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11 results for 20 Hours Part Time Executive Assistant in Fremont, CA

Part-Time Office Manager

Santa Clara, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a dependable Part-Time Office Manager to help keep daily operations running smoothly in our office. This contract-to-permanent opportunity is well suited for someone who enjoys balancing administrative priorities, staying ahead of deadlines, and creating an organized, efficient workplace. The ideal candidate brings a hands-on approach, sound judgment, and the ability to work independently while supporting a collaborative team environment. Responsibilities: • Direct day-to-day office activities to maintain an efficient, orderly, and welcoming workplace for employees and visitors • Manage administrative calendars, track recurring deadlines, and follow up on items such as insurance renewals and related documentation • Assist with employee onboarding logistics and provide general administrative support for routine HR coordination • Monitor supply levels, place orders as needed, and ensure essential office materials are consistently available • Serve as a point of contact for front office needs, including basic receptionist-style support and coordination with vendors or service providers • Look for operational gaps, recommend practical improvements, and resolve issues before they disrupt office workflow • Support a team of approximately 20 employees by helping maintain a dependable, organized, and well-run office environment
2026-09-01T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned</li></ul>
2026-08-31T00:00:00Z

Executive Assistant

Union City, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a highly professional, resourceful, and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role serves as a trusted partner, managing complex schedules, coordinating priorities, facilitating communication, and ensuring executives can focus on strategic business initiatives. The ideal candidate is highly organized, detail-oriented, and capable of anticipating needs, exercising sound judgment, and handling confidential information with discretion. This individual thrives in a fast-paced environment and excels at balancing competing priorities while maintaining professionalism and exceptional service. Day-to-Day Responsibilities<ul><li>Manage complex calendars, appointments, meetings, and travel arrangements.</li><li>Coordinate executive schedules and resolve scheduling conflicts proactively.</li><li>Prepare meeting agendas, materials, presentations, and supporting documentation.</li><li>Attend meetings as needed, capture notes, and track action items and follow-up activities.</li><li>Screen and prioritize emails, correspondence, and incoming requests on behalf of leadership.</li><li>Conduct research, gather information, and prepare reports for decision-making purposes.</li><li>Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.</li><li>Manage expense reports and reimbursement submissions.</li><li>Coordinate leadership meetings, offsites, client visits, and company events.</li><li>Maintain confidential records, contracts, and executive files.</li><li>Support budget tracking, vendor coordination, and invoice processing as needed.</li></ul>
2026-08-29T00:00:00Z

Executive Assistant

Daly City, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
Robert Half has an exciting temp to hire opportunity with a reputable non-profit in Daly City. Our client is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative and operational support to the Chief Financial Officer (CFO) and Chief Strategy Officer (CSO). This position will work closely with two key members of the executive leadership team and will play an important role in keeping their offices organized, efficient, and responsive. This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, managing competing priorities, and partnering directly with senior executives involved in the organization's financial operations, strategic planning, business initiatives, and organizational growth. Key Responsibilities<ul><li>Provide comprehensive executive and administrative support to the CFO and Chief Strategy Officer.</li><li>Proactively manage executive calendars, appointments, meetings, conferences, teleconferences, and travel arrangements.</li><li>Serve as a key point of contact for communications and correspondence on behalf of the CFO and CSO.</li><li>Manage the flow of incoming and outgoing correspondence, ensuring timely follow-up and appropriate prioritization.</li><li>Prepare and format memos, correspondence, presentations, reports, meeting materials, and other executive documents.</li><li>Assist with preparation for financial, strategic planning, leadership, and executive meetings.</li><li>Coordinate and prepare agendas, presentations, briefing materials, and supporting documentation for executive meetings.</li><li>Track meeting follow-ups, action items, deadlines, and deliverables to help ensure priorities remain on schedule.</li><li>Coordinate meetings and events involving executives, board members, internal leadership, and external stakeholders.</li><li>Assist with planning and preparation for Board of Directors meetings, including meeting logistics, materials, reservations, meals, minutes, and follow-up communications.</li><li>Maintain organized and confidential files, records, correspondence, policies, procedures, corporate documents, licenses, insurance information, and other executive materials.</li><li>Handle highly confidential financial, strategic, personnel, and organizational information with discretion and professionalism.</li><li>Partner with the Administration team and other executive assistants to ensure seamless coordination across the organization.</li><li>Provide occasional support to the CEO and CEO's Executive Assistant as needed while maintaining primary responsibility for supporting the CFO and Chief Strategy Officer.</li><li>Anticipate executive needs, identify potential scheduling or administrative conflicts, and proactively resolve issues before they become challenges.</li><li>Assist with special projects and other executive-level initiatives as assigned.</li></ul>
2026-09-02T00:00:00Z

Executive Assistant

Fremont, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities. • Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
2026-08-21T00:00:00Z

Executive Assistant

Burlingame, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Job Description:Our client is seeking a highly professional and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a proactive professional who excels at managing calendars, coordinating communications, handling confidential information, and supporting executives in a fast-paced environment. This is an excellent opportunity to join a dynamic organization where your executive support skills will have a direct impact on leadership effectiveness and business operations. If you thrive in a high-visibility role and enjoy keeping executives organized and productive, we’d like to connect with you. Key Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft, edit, and manage correspondence, reports, and presentations</li><li>Coordinate internal and external communications on behalf of executives</li><li>Prepare meeting materials, agendas, and follow-up documentation</li><li>Maintain confidential files, records, and sensitive information with discretion</li><li>Support special projects and assist with cross-functional coordination</li><li>Help streamline administrative processes and improve workflow efficiency</li></ul>
2026-08-29T00:00:00Z

Part Time Bookkeeper

Livermore, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support ongoing accounting operations for a Long-term Contract position based in Livermore, California. This role is ideal for someone who is comfortable managing day-to-day financial activity, maintaining accurate records, and coordinating closely with leadership and external accounting support. The position begins with onsite training and may transition to a hybrid schedule, while certain duties such as check printing must remain on site. This position is onsite 1-2 days per week, about 10 hours per week on average. Responsibilities: • Manage incoming funds by recording deposits accurately and allocating transactions to the appropriate accounts in QuickBooks Online.• Handle payment requests from start to finish, including preparing payables, securing required approval signatures, and distributing payments by mail.• Process scholarship-related check payments with careful attention to documentation and accuracy.• Maintain current and organized accounting records to support reliable accounts receivable and accounts payable activity.• Perform regular bank reconciliations and general ledger balancing to ensure financial data is complete and correct.• Export accounting data from QuickBooks Online into Excel for tracking, review, and reporting support.• Partner with the off-site accountant by preparing information needed for financial statements and related reporting.• Compile monthly fiscal reporting materials for organizational review and submission.
2026-08-27T00:00:00Z

Admin Assistant/EA/HR Support

San Mateo, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-09-02T00:00:00Z

Part-Time Accounting Specialist

Sunnyvale, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable, detail-oriented part-time accounting specialist to join a small private company in Sunnyvale, California on a part-time basis. This Long-term Contract opportunity is well suited for someone who can step in quickly, work with limited guidance, and bring structure to day-to-day accounting support. The position offers a 24-hour-per-week schedule and focuses on maintaining accurate financial records, supporting reporting activities, and assisting with tax and reconciliation work. Responsibilities:• Organize and refine accounting records to improve accuracy, completeness, and ease of reference across financial files.• Prepare data for import into Sage and verify that uploaded information aligns with source documentation.• Assist with gathering schedules, backup materials, and other supporting documents needed for tax-related filings and reviews.• Examine prior-year tax records and compile relevant details and documentation for internal accounting use.• Update reconciliations for key accounts and help maintain routine financial reporting deliverables.• Contribute to the preparation and review of financial statements by assembling data and checking for inconsistencies.• Investigate discrepancies, missing entries, and other data issues to help maintain reliable accounting information.• Partner with the Accounting Manager and internal team members on ad hoc accounting and finance initiatives as business needs evolve.
2026-08-31T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-24T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-09-02T00:00:00Z