<p>Assistant Controller</p><p><strong>Westport, CT [Hybrid]</strong></p><p><strong>$120-160K</strong></p><p><br></p><p><strong>High-growth environment with a true management aspect + process improvement opportunities.</strong></p><p><br></p><p>Responsibilities</p><ul><li>Oversee month-end close, financial reporting, and daily accounting operations</li><li>Manage inventory accounting</li><li>Support budgeting, forecasting, and variance analysis</li><li>Partner with supply chain, operations, and FP& A to ensure accurate COGS and inventory valuation</li><li>Strengthen internal controls and streamline accounting workflows</li></ul><p>Perks</p><ul><li>Impressive space office (modern, clean, open concept)</li><li>Onsite, hassle-free parking</li><li>Coffee, snacks, and drinks provided daily</li><li>Hybrid work flexibility</li><li>Flexible hours for better work–life balance</li><li>Team of genuinely nice people</li><li>Fast-growing company with natural, steady expansion</li><li>Opportunity to take on more responsibility as the company scales</li><li>Stable, supportive leadership team</li><li>Culture that values ideas, initiative, and continuous improvement</li></ul>
We are looking for a dedicated Legal Assistant to join our team in New York, New York. This role involves providing comprehensive support to attorneys specializing in asbestos litigation. The ideal candidate will excel in managing case files, drafting legal documents, and maintaining effective communication with clients and team members.<br><br>Responsibilities:<br>• Oversee and manage asbestos case dockets from initiation through resolution.<br>• Conduct research to locate individuals and gather case-related information using online tools and public databases.<br>• Review and summarize medical, legal, and other relevant records to support case development.<br>• Draft legal documents such as correspondence, pleadings, discovery requests, and motions.<br>• Organize and maintain physical and electronic case files, ensuring accuracy and accessibility.<br>• Input and manage large volumes of data with attention to detail and precision.<br>• Communicate with clients, attorneys, colleagues, and external parties to gather and verify information.<br>• Coordinate the shipping and tracking of case-related materials.<br>• Process vendor invoices and ensure proper documentation.<br>• Collaborate with attorneys and staff to address case-related challenges and resolve issues efficiently.
<p>We are looking for a dedicated Administrative Coordinator to join our team in New Brunswick, New Jersey. This long-term contract position offers an excellent opportunity to provide critical administrative and operational support in an environment that values attention to detail. The role requires strong organizational skills, attention to detail, and the ability to work independently to ensure processes are executed efficiently and effectively. </p><p> </p><p>Summary: This key administrative support role is responsible for managing sensitive operational and HR processes, maintaining accurate records and workflow efficiency, and ensuring strict adherence to organizational procedures in a fast-paced environment. Key </p><p><br></p><p>Responsibilities: Oversee a range of confidential administrative tasks, including the processing of position requests and accurate handling of sensitive data. Manage the completion and documentation of purchase orders, ensuring all transactions are tracked through internal procurement systems. Prepare and process HR documentation, including onboarding, personnel changes, and compliance-related paperwork, while maintaining confidentiality at all times. Provide day-to-day support for calendars, schedules, and other administrative needs for internal stakeholders. Collaborate with cross-functional teams to address operational requirements, help maintain seamless workflows, and coordinate confidential communications. Proactively identify opportunities for workflow and process improvement, recommending and initiating solutions where appropriate. Ensure strict compliance with company procedures and policies, monitoring adherence to organizational standards. Maintain updated and confidential personnel records, ensuring all HR protocols are followed precisely. This position requires discretion, attention to detail, and the ability to maintain the confidentiality of sensitive information throughout all administrative processes. Ready to discuss how we can help you find the right confidential administrative detail oriented for your team? Please contact us to schedule a consultation.</p>
<p>We are looking for a detail-oriented General Office Clerk to join our team on a contract basis. In this role, you will be responsible for maintaining accurate records and ensuring compliance with organizational processes. Your contributions will play a vital role in streamlining operations and supporting the efficiency of our non-profit organization.</p><p><br></p><p>Responsibilities:</p><p>• Digitize and securely store approximately 800 Justice Center Code of Conduct forms by scanning them into a designated shared folder.</p><p>• Maintain accurate records of scanned forms in a spreadsheet and track receipt of signed forms.</p><p>• Follow up with managers to obtain missing or unsigned forms in a timely manner.</p><p>• Review employee records to verify active or inactive status based on organizational data.</p><p>• Organize active employee records alphabetically by company for streamlined access.</p><p>• Sort inactive employee records alphabetically by company to ensure systematic filing.</p><p>• Enhance operational efficiency by updating and organizing employee filing systems.</p><p>• Provide back-office support to ensure compliance with organizational standards.</p><p>• Collaborate with team members to address any discrepancies in record management.</p>
We are looking for a skilled Executive Support specialist to deliver exceptional technical assistance to senior leadership and organizational users in Hoboken, New Jersey. This role requires a proactive and customer-focused individual who can manage technology environments, troubleshoot issues, and provide seamless support during high-profile events. The ideal candidate will combine technical expertise with strong communication skills to ensure a reliable and efficient user experience.<br><br>Responsibilities:<br>• Provide personalized technical support to executives and senior leaders, both on-site and remotely.<br>• Assist during critical events such as leadership meetings, presentations, and town halls by ensuring all technology functions smoothly.<br>• Manage and maintain executive devices, including laptops, mobile phones, conferencing systems, and collaboration tools.<br>• Respond promptly to urgent technical issues, ensuring quick resolution and a high standard of service.<br>• Analyze recurring problems and propose long-term solutions to enhance user experience.<br>• Handle confidential data and workflows with discretion and integrity.<br>• Act as a bridge between IT and business units to foster strong relationships and trust.<br>• Collaborate with other IT teams to address complex technical challenges.<br>• Support and configure hardware, software, networking, and collaboration tools such as Microsoft Teams and Zoom.<br>• Maintain accurate documentation of issues and align with service management protocols.
<p>Construction company in the Ronkonkoma area seeks an experienced Assistant Project Manager / APM to join their growing PM team. This role offers plenty of career upside in working with an established and team-oriented department. Your job will have you supporting project managers and ensuring the successful execution of projects from start to finish. As part of a collaborative and dynamic team, you will play a vital role in maintaining efficiency, building client relationships, and contributing to the overall profitability of the company.</p><p><br></p><p>Responsibilities:</p><p>• Assist project managers in coordinating schedules, materials, and resources to ensure timely project completion.</p><p>• Monitor and update project schedules to reflect the status of ongoing activities and milestones.</p><p>• Facilitate communication between departments, vendors, and clients to align project expectations and deliverables.</p><p>• Support the management of change orders, including documentation, tracking, and status updates.</p><p>• Oversee material procurement and coordinate with vendors to meet project requirements and deadlines.</p><p>• Maintain accurate records of project activities and ensure all documentation is organized and accessible.</p><p>• Collaborate with estimating and drafting teams to streamline processes and meet project deadlines.</p><p>• Help manage project close-out activities, including final documentation and ensuring client satisfaction.</p><p>• Build and nurture client relationships to promote future business opportunities and sales.</p>
- hybrid; 4 days onsite; 1 day remote<br>- contract, potential for hire <br>- dress code: business casual <br>- parking: free <br>- schedule: Monday-Friday, 9am-5pm (standard business hours are between 8:30am-5pm)<br><br>Job Summary: The Key Account Coordinator and Sales Support Specialist will serve as a developmental role within the Sales function team and will be responsible for connecting with existing and potential customers in order to engage and create a service focused relationship. This role will consist largely of partnering with the sales team and offer support on inside sales activities such as coordination of cargo forecasts and deliveries, prioritization and allocation of vessel space and maintaining customer contracts, tariffs and schedules. Also responsible for cargo quality improvement and customer damage claims. In addition, and as support to outside sales, the Sales Support Specialist will visit to client’s sites and have direct interactions with key stakeholders of our customers in order to understand the customers' needs, inform customers about the Company's offerings, and make suggestions for how the Company's services can effectively suit the customer’s needs.<br><br>Job Responsibilities: <br>• Maintain and initiate contact with existing working level customers to coordinate cargo deliveries.<br>• Maintain accurate customer profiles and files. Share with overseas MOL RORO sales groups.<br>• Review and process new customer registration forms to ensure all required information is complete and accurate.<br>• Review monthly tonnage plans with LM and KAM. Develop optimal plans to effectively serve the customer.<br>• Assist KAM in developing regional sales plans with target accounts and coordinate with overseas MOL RORO sales groups.<br>• Work toward achieving and exceeding individual and group sales budgets (revenue, vehicle volume, and PL.)<br>• Utilize LM data & create and distribute accurate scheduling to existing and future customer base.<br>• FMC filing (Spot and Service contract)<br>• Maintenance of service contract rate list sheet and send to relevant party when changes are made. <br>• Maintain accurate mafi trailer forecasts and distribute same with operations and LM.<br>• Collect information from various media and new sources and share with overseas MOL RORO sales groups.<br>• Oversee pricing requests from MOL website, LM, and Key Account Managers<br>• Responsible for PCC.net contract & tariff creation and maintenance. <br>• Provide assistant for investigation of Account Receivable maintenance and resolving invoice discrepancies.<br>• Provide creative communication and solutions between accounts and the Company<br>• Promote teamwork with primary booking office and primary documentation office as well as overseas MOL<br>RORO sales groups.<br>• Distribute weekly schedules to customers.<br>• Keep customer account records up to date and coordinate with Customer Service to track and follow up on overdue invoices. <br>• Provide support and coverage for the customer service representative during their absence.<br><br><br>Sales Support,Sales Support,,Sales Support,Sales Support,,,Sales Support,Sales S
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
<p><strong>Energy Trading (PHYSICAL) - Middle Office / P& L - Hedge Fund</strong></p><p><br></p><p>Our client the commodity division of a global Hedge Fund continues to build out their team based in NYC. This role directly supports the PHYSICAL Energy Trading team with a mix of P& L, risk and trading assistant type functions. Responsibilities include pricing, position recs, hedge analysis, end of day flash T0, and a full T+1 P& L, as well as market risk analytics. The firm's leadership is very well respected. The position is open due to a promotion to trading.</p>
<p>Robert Half is seeking a detail-oriented and dependable detail oriented for a General Office Warehouse contract opportunity. </p><p><br></p><p> Responsibilities: Perform accurate data entry, document filing, and organization of business correspondence Support inventory tracking and maintain up-to-date records of stock and shipments Assist with order processing, shipping, and receiving functions Collaborate with team members to ensure timely and efficient workflow Uphold company policies and contribute to a safe and positive work environment</p>
