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48 results for Entrylevel Onsite Legal Assistant in Fremont, CA

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-09-01T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-08-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-09-04T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
Regional law firm in the Bay Area has an immediate opening for a Legal Assistant with at least one year of experience in a law firm setting to support its busy litigation group in San Jose. This role will assist attorneys through all phases of litigation, with a strong emphasis on document preparation, trial preparation, and eDiscovery support. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines in a fast-paced legal environment. Key Responsibilities<ul><li>Support attorneys and legal staff throughout all phases of litigation, from case inception through trial and resolution.</li><li>Prepare, revise, proofread, and finalize a variety of legal documents, including pleadings, motions, discovery, subpoenas, correspondence, and trial-related materials. </li><li>Assist with filing in state and federal courts, including calendaring deadlines and ensuring compliance with court rules and procedures. </li><li>Coordinate and organize case files, exhibits, deposition materials, hearing binders, and trial notebooks. </li><li>Provide trial preparation support, including exhibit lists, witness files, trial binders, and document management. </li><li>Assist with discovery processes, including document collection, organization, review coordination, and production.</li><li>Provide support with eDiscovery tasks, including document handling, tracking productions, and maintaining litigation databases or document repositories. Based on general knowledge.</li><li>Communicate with attorneys, court personnel, vendors, and outside counsel as needed.</li><li>Maintain accurate case calendars and help track important deadlines, hearings, depositions, and trial dates. </li><li>Perform additional administrative and litigation support duties as assigned. </li></ul>
2026-08-25T00:00:00Z

Legal Assistant

San Rafael, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
OverviewRobert Half is partnering with a boutique civil litigation practice to hire a Legal Assistant for a contract-to-hire opportunity. This position is ideal for a detail-oriented legal professional who enjoys supporting attorneys through all phases of litigation, managing case files, coordinating deadlines, and ensuring documents are organized and maintained accurately. The firm has a consistent workflow and is seeking a motivated individual who can provide reliable support while growing into a long-term role. This position offers a flexible schedule of approximately 32 hours per week and is fully onsite Key Responsibilities<ul><li>Collect, organize, and maintain legal documents, pleadings, and case files.</li><li>Assist attorneys with drafting routine legal documents, correspondence, and litigation materials.</li><li>Respond to client, court, and third-party inquiries as directed.</li><li>Manage attorney calendars, court dates, and litigation deadlines.</li><li>Track and monitor critical dates to ensure timely completion of filings and other case-related tasks.</li><li>Create, update, and maintain physical and electronic case files.</li><li>Prepare correspondence and assist with general administrative and legal support duties.</li><li>Coordinate with attorneys and staff to ensure cases progress efficiently.</li><li>Provide ongoing litigation support and assist with day-to-day case management activities.</li></ul>
2026-08-24T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-08-24T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Robert Half is partnering with a well-established California organization to hire a Legal Assistant/Legal Secretary for its in-house legal department in Burlingame, CA. This is a fully onsite position (5 days/week) supporting attorneys with litigation matters, legal filings, case management, and administrative agency proceedings, including PERB filings. Responsibilities<ul><li>Draft legal correspondence, pleadings, and other documents for attorney review.</li><li>Coordinate court and administrative agency filings, including PERB-related matters.</li><li>Conduct routine legal research and assist with case preparation.</li><li>Manage attorney calendars, deadlines, hearings, and appointments.</li><li>Maintain case files and update case management systems.</li><li>Communicate with courts, agencies, school districts, and other stakeholders regarding legal matters.</li><li>Track deadlines, process legal mail, and provide general administrative support.</li></ul>
2026-09-03T00:00:00Z

Immigration Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
National law firm specializing in business immigration has an immediate need for an entry-level Legal Assistant to join their team on a long-term contract basis. This role provides the opportunity to perform substantive legal work supporting business immigration matters, including preparing immigration applications, drafting and revising case-related correspondence and supporting documentation, and communicating with corporate representatives and foreign nationals. The firm provides comprehensive training and ongoing professional development, including immigration case strategy and preparation workshops, legal practice meetings, and a client service team structure that provides mentorship from senior professionals, making this an excellent opportunity for someone looking to build a long-term career in the legal field. The ideal candidate will have prior PERM or business immigration experience; however, the team is also open to a recent college graduate with demonstrated professional office experience, hold a Paralegal certification, or an early-career professional with 1–2+ years of experience in the legal field who brings strong organizational skills and an interest in immigration law. Candidates must be available to work onsite in the firm's San Francisco office five days per week. Responsibilities:<ul><li>Analyze case documents and assist with preparing immigration applications and petitions for filing with the appropriate government agencies</li><li>Draft and revise specialized support letters and legal documents detailing eligibility for visa classifications and other immigration benefits</li><li>Review written materials for grammar, accuracy, clarity, and consistency and synthesize complex information into clear, concise narratives</li><li>Draft professional correspondence with clients, including emails and letters</li><li>Interface with corporate representatives and foreign nationals regarding case-related information and documentation</li><li>Compile and summarize case data, status information, and reports</li><li>Collect, organize, and maintain confidential client information and supporting case documentation</li><li>Manage a high volume of matters and competing deadlines while maintaining accuracy, organization, and attention to detail</li><li>Participate in ongoing training workshops, legal practice meetings, and updates addressing immigration case strategy, current developments, advanced topics, and client service</li><li>Assist with additional legal projects as assigned</li></ul>
2026-09-03T00:00:00Z

Litigation Paralegal

San Jose, CA
remote
Temporary / Contract
50 - 60 USD / Hourly
Established law firm in San Jose, CA has an immediate opening for a Litigation Paralegal with 5-10+ years of legal experience. This role will support multiple civil litigation attorneys and assist throughout the full litigation lifecycle, from case inception through trial preparation and resolution. Candidates with court e-filing experience are highly preferred. This is a hybrid position requiring on-site work on a weekly basis. Key Responsibilities<ul><li>Support multiple attorneys handling civil litigation matters through all phases of litigation</li><li>Assist with case management from initial filing through discovery, trial preparation, and closing</li><li>Prepare, organize, and maintain pleadings, motions, discovery, correspondence, and case files</li><li>Coordinate and manage court filings, with e-filing experience strongly preferred</li><li>Track deadlines, court dates, and litigation calendars</li><li>Assist with discovery, document production, and trial preparation</li><li>Communicate with clients, courts, opposing counsel, and vendors as needed</li><li>Maintain accurate and organized case records and litigation documents</li></ul>
2026-08-25T00:00:00Z

Litigation Paralegal

Redwood City, CA
remote
Temporary / Contract
50 - 60 USD / Hourly
International law firm in Redwood City, CA has an immediate opening for a Litigation Paralegal with 5-10+ years of legal experience. This role will support multiple civil litigation attorneys and assist throughout the full litigation lifecycle, from case inception through trial preparation and resolution. As a Litigation Paralegal with this firm, you'll be assigned to 2-3 attorneys and focus on eDiscovery, document preparation, and trial support. This is a hybrid position requiring on-site work on a weekly basis. Key Responsibilities<ul><li>Support multiple attorneys handling civil litigation matters through all phases of litigation</li><li>Assist with case management from initial filing through discovery, trial preparation, and closing</li><li>Prepare, organize, and maintain pleadings, motions, discovery, correspondence, and case files</li><li>Coordinate and manage court filings, with e-filing experience strongly preferred</li><li>Track deadlines, court dates, and litigation calendars</li><li>Assist with discovery, document production, and trial preparation</li><li>Communicate with clients, courts, opposing counsel, and vendors as needed</li><li>Maintain accurate and organized case records and litigation documents</li></ul>
2026-08-25T00:00:00Z

Litigation Paralegal

Walnut Creek, CA
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for a Litigation Paralegal to support a busy legal team in Walnut Creek, California. In this role, you will contribute across the full lifecycle of civil litigation, helping attorneys stay organized, prepared, and responsive as matters progress. The ideal candidate brings strong procedural knowledge, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Support attorneys throughout active litigation matters by tracking progress, organizing case materials, and helping move each matter forward efficiently. • Manage discovery workflows by gathering records, reviewing materials, and preparing documents for production in accordance with legal and procedural requirements. • Keep physical and electronic case files well organized, maintain exhibit collections, and oversee litigation documents within case management systems and databases. • Perform legal and factual research using digital research platforms, court resources, and public records to assist with case development. • Draft, finalize, and submit pleadings, motions, and related filings in state and federal courts, including electronic court submissions. • Track filing dates, hearing schedules, and other key deadlines while maintaining attorney calendars to support timely case activity. • Arrange and coordinate depositions, mediations, arbitrations, and court appearances, including scheduling and logistics management. • Serve as a reliable point of contact for clients, opposing counsel, court staff, expert witnesses, and external service providers. • Assist with trial readiness by preparing witness materials, organizing binders, compiling exhibit and trial lists, and supporting courtroom logistics.
2026-08-06T00:00:00Z

Litigation Paralegal

San Francisco, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A San Francisco–based personal injury law firm is seeking a Litigation Paralegal to support its civil litigation practice. This is a contract-to-hire opportunity for a detail-oriented paralegal who thrives in a fast-paced, plaintiff-side environment and is eager for long-term growth. The Litigation Paralegal will play a key role in supporting attorneys through all phases of civil litigation, with a primary focus on plaintiff-side personal injury matters. While prior personal injury experience is preferred, paralegals with experience in any civil litigation practice area are encouraged to apply. Key Responsibilities<ul><li>Draft, review, and file pleadings, motions, discovery responses, and subpoenas</li><li>Manage discovery processes, including document collection, review, and production</li><li>Assist with deposition preparation, trial preparation, and settlement materials</li><li>Maintain case files, calendars, and litigation deadlines</li><li>Communicate with clients, experts, vendors, opposing counsel, and court personnel</li><li>Conduct factual research and assist with medical records and damages documentation</li><li>Support attorneys throughout the life cycle of active litigation matters</li></ul>
2026-08-24T00:00:00Z

Litigation Associate

Walnut Creek, CA
onsite
Permanent / Full Time
150000 - 200000 USD / Yearly
Our client is looking for a Litigation Associate to join their growing insurance defense practice in Walnut Creek, California. This role offers the opportunity to work on a varied caseload involving liability-related disputes, including bodily injury, premises, automobile, and construction matters. The attorney in this position will contribute across the life of each case, from initial evaluation through discovery, motion practice, and trial readiness. Responsibilities:• Manage defense matters involving personal injury, premises liability, auto, and construction-related claims from assignment through resolution.• Prepare litigation documents such as pleadings, motions, briefs, affidavits, discovery materials, and settlement communications with accuracy and attention to deadlines.• Support case strategy by performing legal research, analyzing facts, and developing arguments for motions, hearings, and other proceedings.• Attend court appearances, depositions, mediations, and hearings, and represent clients professionally in each setting.• Work closely with clients, expert witnesses, attorneys, and legal support staff to keep matters moving efficiently and strategically.• Maintain organized case files and monitor litigation calendars to ensure timely filings, responses, and case preparation.• Assist with trial preparation by organizing exhibits, reviewing evidence, coordinating witnesses, and preparing case materials.
2026-08-06T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-24T00:00:00Z

Civil Litigation Associate

San Francisco, CA
onsite
Temporary / Contract
50 - 65 USD / Hourly
A well-established San Francisco–based personal injury law firm is seeking a Civil Litigation Associate with 1–2+ years of post-bar experience to join its growing practice. This is a contract-to-hire opportunity offering hands-on litigation experience, mentorship, and the potential for long-term placement. The Associate will support all phases of civil litigation on plaintiff-side matters, primarily personal injury cases. While plaintiff-side personal injury experience is preferred, the firm is open to candidates from any civil litigation practice area who are eager to transition into this space. Key Responsibilities<ul><li>Draft pleadings, motions, discovery, and other litigation-related documents</li><li>Manage written discovery and assist with depositions</li><li>Conduct legal research and factual investigations</li><li>Assist with case strategy, trial preparation, and settlement negotiations</li><li>Communicate with clients, experts, opposing counsel, and court personnel</li><li>Support senior attorneys throughout the lifecycle of active litigation matters</li></ul>
2026-09-01T00:00:00Z

Commercial Litigation Associate Attorney

Corte Madera, CA
onsite
Permanent / Full Time
140000 - 225000 USD / Yearly
Robert Half Legal is recruiting an Associate Attorney to join a growing commercial and intellectual property (IP) litigation practice group at the North Bay office office of a large law firm. This opportunity is well suited for a lawyer with several years of litigation experience who is eager to handle sophisticated disputes and work closely with private-sector clients, including companies in the technology space. The role offers meaningful responsibility, direct collaboration with senior leadership, and the chance to help strengthen an expanding practice. Responsibilities:• Handle a range of commercial, business, and civil litigation matters from early case assessment through resolution.• Partner closely with senior attorneys to develop case strategy and support the continued growth of the business litigation practice.• Prepare persuasive motions, pleadings, briefs, and other court filings with strong attention to detail and legal analysis.• Manage written discovery, document review, and fact development to build well-supported litigation positions.• Represent clients in hearings, court appearances, and other proceedings as matters progress.• Work on disputes involving intellectual property, employment-related claims, and other complex business issues.• Communicate effectively with clients, including organizations in the technology sector, to provide practical legal guidance and case updates. The target salary is $140,000 - 215,000+/yr, DOE, plus sizeable monthly productivity bonuses (ranging from $1,500 - 4,000/month) and a discretionary annual bonus (ranging from $7,000 to $20,000+). Comprehensive benefits, including the firm’s profit-sharing contributions to the retirement plan, are a part of the employment package. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-09-03T00:00:00Z

Corporate Paralegal

Fremont, CA
onsite
Temporary to Hire
50 - 60 USD / Hourly
Tech company in the Silicon Valley is seeking a detail-oriented Paralegal to support our legal team with contract management, corporate governance, and regulatory compliance matters. The ideal candidate is organized, discreet, and comfortable managing a high volume of documents while working closely with attorneys and cross-functional business teams. This is an on-site position requiring in office work in Fremont, CA. Key Responsibilities<ul><li>Draft, review, and redline non-disclosure agreements (NDAs), and standard commercial contracts using approved templates and playbooks, escalating non-standard terms to supervising counsel.</li><li>Help establish and implement a contract management system, including defining intake processes, templates, and workflows to standardize how contracts are handled across the organization.</li><li>Manage the full contract lifecycle: intake, tracking, execution, and storage, including maintaining the contract management system and ensuring records are accurate and up to date.</li><li>Track key contract dates and obligations (renewals, expirations, termination windows) and provide timely reminders to relevant stakeholders.</li><li>Assist with corporate governance work, including preparing board and committee meeting materials, drafting resolutions and minutes, and maintaining minute books and corporate records.</li><li>Support entity management, such as maintaining good standing across jurisdictions, coordinating annual filings, and preparing formation and dissolution documents.</li><li>Support regulatory compliance efforts, including maintaining compliance records and policies, assisting with regulatory filings, and helping monitor adherence to applicable laws and regulations.</li><li>Conduct basic legal research and prepare summaries to support attorneys on corporate and compliance matters.</li><li>Coordinate signature collection and execution using e-signature platforms.</li><li>Respond to internal requests from business teams regarding contract status and standard terms.</li><li>Support due diligence efforts for corporate transactions by organizing and reviewing documents.</li><li>Coordinate with outside IP counsel on intellectual property matters as needed, including tracking key deadlines and maintaining internal IP records</li></ul>
2026-08-26T00:00:00Z

Legal Secretary/ Legal Support Specialist

San Francisco, CA
onsite
Permanent / Full Time
110000 - 125000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment. Responsibilities:• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.
2026-08-26T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-09-01T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
A well-established East Bay law firm is seeking a Litigation Secretary to join its growing team. This position will provide direct support to a busy attorney and play a key role in keeping litigation matters organized, on track, and moving efficiently. The ideal candidate is an experienced litigation support professional who can step in with minimal training, manage competing priorities, and serve as a reliable resource for the legal team.This is a contract-to-hire opportunity with a firm that values work-life balance, offers flexibility, and genuinely treats employees as part of the team. Responsibilities<ul><li>Manage attorney calendars, deadlines, and court appearances</li><li>Prepare, file, and serve legal documents in state and federal courts</li><li>Handle e-filing and monitor filing deadlines</li><li>Draft, revise, proofread, and format correspondence and pleadings</li><li>Maintain and organize electronic and physical case files</li><li>Assist with document management and records organization</li><li>Conduct conflict checks, if experienced</li><li>Provide general litigation administrative support as needed</li></ul>
2026-08-07T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a civil litigation practice in Lafayette, California. This position is well suited for someone who can manage a busy legal desk, maintain accuracy under tight deadlines, and keep case materials organized. Candidates with solid litigation support experience are preferred, though motivated professionals with strong potential will also be considered. This role is focused on legal secretarial work and is not designed as a track toward paralegal responsibilities. Responsibilities: • Prepare, format, and submit court filings electronically while ensuring compliance with applicable court rules and deadlines. • Maintain attorney calendars by tracking hearings, filing dates, and other case-related obligations with a high degree of accuracy. • Organize, update, and retrieve legal documents in document management systems, including NetDocuments when applicable. • Draft, revise, and finalize correspondence, pleadings, and other legal materials from attorney notes, edits, or dictation. • Monitor active litigation matters and provide day-to-day administrative support to keep the civil litigation desk running efficiently. • Coordinate communications, schedule matters, and manage Outlook-based email and calendar activity to support attorneys and case progress.
2026-08-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment. Responsibilities: • Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution. • Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates. • Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements. • Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations. • Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details. • Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials. • Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required. • Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures. • Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
2026-08-19T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-09-01T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-09-04T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support a busy transactional legal practice in Oakland, California. This is a long-term contract position focused on managing large volumes of legal documentation, coordinating administrative activities, and ensuring documents are accurately prepared for real estate and commercial matters. The role will work closely with attorneys on closing materials, contract-related files, scheduling needs, and document organization in a fast-paced environment. Responsibilities:<ul><li>Prepare, revise, and format high-volume legal and transactional documents for matters involving real estate, lease agreements, construction contracts, and related business transactions.</li><li>Manage closing documentation by organizing materials for printing, signature routing, scanning, and final file completion with a high degree of accuracy.</li><li>Review attorney-prepared documents to improve formatting, consistency, and presentation before distribution or filing.</li><li>Maintain electronic and physical records by saving, organizing, and retrieving documents within iManage and related filing systems.</li><li>Coordinate calendars, meetings, and scheduling requests for attorneys using Outlook while helping keep time-sensitive matters on track.</li><li>Assemble supporting materials for transaction-related binders or deal documents by identifying and compiling the most relevant information from larger files. </li><li>Assist with conflict checks and other administrative support tasks as needed to facilitate efficient matter intake and workflow.</li><li>Partner with attorneys and internal support resources to handle complex document production and ensure deadlines are met in a high-volume practice.</li></ul>
2026-08-25T00:00:00Z