We are looking for a dedicated and organized Receptionist to join our team on a contract basis during tax season. This role is based in Grand Rapids, Michigan, and offers an excellent opportunity to contribute to a detail-oriented CPA firm. The position requires strong communication and administrative skills to ensure smooth daily operations.<br><br>Responsibilities:<br>• Greet and assist clients as they arrive, ensuring a welcoming and detail-oriented atmosphere.<br>• Manage a multi-line phone system, answering calls and directing inquiries appropriately.<br>• Enter customer information accurately into the system to maintain updated records.<br>• Distribute completed tax returns to clients in a timely and efficient manner.<br>• Process payments and update client accounts with necessary financial information.<br>• Organize and maintain files to ensure easy access and proper documentation.<br>• Schedule appointments for clients, coordinating with team members as needed.<br>• Respond to email correspondence with attention to detail and accuracy.<br>• Perform general office tasks, such as managing supplies and ensuring a tidy workspace.
We are looking for a dedicated Receptionist to join our team on a contract basis in Grand Rapids NT, Michigan. In this role, you will be responsible for maintaining smooth front desk operations and providing excellent customer service. This is a great opportunity to contribute to a dynamic environment within the construction industry.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system, ensuring all inbound calls are answered promptly and directed appropriately.<br>• Serve as the first point of contact for visitors, providing a welcoming and attentive experience.<br>• Maintain the reception area, ensuring it remains organized and presentable at all times.<br>• Assist with administrative tasks such as scheduling appointments, handling correspondence, and updating records.<br>• Communicate effectively with team members and clients to address inquiries and provide information.<br>• Monitor and manage switchboard operations, handling up to 10 phone lines efficiently.<br>• Support part-time reception duties as needed, ensuring consistent coverage during peak hours.<br>• Uphold company standards for high-quality service in all interactions.<br>• Coordinate with internal teams to ensure smooth office operations and resolve any issues promptly.<br>• Provide assistance with any additional tasks assigned by management.
Sitting in lobby at front desk.<br>Answer calls<br>They use an intercom system<br>Their normal receptionist does other intermittent.<br>Two 15 min breaks one at 10 the other at 3:15 and an hour lunch (typically 12:00pm)<br>Will have more needs down the road. <br>They will cover parking as well. They validate parking.
We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a contract basis for 90 days. This hybrid position, based in Grand Rapids NT, Michigan, offers an opportunity to contribute to meaningful work within the healthcare and social assistance sector. The role requires excellent organizational skills and the ability to manage diverse administrative tasks effectively.<br><br>Responsibilities:<br>• Communicate regularly with clients and landlords to address housing-related needs and maintain effective relationships.<br>• Collaborate with the Line Manager and housing case workers to identify and support client housing requirements.<br>• Collect, update, and maintain data on available housing options within the community.<br>• Prepare and organize files, ensuring all necessary documentation is included.<br>• Coordinate with property management companies as needed, without requiring on-site visits.<br>• Perform general administrative duties and adapt to shifting priorities as required.<br>• Attend the office up to two days per week while maintaining flexibility in task assignments.<br>• Support reporting and documentation processes to ensure compliance with organizational standards.<br>• Demonstrate professionalism and adaptability in handling various responsibilities.<br>• Contribute to the successful operation of the team by working independently and collaboratively.
