We are looking for a dedicated Receptionist to join our team in New York, New York. This contract position offers an exciting opportunity to contribute to a detail-oriented and welcoming environment while ensuring seamless day-to-day operations. If you have strong organizational skills and enjoy providing excellent customer service, this role may be a great fit for you.<br><br>Responsibilities:<br>• Prepare and organize conference rooms by setting up furniture, audio/visual equipment, and refreshments as needed.<br>• Ensure conference rooms are cleaned and restored after each use, including returning borrowed items to vendors.<br>• Maintain cleanliness and order in kitchen and catering areas, ensuring they are presentable at all times.<br>• Monitor and manage inventory levels for catering supplies, restocking as necessary.<br>• Answer incoming calls using a multi-line phone system and direct them to the appropriate parties in a courteous manner.<br>• Provide front desk support, greeting visitors and ensuring they have a positive experience.<br>• Handle multiple tasks and deadlines effectively, prioritizing responsibilities to meet organizational needs.<br>• Collaborate with team members to maintain a smooth workflow and high-quality service.<br>• Assist with ad hoc office tasks to support overall operations.
We are looking for a dedicated Receptionist to join our team in Midland Park, New Jersey. This is a Contract to permanent position, offering the opportunity to grow within the organization while delivering exceptional administrative support. The ideal candidate will excel at multitasking and maintaining a detail oriented demeanor in a fast-paced environment.<br><br>Responsibilities:<br>• Provide excellent customer service by answering inbound calls and addressing inquiries promptly.<br>• Manage filing systems to ensure accurate organization and easy retrieval of documents.<br>• Coordinate scheduling and appointments to optimize efficiency.<br>• Perform accurate and timely data entry to maintain records and databases.<br>• Assist with administrative tasks to support overall office operations.<br>• Ensure the reception area is well-maintained and welcoming for visitors.<br>• Communicate effectively with team members to facilitate smooth workflow.<br>• Handle incoming and outgoing correspondence in a detail oriented manner.
We are looking for a detail-oriented and reliable Receptionist to join our team on a contract basis in Hamilton, New Jersey. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and organized environment. Your attention to detail and ability to manage multiple tasks will be key to maintaining smooth daily operations.<br><br>Responsibilities:<br>• Greet visitors and provide exceptional customer service to ensure a positive experience.<br>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.<br>• Handle inbound calls promptly and courteously, addressing inquiries or transferring them as needed.<br>• Perform scanning and digital organization of important documents to maintain accurate records.<br>• Maintain the reception area, ensuring it is tidy and presentable at all times.<br>• Coordinate with staff to facilitate smooth communication and operational workflows.<br>• Assist with administrative tasks, such as scheduling appointments and managing correspondence.<br>• Monitor and manage office supplies, placing orders when necessary to keep inventory stocked.
<p>We are looking for a skilled Medical Receptionist to join our healthcare team near Sparta, New Jersey. This position offers the opportunity to work in a fast-paced, detail-oriented environment within the healthcare industry. As part of a long-term contract role, you will play a crucial part in ensuring smooth patient access and front office operations.</p><p><br></p><p>Responsibilities:</p><p>• Review weekly denial reports and resolve issues, including submitting retro authorization requests and front-end appeals.</p><p>• Follow established workflows and promptly escalate any issues to the Supervisor.</p><p>• Ensure strict adherence to confidentiality standards as well as state, federal, and organizational guidelines concerning patient records.</p><p>• Successfully complete required e-learning courses within the first 90 days of employment.</p><p>• Assist with patient scheduling and check-in processes to maintain operational efficiency.</p><p>• Navigate multiple systems effectively while multitasking in a dynamic environment.</p><p>• Perform receptionist duties, including managing patient inquiries and maintaining a welcoming front office.</p><p>• Collaborate with healthcare staff to improve efficiencies and uphold quality standards.</p><p>• Take on additional tasks as assigned to support the team and organizational goals.</p>
<p>We are looking for a dedicated Medical Receptionist to join our team in Sparta, New Jersey. In this Contract to permanent position, you will play a vital role in maintaining a welcoming and efficient front office environment for our healthcare practice. This role requires excellent organizational and communication skills to ensure a positive experience for patients and staff alike.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients warmly and assist them with checking in for appointments.</p><p>• Enter patient demographic and insurance information accurately into the system.</p><p>• Collect co-payments and outstanding account balances during patient visits.</p><p>• Verify insurance eligibility and obtain necessary referrals for services.</p><p>• Schedule appointments effectively, ensuring smooth coordination of the calendar.</p><p>• Travel to other locations within surrounding counties when required.</p><p>• Provide rotating weekend coverage as part of the team.</p><p>• Maintain a detail oriented and friendly demeanor to foster a positive patient experience.</p><p>• Utilize Electronic Health Record (EHR) software efficiently to manage patient information.</p>
We are looking for an experienced and detail oriented Receptionist with over six years of expertise to join our team in Brooklyn, New York. This long-term contract position requires a highly organized individual who excels in customer service, communication, and operational support. The ideal candidate will play a pivotal role in ensuring smooth front desk operations, supporting event logistics, and maintaining a welcoming environment for all visitors.<br><br>Responsibilities:<br>• Manage daily front desk operations, including greeting visitors, answering incoming calls, and providing exceptional customer service.<br>• Coordinate and support event planning activities, such as reservations, catering, and audio-visual setups.<br>• Handle multi-line phone systems efficiently, ensuring prompt responses and accurate message delivery.<br>• Collaborate with internal and external partners to streamline event logistics and service delivery.<br>• Maintain accurate records through data entry and review processes, ensuring compliance with specifications.<br>• Schedule and organize conference calls and meetings, ensuring seamless communication and planning.<br>• Utilize Microsoft Office Suites to prepare documents, reports, and presentations.<br>• Monitor and enforce security protocols to maintain a safe and secure environment.<br>• Assist in planning and executing office operations to ensure efficiency and productivity.<br>• Provide administrative support for special projects and tasks as needed.
We are looking for a detail-oriented General Office Clerk to join our team in Long Beach, New York. This long-term contract position offers flexible working hours and the opportunity to contribute to a variety of administrative tasks. The ideal candidate will have a strong attention to detail, basic Excel skills, and a willingness to adapt to new processes.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records.<br>• Scan and digitize documents for efficient storage and retrieval.<br>• Provide back-office support, ensuring smooth daily operations.<br>• Organize files and maintain a systematic filing system.<br>• Assist in developing and improving office processes for greater efficiency.<br>• Utilize basic Excel functions to create simple formulas and manage spreadsheets.<br>• Multi-task effectively to handle various administrative duties.<br>• Collaborate with team members to identify areas for process improvement.<br>• Adapt to new technologies and workflows as needed.<br>• Ensure all tasks are completed with a high level of accuracy and attention to detail.
We are looking for a dedicated and detail-oriented General Office Clerk to join our team in Lakewood, New Jersey. In this Contract to permanent position, you will play a key role in ensuring the accurate digitization and organization of important documents while maintaining high standards of confidentiality and precision. This is an excellent opportunity for someone who thrives in a structured environment and enjoys contributing to a team-oriented workplace.<br><br>Responsibilities:<br>• Use scanning equipment to digitize a variety of documents with speed and accuracy.<br>• Review scanned images to ensure they meet quality standards, including clarity and completeness.<br>• Organize and label digital files systematically for easy retrieval and reference.<br>• Safeguard sensitive information by adhering to confidentiality protocols.<br>• Work collaboratively with team members to achieve scanning and organizational goals.<br>• Assist with general office tasks such as filing, scheduling appointments, and managing correspondence.<br>• Utilize tools like Microsoft Word, Excel, and Outlook to support administrative functions.<br>• Coordinate shipping and delivery processes to ensure timely distribution of materials.<br>• Provide excellent customer service by addressing inquiries and resolving minor issues.<br>• Maintain an organized workspace to support efficiency and productivity.
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Union, New Jersey. This contract position, lasting 2 to 3 months, is ideal for someone with strong organizational skills and the ability to manage administrative tasks efficiently. The role involves handling a variety of clerical duties to support office operations.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain the integrity of information across multiple platforms and databases.<br>• Scan and organize documents to ensure proper filing and accessibility.<br>• Provide general administrative support to ensure smooth office operations.<br>• Handle routine clerical tasks, including correspondence and record-keeping.<br>• Assist with back-office functions to support team members and overall workflows.<br>• Manage and update records, ensuring confidentiality and attention to detail.<br>• Respond to inquiries and provide assistance with basic office functions.<br>• Ensure compliance with office procedures and maintain a focused working environment.
We are seeking a reliable and detail-oriented temporary Office Assistant for an opportunity in Newtown PA. This assignment is 100% on-site, Monday through Friday, 8:30am-4:30pm. This engagement will last a minimum of 5 months with a likely extension. <br><br>Key Responsibilities:<br>Perform clerical tasks including accurate data entry, document filing, and record management.<br>Welcome and assist visitors providing excellent customer service.<br>Support the preparation and organization of materials for admission events.<br>Assist with setting up for events and activities as directed.<br>May be required to travel between campuses (Perkasie and Bristol) to support admissions operations.<br>Maintain confidentiality and safeguard sensitive student information.<br><br>Qualifications:<br>Prior experience in an administrative, clerical, or similar customer-facing role preferred.<br>Strong attention to detail and accuracy in all tasks.<br>Excellent interpersonal and communication skills.<br>Proven customer service skills with a welcoming and professional demeanor.<br>Ability to handle multiple priorities and work collaboratively within a team.<br>Reliable transportation for occasional travel between other local offices. <br>Bilingual (Spanish) skills are a plus but not required.<br><br>This is a great opportunity for individuals looking to gain administrative experience. If you are dedicated, personable, and ready to make an immediate impact, we encourage you to apply. Please call the Trevose PA office of Robert Half at 215-244-1551. Thank you!
We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities.<br><br>Responsibilities:<br>• Deliver exceptional customer service to staff and assist with inquiries or requests.<br>• Maintain and update information accurately within company databases.<br>• Provide support for office services, including handling mail and packages.<br>• Perform general administrative duties to ensure efficient office functioning.<br>• Collaborate with team members to complete assigned projects on time.<br>• Organize and manage office supplies, ensuring availability as needed.<br>• Communicate effectively with internal and external stakeholders.<br>• Assist in preparing reports or documents as required.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.</p><p>• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.</p><p>• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.</p><p>• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.</p><p>• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.</p><p>• Build and maintain positive relationships with sales staff, management, customers, and external vendors.</p><p>• Respond to inquiries and provide excellent customer service to internal and external stakeholders.</p><p>• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.</p><p>• Collaborate with team members to address ad hoc requests and support business priorities.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team. This is a long-term contract position that offers the opportunity to contribute to vital administrative functions while working in a collaborative and attentive environment. The role requires onsite presence, with a business casual dress code and a Monday-Friday schedule.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and guide visitors, customers, and vendors while ensuring they are directed to the appropriate staff.</p><p>• Manage accounts payable processes, including invoice handling and inventory updates.</p><p>• Maintain accurate records of customer interactions and referrals in daily logs.</p><p>• Organize and distribute incoming mail promptly.</p><p>• Handle petty cash transactions and report branch deposits and credit card activities to corporate.</p><p>• Scan and file final recap packages and sales transaction documents following established guidelines.</p><p>• Assist the Finance & Insurance Manager by providing backup support as needed.</p><p>• Verify and process vehicle titles upon receipt.</p><p>• Perform copying, scanning, and filing tasks in adherence to audit standards.</p><p>• Foster positive interactions with customers and colleagues, projecting a friendly and attentive demeanor.</p>
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
<p>We are looking for an experienced Administrative Assistant to join our team on a contract basis in Sleepy Hollow, New York. This role will be pivotal in ensuring smooth operations within the department during a 6-8 week leave period. The ideal candidate will have excellent organizational skills, proficiency with computer systems, and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Create, update, and manage schedules to ensure accuracy and timeliness.</p><p>• Maintain accurate records in the system to reflect schedule modifications.</p><p>• Provide administrative support for payroll-related documentation and processes.</p><p>• Collaborate effectively with team members to meet departmental needs.</p><p>• Uphold high standards of accuracy and attention to detail in all administrative functions.</p>
<p>We are looking for a skilled Administrative Assistant to join our team. In this long-term contract position, you will provide essential support to the Social Justice Coordinator and assist with general administrative tasks. This role requires strong organizational abilities and proficiency in Microsoft products, including Word, Excel, Teams, and Zoom.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the Social Justice Coordinator, ensuring smooth day-to-day operations.</p><p>• Serve as a backup for general administrative tasks, including data entry and receptionist duties.</p><p>• Manage inbound calls professionally and direct inquiries to the appropriate personnel.</p><p>• Coordinate and schedule meetings using Teams and Zoom platforms.</p><p>• Maintain accurate records and documentation to support office functions.</p><p>• Organize and manage files, ensuring easy access to information when needed.</p><p>• Assist with correspondence, including drafting and editing documents.</p><p>• Perform other office-related duties to support team members and operational efficiency.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes.<br><br>Responsibilities:<br>• Process vendor bills and payments efficiently using Bill.com.<br>• Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge.<br>• Generate queries and reports within Raiser’s Edge to support data analysis.<br>• Execute mail merges and prepare documents using Microsoft Word.<br>• Coordinate calendars and schedules using Outlook for seamless team collaboration.<br>• Manage document handling tasks, including printing, scanning, and filing.<br>• Access payment processors like GiveSmart and PayPal to retrieve and run reports.<br>• Update and maintain donation pages on GiveSmart to support fundraising efforts.<br>• Reconcile monthly financial records, including donor gifts and Divvy card transactions.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare suit and judgment packages with accuracy and attention to detail.</p><p>• Utilize spreadsheets for basic data organization and management.</p><p>• Perform judgment entries and ensure proper documentation.</p><p>• Calculate bank and wage amounts efficiently and correctly.</p><p>• Run and interpret queries to support various administrative processes.</p><p>• Manage calendars and schedule appointments effectively.</p><p>• Draft thorough responses to client inquiries.</p><p>• Assist with audit preparation by organizing relevant documentation and data.</p><p>• Provide general support for administrative tasks and office operations.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Morris Plains, New Jersey. In this Contract to permanent position, you will play a key role in ensuring smooth office operations and delivering exceptional service to our clients. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and visitors with a courteous and attentive demeanor, managing front desk operations efficiently.</p><p>• Organize and digitize financial documents by scanning and assembling them systematically.</p><p>• Send invoices to clients promptly and ensure accurate delivery of financial information.</p><p>• Assist clients by explaining tax return details, including refunds and payment obligations.</p><p>• Provide high-quality customer service to address client inquiries and resolve concerns.</p><p>• Review credit card statements to identify discrepancies and maintain accurate records.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. In this role, you will provide essential support to ensure the smooth operation of daily office activities, including handling communication, managing records, and assisting with administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and route them appropriately while maintaining a meticulous demeanor.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide general administrative support, such as scheduling meetings and preparing documents.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Organize and maintain office files and records to ensure accessibility.<br>• Coordinate office supplies and maintain inventory levels.<br>• Support team members with various administrative tasks as needed.<br>• Ensure compliance with office procedures and protocols.<br>• Handle correspondence and communication with internal and external stakeholders.
<p>A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: </p><p><br></p><p><strong><u>Administrative Assistant Key Responsibilities:</u></strong></p><p><br></p><p><u>Administrative Support</u></p><ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul><p><u>Sales Support</u></p><ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul><p>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today! </p>
<p>We are looking for a detail-oriented Property Management Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential administrative support and customer service to ensure smooth office operations. This position offers an hourly rate of $20 and requires someone who can manage multiple tasks effectively within a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage Tenant inquiries</p><p>• Manage maintenance requests</p><p>• Deliver exceptional customer service support to staff, addressing inquiries and resolving issues promptly.</p><p>• Maintain and update information in the company database with accuracy and attention to detail.</p><p>• Assist with office services, including managing mail and packages to ensure efficient handling.</p><p>• Perform general administrative tasks to support daily operations and team needs.</p><p>• Collaborate with team members to streamline processes and enhance workflow efficiency.</p>
<p>We are looking for an Administrative Assistant to support our client's team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including filing, organizing documents, and managing correspondence.</p><p>• Maintain accurate records and ensure data entry tasks are completed with precision.</p><p>• Utilize spreadsheets and computer software to track and analyze information.</p><p>• Support construction administration by coordinating documentation and ensuring compliance with procedures.</p><p>• Monitor and manage vehicle fleet systems to ensure smooth operations.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Assist in scheduling and calendar management for project-related tasks.</p><p>• Prepare reports and summaries based on collected data and observations.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries.</p><p>• Uphold confidentiality and professionalism in handling sensitive information.</p>