We are looking for a skilled and proactive Administrative Assistant to join our team in Fresno, California. This long-term contract position offers an exciting opportunity to contribute to our maintenance services team by providing vital administrative support. The ideal candidate will possess exceptional organizational abilities, strong bilingual communication skills in Spanish and English, and a customer-focused mindset.<br><br>Responsibilities:<br>• Perform accurate and high-volume data entry to maintain customer records, bookings, and maintenance work orders.<br>• Coordinate and confirm appointments, bookings, and service requests to ensure smooth scheduling.<br>• Keep databases, contracts, and records up-to-date with meticulous attention to detail.<br>• Provide general office support, including filing, scanning, and document management.<br>• Communicate effectively with Spanish-speaking clients and team members, offering translation support when needed.<br>• Answer inbound calls and respond to email correspondence promptly and professionally.<br>• Deliver excellent customer service to ensure client satisfaction and address inquiries.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Word, to support administrative tasks.<br>• Manage multiple responsibilities efficiently in a fast-paced work environment.
We are looking for a detail-oriented Project Assistant to join our team in Visalia, California. This long-term contract position requires someone with experience in administrative support or project coordination, ideally within the construction or architecture industry. The role involves supporting various aspects of construction administration, bidding processes, and government agency compliance, ensuring projects are completed efficiently and in line with organizational standards.<br><br>Responsibilities:<br>• Maintain accurate records and ensure proper distribution of documents, including drawings, specifications, meeting notes, and project forms.<br>• Provide administrative support to the Construction Administration team, including tasks such as typing, scanning, and copying.<br>• Assist with the preparation and organization of pre-bid agendas, sign-in sheets, and bid tabulations.<br>• Support all phases of the bidding process, including tracking plan holders and managing bid-related documentation.<br>• Create and issue transmittals to clients, contractors, and owners, ensuring timely communication.<br>• Update and annotate construction administration logs and project drawings with RFIs, ASIs, change orders, and other relevant updates.<br>• Coordinate with government agencies to process necessary forms and certifications, ensuring compliance with regulations.<br>• Pursue documentation and information required for project certification and closeout, maintaining thorough communication with relevant parties.<br>• Archive project materials according to firm standards, ensuring accessibility for future reference.<br>• Run project-related errands and attend off-site meetings as needed to support project timelines.
<p>Tyler Houk (Practice Director) with Robert Half is looking for an Assistant Controller to join our manufacturing team in Fresno, California. This role is integral to ensuring accurate financial reporting, maintaining accounting records, and upholding compliance with accounting standards. You will collaborate closely with the Controller and VP of Finance to streamline operations and support key financial processes.</p><p><br></p><p>Responsibilities:</p><p>• Assist in documenting and maintaining accounting policies and procedures.</p><p>• Support the month-end closing process, ensuring timely and accurate completion.</p><p>• Handle accounts payable and receivable tasks, including invoice coding and collections.</p><p>• Maintain the general ledger with accurate entries and proper recordkeeping.</p><p>• Prepare and oversee monthly bank reconciliations.</p><p>• Contribute to the preparation of financial statements and management reports.</p><p>• Provide necessary information for external audits and ensure compliance.</p><p>• Help organize and maintain the chart of accounts and accounting filing systems.</p><p>• Collaborate with the accounting team to identify and implement process improvements.</p><p>• Assist with government reporting requirements and tax filings at local, state, and federal levels.</p>
<p>Robert Half is seeking a detail-oriented and proactive Sales coordinator to join a dynamic team in Fresno, CA. This temp-to-hire opportunity is ideal for someone who thrives in a fast-paced environment and enjoys supporting both internal teams and external customers. The role plays a key part in ensuring smooth order processing, accurate documentation, and timely delivery coordination.</p><p><br></p><p><strong>Work Environment:</strong></p><ul><li>On-site role in Fresno, CA.</li><li>Temp-to-hire opportunity with long-term potential.</li><li>Collaborative team culture guided by values of Excellence, Accountability, and Transparency</li></ul><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and process incoming orders via multiple channels (email, phone, fax, internal teams).</li><li>Communicate pricing, availability, and delivery timelines to customers and sales representatives.</li><li>Coordinate with production and logistics teams to ensure timely and accurate order fulfillment.</li><li>Prepare and manage shipping documentation, invoices, and export paperwork.</li><li>Monitor inventory levels and update internal systems accordingly.</li><li>Handle customer inquiries and resolve issues related to orders or shipments.</li><li>Maintain organized records of quotes, orders, and customer communications.</li><li>Support reporting and data entry tasks to assist management with performance tracking.</li><li>Update customer databases and portals with current pricing and product information.</li></ul><p><br></p>
