78 Results for Legal Secretary Jobs in Fremont, CA

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Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-10-20T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Notable law firm is looking for an experienced Legal Secretary to support a busy litigation practice in San Jose, CA. This Legal Secretary role is ideal for a detail-oriented candidate with a strong background in civil litigation matters who can step in quickly and provide dependable support for cases in active litigation. The role is primarily on-site and offers the chance to contribute to a growing firm while handling critical court filing, calendaring, and document preparation tasks. Responsibilities:• Manage litigation support activities after a case enters the formal litigation phase, ensuring deadlines and filings are handled accurately.• Prepare, revise, and organize legal documents for court submission in personal injury and civil litigation matters.• Submit pleadings and related materials through electronic filing systems in compliance with court procedures.• Maintain court calendars and docket deadlines by applying local court rules and tracking key litigation dates.• Coordinate case materials and updates within Filevine to keep records complete, current, and accessible.• Assist attorneys with hearing, filing, and case deadline preparation to support smooth day-to-day litigation operations.• Monitor scheduling changes and adjust calendars as needed to help the legal team stay ahead of procedural requirements.
2026-11-06T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-10-22T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities
2026-11-05T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-11-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary / Contract
34 - 38 USD / Hourly
Robert Half is working with a reputable law firm seeking a Legal Secretary to support a Managing Partner in a busy litigation practice. This is a contract-to-hire opportunity for a highly organized professional who can manage multiple priorities, work independently, and deliver accurate, high-quality work in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and interested in a long-term opportunity with growth potential. Responsibilities<ul><li>Provide high-level administrative and litigation support to a Managing Partner.</li><li>Prepare, edit, and proofread legal correspondence, letters, and other documents.</li><li>Manage attorney time entry and billing submissions.</li><li>Review, organize, and process documents using legal practice management systems, including Prevail.</li><li>Coordinate attorney calendars, deadlines, and daily workflow.</li><li>Maintain organized files and handle confidential information with discretion.</li><li>Prioritize and manage multiple assignments in a fast-paced environment.</li><li>Take ownership of tasks and work independently with minimal supervision.</li><li>Ensure all work product is accurate, professional, and completed in a timely manner.</li></ul>
2026-11-03T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-11-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
A prestigious AmLaw firm is seeking an experienced Litigation Legal Secretary to join its Downtown Los Angeles office. This is an excellent opportunity for a polished legal professional looking to join a sophisticated, high-end firm with an exceptional benefits package and a 37.5-hour workweek. The ideal candidate will have 5+ years of litigation legal secretary experience and strong knowledge of both California state and federal court procedures. Experience supporting labor & employment litigators is highly preferred.Responsibilities<ul><li>Support attorneys handling sophisticated labor & employment litigation matters</li><li>Prepare, revise, format and proofread legal documents and correspondence</li><li>Handle state and federal court filings, including e-filing</li><li>Maintain attorney calendars, deadlines and court dates</li><li>Assist with discovery, pleadings, motions and trial preparation</li><li>Coordinate meetings, depositions and other case-related activities</li><li>Manage documents and maintain organized electronic case files</li><li>Provide high-level administrative support in a fast-paced professional environment</li></ul>Qualifications<ul><li>5+ years of litigation legal secretary experience</li><li>Strong knowledge of California state and federal court rules and procedures</li><li>Labor & employment litigation experience strongly preferred</li><li>Excellent document formatting, proofreading and organizational skills</li><li>Strong attention to detail and ability to manage multiple deadlines</li><li>Professional communication skills and ability to work with attorneys at all levels</li></ul>Why Consider This Opportunity?<ul><li>Prestigious AmLaw firm</li><li>37.5-hour workweek</li><li>Sophisticated labor & employment litigation practice</li><li>High-end, professional working environment</li><li>Excellent long-term career opportunity</li><li>Medical, dental and vision insurance</li><li>401(k)</li><li>Comprehensive benefits package</li></ul>Workplace: Onsite – Downtown Los AngelesQualified candidates interested in learning more are encouraged to apply confidentially, Quidana.Dove<at>RobertHalf.<com>
2026-10-12T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment. Responsibilities:• Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.• Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.• Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.• Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.• Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.• Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.• Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.• Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.• Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work.
2026-10-28T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-10-22T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice in San Francisco, California. This position is ideal for someone who thrives in a demanding legal setting, brings strong commercial litigation knowledge, and can manage priorities with confidence and precision. The successful candidate will play a key role in keeping matters organized, filings on track, and attorneys well supported in a sophisticated, partner-driven environment. Responsibilities: • Prepare, format, and revise litigation materials such as pleadings, motions, discovery documents, correspondence, and other court-related submissions. • Handle electronic filing for matters in state and federal courts, including trial and appellate filings, while ensuring compliance with applicable rules and deadlines. • Maintain organized electronic matter files and manage document workflows within the firm's records and document management systems. • Coordinate new matter intake and support ongoing file administration to ensure records remain accurate, accessible, and up to date. • Assist with attorney time entry, billing support, travel arrangements, and expense processing as part of daily practice operations. • Manage calendars and track important litigation deadlines, court dates, and related scheduling needs for assigned attorneys. • Communicate professionally with clients, attorneys, court personnel, and internal staff to support efficient handling of active matters. • Provide dependable administrative and litigation support in a high-volume practice, taking initiative and maintaining ownership of assigned work.
2026-11-10T00:00:00Z

Legal Assistant

Walnut Creek, CA
onsite
Temporary to Hire
25 - 35 USD / Hourly
Legal SecretaryWe are seeking a Legal Secretary to support attorneys with a variety of administrative and legal support duties. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.Responsibilities:<ul><li>Provide administrative support to attorneys</li><li>Manage calendars, schedule meetings, and track deadlines</li><li>Prepare, format, revise, and proofread legal documents</li><li>Communicate with clients, courts, and outside parties</li><li>Maintain electronic and physical client files</li><li>Assist with document management and filing</li><li>Support general office and legal administrative functions</li></ul>Qualifications:<ul><li>2+ years of legal secretary, legal assistant, or related legal support experience</li><li>Strong Microsoft Word and document formatting skills</li><li>Experience with calendaring and deadline management</li><li>Professional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Experience in Trusts & Estates (T&E), estate planning, or probate is a plus</li></ul>This role is ideal for someone who enjoys supporting attorneys, handling client interactions, and keeping legal matters organized and moving forward.
2026-11-05T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-11-10T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-26T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-11-10T00:00:00Z

Legal Assistant

Menlo Park, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui
2026-10-30T00:00:00Z

Legal Secretary Supervisor

San Francisco, CA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary Supervisor to lead legal support operations for a busy practice serving attorneys in San Francisco, California. This role combines team leadership with hands-on litigation and administrative support, ensuring attorneys receive dependable, high-quality assistance while legal secretaries are guided, coached, and developed. The ideal candidate brings strong judgment, deep knowledge of court procedures, and the ability to manage competing priorities in a fast-paced law firm environment. Responsibilities: • Direct daily work assignments across the legal secretary team by aligning deadlines, individual strengths, and attorney needs to maintain balanced coverage and timely completion of tasks. • Oversee team workload and availability, adjusting priorities and redistributing assignments as demands shift to keep matters moving efficiently. • Lead, coach, and support legal secretary staff through regular check-ins, practical guidance, and ongoing feedback that encourages growth and accountability. • Partner with attorneys and legal support colleagues to deliver accurate calendaring, document preparation, filing support, and other essential litigation assistance. • Act as a knowledgeable resource on office procedures, court requirements, and effective work practices, with particular support for less experienced team members. • Contribute to employee performance management by documenting progress, participating in formal evaluations, and helping address workplace concerns in coordination with human resources. • Identify opportunities to strengthen team operations, then implement improved processes, templates, and reference materials that promote consistency and quality. • Provide direct secretarial assistance to assigned attorneys, including scheduling, document formatting and proofreading, electronic filing and service, time entry, and backup support as needed.
2026-10-20T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-11-02T00:00:00Z

Litigation Secretary

San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A reputable San Francisco–based personal injury law firm is seeking an experienced Litigation Secretary to support its busy civil litigation practice. This is a contract-to-hire opportunity for a proactive, detail-oriented legal secretary who is comfortable supporting attorneys in a fast-paced, deadline-driven environment. The Litigation Secretary will provide high-level administrative and litigation support to attorneys handling plaintiff-side personal injury matters. While personal injury experience is preferred, candidates with experience supporting any civil litigation practice area are encouraged to apply. Key Responsibilities<ul><li>Prepare, revise, and format pleadings, motions, correspondence, and legal documents</li><li>E-file documents in California state and federal courts</li><li>Maintain attorney calendars, track deadlines, and manage court appearances</li><li>Open, maintain, and organize physical and electronic case files</li><li>Assist with discovery preparation and document management</li><li>Coordinate depositions, mediations, hearings, and meetings</li><li>Handle client communications, phone calls, and general administrative support</li><li>Support attorneys with trial preparation as needed</li></ul>
2026-11-02T00:00:00Z

Legal Assitant

San Jose, CA
onsite
Temporary / Contract
25 - 45 USD / Hourly
Responsibilities:<ul><li>Manage attorney calendars, deadlines, and scheduling</li><li>Prepare, revise, and format legal documents and correspondence</li><li>File documents in state and federal courts</li><li>Maintain case files and document management systems</li><li>Coordinate client communications and meetings</li><li>Assist with discovery, trial preparation, and administrative tasks</li><li>Track deadlines and ensure compliance with court rules</li></ul>
2026-10-30T00:00:00Z

Paralegal/Legal Assistant

South San Francisco, CA
onsite
Permanent / Full Time
75000 - 110000 USD / Yearly
We are looking for a detail-oriented Paralegal/Legal Assistant to support an in-house litigation team. Company is based in South San Francisco, California. The ideal candidate will have 4+ years of litigation experience and strong case management experience. Responsibilities:• Oversee litigation files from initial complaint through resolution, helping maintain progress at each stage of the case.• Coordinate calendars, monitor court deadlines, and ensure key dates, hearings, and filing requirements are tracked accurately.• Prepare, review, and electronically submit pleadings and other legal documents to the appropriate courts.• Draft case management conference statements and assist with related court-mandated submissions.• Support discovery efforts by preparing written discovery, organizing responses, and following up on required documentation.• Communicate with clients to gather information and records needed for discovery responses and ongoing case development.• Assist with motion-related filings and help organize supporting responses and related documentation.• Compile, format, and finalize court documents and filing materials in advance of hearings and trial preparation.
2026-10-27T00:00:00Z

Paralegal

Los Altos, CA
onsite
Permanent / Full Time
85000 - 130000 USD / Yearly
We are looking for an experienced Paralegal to join our boutique estate planning and trust administration practice in Los Altos, California. This position requires a motivated and meticulous individual who thrives in a collaborative environment and possesses expertise in all aspects of trust and estate administration. You will work closely with attorneys, clients, fiduciaries, and support staff, managing complex cases and meeting deadlines with precision. Responsibilities: • Organize and analyze asset information to support trust and estate administration processes. • Assist in appraising and valuing assets, including strategies for asset allocation and subtrust funding. • Prepare inventories, asset allocation agreements, and transfer documents for trust and estate matters. • Draft and file court pleadings such as Probate petitions, Spousal Property petitions, and Trust Reformation petitions. • Manage court filings, eFilings, discovery processes, and service of legal documents. • Research and prepare deeds and supporting documents for real property transfers, including grant deeds and quitclaim deeds. • Create fiduciary reports and accountings to ensure compliance and accuracy. • Review and prepare Estate and Gift Tax returns with attention to detail. • Maintain organized physical and electronic client files for seamless access and management.
2026-10-22T00:00:00Z

Paralegal

Walnut Creek, CA
remote
Permanent / Full Time
100000 - 170000 USD / Yearly
We are looking for a skilled Paralegal to support a busy real estate transactional practice in California. This permanent position is well suited for someone who can manage complex deal documentation, coordinate critical deadlines, and contribute to smooth closings across purchase, sale, and leasing matters. The ideal candidate brings strong experience with title and survey analysis, practical judgment, and the ability to work independently in a fast-paced legal environment. Responsibilities:• Examine title reports, surveys, and related due diligence materials to identify issues and support real estate purchase, sale, and lease transactions.• Organize and track transaction documents, ensuring files are complete, accurate, and aligned with key milestones and closing requirements.• Prepare and maintain critical dates summaries so attorneys and stakeholders remain informed of deadlines and deliverables.• Assist with transaction closings by coordinating signatures, compiling closing sets, and following through on post-closing items.• Support attorneys with drafting, revising, and managing documents connected to real estate matters, including purchase and lease-related agreements.• Communicate with internal teams, clients, and third parties to gather information, resolve document issues, and keep transactions moving forward.
2026-10-30T00:00:00Z

Paralegal

San Francisco, CA
remote
Permanent / Full Time
90000 - 160000 USD / Yearly
We are looking for an experienced and detail-oriented Real Estate Paralegal to join an established team in San Francisco, California. This role focuses on supporting commercial real estate transactions, including title and survey reviews, lease summaries, and closing coordination. If you thrive in a dynamic environment and enjoy working on complex projects, this position offers an excellent opportunity to grow your career. This role can be primarily REMOTE as long as the candidate resides in California, Colorado, and/or Texas. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Conduct thorough reviews and analyses of title and survey documents to identify and address issues, negotiating revisions as needed.• Prepare and draft transaction-related documents, including leases, estoppels, SNDAs, and loan agreements.• Coordinate and manage closing activities, including collecting and delivering signatures, preparing closing instructions, and liaising with escrow and title companies.• Assist in the formation of entities, drafting operating agreements, and obtaining relevant certificates and good standing documentation.• Summarize and maintain timelines for critical events in purchase and sale agreements to ensure deadlines are met.• Handle due diligence reviews and manage post-closing activities, including the collection and distribution of transaction materials and preparation of closing binders.• Collaborate on finance-related tasks such as loan modifications, title work, and documentation for real estate financing.• Incorporate online tools to enhance efficiency and accuracy in workflow management.• Provide training and guidance to new staff and attorneys on processes and best practices.• Support administrative tasks, including updating case files, organizing documents, and managing mailings and scanning.
2026-10-20T00:00:00Z

Paralegal

Emeryville, CA
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for a skilled Paralegal to join a litigation team in Emeryville, California. This position supports attorneys from initial case development through trial, with a strong focus on document review, deadline management, and coordination across courts and third parties. The ideal candidate brings sound judgment, strong organizational ability, and experience handling complex matters in a fast-moving legal setting. Responsibilities: • Analyze and condense medical, billing, and other case-related records into clear summaries for attorney review. • Prepare, send, and monitor subpoenas for documents, witnesses, and court matters across various jurisdictions. • Work with courts, healthcare providers, expert witnesses, and external organizations to secure records and supporting materials. • Oversee litigation calendars and track filing dates, court deadlines, and follow-up tasks to keep matters progressing on schedule. • Assemble pleadings, discovery materials, exhibit sets, deposition summaries, and trial notebooks for active cases. • Support attorneys before depositions and hearings by organizing witness information, exhibits, and related case documents. • Submit legal filings to county and state courts, including electronic filing when required by the jurisdiction. • Maintain orderly electronic and paper case files so documents are accessible, complete, and up to date. • Assist with trial logistics by preparing exhibits, coordinating materials, and ensuring readiness for hearings and courtroom proceedings. • Communicate professionally with clients, opposing counsel, court staff, service providers, and other case contacts.
2026-10-20T00:00:00Z

78 results for Legal Secretary in Fremont, CA