6 results for Entry Level Administrative Assistant in Grand Rapids, MI

Administrative Assistant

Allegan, MI
onsite
Temporary
17.4135 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support our Central Dispatch Team in Allegan, Michigan. This contract position involves performing a range of administrative and clerical tasks, including project coordination and document preparation. The role requires excellent organizational skills and a commitment to ensuring the smooth operation of department functions. M-F, 8am-5pm, 100% onsite Responsibilities:• Maintain and update the Master Street Address Guide and oversee wireless vendor activities to ensure service requirements are met.• Attend and document minutes for meetings as directed, including occasional after-hours sessions.• Process and fulfill Freedom of Information Act requests in compliance with regulations.• Prepare and manage departmental documents, including correspondence, reports, and spreadsheets, while assisting with payroll and audit procedures.• Coordinate vendor repairs and ensure timely resolutions.• Retrieve and review 911 audio recordings for quality assurance purposes.• Verify wireless vendors comply with the county’s 911 surcharge requirements and follow up with non-compliant vendors.• Manage office supplies and inventory, including ordering, inspecting shipments, and verifying invoice accuracy.• Support departmental projects by preparing documents and tracking timelines and deliverables.• Ensure information processing complies with laws governing 911 funding and surcharge regulations.
2026-03-20T00:00:00Z

Administrative Assistant

Grand Rapids, MI
onsite
Temporary
20 - 26 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide essential support to our production team in Grand Rapids, Michigan. This long-term contract position offers an excellent opportunity for individuals who thrive in a fast-paced environment and are skilled at managing documentation, inventory, and communication tasks. The ideal candidate will be detail-oriented, highly organized, and capable of working both independently and collaboratively. Responsibilities: • Organize and sort documentation and labels for production runs to ensure accuracy and accessibility. • File completed production packets systematically and maintain an orderly record-keeping system. • Scan and digitize documents to create and update electronic records. • Process and enter incoming orders efficiently while maintaining accuracy. • Track inventory levels, monitor stock, and coordinate the replenishment of supplies as needed. • Communicate effectively with various internal departments to address issues and maintain seamless workflow. • Provide administrative support for production-related tasks and handle additional duties as assigned.
2026-03-25T00:00:00Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary
18 - 21 USD / Hourly
We are seeking a proactive and detail-oriented Administrative Assistant for an ongoing opportunity with our team. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a commitment to providing exceptional administrative support. This position is well-suited for individuals comfortable multitasking in a dynamic, team-oriented environment.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and calendars for leaders and team members</li><li>Prepare, edit, and proofread correspondence, reports, and presentations</li><li>Coordinate meetings, conference calls, and events (including logistics, agendas, and materials)</li><li>Handle incoming calls, emails, and other communications in a professional manner</li><li>Maintain organized files, records, and documentation (physical and electronic)</li><li>Process expense reports, purchase orders, and invoices as required</li><li>Order office supplies and manage inventory</li><li>Support team projects with research, tracking, and reporting duties as needed</li><li>Complete other administrative tasks as assigned</li></ul>
2026-02-20T00:00:00Z

Executive Assistant

Kalamazoo, MI
onsite
Temporary
22.9615 - 27 USD / Hourly
We are looking for an experienced Executive Assistant to join a small, collaborative grant-making foundation in Kalamazoo, Michigan. This contract position will last for a minimum of two months and involves supporting the President, trustees, and other executives in their daily operations. The role requires exceptional organizational skills, attention to detail, and the ability to work closely in a team-oriented environment. M-F 9am-5pm. Responsibilities:• Manage the President’s calendar and coordinate travel arrangements, ensuring schedules are optimized and conflicts are avoided.• Prepare agendas for executive meetings, take minutes, and organize meeting documentation.• Proofread and summarize grant proposals for board review, maintaining accuracy and clarity.• Edit and ensure the quality of annual reports through collaboration with all staff members.• Maintain organized notebooks for various committees, updating information as required.• Assist with general office tasks, such as managing supplies and maintaining a clean workspace.• Collaborate with the trustees and executives to support strategic initiatives and administrative needs.• Serve as a liaison to ensure smooth communication between team members and external stakeholders.• Handle sensitive information with discretion and professionalism.
2026-03-20T00:00:00Z

Office Assistant

Muskegon, MI
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Executive Assistant to join our team in Norton Shores, Michigan. This long-term contract position offers an opportunity to contribute to a variety of office tasks while supporting the sales team and maintaining efficient operations. If you are detail-oriented and thrive in a fast-paced environment, this role is ideal for you. Responsibilities:• Manage and organize files to ensure accurate record-keeping and easy retrieval.• Provide administrative support to the sales team, including preparing documents and maintaining schedules.• Handle marketing updates and ensure timely communication of changes.• Perform receptionist duties, such as greeting visitors and answering inbound calls.• Scan and digitize documents for efficient storage and access.• Assist with general clerical tasks to maintain smooth office operations.• Coordinate with team members to ensure deadlines and priorities are met.• Address inquiries promptly and professionally to maintain positive relationships with clients and colleagues.• Maintain a clean and organized workspace, fostering a productive environment.
2026-03-25T00:00:00Z

Legal Assistant

Grand Rapids, MI
onsite
Permanent
60000 - 80000 USD / Yearly
We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases. Responsibilities: • Participate in a client-focused team, demonstrating professionalism and excellent communication skills.• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.• Maintain accurate and organized client and general files, both electronically and physically.• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.• Assist with overflow legal assistant work or absence coverage as needed.• Attend staff meetings, training sessions, and other required employee meetings.• Handle general office duties such as copying, typing, scanning, and faxing.• Maintain confidentiality in all firm and client matters.
2026-03-16T00:00:00Z