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48 results for Human Resources Hr Assistant in Fremont, CA

Senior Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 42 USD / Hourly
Senior Administrative Assistant Job DescriptionWe’re seeking a highly experienced Senior Administrative Assistant to provide advanced support to leadership and ensure seamless day-to-day operations. This role acts as a trusted partner, managing complex administrative functions and driving efficiency across the organization.
2026-06-03T00:00:00Z

HR Specialist

San Jose, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an HR Specialist to support a non-profit organization in San Jose, California through a Contract assignment. This role focuses on day-to-day human resources coordination, employee support, and accurate handling of HR information and documentation. The ideal candidate brings strong administrative judgment, comfort working with HR systems, and the ability to manage sensitive information with discretion in a regulated environment. Responsibilities: • Provide administrative support to the human resources team, ensuring records, forms, and routine processes are completed accurately and on time. • Coordinate calendars, arrange meetings, and assist with scheduling for HR-related discussions, interviews, and team activities. • Support onboarding activities by preparing documentation, tracking pre-employment steps, and helping new hires move smoothly through the hiring process. • Maintain and update employee information within HRIS platforms while helping preserve data accuracy and consistency. • Respond to employee questions on general HR matters and direct more complex issues to the appropriate internal contacts. • Assist with employee relations activities by documenting information, organizing follow-up actions, and supporting timely communication. • Handle confidential personnel information with a high level of care, including materials connected to HIPAA-regulated environments when applicable. • Contribute to HR projects and operational tasks, including process updates or system-related coordination as assigned by the department.
2026-06-01T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward, CA. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today.
2026-06-03T00:00:00Z

Office Assistant

Dublin, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Robert Half's client is seeking an Office Assistant to join their team in Dublin, California. Support a mission-driven team where your organization skills make a daily impact.Are you someone who thrives in a structured, detail-oriented environment but enjoys variety in your day? This opportunity offers a strong foundation in office operations while giving you visibility across multiple functions - from member support to document management and team coordination. What You’ll Be DoingIn this Office Assistant role, you’ll play a key part in keeping daily operations running smoothly for a busy trust fund office. You’ll support both administrative workflows and member-facing activities, making you an essential part of the team.<ul><li>Manage incoming mail and payments, ensuring accurate sorting and processing</li><li>Scan, index, and upload documents to maintain organized digital records</li><li>Track and maintain member and enrollment data through spreadsheets</li><li>Coordinate workflows between internal systems to improve efficiency</li><li>Prepare and distribute documents, forms, and reports</li><li>Provide front desk support—greet visitors, answer calls, and assist walk-ins</li><li>Coordinate virtual and in-person meetings with internal team members</li><li>Support member communications, including scheduled distributions and documentation</li><li>Assist with general office operations and special projects as needed</li></ul>What Sets You Up for Success:This Office Assistant role is ideal for someone who is organized, reliable, and confident communicating in both English and Spanish.<ul><li>Bilingual in Spanish (preferred)</li><li>At least 1 year of general office or administrative experience</li><li>Strong data entry and computer skills</li><li>Working knowledge of Microsoft Word and Excel</li><li>Clear and professional communication skills</li><li>Polished phone presence and customer service mindset</li><li>Ability to manage multiple tasks and stay detail-oriented</li><li>Comfort with filing, organizing, and maintaining structured processes</li></ul>Why This Opportunity Stands Out<ul><li>Variety in your day – A mix of administrative, operational, and client-facing work</li><li>Skill-building role – Exposure to systems, workflows, and data processes</li><li>Team-oriented culture – Collaborate with both in-office and remote colleagues</li><li>Stability + impact – Support meaningful work that directly affects members</li></ul> If you’re someone who takes pride in keeping things organized, enjoys helping others, and wants to grow within a structured office environment, this is a strong step forward.Apply today and bring structure to a team that relies on it!
2026-06-03T00:00:00Z

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front desk operations for a Financial Services team. This Long-term Contract position offers a flexible schedule of 10-15 hours per week and can be performed onsite or remotely based on business needs. The ideal candidate will bring strong organizational skills, clear phone communication, and the ability to keep routine office tasks moving efficiently. Responsibilities: • Manage incoming calls, direct inquiries appropriately, and provide an attentive first point of contact for clients and business partners. • Coordinate scheduling activities by arranging appointments, confirming availability, and updating calendars as needed. • Digitize and organize paperwork by scanning documents and maintaining accurate electronic records. • Perform a range of administrative support tasks, including filing, data entry, and other general clerical work. • Prepare and process light documentation to help maintain orderly day-to-day office operations. • Follow up on open business cases to gather updates, track progress, and support timely resolution. • Assist with reception-related duties to ensure smooth communication and office coverage during assigned hours.
2026-06-03T00:00:00Z

Legal Assistant

Watsonville, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
OverviewOur client, a corporate legal department, is seeking a Legal Assistant for a short-term contract assignment. This role will support the team with file organization, document management, and general legal administrative tasks. This is a great opportunity for someone detail-oriented who can step in quickly and provide immediate support. Responsibilities<ul><li>Organize and maintain legal files, both electronic and physical</li><li>Assist with document management, including filing, scanning, and indexing</li><li>Support attorneys and legal staff with day-to-day administrative tasks</li><li>Prepare and format basic legal documents and correspondence</li><li>Track and manage records to ensure accuracy and compliance</li><li>Assist with special projects and miscellaneous administrative duties as needed</li></ul>
2026-06-01T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-05-05T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-05-27T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-05-05T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Workers Compensation Legal Assistant to support attorneys in a fast-paced law practice. This position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities with accuracy and professionalism. The role offers a primarily remote schedule, with weekly in-office attendance and initial onsite training for new hires. Responsibilities:• Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression.• Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties.• Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible.• Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers.• Draft legal documents and supporting materials for court submission, including pleadings and electronic filings.• Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation.• Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities.• Participate in onsite training during the onboarding period and report to the office once each week thereafter.
2026-05-12T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Permanent / Full Time
85000 - 125000 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-05-14T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-05-13T00:00:00Z

Legal Assistant

Menlo Park, CA
onsite
Permanent / Full Time
75000 - 105000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our team in Menlo Park, California. This role offers the chance to work on a variety of complex family law matters while contributing to a dynamic and collaborative environment. The position follows a hybrid schedule, requiring in-office presence two days per week. Responsibilities:• Provide attorneys with support in family law cases, including divorce proceedings, child custody disputes, property division, and marital agreements.• Maintain and organize client records in electronic formats, ensuring accuracy and accessibility.• Conduct legal research, manage attorney calendars, monitor court deadlines, and act as a point of contact between clients and attorneys.• Draft legal documents such as pleadings, forms, and discovery materials, as well as coordinate court filings and process serving.• Assist attorneys in trial preparation by creating pleadings, trial notes, and exhibit binders.• Compile and serve discovery requests and responses in a timely manner.• Arrange and oversee the preparation of materials for hearings, mediation sessions, and settlement conferences.• Ensure compliance with local court rules and deadlines while managing administrative tasks efficiently.
2026-05-22T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-06-03T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-05-27T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent / Full Time
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-05-13T00:00:00Z

Executive Assistant

Los Altos, CA
onsite
Temporary to Hire
47.5 - 55 USD / Hourly
Job Title: Executive Assistant Location: Los Altos, CA Schedule: Full-Time | Temp-to-Hire (Includes working weekends)Compensation: up to $50/hr. Overview:A high-profile real estate firm is seeking a polished and proactive Executive Assistant to support senior leadership in a fast-paced, client-facing environment. This role blends traditional executive support with personal assistant responsibilities, requiring a high level of discretion, organization, and adaptability. Ideal for someone who thrives in dynamic settings and anticipates needs before they arise. Key Responsibilities:Executive Support:<ul><li>Manage complex calendars, coordinate meetings, and prioritize schedules across multiple stakeholders</li><li>Arrange domestic and international travel, including detailed itineraries and accommodations</li><li>Prepare presentations, reports, and materials for meetings and investor communications</li><li>Serve as a liaison between executives, clients, vendors, and internal teams</li></ul>Office & Operations Support:<ul><li>Support daily office operations, ensuring a seamless and professional environment</li><li>Coordinate meetings, events, and client-facing engagements</li><li>Handle confidential documents and maintain organized filing systems</li></ul>Personal Assistant Responsibilities:<ul><li>Assist with personal scheduling, appointments, and household/vendor coordination</li><li>Manage personal travel logistics, reservations, and special requests</li><li>Run occasional errands and support ad hoc personal projects as needed</li></ul>Project & Event Coordination:<ul><li>Assist with real estate-related projects, deadlines, and transaction support</li><li>Coordinate events, open houses, and executive functions</li></ul>
2026-05-29T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 125000 USD / Yearly
Executive Assistant/Office Manager Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage. Responsibilities:• Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track.• Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment.• Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics.• Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area.• Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations.• Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities.• Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule.• Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces.
2026-05-19T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support senior leadership in California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, anticipates needs, and keeps priorities on track with discretion. The role will play a central part in maintaining executive schedules, coordinating key interactions, and ensuring day-to-day administrative operations run smoothly. Responsibilities: • Manage complex executive schedules by organizing appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Arrange meetings from start to finish, including securing logistics, preparing supporting materials, and following up on next steps. • Coordinate business travel plans, including itineraries, bookings, and schedule alignment for executive trips. • Develop and format clear documents such as presentations, reports, briefing materials, and meeting agendas. • Monitor deadlines, outstanding tasks, and shifting priorities to help executives stay focused on critical objectives. • Handle sensitive business information with sound judgment and a high level of confidentiality. • Process expense documentation, support invoice-related administrative tasks, and assist with general office coordination. • Act as a point of contact for internal teams and external partners, helping communication move efficiently across stakeholders. • Contribute to special assignments and provide additional administrative support based on business needs.
2026-05-13T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
Key Responsibilities:<ul><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare presentations, reports, and confidential communications</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Coordinate executive-level meetings, events, and logistics</li><li>Handle sensitive information with a high level of professionalism</li></ul>
2026-06-03T00:00:00Z

Executive Assistant

Walnut Creek, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide senior-level support in Walnut Creek, CA. This fully on-site opportunity is a Contract to permanent position with a nonprofit organization that values professionalism, sound judgment, and strong follow-through. The right candidate will bring a high level of organization, technical confidence, and the ability to stay ahead of shifting priorities in a fast-moving environment. Executive Assistant Responsibilities:• Oversee a demanding executive calendar by arranging appointments, coordinating meeting schedules, and adjusting priorities as business needs change.• Organize donor-facing meetings from start to finish, including preparing materials, managing logistics, and handling timely follow-up communication.• Create and edit business documents, reports, presentations, and correspondence using Microsoft Office tools with accuracy and professionalism.• Support in-person meetings and office events by arranging meals, confirming details, and ensuring spaces are prepared in advance.• Anticipate executive needs by identifying potential conflicts, solving administrative issues early, and keeping daily operations running smoothly.• Manage a mix of business and personal support tasks with a high degree of discretion, confidentiality, and attention to detail.• Serve as a dependable point of coordination for communications, inquiries, and requests requiring executive awareness or action.• Take on additional administrative duties as needed while maintaining a positive, flexible, and service-oriented approach. If you are interested in this Executive Assistant role, please submit your resume today!
2026-06-03T00:00:00Z

HR Director

Mountain View, CA
onsite
Temporary / Contract
65 - 72 USD / Hourly
100% ONSITE in Mountain View, CA We are looking for an experienced HR Director to lead and strengthen the people function for a growing technology organization in Mountain View, California. This Long-term Contract position calls for a hands-on leader who can balance strategic planning with day-to-day execution across core human resources operations. The person in this role will work closely with senior leadership to build scalable people practices, support a multi-state workforce, and foster a compliant, high-performing employee environment. Responsibilities:• Direct the full scope of human resources activities across the employee journey, including onboarding, employee support, benefits coordination, leave administration, compliance, and payroll oversight for a multi-state workforce.• Collaborate with executives and department leaders to shape HR strategies that support business priorities, organizational growth, and operational effectiveness.• Support corporate operations while partnering with HR leadership responsible for contracted workforce groups across multiple regions.• Design and refine HR policies, programs, and internal processes that can scale effectively in a fast-moving, high-growth business environment.• Advise managers and employees on workplace matters such as performance concerns, employee relations issues, investigations, and conflict resolution.• Maintain adherence to applicable employment laws and regulations at the federal, state, provincial, and local levels, with particular attention to California labor requirements.• Coordinate payroll-related activities with internal teams and external service providers to help ensure accuracy, timeliness, and proper documentation.• Improve HR operational workflows by enhancing processes tied to employee records, onboarding, offboarding, and HR system usage and reporting.• Lead initiatives that strengthen employee engagement, retention, organizational effectiveness, and company culture.• Partner across functions, including operations, engineering, and leadership teams, to support workforce planning, talent strategy, and organizational design decisions.
2026-05-15T00:00:00Z

Legal Assistant/ Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for an experienced Legal Assistant/Legal Secretary to support a busy civil litigation practice in California. This permanent, office-based opportunity is ideal for a detail-oriented candidate who is comfortable managing litigation support tasks, coordinating deadlines, and handling court-related documentation with accuracy. The role offers the chance to work alongside a collaborative legal team in a fast-paced law firm environment. Responsibilities: • Coordinate litigation calendars by tracking court deadlines, hearings, filings, and case milestones to help attorneys stay on schedule. • Prepare, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case documents for accuracy and consistency. • Manage electronic filing submissions in state and federal courts while ensuring compliance with procedural and formatting requirements. • Maintain organized physical and digital case files, including document storage, retrieval, and version control within document management systems. • Assist with discovery-related workflows by organizing records, compiling materials, and supporting e-discovery processes as needed. • Communicate with attorneys, court personnel, clients, and outside parties in a thorough and courteous manner to facilitate case progress and administrative follow-up. • Support day-to-day legal administrative functions, including scheduling, document coordination, and general litigation assistance for the assigned team.
2026-05-04T00:00:00Z