We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows.<br><br>Responsibilities:<br>• Scan and organize tax documents to maintain accurate and accessible records.<br>• Utilize office technology efficiently, adapting quickly to new systems as necessary.<br>• Stand for extended periods while operating office equipment, such as copiers.<br>• Restock supplies in the lunchroom and throughout the office to ensure availability.<br>• Refill copiers with paper and other necessary materials to support office operations.<br>• Collect mail from the building’s mailroom and distribute it to appropriate recipients.<br>• Perform general office tasks and assist with additional duties as assigned.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering a dynamic opportunity to support office operations and ensure smooth day-to-day functionality. In this role, you will handle a variety of administrative tasks while collaborating with different departments to maintain organizational efficiency.<br><br>Responsibilities:<br>• Oversee daily office operations, including ordering supplies, organizing shared spaces, and maintaining meeting rooms.<br>• Perform clerical tasks such as data entry, document management, filing, and record keeping.<br>• Provide administrative support to project managers and engineers by coordinating forms, ordering materials, and ensuring timely task completion.<br>• Schedule meetings, arrange catering, and organize logistics for office events.<br>• Research and reserve venues for company-wide events, ensuring seamless coordination and execution.<br>• Assist the Accounting team by preparing invoices, tracking receipts, and organizing financial documents.<br>• Manage monthly credit card statements by collecting receipts and organizing them within shared folders.<br>• Coordinate employee travel arrangements, including booking flights and accommodations.<br>• Support recruitment processes by posting job openings, conducting initial screening calls, and scheduling interviews.<br>• Organize and facilitate company volunteer projects and team-building activities to enhance employee engagement.
<p>We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.</p><p>This full-time, field-based position focuses on:</p><p>• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)</p><p>• Assisting with independent living skills and daily routines</p><p>• Promoting client dignity, safety, and autonomy</p><p>• Providing structured support in employment and community settings</p><p>• Maintaining accurate documentation and progress notes</p><p><br></p><p>Pay: $18–$20/hr</p><p>Location: Los Angeles area (90043)</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We’re looking for a reliable temporary Administrative Assistant to cover a mat leave and to help keep the office running smoothly by managing daily setup, stocking, tidying, and light administrative tasks. This is a great fit for someone who enjoys routine, takes initiative, and likes keeping shared spaces organized and guest-ready. Schedule: Tuesday, Wednesday, Thursday , 9:30am–6:30pm, Lunch break: 1:00–2:00pm daily</p><p><br></p><p>Responsibilities:</p><p>• Set up and organize the office each morning, including unloading the dishwasher and putting away items.</p><p>• Restock beverages, snacks, and groceries in the kitchen and common areas to ensure supplies are readily available.</p><p>• Prepare bagels biweekly and manage cleanup afterward.</p><p>• Answer phones and route calls/messages appropriately</p><p>• Maintain conference rooms by arranging supplies, ensuring cleanliness before meetings, and tidying up afterward.</p><p>• Monitor and manage incoming mail and packages, distributing them appropriately.</p><p>• Organize the supply room and proactively order supplies when stock is low.</p><p>• Assist with filing, scanning, and organizing documents to ensure records are properly maintained.</p><p>• Alphabetize and arrange binders and file boxes as directed to optimize document accessibility.</p><p>• Provide coverage for the office manager during bathroom breaks and other brief absences.</p><p>• Water plants weekly to ensure a pleasant and welcoming office atmosphere.</p>
We are looking for a detail-oriented Administrative Assistant to join a CPA firm specializing in business management in Encino, California. This Contract to permanent role is ideal for an individual with strong organizational and communication skills who thrives in a dynamic environment. The position offers the opportunity to support daily operations and contribute to the success of the team.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls, ensuring prompt and effective communication.<br>• Manage email correspondence, responding to inquiries and maintaining organized records.<br>• Perform accurate data entry to support administrative operations.<br>• Schedule and coordinate appointments, meetings, and events.<br>• Provide excellent customer service to clients and internal team members.<br>• Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to complete tasks efficiently.<br>• Maintain updated records and documentation for various projects.<br>• Collaborate with team members to ensure smooth workflow and task prioritization.<br>• Assist with preparing reports and presentations as needed.<br>• Ensure compliance with company procedures and standards in all administrative tasks.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files.<br>• Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines.<br>• Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management.<br>• Support the use of Lacerte tax software and e-filing processes during tax season.<br>• Manage inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness.<br>• Collaborate with part-time tax administrators and interns to ensure workflow efficiency.<br>• Maintain and update Sharefile systems for secure document sharing.<br>• Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment.<br>• Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
<p>Our Business Management client is looking for a detail-oriented Administrative Assistant to join their team in West LA. In this onsite role, you will provide vital support to office operations and leadership, ensuring smooth day-to-day administrative functions in a fast-paced environment. The ideal candidate will thrive under pressure, possess excellent organizational skills, and demonstrate professionalism while handling sensitive tasks. Previous experience in a CPA, business management or professional services firm is highly desired. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Perform essential clerical duties such as data entry, filing, and preparing documents.</p><p>• Manage executive calendars, schedule meetings, and coordinate travel arrangements.</p><p>• Answer and direct incoming calls and greet visitors with professionalism and courtesy.</p><p>• Maintain and organize confidential business records and files.</p><p>• Create reports, presentations, and spreadsheets using Microsoft Office tools.</p><p>• Monitor office supplies inventory and coordinate orders and vendor services.</p><p>• Assist with various administrative tasks as assigned by managers and team members.</p><p>• Ensure seamless communication and coordination across departments.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This long-term contract position requires exceptional organizational skills and the ability to manage administrative tasks effectively in a fast-paced environment. The ideal candidate will play a key role in ensuring smooth operations and supporting various office functions.</p><p><br></p><p>Responsibilities:</p><p>• Process and organize incoming and outgoing mail to maintain efficient communication workflows.</p><p>• Manage inventory purchasing, including tracking supplies and placing orders as needed.</p><p>• Accurately enter purchase orders into the system and monitor shipments to ensure timely deliveries.</p><p>• Reconcile invoices and maintain accurate records of financial transactions.</p><p>• Ensure all documentation and records are properly organized and up-to-date.</p><p>• Handle receptionist duties, including answering inbound calls and assisting visitors.</p><p>• Perform data entry tasks with precision to support office operations.</p><p>• Collaborate with team members to address administrative needs and streamline processes.</p><p>• Monitor and report on inventory levels to avoid shortages or delays.</p><p>• Assist in maintaining a clean and organized workspace for optimal productivity.</p>
We are looking for a dedicated Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires a proactive and detail-oriented individual who can manage administrative tasks effectively while supporting the organization’s operations. The ideal candidate will excel in a fast-paced environment and bring strong organizational skills to contribute to the team's success.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks, including scheduling appointments and coordinating meetings.<br>• Answer and direct inbound calls with professionalism and accuracy.<br>• Perform data entry tasks to maintain and update records efficiently.<br>• Provide receptionist support by greeting visitors and handling inquiries.<br>• Prepare and distribute correspondence, reports, and other documents.<br>• Collaborate with team members to ensure smooth office operations.<br>• Maintain filing systems and ensure the confidentiality of sensitive information.<br>• Handle general office duties, including ordering supplies and managing inventory.<br>• Support special projects and assignments as needed.<br>• Ensure compliance with company policies and procedures in all administrative activities.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>An exciting and well known organization located in Beverly Hills is looking for a Sr. Administrative Assistant to start immediately. This is a contract to hire position, and you will be directly responsible for the accurate and efficient scanning of a large number of documents. You will also perform quality control on all documents to ensure they are properly batched prior to scanning and will perform maintenance on the scanning machines. Robert Half is looking for a tech savvy individual who is extremely detail oriented! Our client offers free parking and a 35-hour work week. Pay is up to $29/hr. You will have two scanning clerks reporting into you, so any managerial experience is a huge plus! </p>
<p><strong><u>Administrative Assistant </u></strong></p><p>Overview: Seeking an energetic, detail-oriented, and hard-working Administrative Assistant to provide comprehensive support to internal teams and maintain overall office operations. Ideal candidates will demonstrate strong work ethic, a positive attitude, and ability to balance a variety of tasks while taking pride in their work.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Answer phones and take messages</li><li>Greet and direct office visitors</li><li>Prioritize mail and oversee deliveries</li><li>Coordinate daily lunch orders or catering</li><li>Order general office supplies</li><li>Maintain a stocked and tidy kitchen</li><li>Schedule meetings and update shared appointment calendars</li><li>Compose and type routine memos, emails, and meeting minutes</li><li>Process expense reports</li><li>Work with building management and third-party vendors to maintain office facilities</li><li>Organize domestic and international travel and lodging arrangements for multiple employees</li><li>Plan team social events</li><li>Assist with project and database work as needed</li><li>Exercise good judgment on all matters</li><li>Recommend improvements to office procedures or administrative processes to enhance efficiency or minimize costs</li></ul><p><strong><u>Qualifications:</u></strong></p><ul><li>Bachelor’s or associate’s degree preferred</li><li>1 year of administrative or office support experience preferred</li><li>Proficient in Microsoft Office, especially Outlook and Excel</li><li>Strong organizational and interpersonal skills; able to interact with professionalism and discretion</li><li>Acts with integrity, especially in confidential matters</li><li>Ability to work under pressure in a fast-paced environment</li><li>Takes ownership of tasks and accountability for completion</li><li>Able to prioritize and manage multiple/conflicting priorities calmly</li><li>Excellent attention to detail</li><li>Customer service mindset</li></ul><p>This position requires in-office presence five days a week, with hours generally 9am–6pm. Benefits package and daily lunch may be provided, along with covered parking depending on company policy.</p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Alhambra, California. In this long-term contract position, you will play a key role in supporting property management operations for a portfolio of residential and commercial properties. The ideal candidate thrives in a fast-paced environment, is highly organized, and possesses excellent communication skills. For immediate consideration apply today!</p><p><br></p><p>Responsibilities:</p><p>• Monitor and audit property tax accounts to ensure timely payments and compliance.</p><p>• Track and verify insurance policies to confirm the company is listed as an additional insured.</p><p>• Conduct monthly reviews of tenant insurance policies to ensure active status and compliance.</p><p>• Assist with tenant onboarding, including application reviews and lease education.</p><p>• Address tenant inquiries regarding rent payments, lease terms, and maintenance requests.</p><p>• Enter charges, process rent payments, and manage receivables using Yardi property management software.</p><p>• Organize and maintain property-related documentation, including leases and invoices.</p><p>• Support financial tasks such as bank deposits, reconciliations, and expense audits.</p><p>• Ensure business licenses and state filings are up-to-date and compliant.</p><p>• Coordinate vendor bids and service provider schedules as needed.</p>
We are looking for an Administrative Assistant to join a prestigious hospitality organization in Los Angeles, California. As part of the Special Events team, you will play a key role in supporting administrative and event coordination activities. This is a Contract position, ideal for someone who thrives in a detail-oriented environment while interacting with high-level clientele.<br><br>Responsibilities:<br>• Coordinate and manage event reservations and registrations to ensure smooth operations.<br>• Assist with event check-ins and registration processes, providing excellent guest service.<br>• Prepare and organize materials for luncheons and other registration events.<br>• Maintain communication tools such as daily and weekly updates for members and staff.<br>• Design and produce menu templates, place cards, and other event-related documents.<br>• Support the creation of PowerPoint presentations for internal and external use.<br>• Collaborate on the preparation of Banquet Event Orders (BEOs) using TripleSeat software.<br>• Provide general administrative support for the Special Events team, ensuring seamless event coordination.
We are looking for an Administrative Assistant to join our team in Anaheim, California. This is a long-term contract position that requires strong organizational skills and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in supporting communication between field and corporate teams while ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Facilitate effective communication between field teams and corporate staff to ensure seamless operations.<br>• Manage scheduling and dispatching tasks to coordinate job assignments and deadlines.<br>• Monitor company workflow capacity and order necessary supplies to meet operational demands.<br>• Collaborate with vendors to maintain inventory and ensure timely delivery of required materials.<br>• Organize and oversee dispatching operations to maintain deadlines and optimize work processes.<br>• Support the team in maintaining accurate records and documentation.<br>• Provide administrative assistance to the Director of Operations and other team members.<br>• Utilize software tools like Salesforce and Microsoft Office to streamline administrative tasks.<br>• Ensure adherence to business casual dress code and maintain a courteous demeanor.<br>• Assist with general administrative duties, including reception and data entry tasks.
<p>Robert Half is looking for Accounting Clerks for ongoing opportunities. To be considered for one of our opportunities the Accounting Clerks must be confident in matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable A/P and Accounts Receivable A/R. Our open positions are both temp and temp to hire basis. For immediate consideration apply today!</p><p>Accounts Payable:</p><p>· Process and record accounts payable transactions.</p><p>· Verify accuracy of invoices, match them with purchase orders and receipts, and ensure timely payment to vendors.</p><p>Accounts Receivable:</p><p>· Record and process accounts receivable transactions.</p><p>· Generate and send invoices to customers, monitor payments, and follow up on overdue accounts.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain accurate and organized records of financial transactions.</p><p>Bank Reconciliation:</p><p>· Reconcile bank statements with general ledger accounts.</p><p>· Identify and resolve discrepancies between bank transactions and accounting records.</p><p>Expense Reports:</p><p>· Review and process employee expense reports.</p><p>· Verify receipts, ensure compliance with company policies, and facilitate reimbursement.</p><p> </p><p><br></p>
We are looking for an entry-level Accounting Clerk in Pico Rivera, California, to join our team on a contract with the possibility of becoming a permanent position. This role is an excellent opportunity for someone looking to start their career in accounting and gain hands-on experience in accounts payable. The position involves light workflow and is ideal for candidates eager to build foundational skills in a supportive environment.<br><br>Responsibilities:<br>• Process and code invoices accurately to ensure timely payments.<br>• Perform data entry tasks related to accounts payable operations.<br>• Reconcile accounts and resolve discrepancies as they arise.<br>• Conduct check runs and prepare payment batches.<br>• Assist in invoice processing and verification.<br>• Utilize accounting software such as QuickBooks, SAP, and Oracle for financial tasks.<br>• Maintain organized records and documentation for audit purposes.<br>• Collaborate with team members to support overall accounting operations.<br>• Generate reports and summaries using Microsoft Excel.<br>• Ensure compliance with company policies and procedures.
We are looking for a skilled Accounting Clerk to join our team on a long-term contract basis. In this role, you will handle key accounting functions, including accounts payable and accounts receivable tasks, while ensuring accuracy and efficiency in financial transactions. This position offers an opportunity to contribute to the success of a growing company in the construction industry.<br><br>Responsibilities:<br>• Process accounts payable invoices, ensuring accuracy and timely payment to vendors.<br>• Manage accounts receivable activities, including invoicing, posting payments, and conducting follow-ups on collections.<br>• Reconcile vendor statements and address any discrepancies in billing.<br>• Perform bank and account reconciliations to maintain accurate financial records.<br>• Maintain detailed records of financial transactions in the accounting system.<br>• Assist with month-end closing processes related to accounts payable and accounts receivable.<br>• Communicate effectively with vendors and customers to address inquiries about invoices, payments, and account balances.<br>• Support the accounting team by entering data, generating reports, and organizing documentation.<br>• Ensure compliance with established accounting procedures and company policies.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Culver City. This long-term contract position (3-6 months) offers an excellent opportunity to contribute to a high-tech engineering environment while utilizing your expertise in financial transactions and administrative support. The ideal candidate will excel in managing accounts, processing invoices, and ensuring smooth order fulfillment processes. This is a part time role (20-30 hours) and requires you to be onsite.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Process and manage sales orders efficiently to ensure accurate and timely entry.</p><p>• Handle shipment coordination and documentation to streamline logistics operations.</p><p>• Perform accounts payable and receivable tasks, including invoice verification and payment processing.</p><p>• Utilize ERP systems to maintain organized financial records and order data.</p><p>• Conduct data entry tasks with precision to support accurate reporting and analysis.</p><p>• Assist with basic financial tasks, such as reconciling accounts and tracking transactions.</p><p>• Communicate effectively with team members to address inquiries and resolve discrepancies.</p><p>• Collaborate with various departments to ensure seamless workflow and operational efficiency.</p><p>• Maintain compliance with company policies and financial regulations.</p><p>• Provide general administrative support as needed to enhance daily operations. </p>
<p>Ongoing opportunities for ambitious Payroll Processors. As a Payroll Processors, you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This temporary assignment with a well known company offers great career growth. Please apply today for immediate consideration. </p><p>Payroll Processing:</p><p>· Calculate and process employee salaries, wages, bonuses, and deductions.</p><p>· Ensure accuracy in time and attendance records and apply relevant payroll policies.</p><p>Data Entry and Record Keeping:</p><p>· Enter and maintain employee data in the payroll system.</p><p>· Keep accurate records of employee information, tax withholdings, and other payroll-related details.</p><p>Tax Compliance:</p><p>· Ensure compliance with tax regulations and statutory requirements.</p><p>· Calculate and withhold income taxes, Social Security contributions, and other deductions as required.</p><p>Benefits Administration:</p><p>· Administer employee benefits programs, such as health insurance and retirement plans</p><p>· Deduct and remit employee contributions to benefit plans.</p><p>Payroll Reporting:</p><p>· Prepare and distribute payroll reports to management and relevant departments.</p><p>· Generate reports for tax purposes, including year-end reports and W-2 forms.</p><p> </p><p><br></p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Irvine, California. This is a long-term contract position that requires exceptional organizational skills and accuracy. The ideal candidate will play a key role in managing data processes and ensuring seamless data entry and validation.<br><br>Responsibilities:<br>• Accurately input data into systems while maintaining high levels of precision.<br>• Review and cleanse data to ensure completeness and correctness.<br>• Assist with the migration of employee records from one payroll system to another.<br>• Validate imported data to ensure proper configuration and accuracy.<br>• Collaborate with the Payroll Manager to meet deadlines and maintain data integrity.<br>• Utilize Microsoft Excel to create formulas and manage datasets effectively.<br>• Perform routine audits to identify and resolve discrepancies.<br>• Organize and maintain electronic files for easy access and retrieval.<br>• Communicate with team members to provide updates and resolve data-related issues.
<p>We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!</p><p>· Maintains database by entering new and updated customer and account information.</p><p>· Prepares source data for computer entry by compiling and sorting information.</p><p>· Establishes entry priorities.</p><p>· Processes customer and account source documents by reviewing data for deficiencies.</p><p>· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.</p><p>· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.</p>
<p>We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!</p><p>· Maintains database by entering new and updated customer and account information.</p><p>· Prepares source data for computer entry by compiling and sorting information.</p><p>· Establishes entry priorities.</p><p>· Processes customer and account source documents by reviewing data for deficiencies.</p><p>· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.</p><p>· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.</p><p><br></p>