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16 results for Project Assistantcoordinator in Hayward, CA

Project Assistant

Sunnyvale, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to provide day-to-day support for active construction projects in Sunnyvale, California. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable handling administrative and project coordination tasks in a fast-paced jobsite or project-based environment. The role will contribute to smooth project execution by supporting records management, purchasing activities, reporting, and field documentation while working with Procore and other web-based project tools. Responsibilities: • Maintain accurate project files and ensure drawings, records, and documentation are properly tracked in Procore and related project platforms. • Assist with weekly and daily timekeeping activities by collecting, reviewing, and organizing labor information for project teams. • Coordinate purchases for office materials, minor equipment, consumable items, and other routine project needs in alignment with established procedures. • Prepare, print, assemble, and distribute work packages so field and project teams have the materials needed to perform assigned tasks. • Use web-based project management systems to support purchasing, document updates, and timesheet processing across ongoing project activities. • Monitor document revisions and help keep current versions of project information available to the appropriate stakeholders. • Support reporting and general administrative coordination to help maintain project schedules, communication flow, and operational efficiency. • Assist with request-for-quote activities and related procurement documentation when sourcing project items and services.
2026-08-18T00:00:00Z

Project Coordinator

Newark, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Newark, California. This Long-term Contract position works closely with leadership to coordinate reporting, administrative workflows, staffing support, inventory activities, and cross-functional communication. The ideal candidate brings strong organizational judgment, follows through on multiple priorities, and builds effective working relationships with internal teams, customers, and vendors. Responsibilities: • Coordinate project timelines, status updates, and documentation to help ensure work progresses efficiently and resources are used appropriately. • Prepare and maintain reports, track key activities, and communicate project information clearly to department leadership and stakeholders. • Support managers with day-to-day operational coordination, including administrative processes, paperwork flow, and follow-up on action items. • Partner with internal departments, customers, and external vendors to facilitate communication, resolve issues, and keep initiatives moving forward. • Assist with recruitment-related activities such as coordinating hiring steps, onboarding logistics, and orientation support for new team members. • Monitor compliance-related administrative tasks, including timely collection of evaluations, required documentation, and departmental training follow-up. • Oversee supply and equipment tracking, help organize inventory reviews, and contribute to cost-monitoring updates for staff and leadership meetings. • Plan and coordinate meetings, workshops, and departmental events, including scheduling, materials preparation, and onsite support as needed. • Take ownership of assigned special projects, provide progress updates, and complete additional related duties within established deadlines.
2026-08-19T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment. Responsibilities: • Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively. • Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution. • Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes. • Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations. • Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation. • Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department. • Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning. • Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships. • Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
2026-08-19T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives in Palo Alto, California. This Long-term Contract position will work closely with leadership to organize projects, oversee operational workflows, and help keep administrative, financial, and personnel-related activities on track. The role requires strong communication, sound judgment, and the ability to coordinate across internal teams and external partners in a fast-paced environment. Responsibilities: • Coordinate project timelines, track progress, and maintain clear documentation for each phase to support successful completion of departmental initiatives. • Prepare reports and monitor resource usage to help ensure staff, materials, and budgets are aligned with project and operational needs. • Lead or support special projects, facilitate meetings or workshops, and present updates, findings, and recommendations to stakeholders. • Serve as a central point of contact between the department, internal service teams, customers, and vendors to promote effective collaboration and timely follow-through. • Guide administrative workflows by improving process organization, managing documentation, and helping maintain efficient handling of departmental paperwork. • Support human resources activities by coordinating hiring steps, assisting with onboarding, tracking required evaluations, and monitoring compliance-related training completion. • Oversee supplies and equipment coordination, conduct periodic inventory reviews, and provide reports on usage, availability, and cost control efforts. • Plan and coordinate department events and carry out additional assignments within established deadlines as business needs evolve.
2026-08-19T00:00:00Z

Development Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Development AssistantJob Description:A nonprofit organization is seeking a Development Assistant to support fundraising, donor relations, and community engagement efforts.Responsibilities:<ul><li>Maintain donor and fundraising databases</li><li>Process donations and acknowledgments</li><li>Assist with grant tracking and reporting</li><li>Coordinate fundraising events and campaigns</li><li>Prepare donor communications and reports</li></ul>
2026-08-19T00:00:00Z

Coordinator

San Francisco, CA
onsite
Temporary / Contract
28 - 29 USD / Hourly
Position OverviewWe are seeking a customer-focused Conference Coordinator to support executive meeting and event operations within a premier corporate conference center environment. This role serves as the primary point of contact for conference and meeting space reservations, event coordination, and executive support services. The ideal candidate will have a hospitality mindset, strong communication skills, and the ability to anticipate needs while delivering an exceptional customer experience.Key Responsibilities<ul><li>Deliver outstanding customer service.</li><li>Serve as the first point of contact for conference center guests, executives, employees, and visitors.</li><li>Manage meeting room reservations and maintain accurate schedules through the reservation system.</li><li>Coordinate meeting and event logistics, including room setups, catering, audiovisual support, and guest accommodations.</li><li>Ensure meeting spaces are fully prepared and configured at least 30 minutes before event start times.</li><li>Greet guests, provide tours, and offer directional assistance as needed.</li><li>Monitor and respond to reservation requests and shared mailbox inquiries in a timely manner.</li><li>Build strong working relationships with executives, administrative assistants, facilities teams, security personnel, and other internal partners.</li><li>Troubleshoot minor meeting and technology issues and escalate concerns when appropriate.</li><li>Maintain conference center appearance, cleanliness, and functionality, including submitting maintenance requests as needed.</li><li>Assist with beverage service setup, replenishment, and cleanup.</li><li>Support special projects and additional duties as assigned.</li></ul>
2026-08-07T00:00:00Z

Project Accountant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 110000 USD / Yearly
We are looking for an experienced Project Accountant to support a growing architecture and engineering office in Berkeley, California. This hybrid role offers the opportunity to oversee the financial administration of assigned projects while partnering closely with project and operations leaders. The ideal candidate brings strong project accounting expertise, works well in a fast-moving environment, and is confident taking ownership of deadlines, billing accuracy, and financial coordination. Responsibilities: • Oversee the full financial administration of assigned projects, from setup through closeout, ensuring records remain accurate and up to date. • Prepare client invoices, review billing details, and coordinate approval steps so invoices are issued on schedule. • Track contract terms, project milestones, and billing requirements to support timely and accurate revenue activity. • Establish new projects in the accounting system and verify that budgets, billing structures, and contract conditions are entered correctly. • Examine agreements, proposals, purchase orders, and consultant documentation to confirm financial compliance and proper project charging. • Process subcontractor and vendor invoices while maintaining organized support for project-related costs and reimbursable expenses. • Monitor outstanding receivables and work with project leaders to address collection issues and improve cash flow. • Contribute to monthly project reviews, work-in-progress reporting, and period-end close activities with clear financial insight. • Maintain complete project documentation and recommend process improvements that reduce delays and strengthen accounting workflows.
2026-08-07T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-07-17T00:00:00Z

Project Accountant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for a Project Accountant to support financial oversight for project-based work in California. This Long-term Contract position will partner closely with project managers and office leadership to help maintain budget accuracy, strengthen financial reporting, and keep billing and accounting activities running smoothly. The role is ideal for someone who combines strong analytical judgment with a practical approach to project accounting in a fast-paced environment. Responsibilities: • Partner with project managers and local leadership to monitor budgets, staffing plans, and overall project financial health, helping ensure work remains aligned with contractual fees. • Manage day-to-day accounting activities tied to projects, including timesheet and expense review, client billing, payment follow-up, accounts receivable, accounts payable, and journal entry preparation. • Produce recurring monthly reports on financial and operational performance, while also delivering variance reviews and targeted analysis to support leadership decisions. • Contribute to annual financial planning efforts by assisting with operational budgeting and related forecasting activities. • Prepare and submit required local filings, such as business license applications, sales and use tax returns, and occupancy tax documentation when applicable. • Support corporate accounting requests by compiling documentation, reconciling information, and meeting firmwide reporting deadlines. • Coordinate with colleagues in other offices when projects involve multiple locations, helping maintain consistent financial tracking and communication across teams. • Provide guidance to project teams on financial processes, reporting expectations, and budget-related practices to improve project accountability.
2026-08-19T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-08-11T00:00:00Z

Office Assistant

Redwood City, CA
onsite
Temporary to Hire
23.75 - 26.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations for a company serving the millwork, carpentry, and cabinetry industry in Redwood City, California. This contract position offers an initial 2–3 month assignment with the opportunity to move into a permanent role based on performance and business needs. The role blends front office coordination, administrative support, and customer interaction, making it a strong fit for someone who enjoys a fast-moving environment and takes pride in providing helpful, attentive service. Candidates with an interest in wood products, construction materials, or related trades will have the chance to build valuable industry knowledge while contributing to both office efficiency and customer support. Responsibilities: • Welcome visitors, manage the front desk, and respond to incoming phone calls with courtesy and care. • Handle a range of clerical and administrative tasks that keep the office organized and running smoothly each day. • Assist customers with questions about wood products, materials, and availability, providing clear information or connecting them with the appropriate team member. • Contribute to sales support efforts by helping customers understand product options and ensuring inquiries are directed efficiently. • Track office and shop supply levels, helping maintain adequate stock for daily operations. • Coordinate supply replenishment by assisting with purchasing and restocking when materials run low. • Support shipping and receiving activities by monitoring deliveries, organizing outgoing items, and maintaining related records. • Sort and file packages, documents, and inventory paperwork to keep information accurate and accessible. • Perform data entry, document scanning, and general office support while maintaining a neat and organized workspace.
2026-08-19T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an organized and service-oriented Office Assistant to support daily onsite operations. This 3 day contract position plays a key role in creating a welcoming workplace by coordinating office logistics, assisting with meetings, and ensuring guests and vendors have a seamless experience. The ideal candidate is proactive, detail-focused, and comfortable managing a variety of administrative and hospitality-related tasks in a fast-paced office setting. Dates: 3 day contract - 9/1-9/3Location: On-site, Downtown San FranciscoPay: $25/hr Responsibilities:• Welcome visitors and help create a welcoming, detail-focused experience for guests entering the office.• Prepare meeting rooms and common areas to ensure spaces are ready for internal gatherings and client-facing events.• Coordinate with external vendors to support office services, deliveries, and facility-related needs.• Organize meal arrangements for team lunches, meetings, and other scheduled office events.• Provide day-to-day administrative support that helps maintain smooth office operations.• Monitor office setup requirements and assist with arranging furniture, supplies, and materials for meetings or events.
2026-08-19T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment. Responsibilities:• Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department.• Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized.• Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace.• Maintain accurate records and update membership or database information with strong attention to detail.• Partner with office leadership on scheduling, correspondence, and general office coordination tasks.• Support invoicing, payment follow-up, and related administrative processes as needed, including work connected to QuickBooks.• Assist with improvements to office procedures and help implement updated workflows as operational processes evolve.
2026-08-17T00:00:00Z

Office Assistant

Redwood City, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking a dependable, personable, and motivated Office Assistant to work in the millwork, carpentry, and cabinetry industry. This is an entry-level contract-to-hire opportunity, with an initial contract period of 2–3 months and the potential for long-term hire based on performance and business needs. This role is ideal for someone with strong customer service skills, a positive attitude, and an interest in the construction, woodworking, millwork, or cabinetry field. In addition to supporting daily office operations, this position also includes a sales support component, communicating with customers regarding wood products, materials, and general product inquiries.
2026-08-19T00:00:00Z

Contracts Admin/Project Assistant

Concord, CA
onsite
Temporary to Hire
26 - 31 USD / Hourly
We are looking for a detail-oriented Contracts Admin/Project Assistant to support construction projects and contract administration activities in Concord, CA. This contract opportunity is ideal for someone who enjoys keeping project documentation organized, coordinating compliance-related tasks, and helping teams stay on schedule. The person in this role will work closely with contract and risk functions to maintain accurate records, assist with subcontract and purchase order processing, and support day-to-day administrative operations. Contracts Admin/Project Assistant Responsibilities:• Create and maintain project tracking systems for contract documents, insurance records, and union-related status information to ensure files remain accurate and accessible.• Review subcontracts and purchase orders for completeness and accuracy, then record, scan, and organize documents for ongoing project oversight.• Assist with preparing project startup materials, including support for new project documentation packages and related contract paperwork.• Coordinate preliminary notice, lien, and release documentation by monitoring vendor compliance and tracking required filings.• Support project compliance efforts by identifying discrepancies in documentation and helping resolve outstanding issues in a timely manner.• Request, examine, and maintain project certificates of insurance, ensuring records meet company and project requirements.• Update compliance reports, logs, and internal databases to provide clear visibility into contract and risk-related project status.• Handle administrative support tasks such as drafting correspondence, scanning files, and helping prepare reports for the contract and risk team. If you are interested in this Contracts Admin/Project Assistant role, please apply today.
2026-08-19T00:00:00Z

Claims Assistant

Pleasant Hill, CA
onsite
Temporary / Contract
28 - 29 USD / Hourly
Robert Half client is looking for a detail-oriented Claims Assistant to support Workers’ Compensation administration for a Financial Services organization in Pleasant Hill, California. This Long-term Contract position focuses on keeping claim files organized, coordinating documentation, and helping ensure benefits and related records are handled accurately and on time. The ideal candidate brings strong administrative ability, confidence working with medical and claim information, and a clear communication style when interacting with claimants, providers, and internal stakeholders. Claims Assistant Responsibilities:• Maintain and update medical-only claim records while providing administrative support for indemnity-related claim activities.• Prepare payment requests, process invoices, and assist with authorizations to help keep claim transactions timely and accurate.• Examine medical documentation and other claim materials to confirm completeness, consistency, and compliance with established requirements.• Communicate with injured employees, member districts, healthcare providers, and external contacts to gather information and provide claim-related updates.• Enter claim data, support benefit calculations, and keep electronic and physical files accurate, current, and well organized.• Arrange medical evaluations, coordinate related correspondence, and track documentation received from providers.• Monitor lost-time details and maintain up-to-date records related to claimant work status and leave information.• Assist with return-to-work coordination and provide day-to-day support to Claims Examiners on assigned cases.• Perform general administrative tasks such as preparing correspondence, generating reports, copying materials, and completing special assignments as needed. If you are interested in this Claims Assistant position, please apply today.
2026-08-19T00:00:00Z