We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in San Francisco, California. In this role, you will handle document coordination and ensure smooth workflows, resembling processes similar to transaction coordination in industries like real estate. This position requires precision, efficiency, and the ability to manage digital signatures and collaborate with external partners.<br><br>Responsibilities:<br>• Coordinate document workflows, including sending and managing digital signatures through platforms like DocuSign.<br>• Ensure accurate data entry and maintain meticulous records of transactions.<br>• Collaborate with insurance partners and other external stakeholders to facilitate document completion.<br>• Review and verify all data entries for accuracy before submission.<br>• Manage numeric and computer-based data entry tasks efficiently and within set deadlines.<br>• Resolve discrepancies in documentation and communicate effectively to address issues.<br>• Maintain organized digital files and ensure compliance with company protocols.<br>• Execute typing and administrative tasks to support transaction processes.<br>• Assist in improving workflow efficiency by identifying and recommending process enhancements.
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Accurately input and maintain data records in databases and systems.<br>• Perform numerical and alphanumeric data entry tasks with speed and precision.<br>• Organize and manage data to ensure accessibility and reliability.<br>• Generate reports and summaries based on data inputs and operational needs.<br>• Provide administrative support to streamline operations and processes.<br>• Collaborate with team members to ensure data integrity and consistency.<br>• Monitor and verify information to minimize errors and discrepancies.<br>• Handle sensitive data with confidentiality and professionalism.<br>• Assist in maintaining documentation and tracking updates effectively.
We are looking for a meticulous and detail-oriented Data Entry Clerk to join our team in Watsonville, California. In this long-term contract position, you will play a vital role in supporting the sales team by managing order processes and ensuring accurate data entry. This opportunity is ideal for individuals who thrive in a fast-paced office environment and are committed to maintaining high standards of precision and reliability.<br><br>Responsibilities:<br>• Input and update sales orders into the system with a high degree of accuracy.<br>• Edit and adjust existing orders as required, ensuring all changes are meticulously tracked.<br>• Manage warehouse changes within orders, adhering to case-sensitive protocols.<br>• Utilize order management software to process and monitor order activities.<br>• Support the sales team with administrative tasks, including troubleshooting and resolving data discrepancies.<br>• Ensure compliance with company guidelines while handling sensitive data.<br>• Collaborate with team members to streamline order-related processes and improve efficiency.<br>• Maintain consistent communication with the sales team to address order-related inquiries.<br>• Monitor system-generated reports to identify and correct errors promptly.
<p><strong>Data Entry Specialist</strong></p><p><strong>Description:</strong></p><p>Ensure accurate and timely data processing and record-keeping for business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Enter and update data with high accuracy</li><li>Verify and review information for errors</li><li>Maintain electronic and paper files</li><li>Assist with report generation and data analysis</li><li>Support other administrative tasks as needed</li></ul>
<p><strong>Receptionist (Contract) – Robert Half</strong></p><p><br></p><p><strong>Robert Half is recruiting a Receptionist for a contract assignment.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, employees, and callers, ensuring a positive and professional experience.</li><li>Answer and transfer incoming calls promptly using company protocols.</li><li>Manage mail distribution and coordinate courier deliveries and pickups.</li><li>Issue security badges to visitors and employees.</li><li>Provide general information and assistance, escalating complex questions as needed.</li><li>Maintain a clean and organized reception area.</li><li>Assist Facility Manager and Facility Coordinator with administrative tasks.</li><li>Adhere to all client and company policies and procedures.</li></ul><p><br></p>
<p>We are looking for a Client Accounts Specialist to join our team in San Francisco, California. This role involves managing billing processes and client accounts while ensuring exceptional service delivery. The ideal candidate will bring expertise in accounting software systems and customer service to streamline operations and improve client satisfaction. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><strong>Invoice Management:</strong> Prepares and posts client invoices per attorney revisions and client guidelines.</p><p><strong>Cash Application:</strong> Reconciles and applies payments (checks, wires, ACH, credit cards); processes refunds as needed.</p><p><strong>Bank Deposits:</strong> Organizes and deposits checks into correct accounts.</p><p><strong>Trust Accounts:</strong> Records deposits, transfers, and withdrawals for client and state bar trust accounts.</p><p><strong>Recordkeeping:</strong> Maintains accurate electronic files for invoices, cash receipts, disbursements, overpayments, refunds, wires, transfers, write-offs, and unapplied cash.</p><p><strong>Reporting:</strong> Provides accrual, budget, and rate data to attorneys/clients as requested.</p><p><strong>Expense Processing:</strong> Records third-party expenses and disbursements in expense systems.</p><p><strong>Account Management:</strong> Monitors unapplied cash, reallocates payments when bills are revised, and ensures trust funds are used appropriately.</p><p><strong>Collections Support:</strong> Assists with collection efforts when needed.</p>
<p>We are looking for an organized and detail-oriented part time Receptionist to join our team in Stockton, California. This role requires someone with excellent communication skills and the ability to manage multiple tasks in a fast-paced environment. As this is a long-term contract position, we are seeking a candidate who is committed to delivering exceptional service and maintaining a welcoming atmosphere for clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors warmly and ensure they are directed to the appropriate person or department.</p><p>• Operate and manage a multi-line phone system efficiently, ensuring calls are answered promptly and routed correctly.</p><p>• Handle incoming calls with courtesy, addressing inquiries or redirecting them as necessary.</p><p>• Maintain the reception area, ensuring it is clean, organized, and welcoming at all times.</p><p>• Provide support to administrative staff by performing basic clerical duties, such as filing and data entry.</p><p>• Schedule appointments and manage the company calendar to ensure smooth operations.</p><p>• Assist in managing incoming and outgoing mail and deliveries.</p><p>• Uphold company standards by providing exceptional customer service in every interaction.</p><p>• Maintain accurate records of visitor logs and other reception-related documentation.</p><p>• Collaborate with team members to support office operations and resolve any issues promptly.</p>
<p><strong>Front Desk Coordinator</strong></p><p><strong>Description:</strong></p><p>Be the first point of contact for visitors, providing a welcoming environment and supporting administrative functions at the front office.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients</li><li>Answer and direct incoming calls</li><li>Maintain an organized front office and reception area</li><li>Schedule appointments and update calendars</li><li>Handle mail and deliveries</li></ul>
<p>We are looking for an organized and efficient Front Desk Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will serve as the first point of contact for visitors and employees, ensuring the office runs smoothly and efficiently. This position is ideal for someone with prior corporate experience who thrives in fast-paced environments and enjoys multitasking with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage the receipt and dispatch of shipments, including handling a virtual mailbox.</p><p>• Use Freshservice to prioritize and address internal ticketing requests effectively.</p><p>• Coordinate daily food and beverage logistics with vendors to support office operations.</p><p>• Assist in planning and supporting in-office and offsite events, collaborating with the Executive Assistant team.</p><p>• Respond to employee inquiries and provide general administrative support as needed.</p><p>• Supervise logistics related to an upcoming office relocation scheduled for next year.</p><p>• Utilize tools like Slack, Envoy, Notion, and Freshservice to streamline communication and workflows.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013394776 **</p>
We are looking for a motivated and customer-focused individual to join our team as a Customer Service Representative. In this role, you will play a key part in guiding prospective students through the admissions process by providing accurate information about programs, entrance requirements, and academic standards. This is a contract-to-permanent position located in Fremont, California, offering the opportunity to make a meaningful impact on students' educational journeys.<br><br>Responsibilities:<br>• Respond promptly to inquiries from prospective students, providing detailed information about program offerings, entrance requirements, and academic standards.<br>• Conduct follow-up with potential students who have expressed interest but have not scheduled or attended interviews.<br>• Initiate outreach to generate new leads and build relationships with prospective students.<br>• Schedule and lead interviews with students, ensuring adherence to company policies and procedures.<br>• Match program offerings to students’ goals, qualifications, and aspirations, while explaining the benefits and advantages of the institution.<br>• Act as a liaison between students and campus departments, assisting with enrollment forms and ensuring smooth transitions.<br>• Collaborate with admissions management to address student concerns and motivations effectively.<br>• Provide basic guidance and advice to students regarding program eligibility and admissions processes.<br>• Mentor students to help them identify their interests and strengths, supporting their educational decision-making.<br>• Address routine questions and concerns from students, ensuring resolution in compliance with policies and procedures.
We are looking for a dedicated Receptionist to join our team on a contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and exceptional service. The ideal candidate will thrive in a collaborative environment and possess strong organizational and communication skills.<br><br>Responsibilities:<br>• Greet and assist visitors with attention to detail and courtesy.<br>• Manage multi-line phone systems, including answering and transferring calls promptly.<br>• Maintain accurate records and handle sensitive or confidential documents securely.<br>• Collaborate with team members to complete assigned projects efficiently.<br>• Communicate effectively with managers and clients, addressing any job-related concerns or deadlines.<br>• Provide concierge-style services to ensure a seamless experience for guests.<br>• Organize and maintain the reception area to uphold a meticulous image.<br>• Operate switchboard systems efficiently to support office communications.<br>• Support additional administrative tasks as needed to meet organizational goals.
<ul><li>Respond to customer inquiries via phone, email, chat, or in-person in a professional and timely manner.</li><li>Resolve issues related to product orders, billing, account information, shipping, and general troubleshooting.</li><li>Escalate complex issues to the appropriate department or supervisor when necessary.</li><li>Document all customer interactions and maintain accurate records in customer management systems.</li><li>Process returns, exchanges, refunds, and other service requests according to company policies.</li><li>Provide product and service information to customers, highlighting features and benefits.</li><li>Meet or exceed performance metrics related to customer satisfaction, response time, and issue resolution.</li><li>Participate in training sessions to stay current on products, services, and best practices.</li></ul>
<p>Reach out to <u>Michelle Espejo via email or LinkedIn</u> for additional information or questions.</p><p> </p><p><strong>Client Service Associate| Wealth Management Firm| Walnut Creek| Hybrid; 2 days onsite</strong></p><p> </p><p>Join a top-tier wealth management firm known for exceptional investment strategy and comprehensive planning.</p><p>You’ll work closely with senior advisors and play a meaningful role as the team continues to grow and improve processes.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Prepare estate and trust summaries and review entity structures</li><li>Draft client-ready materials and handle internal requests</li><li>Track deliverables, manage workflows, and coordinate calendars</li><li>Serve as a point of contact for select inquiries</li><li>Conduct research and provide analytical support to the Tax and Estate Planning team</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
<p><strong>Bilingual Spanish Receptionist</strong></p><p><strong>Description:</strong></p><p>Serve as the welcoming face of the company, handling calls and directing visitors while assisting with general administrative support.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet guests and answer incoming calls</li><li>Manage scheduling and conference room bookings</li><li>Receive and distribute mail/packages</li><li>Maintain tidy reception and waiting areas</li><li>Provide general admin support to staff</li></ul><p><br></p>
<p><strong>Customer Service Specialist</strong></p><p><strong>Description:</strong></p><p>Deliver excellent customer experiences by resolving inquiries, providing information, and promoting a positive company image.</p><p><strong>Responsibilities:</strong></p><ul><li>Respond to customer inquiries via phone, email, or chat</li><li>Resolve product or service issues promptly and professionally</li><li>Document customer interactions and transactions</li><li>Provide information about products and services</li><li>Collaborate with internal teams for issue resolution</li></ul>
We are looking for a dedicated Customer Service Representative to join our team in San Jose, California. In this Contract to permanent position, you will play a vital role in assisting prospective students by providing accurate information about our programs and guiding them through the admissions process. This opportunity is perfect for someone who thrives in a fast-paced environment and enjoys building strong relationships with customers.<br><br>Responsibilities:<br>• Handle inquiries from prospective students, providing detailed information about program offerings, entrance requirements, and academic standards.<br>• Respond promptly to web inquiries and incoming calls, ensuring all potential students receive accurate and timely information.<br>• Proactively identify and engage new leads when not addressing outstanding inquiries or working with current prospects.<br>• Follow up with individuals who did not schedule or attend interviews, as well as those who did not complete the enrollment process.<br>• Conduct interviews with students, adhering to company policies and utilizing approved materials during the process.<br>• Assist students in matching their needs and goals with suitable programs, offering guidance on the college’s benefits and advantages.<br>• Collaborate with admissions management to ensure they are informed about the motivations and concerns of potential students.<br>• Act as a liaison between students and the campus, helping them complete enrollment forms and ensuring compliance with documentation requirements.<br>• Mentor and advise students, helping them identify their unique skills and interests to support their academic and career goals.<br>• Address routine inquiries and resolve minor issues, ensuring satisfaction for students while complying with company policies and legal requirements.
We are looking for a motivated and detail-oriented Customer Service Representative to join our team on a contract basis. This short-term position involves supporting a high-volume outreach project aimed at gathering essential identification data from a global customer base. This is a remote role requiring exceptional communication skills and the ability to meet performance targets in a fast-paced environment.<br><br>Responsibilities:<br>• Conduct outbound calls to customers, following established scripts and communication guidelines.<br>• Request and gather identification numbers from customers with accuracy and professionalism.<br>• Record collected data into designated tracking systems or forms.<br>• Maintain detailed and organized logs of daily call activities.<br>• Achieve daily outreach volume goals while ensuring quality interactions.<br>• Adapt to the needs of a global customer base, maintaining professionalism and cultural sensitivity.<br>• Collaborate with team members to meet project deadlines and objectives.<br>• Ensure compliance with company protocols and standards during customer interactions.<br>• Utilize provided tools and resources effectively to streamline outreach activities.
<p>The first-impression expert who ensures every guest receives a warm welcome while keeping front desk operations running seamlessly. This role supports visitors, manages check-ins, and provides exceptional customer service with professionalism and efficiency.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Customer Service Excellence</strong> — Creates a welcoming environment and handles inquiries with professionalism.</li><li><strong>Front Desk & Check‑In Management</strong> — Greets guests, manages sign‑ins, and directs visitors with ease.</li><li><strong>Communication & Organization</strong> — Clear communicator who keeps the front desk organized and running smoothly.</li></ul><p><br></p>
<p>The first-impression expert who ensures every guest receives a warm welcome while keeping front desk operations running seamlessly. This role supports visitors, manages check-ins, and provides exceptional customer service with professionalism and efficiency.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Customer Service Excellence</strong> — Creates a welcoming environment and handles inquiries with professionalism.</li><li><strong>Front Desk & Check‑In Management</strong> — Greets guests, manages sign‑ins, and directs visitors with ease.</li><li><strong>Communication & Organization</strong> — Clear communicator who keeps the front desk organized and running smoothly.</li></ul><p><br></p>
<p>We are looking for a dedicated Customer Navigator to join our team in Palo Alto, California. In this role, you will serve as a vital point of contact for patients, assisting them with navigating healthcare services and ensuring a seamless experience. This long-term contract position requires a strong commitment to delivering exceptional service and maintaining high standards of attention to detail.</p><p><br></p><p><strong>This is a part-time position, Monday, Tuesday and Fridays 3:30p – 12a</strong></p><p><br></p><p>Responsibilities:</p><p>• Act as a non-clinical liaison to support patients before, during, and after their interactions with medical facilities.</p><p>• Assist patients and guests with transportation information, including details about campus shuttles.</p><p>• Coordinate and schedule physician appointments and care for both inpatient and outpatient services.</p><p>• Facilitate communication between patients, guests, and departments to address concerns and ensure proper follow-up.</p><p>• Provide guidance to patients navigating the healthcare system, ensuring clarity and ease during their experience.</p><p>• Uphold safety and quality standards while maintaining sensitivity to cultural diversity and patient rights.</p><p>• Support compliance with National Patient Safety Goals and participate in ongoing education and training.</p><p>• Execute patient care practices aligned with organizational standards and frameworks.</p><p>• Maintain accurate records and summaries of patient interactions to ensure seamless communication.</p><p>• Promote teamwork and respect within all interactions to enhance the patient and guest experience.</p>
<p>Reach out to <u>Michelle Espejo via email or LinkedIn</u> for additional information or questions.</p><p> </p><p><strong>Client Service Associate | Wealth Management | San Carlos| Hybrid; 2 Days onsite </strong></p><p> </p><p>Join a boutique wealth management firm known for personalized advice and long-term relationships with high-net-worth families. You’ll be part of a collaborative, client-first team that combines high-touch service with sophisticated investment expertise.</p><p> </p><p>The firm offers a flexible hybrid schedule and supports ongoing education and credential growth.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Serve as a key contact for clients, anticipating needs and delivering thoughtful service</li><li>Lead and refine the onboarding process for new clients</li><li>Support financial planning and meeting preparation</li><li>Open and service accounts across custodial platforms</li><li>Coordinate with custodians, CPAs, and attorneys</li><li>Manage cashiering, client records, and CRM updates</li><li>Assist clients with platform access and account navigation</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
We are looking for a dedicated Customer Service Representative to join our team in Tracy, California. In this long-term contract position, you will serve as a pivotal link between customers, sales, manufacturing, and shipping operations. Your role will involve ensuring seamless communication with clients while supporting production processes to achieve timely deliveries and excellent customer satisfaction.<br><br>Responsibilities:<br>• Handle customer orders, whether received directly or through account managers, ensuring accuracy and timeliness.<br>• Place orders for materials and supplies required for production, coordinating with procurement teams.<br>• Maintain consistent communication with customers regarding order statuses, quotations, changes, confirmations, as well as addressing complaints and inquiries.<br>• Process purchase orders, manage account credits, and update customer information in company systems.<br>• Collaborate with production teams to meet delivery schedules and uphold customer expectations.<br>• Utilize organizational systems to monitor and support on-time deliveries.<br>• Manage multiple accounts for small to medium-sized customers with diverse and complex needs.<br>• Work closely with manufacturing staff to understand production processes and align customer requirements.<br>• Support sales and shipping operations to ensure smooth workflows and customer satisfaction.
We are looking for an experienced Sr. Receptionist to join our team in Los Gatos, California. This is a long-term contract position offering the opportunity to contribute to an engaging and dynamic environment. The role requires exceptional organizational skills and the ability to manage multiple tasks effectively, ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Welcome and assist visitors, vendors, and internal employees in a detail-oriented and friendly manner.<br>• Coordinate and oversee vendor activities, including managing their entry and exit at various locations.<br>• Utilize Slack channels to communicate effectively across multiple departments and locations.<br>• Handle catering arrangements and scheduling requests to meet organizational needs.<br>• Travel between nearby campus buildings to support administrative tasks, all within a two-block radius.<br>• Operate and manage a multi-line phone system, ensuring calls are answered promptly and efficiently.<br>• Provide administrative support by maintaining schedules and managing office procedures.<br>• Facilitate communication using tools like Gmail and G Chat, ensuring timely responses and streamlined workflows.<br>• Assist with day-to-day office operations, ensuring the workplace runs smoothly and efficiently.
We are looking for a detail-oriented and personable Receptionist to join our team on a short-term contract basis in Los Gatos, California. This role will span 2–4 weeks and offers the opportunity to support the smooth operation of our office while serving as the first point of contact for visitors. The ideal candidate will be adept at multitasking, have strong communication skills, and be proficient in using Slack for internal coordination.<br><br>Responsibilities:<br>• Welcome guests warmly, ensuring they feel comfortable upon arrival.<br>• Notify team members of visitor arrivals using Slack and manage visitor sign-in procedures.<br>• Maintain a neat and organized reception area to uphold a well-maintained office environment.<br>• Monitor Slack channels to respond promptly to messages and coordinate team updates.<br>• Schedule conference rooms, assist with meeting arrangements, and provide basic calendar support.<br>• Process incoming and outgoing mail and packages, ensuring timely handling.<br>• Order office supplies and ensure inventory is restocked as necessary.<br>• Support facilities-related requests and communicate office issues effectively through Slack.<br>• Assist with special projects or administrative tasks during the contract period.<br>• Maintain common areas and uphold office organization standards.
<p><strong>Jeff Abrams is seeking a dedicated Client Services Representative to join his exceptional client's team.</strong> In this role, you will play a key part in delivering outstanding client experiences while managing a range of financial services and administrative tasks. This position is ideal for someone who thrives in a client-focused environment and is committed to providing personalized, high-quality support.</p><p><strong>Responsibilities:</strong></p><p>• Facilitate updates to beneficiary designations, ensuring accuracy and compliance with firm policies.</p><p> • Process wire transfers securely and in accordance with regulatory requirements.</p><p> • Manage rollover requests by coordinating with custodians, preparing documentation, and ensuring smooth transitions.</p><p> • Respond promptly and effectively to client inquiries, providing detailed information on financial products and services.</p><p> • Build and maintain strong client relationships through proactive and personalized communication.</p><p> • Guide new clients through the onboarding process to ensure a seamless and welcoming experience.</p><p> • Oversee client transactions, including deposits, withdrawals, account updates, and balance inquiries.</p><p> • Partner with financial advisors to ensure client activities align with their financial strategies and goals.</p><p> • Maintain accurate and current client records within Salesforce.</p><p> • Follow up on pending client requests to ensure timely and complete resolutions.</p><p><br></p><p>If you are interested in this role, please reach out to <strong>Jeff Abrams via LinkedIn</strong>.</p>
