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62 results for Office Receptionist in Fremont, CA

Receptionist

San Jose, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a personable and dependable Receptionist to support front desk operations in California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while handling incoming calls and daily administrative tasks effectively. The right candidate will be comfortable managing a multi-line phone system, assisting visitors, and keeping the reception area organized and efficient. Responsibilities: • Welcome visitors, provide a detail-oriented first point of contact, and direct guests to the appropriate staff or department. • Manage a multi-line phone system by answering incoming calls promptly, routing them accurately, and taking clear messages when needed. • Maintain the front desk area so it remains orderly, presentable, and ready to support daily business activity. • Respond to general inquiries from callers and visitors with courtesy, accuracy, and a service-oriented approach. • Support routine administrative activities such as handling basic paperwork, distributing correspondence, and updating reception records. • Coordinate communication between internal teams and external contacts to ensure smooth day-to-day front office operations.
2026-05-14T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-05-12T00:00:00Z

Receptionist

South San Francisco, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a welcoming and dependable weekend graveyard Receptionist to support daily front desk operations for a nonprofit housing organization in South San Francisco, California. This Long-term Contract opportunity is ideal for someone who enjoys helping others, creating a positive first impression, and keeping administrative tasks organized in a fast-paced setting. The person in this role will assist visitors and clients, coordinate routine front desk activities, and contribute to a safe, orderly, and service-focused environment. This role requires weekend work (Fridays into Saturday and Saturday into Sunday). The hours are overnight 11:30pm - 7:30am. Responsibilities:• Welcome visitors, residents, and delivery personnel while maintaining a detail-focused and supportive front desk presence.• Receive, sort, and distribute incoming mail and packages accurately and in a timely manner.• Check clients in and out of the facility and help ensure daily front desk records are kept up to date.• Provide coverage during team breaks and meal periods to keep reception services running smoothly.• Assist clients with basic needs such as medication support coordination and access to day room supplies.• Monitor common areas through routine facility walkthroughs and help uphold site rules by documenting issues when needed.• Bring in food deliveries and donated items and help direct them to the appropriate areas.• Deliver courteous customer service to clients, guests, and staff while responding to questions and requests promptly.
2026-05-08T00:00:00Z

Front Desk Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Manage front desk responsibilities, welcome visitors, answer phones, and provide clerical support to ensure smooth office operations. Responsibilities:<ul><li>Greet guests and maintain front desk coverage</li><li>Answer and route calls</li><li>Schedule appointments and meetings</li><li>Handle mail and office communications</li><li>Provide clerical and administrative support</li></ul>
2026-04-24T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-05-04T00:00:00Z

Legal Receptionist

Santa Clara, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
OverviewOur client, a fast-paced and collaborative law firm in Santa Clara, is seeking a Legal Receptionist to serve as the first point of contact for clients and visitors. This Legal Receptionist role is ideal for someone early in their career who is eager to gain hands-on exposure to a legal environment or build on prior administrative or legal support experience. The Legal Receptionist will play a key role in creating a professional, welcoming experience while supporting day-to-day office operations. This role is located in Santa Clara, CA (On-site, 5 days/week) Responsibilities<ul><li>Greet and assist clients and visitors in a professional and friendly manner</li><li>Answer and direct incoming calls, manage general inquiries, and relay messages</li><li>Schedule appointments, meetings, and conference room bookings</li><li>Handle mail, deliveries, and outgoing correspondence</li><li>Maintain a clean, organized, and professional front office environment</li><li>Assist with basic administrative tasks such as data entry, filing, and document preparation</li><li>Support legal staff with intake forms, client coordination, and general office support</li><li>Ensure confidentiality and professionalism when handling sensitive information</li></ul>
2026-05-13T00:00:00Z

Office Assistant

San Carlos, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Join a fast-growing, innovative AI company where you’ll play a key role in supporting daily operations while gaining exposure to a cutting-edge environment. This is a great opportunity for someone looking to grow their career within the AI space. We are looking for a dependable Office Assistant to help keep daily operations organized and running smoothly at our on-site office. Well suited for someone who enjoys supporting a busy workplace, managing a variety of administrative tasks, and contributing to a growing company environment. The role offers part-time hours and is ideal for someone who is detail oriented, communicates well, and takes initiative. Responsibilities:• Welcome visitors and provide front-desk support to create an organized and welcoming office environment.• Answer incoming phone calls, respond to general inquiries, and route messages to the appropriate team members.• Perform administrative work such as filing, data entry, document preparation, and other day-to-day clerical support tasks.• Scan, organize, and maintain paper and digital records to ensure documents are accessible and up to date.• Manage calendars, coordinate schedules, and assist with arranging internal meetings and team discussions.• Monitor email communications, share timely updates, and help maintain smooth information flow across the office.• Support meeting logistics by preparing materials, confirming details, and assisting with follow-up actions as needed.• Use Microsoft Office and Google Workspace tools to complete reports, correspondence, and administrative assignments efficiently.
2026-05-14T00:00:00Z

Office Assistant

San Carlos, CA
onsite
Permanent / Full Time
23 - 26 USD / Hourly
We are seeking a part-time Office Assistant to support day-to-day operations at our San Carlos office. This is a permanent opportunity offering long-term growth within a fast-paced AI startup environment.This role will be fully on-site, Monday–Friday for a few hours each day, supporting office coordination, general administrative tasks, and ensuring a smooth and organized workplace experience for the team.
2026-05-11T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-05-08T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today!
2026-05-14T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Job OverviewWe are looking for an organized and proactive Office Manager to oversee daily office operations, administrative staff, and workplace efficiency.Job Description<ul><li>Manage office operations, supplies, vendors, and facilities coordination</li><li>Supervise administrative support staff and assign responsibilities</li><li>Develop and maintain office procedures and workflows</li><li>Coordinate meetings, events, and internal communications</li><li>Monitor budgets, invoices, and office-related expenses</li><li>Support leadership with operational and administrative needs</li></ul>
2026-05-08T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized. Responsibilities: • Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift. • Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues. • Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately. • Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment. • Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise. • Maintain precise documentation and review overnight transactions and reports for completeness and consistency. • Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures. • Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable. • Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
2026-04-29T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Oversee daily office functions, vendor coordination, and administrative processes to support a productive and efficient workplace. Responsibilities:<ul><li>Manage office operations and procedures</li><li>Oversee supplies, vendors, and facilities needs</li><li>Support budgeting and reporting activities</li><li>Coordinate administrative support across teams</li><li>Improve office workflows and efficiency</li></ul>
2026-04-24T00:00:00Z

Office Administrator

Foster City, CA
onsite
Temporary to Hire
23 - 25 USD / Hourly
Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Front Desk Receptionist. This is an on-site position Monday through Friday. There is most certainly room for growth within the company too! We have had a proven track record with this client who has promoted 3 of our candidates into higher level roles. Great opportunity for someone looking to get that next step in their career. Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Answering incoming calls</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>
2026-05-14T00:00:00Z

Office Administrator

Redwood City, CA
onsite
Temporary / Contract
29.849 - 34.562 USD / Hourly
We are looking for an organized Office Administrator to support daily workplace operations for a growing AI company in Redwood City, California. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping shared spaces running smoothly, and handling a wide range of administrative tasks with minimal oversight. The role offers the chance to work in a dynamic, informal environment where strong service instincts, sound judgment, and a proactive approach are highly valued. Responsibilities: • Welcome employees, visitors, and guests at the front desk while providing attentive reception support throughout the day. • Coordinate with external service providers, monitor vendor performance, and help identify new partners when office needs change. • Keep kitchen and pantry areas organized by replenishing snacks and beverages and maintaining a clean, ready-to-use environment. • Oversee daily meal arrangements and manage incoming packages, mail, and other deliveries to ensure timely distribution. • Prepare conference rooms for meetings by checking supplies, refreshing water, and maintaining an orderly appearance. • Issue visitor and board member access credentials, including badges or key cards, while helping uphold office security procedures. • Support the planning and execution of recurring team gatherings and workplace events such as social outings and team-building activities. • Assist with special projects and provide flexible administrative support across a variety of office operations as needed.
2026-05-11T00:00:00Z

Front Desk Coordinator / Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job OverviewWe are hiring a Front Desk Coordinator / Receptionist to serve as the first point of contact for visitors, clients, and employees while supporting general office operations.Job Description<ul><li>Greet visitors and provide a professional, welcoming front office experience</li><li>Answer and direct incoming phone calls and emails</li><li>Manage visitor logs, mail distribution, and office supply inventory</li><li>Schedule appointments and assist with meeting room coordination</li><li>Support administrative tasks such as filing, scanning, and data entry</li><li>Maintain a clean, organized, and efficient reception area</li></ul>
2026-05-08T00:00:00Z

Office Clerk - Recent Grads Encouraged to Apply

Mountain View, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: Entry-Level Office ClerkOverview:We’re seeking an organized, dependable Office Clerk to support daily administrative and clerical tasks in a professional office environment. This role is ideal for someone detail‑oriented and eager to build office experience.Key Responsibilities:<ul><li>Perform data entry, filing, scanning, and document organization</li><li>Answer phones, route calls, and greet visitors as needed</li><li>Assist with mail distribution, supplies, and basic office support</li><li>Support team members with administrative tasks and projects</li></ul>
2026-04-25T00:00:00Z

Receptionist - Recent Grads Encouraged to APPLY

Portola Valley, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Job Title: Receptionist (Recent Grads Encouraged to Apply)Overview:We’re seeking a friendly, professional Receptionist to serve as the first point of contact in a busy office environment. This is an ideal opportunity for a recent graduate looking to gain hands‑on administrative and customer service experience.Key Responsibilities:<ul><li>Greet visitors, answer phones, and direct inquiries</li><li>Manage front desk activities including mail, deliveries, and scheduling</li><li>Assist with data entry, filing, and basic administrative tasks</li><li>Maintain a welcoming, organized front desk and lobby area</li></ul>
2026-04-25T00:00:00Z

Front Desk Coordinator

Cupertino, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Front Desk Coordinator to provide detail-oriented on-site support for a contract assignment in Cupertino, California. In this role, you will serve as the first point of contact for visitors and callers while helping keep daily office activities organized and efficient. This opportunity is ideal for someone who brings a strong customer service approach, solid administrative skills, and the ability to stay effective in a fast-paced environment. Responsibilities: • Welcome guests and create a detail-oriented, friendly experience at the reception area. • Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate contacts. • Coordinate calendars by arranging appointments and supporting internal and external meeting logistics. • Complete administrative support tasks such as document scanning, mail handling, and record organization. • Maintain the front office environment so it remains orderly, presentable, and ready for daily operations. • Assist with a variety of day-to-day office needs and respond flexibly to additional support requests as priorities shift.
2026-05-11T00:00:00Z

Front Desk Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Serve as the first point of contact for visitors and employees while managing front office operations and administrative support tasks. Responsibilities:<ul><li>Greet visitors and manage front desk activities</li><li>Answer and direct incoming calls</li><li>Coordinate mail, deliveries, and office services</li><li>Maintain visitor logs and schedules</li><li>Support general office administration</li></ul>
2026-04-24T00:00:00Z

Clinic Reception Coordinator

Santa Cruz, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Clinic Reception Coordinator keeps the clinic flowing efficiently from the front desk. This role combines patient interaction, phone management, and administrative coordination to support daily clinic operations. You will juggle multiple priorities while maintaining a calm, friendly presence in a busy outpatient setting.
2026-05-09T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-01T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team. Responsibilities:<ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office. • Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy. • Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination. • Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness. • Organize correspondence, office documents, and operational information so materials remain accessible and up to date. • Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
2026-05-08T00:00:00Z