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9 results for 20 Hours Part Time Executive Assistant in Fremont, CA

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 37 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in San Francisco, California. This Long-term Contract position will focus on keeping executive schedules organized, coordinating meetings, and ensuring travel plans run smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable managing shifting priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, including scheduling, prioritizing, and adjusting appointments as business needs change.• Arrange travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting logistics for executive leadership, ensuring materials, timing, and attendance are aligned.• Serve as a central point of coordination for travel-related changes, updates, and scheduling needs.• Prepare and organize information needed for executive meetings and follow-up activities.• Support day-to-day administrative operations by anticipating needs and maintaining organized workflows.
2026-07-17T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced investment firm environment. This is a Contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, communicate with discretion, and provide dependable administrative support across travel, meetings, and day-to-day operations. The ideal candidate brings strong organizational judgment, a proactive mindset, and the ability to respond effectively to urgent requests while maintaining a high standard of accuracy and excellence. Responsibilities:• Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules.• Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing.• Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution.• Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details.• Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time.• Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment.• Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**
2026-07-17T00:00:00Z

Executive Assistant

Berkeley, CA
onsite
Temporary / Contract
35 - 42 USD / Hourly
Position: Executive Assistant (temp)Location: On-site, Berkeley, CASchedule: Full Time Duration: 3 months We're seeking a highly organized and proactive Executive Assistant to provide high-level support to executive leadership. This role is ideal for an experienced administrative professional who enjoys managing multiple priorities, coordinating with stakeholders, supporting strategic initiatives, and helping executives stay organized and effective. The successful candidate will be a resourceful problem-solver who thrives in a fast-paced environment, exercises sound judgment, and excels at building relationships across teams, vendors, and executive-level partners. Key Responsibilities<ul><li>Manage complex calendars, scheduling meetings, committee sessions, conferences, and executive appointments.</li><li>Coordinate internal and external meetings, including agendas, logistics, meeting materials, attendee communications, and follow-up action items.</li><li>Serve as a primary point of contact for executives, board members, committee members, vendors, and key stakeholders.</li><li>Arrange travel, accommodations, conference registrations, and related logistics.</li><li>Prepare and process expense reports, invoices, vendor payments, and purchase requests.</li><li>Support conference and event planning efforts, including attendee management, sponsorship tracking, vendor coordination, and onsite logistics support.</li><li>Assist with communications initiatives, website updates, content coordination, and brand-related projects.</li><li>Develop presentations, reports, spreadsheets, agendas, and executive briefing materials using Microsoft Office tools.</li><li>Coordinate special projects, committee activities, and operational initiatives as assigned.</li><li>Maintain confidential information with the highest level of professionalism and discretion.</li><li>Partner with internal teams and external vendors to ensure projects and events remain on track.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries. • Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs. • Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details. • Support leadership with administrative coordination that keeps business activities running smoothly and on schedule. • Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
2026-07-15T00:00:00Z

Sr. Executive Assistant

Redwood City, CA
onsite
Temporary / Contract
70 - 115 USD / Hourly
Our client, an innovative leader in the enterprise AI software industry, is seeking an experienced Executive Assistant to support its Chief Executive Officer. This is a unique opportunity to become a trusted partner within the Office of the CEO, serving as an extension of the executive's voice while managing high-level communications, priorities, and strategic follow-through. This role goes far beyond traditional executive support. The ideal candidate is an exceptional writer with outstanding judgment, capable of drafting executive-level correspondence, managing confidential communications, and ensuring critical business initiatives move forward seamlessly. If you thrive in a fast-paced, high-performance environment and enjoy working alongside executive leadership, we'd love to hear from you. Compensation & Benefits<ul><li>Competitive base salary ranging from $150,000–$250,000, depending on experience.</li><li>Comprehensive health, dental, and vision benefits.</li><li>Equity participation.</li><li>Generous paid time off and company-sponsored benefits.</li><li>Opportunity to work directly with executive leadership at one of the most innovative organizations in the AI technology space.</li></ul> What You'll Do<ul><li>Manage and prioritize the CEO's incoming communications across email and other channels.</li><li>Review, categorize, and triage correspondence from executives, board members, investors, customers, partners, and internal stakeholders.</li><li>Draft professional emails, executive correspondence, presentations, memos, and follow-up communications in the CEO's voice with exceptional attention to tone and accuracy.</li><li>Track executive commitments, action items, and deadlines to ensure timely follow-through and completion.</li><li>Coordinate closely with the Office of the CEO to align communications with meetings, scheduling, and executive priorities.</li><li>Route information efficiently to executive leadership, legal, finance, communications, and other departments to drive timely execution.</li><li>Maintain complete confidentiality while handling highly sensitive strategic, financial, and executive information.</li><li>Anticipate executive needs, identify potential issues before they arise, and proactively develop solutions.</li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-07-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Administrative Support Services Assistant to join their team on a contract-to-hire basis. This full-time (35-hour/week) opportunity requires candidates to report onsite Monday through Thursday from 10:00 AM–6:00 PM, with Fridays remote per the firm's hybrid policy. The role provides administrative and operational support to attorneys and staff through calendar management, meeting coordination, document production, travel arrangements, file maintenance, and general office support while also serving as backup reception and legal administrative support as needed.The firm is seeking someone with strong administrative fundamentals who enjoys supporting a collaborative office environment, communicates professionally with attorneys, staff, and visitors, and is comfortable balancing a variety of day-to-day administrative responsibilities. This is an excellent opportunity for someone looking to build a long-term career within a sophisticated law firm environment.Core Responsibilities<ul><li>Provide onsite administrative support for attorneys, professional staff, and visiting personnel </li><li>Accept and respond to internal administrative support requests, coordinating with on-site personnel as needed </li><li>Maintain calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and meeting setup </li><li>Arrange domestic travel </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread, prepare, scan, copy, bind, file, and organize legal and administrative documents </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain electronic and physical filing systems </li><li>Prepare new client and matter forms, engagement letters, and binders </li><li>Provide backup reception coverage and legal administrative support during staff absences and office rotations </li><li>Assist with special projects and additional administrative responsibilities as assigned </li></ul>
2026-07-16T00:00:00Z