4 results for Office Specialist in Hickory, NC

Office Assistant

Charlotte, NC
onsite
Temporary
24 - 24 USD / Hourly
Key Responsibilities:<ul><li>Provide welcoming, front‑line reception and customer service</li><li>Set up and reconfigure meeting rooms (tables, chairs, layouts)</li><li>Assist with basic AV and equipment setup (training provided)</li><li>Coordinate with onsite catering teams and ensure correct room assignments</li><li>Communicate clearly with customers via email and in person</li><li>Use booking/reservation systems (training provided)</li></ul>
2026-03-10T00:00:00Z

Administrative Assistant

Hickory, NC
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the legal department in a dynamic telecom services environment. Based in Hickory, North Carolina, this long-term contract role requires a proactive individual with exceptional organizational and communication skills to manage administrative tasks with precision and efficiency. This position is an excellent opportunity for individuals seeking to contribute to a team that values accuracy and confidentiality. Responsibilities: • Offer direct administrative assistance to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence. • Review, edit, and format legal documents to ensure they meet high standards of accuracy and organizational requirements. • Support the contract review process by ensuring all documentation is complete, consistent, and legally compliant. • Perform accurate data entry and maintain organized records, including highly sensitive and confidential files. • Oversee daily office logistics and coordinate resources to ensure seamless operations for the legal department. • Manage incoming communications, routing inquiries appropriately and ensuring timely responses. • Assist in preparing legal briefs, agreements, and other documentation as needed. • Ensure compliance with administrative policies and procedures while maintaining high standards of confidentiality. • Act as a point of contact for coordinating meetings and other departmental activities. • Provide support during peak workload periods, demonstrating flexibility and adaptability.
2026-03-10T00:00:00Z

Administrative Assistant

Charlotte, NC
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
Robert Half is seeking a highly organized and proactive Administrative Assistant to join a local team. In this role, you will provide crucial support to ensure smooth daily operations within a fast-paced office environment. Responsibilities:<ul><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Prepare and edit documents, reports, and presentations</li><li>Handle phone calls, emails, and correspondence with professionalism</li><li>Maintain accurate filing systems and organize office records</li><li>Support accounts payable/receivable and expense reporting</li><li>Order office supplies and manage inventory</li><li>Welcome guests and provide outstanding customer service</li><li>Assist with special projects as needed</li></ul>
2026-03-27T00:00:00Z

Executive Assistant

Charlotte, NC
onsite
Permanent
90000 - 115000 USD / Yearly
Are you someone who thrives in a team-first environment, loves helping others stay organized, and enjoys keeping a fast-paced office running smoothly? This growing investment-focused firm is looking for an Office Administrator to join a tight-knit administrative team known for being warm, collaborative, and genuinely fun to work with.This group supports the organization as a team, not in isolated silos — everyone jumps in, helps each other out, and keeps things moving together. If you enjoy variety, problem‑solving, and working with exceptionally kind people, you’ll fit right in. Why You’ll Love This Role<ul><li>A true team environment — no egos, no hierarchy, just supportive coworkers</li><li>Catered lunches twice a week</li><li>Monthly cell phone allowance</li><li>Covered parking in Uptown Charlotte</li><li>Occasional remote Fridays</li><li>A stable, smaller investment firm known for its great people</li></ul> What You’ll Do<ul><li>Partner with a team of admins to deliver top-tier support across the firm</li><li>Own complex travel coordination for busy executives (heavy travel—must love this!)</li><li>Monitor itineraries, manage last-minute changes, and handle related expenses</li><li>Coordinate group travel and ensure smooth communication across the admin team</li><li>Manage calendars, schedule meetings, and anticipate conflicts before they arise</li><li>Support board meeting logistics, off-site meetings, and internal events</li><li>Handle select personal travel arrangements for senior team members</li><li>Build relationships with executives, vendors, and external partners</li><li>Coordinate office operations and help manage service providers</li><li>Assist with long-term projects and take initiative to improve processes</li><li>Maintain confidentiality and a consistently positive, proactive attitude</li><li>Over time, develop a niche area of expertise such as events, tech coordination, philanthropy, or facilities</li><li>(Nice to have) Help with future office relocation planning — prior experience with building services or vendors is a plus but absolutely not required</li></ul> Who You Are<ul><li>A travel‑booking guru — you enjoy it and do it exceptionally well</li><li>A natural team player who supports others and jumps in wherever needed</li><li>Polished, professional, and great with communication at every level</li><li>Comfortable multitasking and navigating shifting priorities</li><li>Organized, proactive, and resourceful</li><li>Able to handle confidential information with the utmost discretion</li><li>Someone who loves a friendly workplace and contributing to great team culture</li></ul>
2026-03-13T00:00:00Z