We are looking for two experienced Administrative Assistants to join a dynamic and fast-paced organization in Concord, North Carolina. In this long-term contract role, you will support executive leadership and office operations, contributing to the efficiency and success of the team. Ideal candidates will be proactive, adaptable, and excel in an efficient, collaborative environment.<br><br>Responsibilities:<br>• Coordinate executive schedules, meetings, and priorities to ensure smooth daily operations.<br>• Organize and facilitate internal events, team gatherings, and executive meetings.<br>• Manage office administrative tasks, including company credit card tracking and general office needs.<br>• Act as a resource for employees, providing assistance with administrative requests.<br>• Collaborate with senior leadership and cross-functional teams to address shifting priorities.<br>• Support onboarding processes and cross-training initiatives to maintain seamless transitions.<br>• Handle data entry and maintain records with accuracy and attention to detail.<br>• Communicate effectively with employees, leadership, and external stakeholders.<br>• Provide receptionist duties such as answering inbound calls and welcoming visitors.<br>• Utilize Microsoft Outlook and Teams to coordinate schedules and manage communications.
We are looking for a detail-oriented Administrative Assistant to join our team in Greensboro, North Carolina. In this role, you will play a vital part in supporting business operations, ensuring accuracy in reporting, and collaborating with various teams to streamline processes. This is a long-term contract position that offers a hybrid schedule, combining onsite and remote work.<br><br>Responsibilities:<br>• Process and validate reports for new store constructions and remodels, ensuring data accuracy.<br>• Address inquiries from customers, account managers, and field teams promptly and professionally.<br>• Update and refine reports based on feedback from field teams to ensure the most accurate information.<br>• Submit installation order requests and set up account numbers in internal systems.<br>• Review and manage billing information to maintain proper alignment across accounts.<br>• Work closely with account managers to resolve billing discrepancies and support customer communications.<br>• Identify opportunities for workflow optimization and contribute to process improvement initiatives.<br>• Assist in implementing automation solutions to enhance installation processes.<br>• Collaborate with operational teams during the training period to ensure seamless onboarding.<br>• Support troubleshooting efforts to address system and automation-related challenges.
We are looking for a diligent and resourceful Executive Assistant to support our Finance and Risk Management teams in an automotive industry setting. This contract-to-permanent position is based in Raleigh, North Carolina, and requires an individual who excels in administrative tasks, system navigation, and detailed coordination. The role focuses on treasury management and insurance claims processing, requiring a strong aptitude for organization, vigilance, and collaboration with internal and external stakeholders.<br><br>Responsibilities:<br>• Manage corporate banking platforms to generate reports, initiate workflows, and oversee treasury activities.<br>• Facilitate the opening, maintenance, and closure of corporate bank accounts, ensuring all documentation is complete and accurate.<br>• Conduct audits of banking permissions and monitor system access on a quarterly basis.<br>• Collaborate with auditors and provide necessary treasury documentation, including bank confirmations.<br>• Oversee the filing, tracking, and resolution of insurance claims, including property, casualty, workers’ compensation, and inventory claims.<br>• Work with department leaders to gather detailed incident information, such as photos and statements, for claims processing.<br>• Review and audit insurance claims for completeness to prevent delays and ensure accuracy.<br>• Assist in identifying operational risks and implement policies to mitigate liability across multiple locations.<br>• Analyze claims data to detect trends, safety concerns, and opportunities for operational improvements.<br>• Contribute to annual insurance renewals by preparing organized loss runs and related documentation for brokers.
