36 Results for Administrative Coordinator Jobs in Fremont, CA

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Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
Benefits CoordinatorBrief Job DescriptionWe are hiring a Benefits Coordinator to support employee benefits administration, enrollment processes, and employee inquiries. This role helps ensure accurate and timely benefits support.Responsibilities<ul><li>Assist with benefits enrollment, changes, and terminations</li><li>Respond to employee questions regarding benefit programs</li><li>Maintain benefits records and support audits</li><li>Coordinate with carriers, brokers, and internal HR teams</li><li>Help communicate benefits information to employees</li><li>Support annual open enrollment activities</li></ul>
2026-10-09T00:00:00Z

Nonprofit Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Provide administrative support to leadership and program staff</li><li>Manage calendars, meetings, and internal communications</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain databases, filing systems, and program records</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with event planning, outreach logistics, and scheduling</li><li>Perform data entry, document preparation, and office organization</li><li>Support special projects and maintain confidential information appropriately</li></ul>
2026-10-16T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-05T00:00:00Z

Customer Service / Logistics Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are seeking a Customer Service / Logistics Coordinator to support customers and coordinate shipments, delivery schedules, and order follow-up.Responsibilities:<ul><li>Respond to customer inquiries regarding orders and deliveries</li><li>Coordinate shipping schedules with carriers and internal teams</li><li>Track shipments and resolve delivery issues</li><li>Maintain accurate logistics and customer records</li><li>Process order changes, returns, and shipment updates</li><li>Provide timely communication to customers and stakeholders</li></ul>
2026-10-17T00:00:00Z

Deal Coordinator

Menlo Park, CA
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected. The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service. Key Responsibilities<ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
2026-10-15T00:00:00Z

Facilities Coordinator 1 (0-2 years)

Santa Clara, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Facilities Coordinator to support daily operations for a large commercial cyber security campus in Santa Clara, CA. This Long-term Contract position is ideal for someone who enjoys providing hands-on administrative and site support while delivering a high level of service to building occupants and internal teams. The role offers a dynamic work environment with regular weekday hours and a mix of coordination, communication, and light technical assistance responsibilities. Responsibilities:• Coordinate room, meeting, and event setups and ensure spaces are prepared, organized, and restored after use.• Provide day-to-day facilities support across a multi-building commercial property, helping maintain smooth site operations.• Assist with breakdown and reset activities following meetings, events, and on-site functions.• Perform occasional light technical support tasks as needed to help resolve basic facility-related issues.• Communicate with staff, visitors, and vendors clearly and courteously to address requests and support service needs.• Monitor workspace readiness and report maintenance concerns or operational issues to the appropriate team members.• Help maintain an organized and responsive environment by tracking tasks and following through on facility-related requests.
2026-10-12T00:00:00Z

Workplace Experience Coordinator - Level 1

San Jose, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support day-to-day front desk and workplace services for an onsite team in San Jose, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, assisting employees and visitors, and keeping office operations organized and responsive. The person in this role will help manage guest services, reservations, events, vendor coordination, and general workplace support while following established procedures and security guidelines. Responsibilities: • Welcome employees, visitors, and guests with a detail-oriented approach while managing check-in activities, visitor credentials, and parking access in line with site security practices. • Oversee meeting calendars, room bookings, and reservation requests to help teams use workplace space efficiently. • Coordinate office support services such as mail distribution, supply replenishment, and onboarding logistics to maintain smooth daily operations. • Arrange workplace events and hosted activities, including reserving space, organizing room setup and breakdown, and ensuring materials arrive on time. • Respond to questions, service requests, and routine concerns from staff and guests, providing timely solutions with a customer-focused mindset. • Submit and monitor janitorial and maintenance requests, working with internal teams or service providers to resolve facility-related needs. • Partner with external vendors for workplace goods and services, helping confirm schedules, deliveries, and service expectations. • Follow building emergency and safety procedures and escalate issues promptly to protect employees, visitors, and the workplace environment. • Prepare and share clear information with team members and visitors, including basic presentations or updates when needed.
2026-10-15T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for an HR Coordinator to support daily human resources functions including onboarding, employee records, benefits administration, and recruiting coordination.Responsibilities:<ul><li>Coordinate onboarding and new hire paperwork</li><li>Maintain employee files and HR records</li><li>Assist with benefits enrollment and employee questions</li><li>Schedule interviews and support recruiting activities</li><li>Help track compliance documents and HR reporting</li><li>Support employee relations and HR projects</li></ul>
2026-10-17T00:00:00Z

HR Coordinator

Berkeley, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We're seeking a Human Resources Coordinator to support the day-to-day operations of the HR department and help ensure a positive employee experience throughout the employee lifecycle. This position plays a key role in onboarding, employee relations, benefits administration, HR compliance, recordkeeping, and recruitment coordination.The ideal candidate is detail-oriented, highly organized, and enjoys working in a collaborative environment. This role offers an excellent opportunity for an HR professional looking to expand their experience across multiple areas of human resources. Responsibilities:<ul><li>Coordinate new hire onboarding, orientation, and employee setup activities.</li><li>Prepare and maintain employee records and HR documentation.</li><li>Facilitate offboarding processes, including exit documentation and system updates.</li><li>Ensure employment files remain accurate, organized, and compliant.</li><li>Support recruitment efforts by screening resumes and coordinating hiring processes.</li><li>Assist with offer letters, background checks, and pre-employment requirements.</li><li>Assist with benefits enrollment, changes, and employee communications.</li><li>Support leave administration, workers' compensation, and other employee programs.</li><li>Process employment verifications and other HR-related requests.</li><li>Maintain confidential employee files and HR databases.</li><li>Assist with I-9 administration and employment compliance requirements.</li><li>Ensure HR policies and procedures are followed consistently.</li><li>Support audits, reporting, and documentation requests.</li><li>Promote a positive and inclusive workplace culture.</li></ul>
2026-10-16T00:00:00Z

HR Coordinator

San Francisco, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an HR Coordinator to support a wholesale distribution organization in San Francisco, California on a Contract basis. This role will provide hands-on assistance across daily human resources operations, helping maintain compliance, employee records, and timekeeping processes during a contract coverage period. The ideal candidate brings prior HR experience, confidence using Insperity, and a proactive communication style that helps keep work moving efficiently. Responsibilities: • Support day-to-day human resources activities, including employee record upkeep and general administrative coordination. • Assist with I-9 documentation review and audit preparation to help maintain compliance standards. • Review and approve employee timecards accurately and in a timely manner using the company’s HR and payroll systems. • Respond to HR-related questions from employees and managers with professionalism, clarity, and follow-through. • Partner with internal stakeholders to gather needed information, resolve routine issues, and keep HR tasks on schedule. • Help coordinate pre-employment screening processes prior to employee start dates. • Use Insperity and related HRIS tools to manage payroll and timekeeping support for the employee population. • Provide contract coverage for key HR coordination needs while the organization searches for an ongoing team member.
2026-10-17T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
HR CoordinatorBrief Job DescriptionWe are hiring an HR Coordinator to support day-to-day human resources operations, including onboarding, employee records, benefits administration, and general HR support.Responsibilities<ul><li>Coordinate onboarding, orientation, and offboarding activities</li><li>Maintain employee files and HRIS records</li><li>Assist with benefits enrollment and employee inquiries</li><li>Support payroll changes and HR compliance documentation</li><li>Schedule interviews and assist with recruiting logistics</li><li>Provide general administrative support to the HR team</li></ul>
2026-10-09T00:00:00Z

36 results for Administrative Coordinator in Fremont, CA