27 Results for Administrative Coordinator Jobs in Fremont, CA

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Administrative Coordinator

Moraga, CA
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for a PART-TIME (approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently. Administrative Coordinator Responsibilities:• Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.• Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.• Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.• Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.• Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.• Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.• Process or track rental-related payments and help ensure property operations remain organized and on schedule.• Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination. If you are interested in this Administrative Coordinator position, please submit your resume today to be considered!
2026-10-02T00:00:00Z

Administrative Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an Administrative Coordinator to oversee office processes, support internal teams, and ensure efficient daily operations.Responsibilities:<ul><li>Coordinate schedules, meetings, and office activities</li><li>Prepare reports, presentations, and internal communications</li><li>Monitor office supply inventory and vendor relationships</li><li>Support department projects and workflow improvements</li><li>Maintain records and assist with policy or procedure documentation</li></ul>
2026-09-19T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-09-16T00:00:00Z

Workplace Coordinator

Mountain View, CA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for a Workplace Coordinator to help create an organized, welcoming, and efficient office environment in Mountain View, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-of-house support, workplace logistics, and day-to-day operational coordination. The person in this role will serve as a key point of contact for employees, guests, and service partners while helping the office run smoothly each day. Responsibilities: • Welcome employees, candidates, and visitors at the front desk while creating a welcoming and friendly onsite experience. • Facilitate visitor readiness by coordinating confidentiality documentation and ensuring appropriate access procedures are completed before arrival. • Arrange team meals and refreshments, including recurring lunch support early in the week and occasional evening food orders as needed. • Monitor and replenish office materials, pantry items, beverages, and branded merchandise to maintain appropriate inventory levels. • Keep shared spaces presentable and fully stocked, including kitchen areas, refrigerators, coffee stations, and other common-use environments. • Receive incoming packages, sort deliveries, and distribute shipments to the appropriate recipients in a timely manner. • Place and manage external orders with vendors and delivery platforms while tracking fulfillment for office needs. • Provide administrative support for recruiting efforts by helping coordinate onsite interviews, events, and career fair logistics. • Prepare meeting and conference rooms for daily use and work closely with facilities partners, property management, and service providers to address workplace needs, including submitting and following up on maintenance requests. • Oversee workplace access items such as badges and key fobs and assist with general office operations coordination as needed.
2026-10-03T00:00:00Z

Workplace Coordinator

Mountain View, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Position SummaryWe are seeking a proactive and customer-focused Workplace Coordinator to support daily office operations and create a positive workplace experience for employees and visitors.<ul><li> </li></ul>
2026-10-02T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-10-02T00:00:00Z

Facility Coordinator

Palo Alto, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
We are looking for a Facility Coordinator to support daily front desk and facilities operations for a Long-term Contract position based in Palo Alto, California. This role focuses on administrative coordination, vendor communication, site support, and accurate documentation to help maintain a safe, organized, and efficient environment. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident working with internal teams, suppliers, and service partners. Responsibilities: • Support facility operations by coordinating service requests, processing purchasing-related documentation, and arranging needed office and site supplies. • Communicate incident-related updates using established procedures and help ensure the right internal stakeholders receive timely information. • Assist with property walkthroughs, track action items, and follow up with vendors and internal teams to keep inspection-related work moving forward. • Prepare materials for new site openings, including welcome resources, project paperwork, and cost tracking documentation. • Maintain records for furniture, finishes, and related standards while helping monitor inventory and supporting facilities documentation needs. • Partner with facilities and business leadership to track purchase orders, update supplier and customer records, and support accurate financial administration. • Coordinate onsite meetings and events such as town halls, leadership rounds, and employee engagement activities, including agenda preparation and scheduling support. • Complete facility condition reviews, document findings, generate reports from electronic systems, and provide status updates on work order schedules and follow-up items. • Support annual compliance correspondence related to Fire Life Safety requirements and track responses for reporting purposes. • Assist leadership with forecasting, operational reviews, and assessment of facility needs by compiling and organizing relevant data.
2026-10-02T00:00:00Z

Office Coordinator

Santa Clara, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for a Part-Time Office Coordinator to help create a smooth, welcoming, and well-organized workplace for employees, guests, and business partners in Santa Clara, California. This Long-term Contract position is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes operational support in a busy, well-organized setting. The role will oversee daily office coordination, vendor and facilities support, onboarding logistics, and administrative processes while also identifying smarter ways to improve efficiency through technology and automation. Responsibilities:• Welcome employees, visitors, candidates, and service providers while maintaining an organized and welcoming front-desk experience.• Manage incoming phone calls, mail, packages, and deliveries, ensuring items are routed accurately and promptly.• Coordinate meeting rooms, visitor schedules, and office logistics to support daily business activity.• Monitor office supplies, kitchen stock, and shared spaces to keep the workplace organized, functional, and presentable.• Partner with building services and external vendors to address maintenance needs, workplace requests, and service coordination.• Arrange catering, lunches, and internal events that contribute to a positive employee experience.• Support onboarding for new team members by preparing workspaces, coordinating office access, and assisting with first-day logistics.• Track office-related purchases and help reconcile expenses, including company card transactions and vendor charges.• Contribute to administrative projects and recommend process improvements by using digital tools, automation, and AI-driven solutions.
2026-10-01T00:00:00Z

Human Resources (HR) Coordinator

Santa Clara, CA
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for an organized and service-oriented Human Resources (HR) Coordinator to support daily people operations in Santa Clara, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages sensitive information with care, and enjoys keeping HR processes accurate and on schedule. The role will contribute across the employee lifecycle, helping create a smooth experience for employees, candidates, and internal stakeholders while maintaining dependable administrative support. Responsibilities: • Coordinate employee onboarding and separation activities, including preparing documentation, arranging orientation logistics, updating systems, and communicating status changes to relevant teams. • Maintain employee records and HR databases with a high degree of accuracy, ensuring personnel files and related information stay current and audit-ready. • Draft and process employment documents such as offer letters, change notices, agreements, and other routine HR communications. • Administer employee status updates including pay adjustments, promotions, transfers, reporting changes, and terminations in partnership with internal stakeholders. • Support payroll operations by reviewing personnel updates, validating timekeeping details, and organizing payroll-related records before processing deadlines. • Assist with benefits support by responding to employee questions, coordinating enrollments and life event changes, and working with external providers as needed. • Oversee pre-employment and compliance activities such as background screening, employment verification, I-9 documentation, leave tracking, required acknowledgments, and training follow-up. • Manage shared HR communications channels, respond to routine employee requests, and escalate more complex matters to HR leadership when appropriate. • Provide recruiting coordination through interview scheduling, candidate communication, offer support, and preparation for incoming hires. • Contribute to HR projects, reporting, audits, and process improvement efforts while safeguarding confidential employee relations documentation.
2026-10-01T00:00:00Z

Faclities Coordinator

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We’re looking for a proactive, hands-on Facilities Coordinator to help keep the workplace safe, organized, and running smoothly.What You’ll Be Doing:<ul><li>Coordinate daily facilities, maintenance, and workplace requests</li><li>Manage vendors, work orders, supplies, and service appointments</li><li>Support office moves, furniture setups, and space planning</li><li>Conduct workplace walkthroughs and help resolve facility issues</li><li>Assist with shipping, receiving, inventory, and office operations</li><li>Support meetings, events, and special workplace projects</li></ul>
2026-10-02T00:00:00Z

Operations Coordinator

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Operations CoordinatorBrief Job Description:The Operations Coordinator supports business operations by coordinating workflows, tracking projects, maintaining documentation, and helping teams improve efficiency.Responsibilities:<ul><li>Coordinate daily operational activities across departments</li><li>Track schedules, deliverables, and service levels</li><li>Prepare reports, dashboards, and operational updates</li><li>Assist with process improvement initiatives</li><li>Manage vendor communication and internal follow-up</li><li>Maintain records, procedures, and operational documentation</li></ul>
2026-09-25T00:00:00Z

Facitlies Coordinator

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities Coordinator | Keep Things Running!We’re looking for a proactive Facilities Coordinator who enjoys solving problems, staying organized, and keeping the workplace running smoothly.What You’ll Do:<ul><li>Coordinate maintenance, repairs, vendors, and work orders</li><li>Support office moves, furniture setups, and space needs</li><li>Manage supplies, inventory, shipping, and receiving</li><li>Conduct facility walkthroughs and address workplace issues</li><li>Support events, meetings, and special projects</li><li>Partner with employees and vendors on day-to-day facility needs</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support. Responsibilities: • Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication. • Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission. • Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices. • Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately. • Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes. • Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
2026-10-02T00:00:00Z

Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in San Jose, California. This Long-term Contract position is ideal for someone who is organized, service-minded, and comfortable managing a variety of clerical and front-desk tasks. The role will help keep the workplace running smoothly by handling communication, maintaining records, and providing dependable administrative support. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a detail-oriented first point of contact. • Respond to incoming phone calls, route messages appropriately, and provide timely assistance to callers. • Perform a range of administrative support duties, including preparing documents, organizing files, and maintaining office records. • Enter and update information accurately in internal databases, spreadsheets, or tracking systems. • Coordinate everyday office tasks to help ensure efficient workflow across administrative functions. • Support reception coverage and assist with general clerical needs as business demands require.
2026-09-30T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Administrative AssistantWe are seeking an organized Administrative Assistant to support daily office operations, coordinate schedules, and assist with general administrative tasks.Responsibilities:<ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, correspondence, and documents</li><li>Organize filing systems and office records</li><li>Order office supplies and support team projects</li></ul>
2026-09-19T00:00:00Z

Administrative Assistant

Sunnyvale, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations in Sunnyvale, California. This Long-term Contract position will contribute to both support and account-related functions, requiring strong organization, sound judgment, and a service-focused approach. The ideal candidate brings experience handling account documentation and maintenance tasks in a financial services environment while managing multiple priorities with accuracy and professionalism. Responsibilities: • Provide administrative support across morning and afternoon assignments, helping maintain smooth workflow between support services and account-related operations. • Assist with opening new accounts and processing account maintenance activities while following established banking or financial service procedures. • Review forms, records, and account documentation for completeness and accuracy before submission or follow-up. • Respond to internal and customer-related inquiries with professionalism, clear communication, and a strong commitment to service. • Prepare, update, and organize spreadsheets, correspondence, presentations, and routine reports using Microsoft Office applications. • Track deadlines, manage competing requests, and prioritize daily tasks to ensure timely completion of assigned work. • Collaborate with team members across departments to support operational goals in a fast-paced environment. • Identify issues, research appropriate next steps, and help resolve routine administrative and account-related problems efficiently.
2026-09-30T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace. Responsibilities: • Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors. • Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records. • Enter information into internal databases and documents with a high level of accuracy and attention to detail. • Welcome and assist visitors while helping maintain an orderly and well-organized reception area. • Process routine documents and ensure completed materials are filed, tracked, and distributed correctly. • Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
2026-10-01T00:00:00Z

Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Contract & Contract-to-Hire | Robert HalfAs we approach the fourth quarter, one of the busiest hiring periods of the year, Robert Half is actively seeking experienced Administrative Assistants interested in contract and contract-to-hire opportunities throughout the Peninsula, San Mateo County, and surrounding areas. Many organizations ramp up hiring efforts toward year-end to support leadership teams, cover leaves, assist with special projects, and prepare for the new year. By joining our network now, you'll be positioned to hear about upcoming opportunities as they become available. Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Manage calendars, schedules, and meeting coordination</li><li>Prepare correspondence, reports, and documents</li><li>Maintain filing systems and records</li><li>Support office operations and administrative projects</li><li>Process data entry and maintain databases</li><li>Assist with event planning and meeting logistics</li><li>Provide excellent customer service to internal and external stakeholders</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
About Robert Half:Robert Half is a specialized talent solutions and staffing firm that connects skilled professionals with leading companies across a variety of industries. Our team partners with organizations throughout the Bay Area to support hiring needs in Administrative, Customer Service, Finance & Accounting, Human Resources, and other professional disciplines. This is not an active opening with a specific client at this time. We are proactively connecting with Administrative Assistants interested in upcoming temporary and temp-to-hire opportunities. By applying, you'll have the chance to be considered for future roles that match your skills and career goals. Robert Half is always looking to connect with organized, detail-oriented Administrative Assistants who enjoy supporting busy teams and helping offices run efficiently. If you thrive in a fast-paced environment, enjoy coordinating schedules, and take pride in keeping things organized, we'd love to hear from you. Key Responsibilities:• Manage and maintain calendars, appointments, and meeting schedules for team members.• Coordinate conference calls, meetings, and office events.• Answer phones, respond to emails, and direct inquiries appropriately.• Prepare correspondence, reports, and other administrative documents.• Maintain organized filing systems, records, and office supplies.• Support data entry and assist with special projects as needed.• Provide general office support to ensure efficient day-to-day operations. If you are interested in this Administrative Coordinator position, please submit your resume today to be considered!
2026-10-02T00:00:00Z

Purchasing Coordinator

Fremont, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Purchasing Coordinator to support procurement operations for a Contract position based in Fremont, California. This opportunity is ideal for someone with experience working in regulated or technical environments who can manage purchasing activities with accuracy and strong follow-through. The role will coordinate buying processes, maintain purchasing records, and work across teams to help ensure materials and information are handled efficiently. Responsibilities: • Coordinate purchase order processing, supplier communication, and order tracking to support timely delivery of required materials and services. • Maintain accurate procurement documentation and update purchasing data across internal systems to ensure records remain current and complete. • Work with internal stakeholders to review needs, confirm specifications, and align purchasing activity with operational priorities. • Monitor open orders, follow up on delays or discrepancies, and help resolve issues related to pricing, quantities, or shipment status. • Support data entry and record management activities using platforms such as McKesson, EHR systems, IBM AS/400, and AHLTA where applicable. • Assist with inventory-related purchasing tasks by reviewing usage trends and helping keep supply levels aligned with business requirements. • Prepare reports, reconcile purchasing information, and help verify that transactions meet established procedures and documentation standards.
2026-09-24T00:00:00Z

Part-Time Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half is working with an exciting Ai company. We are seeking a reliable, organized, and personable Office Support Administrator to provide day-to-day administrative and workplace support for a San Mateo office. This is an excellent opportunity for someone with prior administrative, office coordination, receptionist, or workplace support experience who enjoys keeping an office organized, welcoming, and running smoothly. The ideal candidate will be highly organized, customer-service oriented, proactive, and comfortable interacting with employees, visitors, candidates, vendors, and building management. Key Responsibilities<ul><li>Coordinate employee lunches, including placing catering orders, confirming headcount, arranging deliveries, setting up meals, and managing cleanup.</li><li>Restock and organize snacks, beverages, kitchen supplies, and other shared office items.</li><li>Monitor office inventory and place orders for office, kitchen, janitorial, and other workplace supplies as needed.</li><li>Serve as the onsite point of contact for maintenance, repairs, janitorial services, and other facility-related needs.</li><li>Coordinate with property management, building management, and external vendors to resolve office and building concerns.</li><li>Manage visitor access by preparing visitor passes, greeting guests, notifying employees of arrivals, and assisting visitors with navigating the office.</li><li>Support onsite candidate interviews by preparing conference rooms, coordinating visitor access, managing NDA sign-ins, and ensuring candidates receive a welcoming experience.</li><li>Manage employee access needs, including office badges, parking permits, and parking validation.</li><li>Receive, sort, and distribute mail, packages, catering orders, and other office deliveries.</li><li>Maintain conference rooms and common areas, ensuring they remain clean, organized, stocked, and ready for use.</li><li>Coordinate with vendors for catering, office supplies, facilities services, and other workplace needs.</li><li>Troubleshoot routine office issues and escalate urgent, technical, or building-related concerns to the appropriate contact.</li><li>Provide general administrative and office support as needed.</li></ul>
2026-10-01T00:00:00Z

Logistics Coordinator: On-Site

Santa Clara, CA
onsite
Temporary / Contract
30.4 - 35.2 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support shipping, documentation, and order execution activities for a Contract assignment in Santa Clara, California. This on-site role is well suited for an early-career candidate who can manage multiple priorities, communicate effectively with customers and suppliers, and help keep shipments, invoicing, and inventory-related tasks on schedule. The position focuses on coordinating logistics operations in the metals and minerals sector while maintaining accurate records and supporting timely fulfillment. Responsibilities: • Coordinate outbound and inbound shipments to meet customer delivery needs, ensuring orders move efficiently from release through final delivery. • Create and review logistics paperwork such as packing lists, commercial invoices, and related shipping records to support accurate and timely order processing. • Follow shipment progress closely, address delays proactively, and provide clear updates to customers, suppliers, and internal stakeholders. • Issue purchase orders, monitor expected delivery timelines, and keep customers informed of order status and changes. • Support import and export activity by checking required documentation and confirming compliance details, including applicable duty-related information. • Partner with team members involved in customs and fulfillment activities to help maintain smooth clearance and delivery processes. • Prepare customer invoices, coordinate supplier payment processing, and assist with day-to-day accounts receivable and accounts payable activities. • Investigate billing or fulfillment discrepancies and work with sales and operations partners to resolve issues quickly and accurately. • Maintain inventory records and compile recurring reports covering sales, purchasing, and stock movement. • Contribute to general operational needs and assist with additional projects as business priorities require.
2026-09-28T00:00:00Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-09-30T00:00:00Z

Property Coordinator

Daly City, CA
onsite
Temporary / Contract
55000 - 65000 USD / Yearly
DIRECT HIRE OPPORTUNITY!!! Robert Half is seeking an experienced Property Coordinator to provide administrative and operational support to a Property Manager overseeing a portfolio of commercial properties. This role is ideal for a highly organized professional with retail commercial real estate experience who enjoys working with tenants, vendors, and internal teams in a fast-paced environment. The Property Coordinator will play a key role in keeping property operations running smoothly, with responsibilities spanning vendor coordination, invoicing, tenant communication, maintenance, inspections, and administrative support. Key Responsibilities<ul><li>Support the Property Manager with the day-to-day administration and management of a commercial property portfolio.</li><li>Coordinate vendor bids and assist with contracts related to repairs, maintenance, and capital improvement projects.</li><li>Review, code, and process vendor invoices, job-cost documentation, and expense reclassifications.</li><li>Coordinate vendor work orders and follow up to ensure projects and maintenance requests are completed on time.</li><li>Coordinate annual property inspections, including fire systems, alarm systems, backflows, and other required inspections.</li><li>Open and close utility accounts as needed.</li><li>Coordinate vacancy cleanouts and maintain vacancy profiles.</li><li>Assist with maintaining Emergency Response Plans, including current contact information for first responders, tenants, utilities, and other key contacts.</li><li>Assist the Property Manager with annual budget preparation and related administrative tasks.</li><li>Coordinate travel arrangements and process expense reports.</li><li>Monitor and respond to daily cases submitted through the customer service platform.</li><li>Maintain strong, professional relationships with tenants through timely and effective verbal and written communication.</li><li>Leverage technology and emerging tools, including AI, to identify opportunities to improve efficiency, communication, and property operations.</li></ul>
2026-09-23T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
30 - 40 USD / Hourly
A San Francisco-based attorney is seeking a part-time Legal Administrative Assistant to help coordinate preparations for a significant criminal defense trial. The immediate need is for someone who can take ownership of trial-related logistics, manage changing priorities, and follow through on projects with limited oversight.The role is primarily remote, but the assistant must be available for occasional tasks in San Francisco, including touring potential accommodations for the trial team. Depending on the candidate’s experience and the attorney’s needs, the assignment may also include legal administrative, litigation, bankruptcy, or billing-related projects.Responsibilities<ul><li>Coordinate trial-team logistics, including sourcing and touring two townhouses near the trial location in San Francisco. </li><li>Help arrange internet service, supplies, and other practical needs for the trial accommodations. </li><li>Track assignments and deadlines, communicate with vendors and other contacts, and keep the attorney updated on progress. </li><li>Participate in Zoom meetings to learn the attorney’s processes and receive project-specific instructions. </li><li>Assist with litigation and trial-related administrative work as needed. </li><li>If experienced with legal document preparation, gather information from clients and prepare bankruptcy documents using attorney-provided forms or precedents. </li><li>If experienced with Excel or billing support, help organize business bank records and income information for tax and billing-related projects. </li></ul>
2026-09-24T00:00:00Z

27 results for Administrative Coordinator in Fremont, CA