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5 results for Administrative Assistant in Grand Rapids, MI

Office Assistant

Muskegon, MI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in a Michigan location. This onsite opportunity is a Long-term Contract position suited for someone who can keep office workflows organized, communicate effectively, and assist multiple teams with routine business needs. The ideal candidate will be comfortable handling front-office tasks, maintaining records, and contributing to marketing and sales support activities in a fast-paced environment. Full-time, 100% onsite, M-F. MUST have strong Microsoft Excel and/or expense reporting experience. Responsibilities: • Welcome visitors and provide front-desk support while ensuring a detail-oriented office experience. • Manage incoming calls, route messages accurately, and respond to general administrative inquiries. • Organize, scan, and maintain digital and paper records to keep office files current and accessible. • Assist the sales team with administrative coordination, document preparation, and day-to-day support tasks. • Help update marketing materials, reports, or related content to support ongoing business initiatives. • Perform clerical duties such as data entry, document handling, and general office organization. • Support special administrative assignments related to payroll coordination and internal office needs as requested.
2026-05-29T00:00:00Z

Office Assistant

Grand Rapids, MI
onsite
Temporary / Contract
15.2 - 17.6 USD / Hourly
We are looking for an Office Assistant to support daily administrative operations. This is a contract position suited for someone who is organized, attentive to detail, and comfortable handling a mix of office coordination, data entry, and front-desk support. The role involves managing sample information, preparing outgoing materials, and ensuring reports and communications are processed accurately and on time. Responsibilities: • Enter sample details for materials such as soil, beer, and water while maintaining accuracy across varying quantities and specifications. • Assemble bottle orders for distribution by confirming items are prepared correctly and ready for shipment or pickup. • Print, organize, and send reports to the appropriate recipients in a timely and accurate manner. • Provide front-desk assistance by greeting visitors and supporting general reception coverage as needed. • Answer incoming calls, direct inquiries to the right contacts, and relay messages clearly and promptly. • Scan, file, and maintain documents to support efficient recordkeeping and office organization. • Assist with routine clerical tasks that help keep daily office operations running smoothly.
2026-05-29T00:00:00Z

Office Manager

Muskegon, MI
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a highly organized Office Manager to support senior administrators and board leadership in Michigan. This contract-to-permanent opportunity is ideal for someone who can keep operations running smoothly, manage competing priorities with confidence, and maintain a detail-oriented approach in a fast-moving environment. The role calls for strong judgment, excellent communication, and the ability to handle sensitive matters with care while providing dependable administrative coordination. Responsibilities: • Coordinate executive calendars, schedule meetings, and align daily priorities for administrators and board members to ensure efficient use of time. • Organize board meetings, events, and internal gatherings by preparing materials, managing room setup and presentation needs, recording minutes, and tracking follow-up items. • Create, revise, and maintain reports, correspondence, presentations, and records with a strong focus on accuracy, clarity, and confidentiality. • Oversee office documentation and filing systems so information is easy to access, well organized, and securely maintained. • Support administrative projects by monitoring timelines, following up on deliverables, and helping teams stay on track with minimal direction. • Arrange detailed travel plans, including itineraries, lodging, and logistical coordination for leadership as needed. • Use business software and communication platforms to improve workflow efficiency and support day-to-day office operations. • Anticipate leadership needs, identify issues before they escalate, and take practical steps to resolve administrative challenges quickly. • Help maintain a detail-oriented, orderly workspace and contribute to a well-run office environment that reflects high standards. • Handle confidential, personal, and sensitive information with discretion and sound judgment at all times.
2026-05-26T00:00:00Z

Receptionist

Byron Center, MI
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support front-desk operations for a retail food store. This Contract position is ideal for someone who communicates clearly, manages incoming calls efficiently, and creates a welcoming first impression for visitors and callers. The role requires strong phone-handling skills, attention to detail, and the ability to keep daily reception activities organized in a fast-paced environment. Responsibilities: • Greet visitors and direct them to the appropriate department or team member in a courteous and efficient manner. • Manage a multi-line phone system by answering, screening, and routing incoming calls promptly and efficiently. • Handle front-desk activities such as receiving inquiries, taking messages, and providing basic information to callers and guests. • Maintain an organized reception area to ensure a welcoming and well-maintained environment at all times. • Support part-time reception coverage needs by balancing assigned hours and completing daily administrative tasks accurately. • Record and relay important messages clearly to help departments respond to customer and internal requests without delay.
2026-05-29T00:00:00Z

Receptionist

Grand Rapids, MI
onsite
Temporary / Contract
16.15 - 18.7 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a construction and contractor environment. This is a contract position suited for someone who enjoys creating a welcoming first impression while keeping phone and visitor traffic organized. The ideal candidate will provide dependable administrative support, manage incoming communications efficiently, and help maintain smooth daily office operations. Responsibilities: • Welcome visitors, direct them appropriately, and ensure a welcoming front-office experience. • Manage a multi-line phone system, answer incoming calls promptly, and route messages to the correct team members. • Handle switchboard activity efficiently to keep internal and external communication flowing without delay. • Provide general reception and clerical support, including basic administrative tasks that assist daily office functions. • Maintain an organized front desk area and support a clean, businesslike office environment. • Monitor call volume and respond to inquiries with courtesy and accuracy.
2026-05-29T00:00:00Z