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5 results for Administrative Assistant in Grand Rapids, MI

Administrative Assistant

Grand Rapids, Michigan
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for an Administrative Assistant to join a non-profit organization in Grand Rapids, Michigan in a contract-to-permanent capacity. This position supports housing-focused programs by combining administrative coordination, participant support, and compliance-driven documentation in a mission-centered environment. The ideal candidate is organized, compassionate, and comfortable balancing office tasks, communication, and detailed recordkeeping while helping individuals and families access stable housing resources. Responsibilities: • Coordinate daily administrative activities that support housing assistance programs, including scheduling, document preparation, and front-desk or phone support. • Meet with individuals and families to gather information, review circumstances, and help determine program eligibility and service priorities. • Assist participants with housing searches by explaining program guidelines, reviewing income and rent information, and supporting the leasing process. • Provide practical guidance on tenant expectations, conflict prevention, and communication with landlords to encourage successful housing placements. • Act as a point of contact among participants, property managers, community partners, and service providers to help resolve issues and maintain productive relationships. • Track participant information, maintain complete case records, and prepare required monthly, quarterly, and annual reports in alignment with funding and regulatory standards. • Coordinate supportive services, workshops, and coaching activities that encourage self-sufficiency, employment readiness, and long-term housing stability. • Monitor housing units for program suitability and quality expectations, and help ensure services follow agency policies and external compliance requirements. • Participate in team meetings, training sessions, and continuous improvement efforts, including recommending updates to service procedures and documentation practices.
2026-09-23T00:00:00Z

Executive Assistant

Norton Shores, Michigan
remote
Permanent / Full Time
60000 - 84500 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Norton Shores, Michigan. This position plays a central role in keeping executive priorities organized by overseeing scheduling, preparing for meetings, coordinating communications, and assisting with key administrative projects. The ideal candidate brings sound judgment, excellent organization, and the ability to handle sensitive information with professionalism. Responsibilities: • Manage complex executive calendars, schedule appointments, and resolve competing priorities to keep leadership activities running smoothly. • Organize board sessions, leadership meetings, and related events, including agendas, materials, logistics, and follow-up actions. • Coordinate domestic and business travel arrangements, ensuring itineraries, reservations, and supporting documents are accurate and timely. • Prepare correspondence, presentations, reports, and other executive documents with a high level of accuracy and professionalism. • Serve as a point of contact between executives, board members, internal teams, and external partners to support clear and timely communication. • Track action items and provide administrative support for special projects, helping leadership meet deadlines and maintain progress on priorities. • Handle confidential information with discretion while exercising strong judgment in day-to-day executive support activities.
2026-09-16T00:00:00Z

Executive Assistant

Kalamazoo, Michigan
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in a fast-paced, highly visible role. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong judgment, technical skills, discretion, and the ability to keep priorities organized in a small company environment. The person in this role will help maintain executive efficiency, coordinate internal activities, and provide dependable administrative support across business operations. This role is 100% onsite, M-F 8am-5pm with possible needs for times outside of that. Responsibilities:• Manage a complex executive calendar, align priorities, and proactively adjust schedules to keep leadership on track for meetings and key business activities.• Arrange and oversee company events and internal functions, ensuring logistics are handled smoothly from planning through execution.• Prepare meeting notes and maintain clear records of discussions, decisions, and follow-up actions.• Support purchasing activities by serving as backup for order-related administrative tasks when needed.• Review and submit employee and business expense documentation through Expensify with accuracy and timeliness.• Scan, upload, categorize, and maintain electronic files so important documents remain accessible and well organized.• Work with spreadsheets and administrative data related to HR and payroll, providing light reporting support as required.• Use Microsoft Office applications and Microsoft Teams daily to communicate, track information, and support overall office operations.• Provide supplemental assistance with HR-related administrative work while maintaining strict confidentiality around sensitive company information.
2026-09-08T00:00:00Z

Office Manager

Kalamazoo, Michigan
onsite
Permanent / Full Time
50000 - 57000 USD / Yearly
We are looking for an Office Manager to support daily business operations and create an organized, welcoming workplace in Kalamazoo, Michigan. This position blends administrative coordination, front-desk support, and office resource management to keep the office running efficiently. The ideal candidate is detail-oriented, dependable, and comfortable handling both vendor-related tasks and routine financial administration. Responsibilities: • Oversee day-to-day office activities to ensure workflows remain organized, efficient, and responsive to business needs. • Manage front desk interactions by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Coordinate the purchasing of office materials and work with vendors to keep essential supplies available at all times. • Track inventory levels for administrative resources and restock items proactively to avoid operational disruptions. • Process accounts payable tasks, including reviewing invoices, organizing payment documentation, and supporting timely disbursements. • Maintain office records, files, and general administrative documentation in a clear and accessible manner. • Support internal staff with routine administrative needs and help resolve office-related issues as they arise.
2026-08-28T00:00:00Z

Accounting/Human Resources Administrator

Charlotte, Michigan
onsite
Permanent / Full Time
49920 - 56160 USD / Yearly
Starting Salary: $24-27/hr + BonusLocation: Charlotte, MI - On-Site Robert Half partnering with a services organization who's been in business for over 30 years. They are seeking a full-time, direct hire Accounting/Human Resources Administrator to support daily accounting operations and key administrative processes. This position blends accounting coordination with human resources support, making it ideal for someone who is organized, detail-oriented, and comfortable managing multiple priorities. Key ResponsibilitiesAccounting Duties<ul><li>Process accounts payable invoices, verify coding, and prepare payments in a timely manner</li><li>Maintain accounts receivable records, generate customer invoices, and post incoming payments</li><li>Monitor aging reports and follow up on past-due balances to support collections activities</li><li>Communicate with customers regarding outstanding invoices, payment status, and billing issues</li><li>Reconcile vendor statements, customer accounts, and other related accounting records</li><li>Maintain organized accounting files and documentation for audit and compliance purposes</li></ul>Payroll Duties<ul><li>Assist with payroll processing, including timekeeping review, data entry, and payroll changes</li><li>Review employee timesheets for accuracy and follow up on missing or incomplete information</li><li>Support payroll record maintenance, including deductions, direct deposit changes, and wage updates</li><li>Help ensure payroll is processed accurately and in compliance with company policies and applicable regulations</li><li>Respond to employee questions related to payroll, paychecks, and payroll documentation</li></ul>Human Resources Duties<ul><li>Coordinate employee onboarding, including new hire paperwork, background check support, and orientation scheduling</li><li>Enter and maintain employee information in HRIS, payroll, and related systems</li><li>Ensure completion and proper filing of onboarding documents and employment records</li><li>Assist with benefits enrollment paperwork and employment verification requests</li><li>Maintain confidential employee files and support compliance with HR policies and procedures</li><li>Respond to employee questions related to onboarding, forms, and general HR processes</li></ul>For immediate consideration email your resume to rochelle.carrasco@roberthalf com
2026-09-18T00:00:00Z