We are looking for a highly organized and detail-driven Administrative Assistant to join our team on a contract basis in Kalamazoo, Michigan. In this role, you will support healthcare professionals and leadership by ensuring smooth day-to-day operations. This opportunity allows you to make a meaningful impact within the healthcare industry while building valuable administrative experience.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to healthcare teams, ensuring efficient operations and timely task completion.<br>• Schedule and coordinate meetings, appointments, and events, both in-person and virtual, to maintain organized workflows.<br>• Prepare, edit, and distribute reports, presentations, and documentation related to patient care and operational initiatives.<br>• Perform accurate data entry and maintain confidential records, including patient and organizational information.<br>• Assist with compliance-related tasks, such as preparing regulatory reports and ensuring adherence to healthcare standards.<br>• Collaborate with various departments to optimize resources, improve processes, and contribute to operational efficiency.<br>• Communicate professionally with patients, staff, and external stakeholders, providing excellent customer service.<br>• Support healthcare leaders with administrative tasks tied to initiatives like documentation improvement and digital transformation.<br>• Contribute to cost-containment efforts by streamlining processes and identifying efficiencies.
<p>Robert Half is seeking a proactive and detail-oriented <strong>Bilingual Administrative Assistant</strong> for a contract opportunity with one of our clients in [Industry/Field]. This position plays a critical role in ensuring seamless communication across teams, handling administrative tasks, and contributing to operational excellence.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including scheduling, calendar management, and documentation.</li><li>Effectively communicate and interact in both [Language 1] and [Language 2] with internal and external stakeholders.</li><li>Manage correspondence, such as emails, memos, and phone calls, ensuring accuracy and professionalism.</li><li>Maintain and organize records, files, and databases.</li><li>Assist in preparing reports, presentations, and other materials.</li><li>Coordinate meetings, including preparing agendas and managing logistics.</li><li>Support special projects as requested by managers to ensure smooth team workflows.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join a respected non-profit organization in Grand Rapids, Michigan. In this Contract-to-Permanent role, you will play a vital part in supporting individuals experiencing homelessness by helping them secure housing and access essential resources. This position offers comprehensive training and requires a motivated individual who enjoys teamwork and has strong technical skills, particularly with Microsoft Excel. You must be willing to work a rotating schedule and some weekends. </p><p><br></p><p>Responsibilities:</p><p>• Assist individuals experiencing homelessness with securing housing and completing necessary documentation.</p><p>• Manage and process grant applications to secure funding for housing initiatives.</p><p>• Calculate income and rent amounts to ensure accurate eligibility determinations.</p><p>• Maintain compliance with regulatory standards and organizational policies.</p><p>• Collaborate with team members to enhance the effectiveness of resource allocations.</p><p>• Respond to inbound calls with professionalism and a courteous manner.</p><p>• Maintain accurate and organized department files and records.</p><p>• Provide financial counseling and guidance to clients as needed.</p><p>• Utilize Microsoft Excel and other tools to manage data and create reports.</p><p>• Ensure all client interactions and documentation follow established procedures.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Portage, Michigan. In this role, you will provide essential administrative and accounting support while ensuring smooth day-to-day operations. The ideal candidate is organized, proactive, and skilled in managing multiple priorities effectively.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide administrative support to team members, including scheduling meetings and managing correspondence.<br>• Utilize Microsoft 365 Enterprise tools to create documents, spreadsheets, and presentations.<br>• Coordinate and communicate effectively using Microsoft Teams for virtual collaboration.<br>• Answer and manage phone calls professionally, demonstrating excellent phone etiquette.<br>• Assist in basic accounting tasks, such as processing invoices and tracking expenses.<br>• Maintain organized filing systems to ensure easy retrieval of information.<br>• Handle general office tasks, such as ordering supplies and ensuring the workspace is well-maintained.<br>• Collaborate with other departments to support cross-functional activities.
We are looking for a dedicated Administrative Assistant to join our team in Grand Rapids, Michigan. In this long-term contract role, you will play a vital part in supporting the daily operations of a dynamic educational environment. This position offers an excellent opportunity to showcase your organizational and bilingual skills while making a meaningful impact on staff, students, and families.<br><br>Responsibilities:<br>• Oversee daily administrative tasks, such as scheduling, maintaining records, and managing communications.<br>• Translate documents and materials from English to Spanish to ensure effective communication with diverse stakeholders.<br>• Coordinate meetings, school events, and logistical arrangements to support programs and initiatives.<br>• Manage budgets, process invoices, and ensure adherence to school policies and procedures.<br>• Provide supervision and guidance to office staff and volunteers, fostering a productive work environment.<br>• Act as a liaison between school leadership, staff, families, and external parties to facilitate clear communication.<br>• Address operational challenges promptly and implement solutions to maintain efficiency.<br>• Support educators and staff with administrative needs, ensuring smooth workflow.<br>• Assist with receptionist duties, including answering inbound calls and greeting visitors.
<p>We are looking for a highly organized and proactive Business Services Assistant to join our team in Zeeland, Michigan. In this role, you will provide critical administrative support to senior leadership, ensuring smooth operations and confidentiality in all tasks. This position is ideal for someone with strong attention to detail, excellent communication skills, and the ability to manage multiple priorities effectively.</p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to provide critical support to the Executive Director and CEO, as well as serve as the primary administrative resource for the business<strong>.</strong> This role offers a dynamic opportunity to merge traditional executive support responsibilities with business operations, contributing to the overall efficiency and success of the organization. The ideal candidate will have exceptional communication skills, advanced organizational abilities, and proficiency with modern administrative tools and technologies.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Executive Support:</strong></li></ol><ul><li>Manage the daily operations of the Executive Director and CEO, including scheduling meetings, maintaining calendars, and coordinating travel arrangements.</li><li>Serve as a gatekeeper by screening calls, emails, and requests, ensuring priorities are addressed.</li><li>Prepare, proofread, and organize presentations, reports, agendas, and correspondence in a timely manner.</li><li>Help manage special projects and initiatives led by the Executive Director and CEO, ensuring goals and deadlines are met.</li></ul><ol><li><strong>Administrative Leadership:</strong></li></ol><ul><li>Act as the primary point of contact for administrative support across the organization, ensuring seamless day-to-day operations.</li><li>Maintain company records, manage documentation, and oversee general office management tasks.</li><li>Support cross-departmental communications to align administrative efforts with business goals.</li></ul><ol><li><strong>Process Management and Technology Support:</strong></li></ol><ul><li>Utilize CRM platforms, workflow software, and other business tools to support operational processes and enhance efficiency.</li><li>Assist with automation initiatives and tech-based solutions to streamline administrative tasks and improve organizational workflows.</li></ul><ol><li><strong>Collaboration and Relationship Building:</strong></li></ol><ul><li>Partner with internal and external stakeholders, demonstrating professionalism and strong interpersonal skills in every interaction.</li><li>Lead efforts in coordinating executive team meetings, retreats, and company events to foster alignment and collaboration.</li></ul><ol><li><strong>Problem Solving and Flexibility:</strong></li></ol><ul><li>Respond to shifting organizational priorities with agility, ensuring deadlines and expectations are consistently met.</li></ul>
<p>We are seeking a highly motivated and organized <strong>Executive Assistant</strong> to provide exceptional administrative support to senior leadership in a <strong>higher education setting</strong>. The ideal candidate will serve as a key liaison, ensuring smooth operations and supporting the strategic goals of the institution. This role requires an individual with excellent communication abilities, strong time management skills, and a proven ability to manage multiple priorities in a fast-paced, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong>:</p><ul><li>Provide comprehensive administrative assistance to senior executives, including calendar management, email communication, and documentation management.</li><li>Plan, schedule, and manage complex meetings, events, and appointments, often involving cross-departmental coordination.</li><li>Prepare meeting agendas, take detailed minutes, and follow up on action items to ensure timely completion.</li></ul><p><strong>Project Management & Operational Coordination</strong>:</p><ul><li>Manage special projects and contribute to strategic initiatives, collaborating with faculty, staff, and external stakeholders to ensure timely completion.</li><li>Coordinate travel arrangements, manage expenses, and track budgets to support executives and institutional operations.</li></ul><p><strong>Communication & Liaison</strong>:</p><ul><li>Act as the primary point of contact between the executive and internal/external stakeholders, ensuring effective communication and managing correspondence professionally.</li><li>Serve as a gatekeeper and problem-solver for competing priorities or conflicts, fostering positive relationships between teams across the organization.</li></ul><p><strong>Data & Digital Support</strong>:</p><ul><li>Maintain and organize records in compliance with institutional and legal standards, ensuring confidentiality and accuracy.</li><li>Utilize and maintain university-specific systems, as well as general productivity tools such as Microsoft Office 365, Google Workspace, and other relevant platforms.</li><li>Support workflow automation and data management efforts to streamline executive operations and team efficiency.</li></ul><p><strong>Research & Report Preparation</strong>:</p><ul><li>Conduct research, retrieve information, and prepare reports, presentations, and proposals for meetings or projects as required.</li><li>Monitor trends in higher education, offering insights and suggestions for improvement where applicable.</li></ul><p><br></p>
<p>We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Participate in a client-focused team, demonstrating professionalism and excellent communication skills.</p><p>• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.</p><p>• Maintain accurate and organized client and general files, both electronically and physically.</p><p>• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.</p><p>• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.</p><p>• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.</p><p>• Assist with overflow legal assistant work or absence coverage as needed.</p><p>• Attend staff meetings, training sessions, and other required employee meetings.</p><p>• Handle general office duties such as copying, typing, scanning, and faxing.</p><p>• Maintain confidentiality in all firm and client matters.</p>
