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80 results for Administrative Assistant Legal in Fremont, CA

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-03-24T00:00:00Z

Law Office Administrator

Oakland, CA
onsite
Permanent / Full Time
130000 - 200000 USD / Yearly
Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities:• Manage office operations, including supervising staff and coordinating vendor relationships.• Handle insurance renewals and ensure compliance with necessary policies.• Organize marketing events and initiatives to support the firm's partners.• Oversee website updates and ensure an accurate and well-maintained online presence.• Coordinate facility maintenance and address operational needs.• Maintain accurate and organized documentation for legal and administrative purposes.• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.• Implement procedures to improve office efficiency and communication.• Ensure the office adheres to legal and regulatory requirements.
2026-03-25T00:00:00Z

Corporate Legal Assistant

Palo Alto, CA
onsite
Permanent / Full Time
85000 - 135000 USD / Yearly
We are seeking an experienced Corporate Legal Secretary to join a Silicon Valley–based Emerging Companies and Venture Capital practice. This role will support a busy team of attorneys handling corporate matters, advising founders, investors, and high‑growth startups on company formation, venture financings, and ongoing corporate governance. Responsibilities:<ul><li>Provide comprehensive legal administrative support to attorneys, including high‑volume communications, client liaison, and multi–time zone meeting coordination.</li><li>Serve as a primary point of contact for clients, founders, investors, and internal teams, delivering a high level of customer service.</li><li>Initiate client and matter openings, including conflicts checks, engagement letters, and related intake processes.</li><li>Assist with company formations and corporate governance, including preparation, filing, and maintenance of organizational and capitalization documents.</li><li>Prepare, coordinate, and track execution of signature packets and closing documents for venture financings and other corporate transactions.</li><li>Draft, edit, proofread, redline, and manage corporate and transactional documents; maintain accurate electronic and hard‑copy client files.</li><li>Manage attorney calendars, deadlines, meetings, travel, CLE records, and proactively follow up to ensure deadlines are met.</li><li>Support billing and administrative operations, including time entry, expenses, invoices, reimbursements, vendor payments, and delegation to administrative staff.</li></ul>
2026-03-19T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment. Responsibilities: • Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support. • Answer and direct inbound calls with a high standard of communication and customer service. • Perform accurate data entry to maintain and update records, databases, and spreadsheets. • Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner. • Assist in coordinating meetings, events, and appointments, ensuring timely arrangements. • Handle correspondence such as emails and memos to facilitate clear communication within the organization. • Utilize Microsoft Office Suite to create, edit, and organize documents effectively. • Monitor office supplies and place orders as needed to ensure uninterrupted operations. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-04-14T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Administrative AssistantSupport daily office operations by providing high-quality administrative services to staff and clients.Job Responsibilities:<ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half client in Vallejo, CA is looking for a reliable, detail‑oriented Administrative Assistant to become a key part of their team. This long‑term opportunity offers stability, hands‑on responsibility, and the chance to be at the center of daily operations. If you enjoy staying organized, interacting with people, and keeping things running smoothly in a fast‑paced environment, this role will keep you engaged and challenged.You’ll play an important role supporting both customers and internal partners—helping ensure processes move forward efficiently, accurately, and with professionalism. What You’ll Do as an Administrative Assistant:<ul><li>Coordinate repossession assignments and work closely with field agents to secure collateral smoothly and efficiently</li><li>Manage redemption processes and schedule personal property appointments with care and attention to detail</li><li>Serve as a primary point of contact for inbound and outbound calls, providing clear, calm, and professional communication</li><li>Assist customers in person and over the phone, confidently de‑escalating tense situations when needed</li><li>Prepare and send required repossession notices (including Notices of Seizure) accurately and on time</li><li>Update and maintain customer account information across multiple systems</li><li>Enter and track repossession‑related documents while keeping assigned clients informed</li><li>Handle general administrative tasks such as scanning, emailing, faxing, and record organization</li><li>Ensure all work aligns with company policies and state regulations</li><li>Collaborate with teammates to problem‑solve, think critically, and support positive outcomes</li></ul>Why This Role Stands Out<ul><li>Long‑term, stable contract opportunity</li><li>Hands‑on administrative experience with real responsibility</li><li>Strong collaboration with internal teams and external partners</li><li>Ideal for someone who enjoys structure, multitasking, and meaningful daily impact</li></ul>If you’re looking for a role where your organization, communication skills, and professionalism truly make a difference, submit your resume for this Administrative Assistant role today!
2026-04-21T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service. Responsibilities: • Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements. • Collect and document co-payments, deductibles, and other patient payments during registration. • Obtain and process patient signatures on required legal and registration documents. • Maintain and secure patient valuables in accordance with department policies. • Scan and upload registration-related documentation into the system by the end of each shift. • Access and utilize online tools to verify insurance and patient demographic information. • Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner. • Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction. • Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience. • Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-04-17T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support. Responsibilities: • Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented. • Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies. • Scan and upload all relevant documentation into the organization's systems before the end of each shift. • Maintain patient valuables and update notifications from clinical staff promptly, following department policies. • Utilize online systems and payer websites to verify insurance eligibility and demographic information. • Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience. • Distribute notices of privacy practices and obtain visitor authorizations as required. • Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies. • Attend department meetings, workshops, and training sessions to stay informed of updates and procedures. • Ensure office equipment is operational and follow downtime procedures when necessary.
2026-04-17T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T00:00:00Z

Administrative Assistant

San Rafael, CA
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to join our team in San Rafael, California. This contract position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and enjoys providing exceptional support to staff, residents, and visitors. The role is vital in ensuring smooth daily operations and maintaining a welcoming atmosphere within the organization. Responsibilities: • Answer and transfer incoming calls, ensuring callers receive accurate information or are directed to the appropriate department. • Provide guidance and assistance to residents, staff, guests, and vendors in a courteous and friendly manner. • Sort and distribute mail efficiently, ensuring timely delivery within the organization. • Oversee the ordering and inventory of office supplies, including paper, forms, and other materials. • Welcome all visitors to the community, offering information and assistance to create a positive impression. • Collaborate with supervisors on assigned tasks to support the organization's goals. • Maintain a positive and respectful environment in conduct and appearance. • Anticipate the needs of residents, employees, and guests, responding promptly and enthusiastically. • Uphold accountability and ensure interactions reflect the organization's hospitality values.
2026-04-20T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
Robert Half's client is seeking an Administrative Assistant to join their team in Pleasant Hill, California. This role is 100% on site, M-F 8:30AM-5:30PM. Be part of a fast‑paced medical environment where your organization and communication skills directly support patient care. This role is ideal for someone who enjoys being the central hub of operations—keeping workflows smooth, ensuring accuracy, and serving as a key connection point between the laboratory, medical offices, and couriers. As an Administrative Assistant, you’ll work closely with the Administration Manager and laboratory staff to support daily operations, handle critical documentation, and ensure specimens and reports move efficiently and accurately. Your attention to detail and ability to juggle priorities will make a real difference every day. What You’ll Do<ul><li>Serve as a primary communication link between the laboratory, medical offices, surgery centers, couriers, and the Territory Sales Manager.</li><li>Ensure all laboratory documentation is accurate, complete, and processed correctly.</li><li>Answer incoming calls and provide timely, professional follow‑through.</li><li>Coordinate courier services, including arranging STAT pick‑ups when time is critical.</li><li>Print, review, and distribute daily laboratory reports via courier, fax, or mail.</li><li>Manage slide and paraffin block send‑outs for additional testing or external review.</li><li>Monitor and reorder requisition forms and office supplies before inventory runs low.</li><li>Prepare and distribute customized requisitions for individual clients.</li><li>Support client satisfaction by helping ensure the proper submission and receipt of specimens.</li><li>Maintain strict confidentiality and compliance with HIPAA guidelines.</li><li>Utilize the pathology LIS system (Winpath) and other office technologies with confidence.</li><li>Take on additional administrative projects as needed to support the administration team.</li></ul>Why This Role Stands Out<ul><li>You’ll play a hands‑on role in supporting medical professionals and patient outcomes.</li><li>The work is varied—no two days look exactly the same.</li><li>You’ll build strong relationships across clinical, administrative, and external teams.</li><li>Your organization and communication skills will truly be valued and visible.</li></ul>This is a great opportunity for someone who enjoys detail‑driven work, thrives in a healthcare setting, and wants to contribute to a mission‑driven team. If you're interested in this Administrative Assistant position, please submit your resume today!
2026-04-21T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-04-02T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
A Burlingame-based law firm is seeking a highly organized and detail-oriented Legal Assistant to support a Trusts & Estates team. This is a process-driven, administrative-focused role supporting a group of paralegals with document management, file organization, and day-to-day workflow coordination.This position is ideal for someone who thrives in a structured environment, takes ownership of routine processes, and can work independently with strong attention to detail. Key Responsibilities:<ul><li>Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents </li><li>Maintain and organize physical and electronic client files, including file creation and ongoing file management </li><li>Prepare and process outgoing correspondence and document transmittals </li><li>Finalize documents for signature, ensuring accuracy and completeness </li><li>Track certified mail receipts and delivery confirmations </li><li>Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions </li><li>Coordinate administrative filings, including lodging wills and recording deeds </li><li>Prepare proofs of service and assist with post-recording document processing </li><li>Support file audits, document organization, and records management projects </li><li>Provide administrative support to a team of five paralegals, including remote team members </li></ul>
2026-04-15T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Mid‑size litigation team seeking an experienced Litigation Legal Assistant to support attorneys across all phases of litigation. This Litigation Legal Assistant role is ideal for someone who is detail‑oriented, deadline‑driven, and comfortable managing multiple cases in a fast‑paced environment, offering close collaboration with attorneys and exposure to complex litigation matters. Key responsibilities<ul><li>Support litigation attorneys with pleadings, discovery, motions, and trial preparation</li><li>Draft, format, file, and serve legal documents in state and federal courts</li><li>Manage calendars, deadlines, and court rules compliance</li><li>Coordinate filings, e‑filings, and service of process</li><li>Organize and maintain case files (electronic and physical)</li><li>Communicate with courts, clients, and opposing counsel as needed</li></ul>
2026-04-17T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-03-25T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-03-25T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities:<ul><li>Perform tasks related to case preparation and filing of petitions with government agencies, including document gathering, document review, case drafting, and case filing.</li><li>With the guidance of your supervisor, communicate with foreign nationals and client contacts, providing clear and prompt responses regarding case status or other general inquiries.</li><li>Meet assigned deadlines that adhere to Service Level Agreements (SLAs) and communicate case progress, status, escalations to supervisor.</li><li>Compile and summarize large quantities of data within case management systems for reporting to clients, managers and team.</li><li>Understand and contribute to team and individual productivity goals.</li><li>Demonstrate flexibility and initiative.</li><li>Follow documented firm standards and policies to mitigate risk and ensure regulatory, operational and client compliance (e.g., following Data Privacy protocols, using Connect accurately and in line with team and client protocols, etc.).</li></ul>
2026-04-20T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-04-02T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Permanent / Full Time
85000 - 125000 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-03-24T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A growing civil litigation law firm in San Jose seeks a motivated Litigation Legal Assistant to join our team. Our practice is dedicated to providing high-quality legal services and building strong client relationships, and we are looking for someone who shares that commitment. This is a great opportunity for a driven legal professional to gain hands-on litigation experience, strengthen technical skills, and work alongside experienced attorneys in a collaborative, supportive environment. Key Responsibilities:<ul><li>Provide administrative and litigation support to attorneys throughout all phases of the civil litigation process.</li><li>Prepare, edit, and proofread legal documents including pleadings, discovery, subpoenas, and correspondence.</li><li>Assist with case management, calendaring deadlines, and maintaining case files (electronic and physical).</li><li>Coordinate court filings (both e-filing and physical), service of process, and document production.</li><li>Schedule depositions, hearings, and meetings; liaise with courts, clients, and experts as needed.</li><li>Conduct basic legal research and support attorneys with trial and hearing preparation.</li><li>Manage client communications with high professionalism and confidentiality.</li></ul>
2026-04-09T00:00:00Z

Legal Assistant

Campbell, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. Responsibilities:• Utilize various legal software to manage client information and legal procedures.• Manage the e-Filing of documents in state and federal courts.• Maintain a clear understanding and application of civil procedures and litigation.• Prepare legal documents, pleadings, and discovery.• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.• Maintain high attention to detail when dealing with client relations and claim administration.• Exhibit effective communication skills in liaising with clients and team members.• Handle billing functions and calendar management efficiently.• Foster a positive environment through good interpersonal skills.
2026-04-15T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent / Full Time
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-04-01T00:00:00Z

Entry Level Legal Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
A leading boutique law firm in San Jose specializing in plaintiff-side litigation seeks an organized and proactive Entry Level Legal Assistant to join our growing team. The firm is recognized for its commitment to excellence in legal service and its collaborative, supportive work culture. With a practice dedicated to defending clients across a wide spectrum of civil litigation matters—including personal injury, employment law, real estate disputes, and professional liability—the firm offers the opportunity to manage high-quality cases and gain hands-on experience in complex litigation. The ideal candidate will be eager to contribute to a collegial environment and enhance their litigation skills while providing outstanding representation for the firm's diverse client base. This is an on-site position offering the opportunity to learn and develop alongside experienced attorneys in a collaborative environment. Key Responsibilities:<ul><li>Provide administrative and clerical support to attorneys and staff, including filing, photocopying, scanning, and managing incoming/outgoing correspondence.</li><li>Assist with preparation and formatting of legal documents and pleadings.</li><li>Maintain and organize physical and electronic case files.</li><li>Manage calendars, schedule meetings, and track key litigation deadlines.</li><li>Support attorneys with trial preparation, including organizing exhibits and coordinating logistics.</li><li>Answer phones, direct calls, and greet clients and visitors professionally.</li><li>Assist with general office operations as needed.</li></ul>
2026-04-17T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-04-20T00:00:00Z