<p>We’re looking for a detail-oriented and organized Project Coordinator to support project teams and ensure initiatives stay on track from start to finish. This role is ideal for someone who enjoys working behind the scenes, managing timelines, and collaborating with multiple stakeholders in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate day-to-day project activities, schedules, and deliverables</li><li>Track project timelines, milestones, and action items to ensure deadlines are met</li><li>Communicate project updates to internal teams and stakeholders</li><li>Prepare and maintain project documentation, reports, and status updates</li><li>Assist with resource coordination, meeting scheduling, and follow-ups</li><li>Support project managers with administrative and operational tasks</li></ul>
<p><strong>Project Coordinator – Onsite in Camp Hill, PA</strong></p><p>We are seeking a highly organized and detail‑oriented <strong>Project Coordinator</strong> to support customers and the Sales Department in a fast‑paced, collaborative environment. This role is responsible for preparing quotes, entering orders, tracking project activity, and providing administrative support that keeps sales and service operations running smoothly. </p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, process, and maintain accurate sales quotations, purchase orders, and invoices.</li><li>Coordinate with suppliers and manufacturers to gather pricing, product details, and availability.</li><li>Manage projects from initial quotation through shipment and completion.</li><li>Perform order entry.</li><li>Work with manufacturers to expedite orders as needed.</li><li>Support the sales team with order tracking, delivery updates, and customer follow‑ups.</li><li>Provide technical product information and customer support.</li><li>Collaborate with marketing on sales materials and promotional initiatives.</li><li>Assist with trade show logistics, materials, and coordination.</li><li>Address customer inquiries and assist with administrative tasks across sales and service teams.</li></ul><p><br></p>
<p>This position is responsible for coordinating the day-to-day activities of field technicians and 3rd party installation partners. This position will support project managers as requested with on-time and on scope installations.</p><p><br></p><p><strong>Responsibilities/Essential Functions:</strong></p><p>· Coordinate and schedule installations based on product readiness, customer construction schedule/timeline, and installer availability.</p><p>· Schedule projects efficiently to meet contract agreements and maximize use of internal and 3rd party field technicians' capacity.</p><p>· Monitor and update the schedule in real-time to account for cancellations, delays, or emergencies.</p><p>· Collaborate with sales, warehouse, and operations teams to ensure all prerequisites (permits, equipment, site access, etc.) are met before the install</p><p>· Collaborate with PM and Installation Manager to ensure all prerequisites (site coordination, project photos and checklists reviews, etc.) are met before the install.</p><p>· Schedule appropriate equipment for installation job from Sunbelt, LGH, etc.</p><p>· Coordinate the shipment of toolboxes between installations.</p><p>· Track installer availability, time off, and capacity.</p><p>· Maintain accurate records of completed and pending installations.</p><p>· Use scheduling and CRM systems (Schedule It, Salesforce, Business Central, etc.) to create and schedule jobs, and file and organize photos and checklists.</p><p>· Identify and report scheduling conflicts, inefficiencies, or resource shortages.</p><p>· Provide exceptional customer service through clear and timely communication.</p>
