We are looking for a detail-driven and organized Administrative Coordinator to join our team in Grand Haven, Michigan. This Contract-to-permanent role offers the opportunity to contribute to critical administrative functions while supporting a collaborative and dynamic environment. Initially permanent for training purposes, the position transitions to part-time following a maternity leave period, providing flexibility and room for growth.<br><br>Responsibilities:<br>• Process and manage transportation and right-of-way permits, ensuring accurate fee collection and financial record submission.<br>• Maintain organized filing systems, spreadsheets, and project documentation while assisting with invoicing and year-end reporting.<br>• Provide receptionist support by handling incoming calls and walk-in inquiries during busy periods or holidays.<br>• Collaborate with various departments, including finance and HR, to maintain smooth operational workflows and support team needs.<br>• Utilize software applications such as Precision, OxCart, and Microsoft Office Suite for permitting, financial tracking, and administrative tasks.<br>• Foster positive interactions with contractors, vendors, and the public, addressing inquiries and complaints with professionalism.<br>• Ensure timely completion of invoices, timecards, and department deadlines to meet organizational requirements.<br>• Adapt to proprietary systems and tools while maintaining proficiency in standard office software.<br>• Assist in building a supportive and efficient team dynamic through effective communication and coordination.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Portage, Michigan. This is a Contract-to-Permanent position, offering an excellent opportunity for growth in a dynamic environment within the printing and publishing industry. The ideal candidate will provide essential administrative support, ensuring smooth day-to-day operations and exceptional customer service. This role is M-F, 7:30am-4pm, 100% onsite.</p><p><br></p><p>Responsibilities:</p><p>• Manage and respond to incoming calls, directing inquiries to the appropriate departments and addressing customer concerns effectively.</p><p>• Perform accurate data entry tasks, maintaining organized and up-to-date records.</p><p>• Support daily administrative operations, including scheduling, filing, and handling correspondence.</p><p>• Assist with office management duties such as ordering supplies and maintaining a clean, organized workspace.</p><p>• Communicate with customers and employees to provide information, resolve issues, and ensure satisfaction.</p><p>• Prepare and proofread documents, ensuring accuracy in grammar, spelling, and formatting.</p><p>• Utilize Microsoft Office tools, including Word and Excel, to create reports and manage data.</p><p>• Collaborate with team members to meet deadlines and complete projects efficiently.</p><p>• Provide proactive customer service by anticipating needs and offering solutions.</p><p>• Occasionally visit production areas to coordinate office and production activities.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Lansing NT, Michigan. In this role, you will play a key part in ensuring smooth office operations by managing administrative tasks, handling communications, and maintaining organized workflows. This position is ideal for someone who thrives in a collaborative environment and excels at multitasking. This role is onsite with the potential to have some hybrid days in the future (one or two a week). M-F 8am-5pm.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Answer and manage inbound calls professionally, directing inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Act as the first point of contact by managing receptionist duties and greeting visitors.</p><p>• Organize and maintain office documentation, ensuring accessibility and proper filing.</p><p>• Coordinate schedules and meetings, including preparing agendas and documentation.</p><p>• Assist in tracking and reporting office activities to support team collaboration.</p><p>• Handle correspondence and communication with external and internal stakeholders.</p><p>• Monitor office supplies and place orders as needed to maintain inventory.</p><p>• Support special projects and additional tasks as requested by the management team.</p>
