We are looking for a highly organized and proactive Executive Assistant/HR Admin to join our team in Grand Rapids, Michigan. This role combines executive-level support, travel coordination, event planning, and human resources administration to ensure smooth operations across multiple areas of the business. If you thrive in a fast-paced environment and have strong multitasking and problem-solving skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and manage complex domestic and international travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize company-wide events such as team-building activities, training sessions, and celebrations, ensuring seamless execution.<br>• Maintain accurate expense reports related to travel and monitor schedules for adjustments as needed.<br>• Assist with payroll processes, including the collection and verification of timesheets and maintaining precise records.<br>• Facilitate onboarding procedures by preparing employee files, scheduling new activities, and ensuring all documentation is completed.<br>• Manage leave of absence requests and workers’ compensation claims while maintaining confidentiality and compliance.<br>• Build and maintain vendor relationships to support event logistics, including catering and venue arrangements.<br>• Provide administrative support to the HR department, ensuring accurate and efficient handling of sensitive information.<br>• Oversee event budgets and timelines, ensuring alignment with company policies and goals.<br>• Contribute to improving operational processes and procedures to enhance efficiency across executive and HR functions.
<p>We are currently looking to hire a Part-Time HR/ Office Admin for a client of ours in Kalamazoo. This position will work 3 days a week or about 20-24 hours a week, with a lot of flexibility.</p><p><br></p><p>Employee Benefits and Personnel Records Management:</p><p>• Administrate employee benefits programs, including health insurance, retirement plans, HRA-HAS, wellness, EAP, and other employee perks.</p><p>• Act as the point of contact for employees regarding benefit inquiries, claims, and concerns.</p><p>• Act as a point of contact for administrative tasks relating to Friends of the Court, short- and long-term disability, and Workers Compensation claims.</p><p>• Collaborate with payroll to ensure compliance in payroll deductions, FOC, Disability, UIA, and Workers' Compensation billings and events.</p><p>• Collaborate with benefit providers to ensure effective implementation and communication of benefit offerings.</p><p>• Manage census data and reporting as required.</p><p>• Maintain HRS system for all Affiliated Companies.</p><p>• Monitor and report on benefits expenditures and budgets. </p><p>Office Administration:</p><p>• Manage day-to-day office operations, including office supplies, equipment, and facilities maintenance.</p><p>• Coordinate and supervise third-party service providers for office cleaning and grounds maintenance to maintain a Class A office environment.</p><p>• Schedule additional services as needed to ensure a high-quality office atmosphere.</p><p>Travel and Coordination:</p><p>• Plan and coordinate quarterly travel to other locations for office-related matters.</p><p>• Assist with planning and scheduling for offsite leadership events as necessary.</p><p>Lunch and Event Planning:</p><p>• Schedule office events, including team-building activities, celebrations, and seasonal events as requested.</p><p>• Coordinate catering and logistics for team lunches and special events.</p><p>Pet-Friendly Environment Management:</p><p>• Assist in maintaining a pet-friendly office environment, ensuring compliance with company policies and guidelines regarding pets in the workplace.</p><p>• Collaborate with relevant teams to address any pet-related concerns or issues.</p>
<p>Ready to take your accounting career to the next level? As a Controller, you'll steer the day-to-day accounting operations, ensuring accuracy, compliance, and strategic alignment with organizational vision. Be part of a high-performing team where your influence and insights will shape the financial future of a dynamic organization. This is more than a numbers role—it's your chance to lead, innovate, and contribute to long-term success.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement comprehensive financial strategies to support the organization's long-term goals.</p><p>• Lead and mentor the accounting team to foster growth and ensure high performance.</p><p>• Prepare accurate and timely financial statements, ensuring compliance with regulatory standards.</p><p>• Analyze financial data to provide actionable insights and recommendations to executive leadership.</p><p>• Oversee annual budgeting processes and cash flow forecasting to optimize financial planning.</p><p>• Manage corporate finance activities, including cost control and resource allocation.</p><p>• Collaborate closely with HR to oversee company benefit plans and maintain compliance.</p><p>• Enhance and streamline accounting processes and systems for improved efficiency and accuracy.</p><p>• Serve as a strategic advisor to executives, evaluating the financial impact of new initiatives and identifying opportunities for improvement.</p><p>• Ensure document control and maintain organized records to support audits and reporting requirements.</p><p>• Spearhead annual audits for financial statements and benefit plans, ensuring compliance and precision.</p><p>• Oversee cash flow strategies, payroll processes, and insurance/benefit program administration.</p><p>• Stay ahead of accounting developments (like GAAP) and implement adjustments accordingly.</p><p><br></p>
We are looking for an experienced Accounts Payable Clerk to join our team on a contract basis in Grand Rapids, Michigan. This role will support essential financial operations while an employee is out on medical leave, lasting approximately 2-3 months. If you have a strong background in invoice processing and vendor management, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the full cycle of accounts payable processes, including coding, entering, and processing invoices.<br>• Ensure accuracy in invoice data entry and timely payments to vendors.<br>• Verify and reconcile invoices with purchase orders and other supporting documentation.<br>• Maintain organized records of approved invoices and payment transactions.<br>• Communicate with vendors to resolve discrepancies or inquiries related to payments.<br>• Utilize Microsoft Excel to track and analyze financial data.<br>• Process vendor invoices and customer invoices in compliance with company policies.<br>• Collaborate with internal teams to ensure proper documentation and approvals for payments.<br>• Assist with month-end closing activities related to accounts payable.<br>• Provide support for audits by preparing necessary documentation.
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team . In this contract position, you will play a key role in managing invoicing processes, ensuring accuracy, and maintaining efficient workflows. This is an onsite opportunity ideal for someone with strong organizational skills and a proactive approach to handling high-volume tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices, particularly during peak seasons, averaging up to 150 invoices per day.</p><p>• Perform manual invoicing tasks with precision and attention to detail.</p><p>• Utilize QuickBooks Online to manage invoicing and accounts receivable functions.</p><p>• Apply basic Excel skills to organize and analyze financial data effectively.</p><p>• Maintain accurate records of cash applications and billing activities.</p><p>• Collaborate with team members to ensure timely completion of invoicing and collections.</p><p>• Monitor accounts to identify and address discrepancies or overdue payments.</p><p>• Uphold strong time management practices to meet deadlines and handle multiple responsibilities.</p><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Lansing, Michigan. In this contract position, you will play a vital role in ensuring accurate processing and management of invoices and payments while adhering to company policies and procedures. This opportunity is ideal for professionals with a strong background in accounts payable who thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy and proper coding.<br>• Handle check runs and ensure timely payments to vendors.<br>• Maintain meticulous records of all accounts payable transactions.<br>• Collaborate with internal teams to resolve invoice discrepancies.<br>• Ensure compliance with company policies and financial regulations.<br>• Assist in month-end closing activities related to accounts payable.<br>• Generate reports to support financial audits and reviews.<br>• Monitor vendor accounts to ensure payments are up to date.<br>• Provide excellent customer service to vendors and internal stakeholders.
<p>We are looking for a detail-oriented Bookkeeper to join our client services team in Grand Haven, Michigan. This role is ideal for an individual with a strong background in bookkeeping and accounting who thrives in both independent and collaborative work environments. The successful candidate will play a key role in managing financial processes, providing client support, and ensuring accuracy in all accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes with accuracy and efficiency.</p><p>• Perform regular bank reconciliations to ensure financial records are up-to-date and error-free.</p><p>• Utilize QuickBooks Online to handle client accounting needs and provide on-site training as required.</p><p>• Assist clients with general accounting inquiries and deliver tailored solutions to meet their financial needs.</p><p>• Analyze financial data to identify discrepancies and recommend corrective actions.</p><p>• Maintain organized records and documentation for all accounting activities.</p><p>• Collaborate with team members to deliver comprehensive advisory services and meet client expectations.</p><p>• Prioritize multiple tasks and manage deadlines effectively in a fast-paced environment.</p><p>• Conduct research to support accounting decisions and ensure compliance with regulations.</p>
<p>Are you ready to take your career to the next level with a role that blends financial expertise, creativity, and collaboration? We’re looking for a driven and independent AR Analyst who’s eager to leave their mark on a rapidly growing company in the construction industry. This isn’t your typical accounts receivable role – you’ll have the freedom to design innovative processes, forge meaningful relationships nationwide with suppliers and builders, and work hand-in-hand with the CFO to make a real impact. If you’re ready to seize an opportunity that offers autonomy, growth potential, and high visibility within the organization, this role is calling your name.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage Accounts Receivable Processes: Oversee all aspects of the AR function, ensuring accurate invoicing, timely payment collections, and reconciliation of accounts. Take full ownership of AR processes and workflows to ensure efficiency and accuracy.</li><li>Collaborate with Suppliers and Builders: Serve as the primary point of contact for suppliers and builders across the U.S., fostering strong relationships and maintaining open lines of communication to resolve disputes or payment issues promptly.</li><li>Design and Improve Processes: Build and implement a best-in-class AR process by leveraging your expertise and creativity. You’ll have the autonomy to design workflows and solutions that align with business goals and optimize cash flow management.</li><li>Data Analysis and Reporting: Analyze AR data to identify trends, risks, and opportunities for process improvement. Provide detailed monthly AR reports and insights to the CFO and other relevant stakeholders.</li><li>Support Senior Leadership: Work closely with the CFO to take on critical tasks and optimize functions within the finance department, freeing up bandwidth for strategic initiatives.</li><li>Ensure Compliance: Maintain compliance with company policies, industry regulations, and audit requirements related to billing and collections.</li><li>Growth-Oriented Responsibilities: As the role grows, you will have the potential to take on broader financial responsibilities and strategic initiatives alongside senior leadership.</li></ul>
