<p><strong> </strong>We are looking for a dedicated Receptionist Lead/Front Office Coordinator to join our team on a contract basis in Boston, MA. In this contract role role, you will be a core asset in completing the following responsabilities: </p><p><br></p><p><strong><u>Job duties</u></strong> </p><p><em> Front Desk Guest Experience </em></p><p> - Ensure a professional welcoming and seamless guest experience at all times. </p><p> - Welcome visitors clients and guests manage visitor check-in building security requirements and access badges. </p><p> - Escort guests to meeting rooms and notify hosts of arrival. </p><p> - Understand client expectations and deliver consistent 5-star service. </p><p> - Respond to guest needs and requests promptly and professionally. </p><p> - Answer and direct calls manage messages and meeting room inquiries. </p><p> - Monitor reception inbox ensuring timely responses. </p><p><em> Meeting Hospitality Support </em></p><p> - Book meeting rooms accurately using approved systems ensure A/V room setup and food and beverage needs are captured. </p><p> - Assist with hospitality setup including beverages and food service. </p><p> - Coordinate internal and external catering as needed. </p><p><em> Office Operations Facilities Support </em></p><p> - Manage office supplies and kitchen inventory including weekly food orders. </p><p> - Manage incoming and outgoing mail packages and deliveries. </p><p> - Coordinate with building management and vendors cleaning maintenance IT. </p><p> - Coordinate equipment maintenance and vendor support escalate unresolved issues when needed. </p><p> - Maintain workplace tidiness and readiness across shared spaces. </p><p> - Support staff events team-building activities and onsite functions. </p><p><em> Budget and Invoice Support </em></p><p> - Manage office budgets and allocate invoicMes accurately to the correct Line of Business and opportunity numbers. </p><p> - Process invoices ensuring accurate coding. </p><p> - Review monthly budget reports to ensure spending compliance and proper allocation. </p><p><em> Onboarding Employee Support </em></p><p> - Assist with new-hire onboarding including desk setup...</p>
<p>Robert Half is partnering with a law firm in the Greater Worcester area in their search for a Receptionist/Legal Assistant to support our Trusts & Estates practice. This position is ideal for someone with a background in probate, MassHealth processes, or elder law, who thrives in a client-focused environment. The role combines administrative duties with legal support tasks, requiring excellent attention to detail and a meticulous demeanor.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls, manage attorney schedules, and coordinate appointments efficiently.</p><p>• Welcome clients warmly, gather intake information, and ensure a well-managed front office experience.</p><p>• Organize mail, scan and file documents, and maintain both electronic and physical records.</p><p>• Assist attorneys with drafting and filing probate court documents, including petitions, notices, and inventories.</p><p>• Support estate administration by collecting asset details, liaising with financial institutions, and organizing relevant documentation.</p><p>• Prepare drafts for estate planning documents, such as wills, powers of attorney, and healthcare proxies, as directed.</p><p>• Monitor deadlines for probate filings, client follow-ups, and estate-related milestones.</p><p>• Facilitate MassHealth applications by gathering necessary documentation and communicating with caseworkers and agencies.</p><p>• Provide assistance with long-term care applications, ensuring all required verifications and documents are organized.</p><p>• Maintain clear communication with third-party providers, ensuring thorough and respectful interactions.</p>
We are looking for a dynamic Recruiting Administrator to join our team in Burlington, Massachusetts. This contract position is ideal for someone who is detail-oriented, organized, and proficient with LinkedIn tools and administrative tasks. The role involves supporting recruiting efforts and ensuring smooth day-to-day office operations.<br><br>Responsibilities:<br>• Research and identify potential job opportunities on LinkedIn, creating targeted lists of companies and roles.<br>• Maintain and manage general office supplies, ensuring printers are stocked and workspaces are tidy.<br>• Assist with basic kitchen upkeep, such as loading the dishwasher and ensuring cleanliness.<br>• Post job advertisements and updates on LinkedIn, ensuring compliance with platform standards.<br>• Handle inbound calls and provide attentive and timely responses to inquiries.<br>• Perform data entry tasks with precision and attention to detail.<br>• Support receptionist duties, including greeting visitors and managing front desk operations.<br>• Collaborate with team members to ensure effective interpersonal communication.<br>• Utilize LinkedIn Recruiter tools to enhance recruitment strategies and outreach.<br>• Provide administrative support to ensure smooth office functionality.
We are looking for a detail-oriented Program Assistant to join our team in Taunton, Massachusetts. In this Contract to permanent position, you will play a crucial part in supporting administrative operations, ensuring smooth scheduling, and maintaining accurate records. The ideal candidate will thrive in a dynamic environment and possess strong organizational skills.<br><br>Responsibilities:<br>• Manage billing tasks and liaise with relevant organizations to ensure timely and accurate processing.<br>• Handle front desk duties, including greeting visitors and managing inquiries.<br>• Coordinate weekly scheduling with clinicians to optimize workflow and client appointments.<br>• Maintain and organize medical records, ensuring compliance with protocols and privacy regulations.<br>• Process insurance verifications, specifically for Mass Medicaid and Department of Mental Health cases.<br>• Assist with learning and adapting to new systems as part of ongoing operational improvements.<br>• Answer inbound calls professionally and provide accurate information to inquiries.<br>• Perform data entry tasks to update and manage administrative records.<br>• Support general administrative office duties to maintain efficiency and organization.
Robert Half's client in Wellesley is looking for an Administrative Assistant to assist an advisor in the financial planning space. <br><br>Key responsibilities include:<br>- Email triage <br>- Follow up emails / calls to clients <br>- Ability to read and write english at a high level <br>- Light calendar management <br>- Mail distribution weekly <br>_ Problem solving skills <br>- Ability to be personable while on the phone <br><br>Hours: 9a-5p M-F (1/2 hour paid lunch) <br>Pay rate; $18-$22 (based on experience)<br>- On-site for first 6-8 weeks with 1 day hybrid following (potentially)
We are looking for a detail-oriented and proactive Office Manager to oversee daily operations in a fast-paced law office located in Beverly, Massachusetts. In this contract position, you will play a vital role in supporting attorneys and paralegals, ensuring smooth administrative processes and excellent client service. This role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Organize and maintain office calendars, scheduling appointments, meetings, and conference calls for attorneys and paralegals.<br>• Coordinate mail handling by receiving, sorting, scanning, and filing documents into the office's legal management system.<br>• Procure office supplies and manage inventory to ensure uninterrupted operations.<br>• Provide comprehensive administrative support to attorneys and paralegals, ensuring projects and tasks are completed efficiently.<br>• Handle sensitive legal documents and client communications with professionalism and discretion.<br>• Ensure the office runs smoothly by managing daily operations and addressing logistical needs.<br>• Assist in maintaining accurate records and filing systems to support legal processes.<br>• Communicate effectively with clients and team members to facilitate case management and scheduling.<br>• Monitor accounts payable and handle basic receptionist duties as needed.
We are looking for a detail-oriented Administrative Assistant to support daily operations in an office environment that values attention to detail. This role requires excellent organizational skills and the ability to multitask effectively. As part of a long-term contract, you will play a vital role in ensuring smooth administrative workflows and providing exceptional support to the team.<br><br>Responsibilities:<br>• Manage and maintain office organization, including scheduling meetings and coordinating appointments.<br>• Answer and direct inbound calls with accuracy and courtesy.<br>• Perform data entry tasks to ensure information is updated and organized.<br>• Provide receptionist support, including greeting visitors and managing front desk operations.<br>• Assist with document preparation, filing, and record management.<br>• Coordinate office supplies and ensure inventory is stocked appropriately.<br>• Support team members with administrative tasks to optimize productivity.<br>• Communicate effectively with both internal and external stakeholders.<br>• Handle confidential information with discretion and care.
We are looking for a detail-oriented and bilingual Spanish Administrative Assistant to join our team on a contract basis in Mattapan, Massachusetts. In this role, you will serve as the primary front desk coordinator, ensuring smooth communication and administrative operations within the office. This is an excellent opportunity for someone who excels in organization, multitasking, and providing exceptional service.<br><br>Responsibilities:<br>• Act as the main point of contact at the front desk by greeting visitors and addressing inquiries.<br>• Enter and manage work orders in Yardi software to ensure timely follow-up and resolution.<br>• Provide updates to tenants regarding the status of their requests and concerns.<br>• Deliver administrative support to the Property Manager, including document preparation and scheduling.<br>• Maintain accurate records and organize office files effectively.<br>• Facilitate clear communication between tenants and the property management team.<br>• Assist with general office tasks to ensure smooth day-to-day operations.<br>• Handle incoming calls and emails professionally, providing accurate information or redirecting as needed.<br>• Coordinate with vendors and service providers when required.
<p>We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.</p><p>• Prepare and organize documentation related to trusts and estates cases.</p><p>• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.</p><p>• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.</p><p>• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.</p><p>• Support day-to-day administrative tasks to optimize office efficiency.</p><p>• Assist in filing and organizing legal documents to ensure proper record-keeping.</p><p>• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.</p><p>• Monitor and maintain office supplies and equipment as needed.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
<p>We are looking for a detail-oriented Business Administrator to join our team on a contract basis in Wilmington, Ma. This position involves overseeing various administrative functions to ensure smooth office operations while providing support to sales and operations teams. If you thrive in a dynamic environment and enjoy managing diverse responsibilities, this role is an excellent opportunity to showcase your organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage office supplies by monitoring inventory levels and placing orders as needed.</p><p>• Schedule and coordinate meetings while ensuring proper documentation and communication.</p><p>• Handle incoming and outgoing mail, ensuring timely delivery and distribution.</p><p>• Support the sales and operations teams through administrative tasks and coordination.</p><p>• Assist in setting up new customer and vendor accounts, including preparing necessary documentation.</p><p>• Maintain accurate records of inventory and ensure proper tracking of supplies.</p><p>• Perform receptionist duties, including greeting visitors and managing incoming calls.</p><p>• Provide general administrative support to various departments as needed.</p><p>• Contribute to the efficient operation of the office by addressing miscellaneous tasks and challenges.</p>
<p>We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming phone calls with efficiency and courtesy.</p><p>• Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.</p><p>• Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.</p><p>• Assist with tax return processing by scanning, uploading, and assembling client packages.</p><p>• Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.</p><p>• Track and oversee the status of electronically filed tax returns.</p><p>• Organize and maintain filing systems, ensuring documents are properly stored and accessible.</p><p>• Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.</p>
Robert Half's client in Milford is looking for an administrative assistant for a 3-month long assignment. <br><br>Responsibilities:<br> <br>- Answering phones and making appointment reminder calls<br>- Greeting consumers, collecting co-payments<br>- Entering billing and other data into the electronic health record<br>- General administrative duties including managing medical records, medical billing data, filing, copying, scanning, supplies<br><br>Duration: 3 months<br>Hours: Monday to Friday 9am- 5pm<br>APPLY NOW is you are interested!
We are looking for a detail-oriented and proactive Senior Administrative Assistant to join our team in Cambridge, Massachusetts. In this Contract to permanent position, you will play a pivotal role in supporting executive leadership and departmental operations. This opportunity offers a hybrid schedule, with three remote days and two onsite days, along with occasional evening and weekend commitments.<br><br>Responsibilities:<br>• Manage scheduling and maintain complex calendars for executive leadership and departmental staff.<br>• Coordinate and plan events, including logistics and execution, to support organizational goals.<br>• Assist with donor relations, handling sensitive information and transactions with confidentiality.<br>• Oversee purchasing processes and ensure timely procurement of necessary materials and services.<br>• Utilize Excel to create, update, and monitor departmental reports and data.<br>• Provide administrative support to a team of 12-14 members, ensuring smooth daily operations.<br>• Facilitate meeting schedules and prepare necessary documentation for attendees.<br>• Plan and execute departmental initiatives and special projects, ensuring adherence to timelines.<br>• Support the department in maintaining compliance with organizational policies and procedures.<br>• Collaborate with colleagues to ensure efficient communication and workflow within the office.
<p>We are looking for a dedicated HIMs Clerk to join our healthcare team in Lawrence, Massachusetts. In this role, you will play a key part in managing medical records, ensuring accurate documentation, and supporting the organization’s operational needs. This is a long-term contract position requiring onsite work Monday through Friday.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate scanning and indexing of medical records, with a focus on birth certificates.</p><p>• Prepare documents for processing by organizing and verifying their completeness.</p><p>• Maintain compliance with TRICARE and other healthcare regulations during record management.</p><p>• Collaborate with team members to ensure timely and efficient handling of medical records.</p><p>• Address offshore and onsite data management needs as required.</p><p>• Ensure the security and confidentiality of patient information.</p><p>• Utilize electronic systems to support the organization’s medical recordkeeping processes.</p><p>• Assist in resolving discrepancies or issues related to documentation and indexing.</p><p>• Provide support in maintaining the accuracy and accessibility of the hospital’s records system. Robert Half is seeking a detail-oriented <strong>Health Information Clerk</strong> to support a premier healthcare client in an onsite, metrics-driven role. This <strong>contract-to-permanent opportunity</strong> is ideal for candidates with prior experience in <strong>high-volume records processing</strong> and a strong commitment to accuracy, productivity, and compliance. The Health Information Clerk will play a critical role in maintaining the integrity, organization, and accessibility of patient health records.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately <strong>image, scan, index, and process clinical documentation</strong> in accordance with healthcare and regulatory standards.</li><li><strong>Process birth certificates</strong> and related documentation with strict adherence to confidentiality and accuracy requirements.</li><li>Maintain and meet established <strong>productivity metrics</strong>, including pages scanned per hour and records processed per day.</li><li>Ensure proper <strong>organization, labeling, and quality control</strong> of electronic and paper medical records.</li><li>Identify and resolve documentation discrepancies while maintaining data integrity.</li><li>Follow HIPAA guidelines and organizational policies to protect <strong>patient privacy and sensitive health information</strong>.</li><li>Collaborate with internal departments to support timely and efficient medical records workflows.</li></ul><p><br></p>
