br></p><p>• Process customer orders from receipt to fulfillment, including monitoring inboxes, creating shipping labels, and invoicing.</p><p><br></p><p>• Coordinate the fulfillment of sterile drapes and surgical accessory orders, ensuring timely support for multiple surgeries.</p><p><br></p><p>• Accurately input purchase orders, product details, and pricing into internal systems and vendor platforms.</p><p><br></p><p>• Generate and configure quotes for customized product builds, maintaining precision and attention to detail.</p><p><br></p><p>• Assist sales and accounting teams by preparing invoices and facilitating vendor setup processes.</p><p><br></p><p>• Maintain organized electronic and physical filing systems to support seamless office operations.</p><p><br></p><p>• Assist with general office upkeep, including maintaining common areas and disposing of trash as needed.</p><p><br></p><p>• Collaborate with cross-functional teams, including sales, accounting, service, and leadership, on administrative projects.</p><p><br></p><p>• Execute established processes independently, demonstrating a strong focus on accuracy and efficiency.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Greenwood Village, Colorado. This is a Contract position where you will play a vital role in supporting daily operations and ensuring excellent communication with prospects and visitors. The ideal candidate will thrive in a fast-paced environment and enjoy working with a dynamic, collaborative team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage incoming leads through a dashboard and perform timely outbound follow-ups.</p><p><br></p><p>• Provide accurate responses to inquiries about Section 8 vouchers, property amenities, and scheduling showings.</p><p><br></p><p>• Assist prospects with navigating self-showing processes and completing online applications.</p><p><br></p><p>• Coordinate and confirm property showings while following up on scheduled visits.</p><p><br></p><p>• Handle inbound calls regarding rental properties, utilities, and general questions, maintaining a meticulous demeanor.</p><p><br></p><p>• Maintain a high volume of calls daily, including 10–15 inbound and 25–50 outbound calls.</p><p><br></p><p>• Welcome walk-in visitors, address their rental inquiries, and manage mail distribution.</p><p><br></p><p>• Utilize software tools such as Salesforce, Microsoft Office, and Yardi to support administrative tasks effectively.</p><p><br></p>
